Trustees. Annual Report for the period Period start date Period end date From 01 04 2023 To 31 L 03 2024 Reference and administration details Section A Charity name Mannings Heath Community Council Other names charity is known by Not applicable Registered charity number (if any) 305399 Charity's principal address Keystone Cottage Nuthurst Road Monks Gate, Horsham Postcode RH13 6LG Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office (If any Name of person (or body) entitled to oint trustee itan Elected Village Representative Barbara Scarborough Harriet Connor (nee Tidey) Susan Andrea West Chair Treasurer Elected Village Representative Elected Village Representative Carol Mathews Jenny Stow James David Nicol Scarborough Elected Village Representative Elected Village Representative Elected Village Representative 10 Names of the trustees for the charity. if any. {for example. any custodian trustees) Name Dates acted if not for whole ear TAR Marth 2024
Names and addresses of advisers (Optional infomiation) e of adviser Name Address Bank Barclays Bank 2 Carfax, Horsham, RH12 1 DN Name of chief executive or names of senior staff members (Optional inforniation) Section B Structure, governance and management Description of the charity's trusts Trust Deed dated 4th January 1972 and conveyance dated 13th May 1971 as amended on 23 January 2018 and 20th February 2018. Type of governing document How the charity is constituted 8ssociaiion, compa Registered charity and unincorporated association. Trustee selection methods Trustees are appointed or reappointed annually at the Annual General Meeting. Additional governance issues (Optional infomiation) At the beginning of the year, Bookings Secretary duties were being undertaken Harriet Connor (Treasurer) and Barbara Scarborough (Chair) on a voluntary basis. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity works-, relationship with any related parties-, trustees. consideration of major risks and the system and procedures to manage them. A new Bookings Secretary was appointed in June 2023, but resigned December 2023. A replacement was appointed in February 2024. The New secretary is Hayley Scarborough. She is the daughter-in-law of the Chair, but is not a Trustee of Mannings Heath Community Council. This appointment was approved at the AGM held in January 2024, and Hayley reports to the Treasurer first and foremost. Section C Ob'ectives and activities Mannings Heath Community Council exists for the purpose of running and maintaining Mannings Heath Village Hall. Summary ofthe objects of the charity set out in its governing document TAR March 2024
Located at the heart of the community of Mannings Heath the village hall provides an affordable welcoming resource, open to all. Originally built in 1972 it was substantially upgraded in 201912020 with financial assistance from Biffa Award, Lottery Fund, West Sussex County Council, Horsham District Council, and local fund raising. Further funding was received from Biffa Award in 2023 to repair and reinsulate the roof. The hall is managed by a small committee of volunteers who represent many of the regular hirers. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The hall is available for hire throughout the year and offers a wide range of facilities and activities. In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. The village hall is available for use by the Community without distinction of political, religious, or other opinions. Examples of the various groups who use our facilities are as follows'.- Horsham Branch of Parkinson's UK The Horticultural Society The Women's Institute Red Academy Dance School Table Tennis Badminton Club Pilates Seniors Exercise to Music Art Magog Morris Dancing Additional details of objectives and activities (Optional infonnation) We are grateful for the many hours our volunteers contribute towards the running of the village hall and their help with fund raising activities, all of which make sure the village hall is well maintained and available for community use. You may choose to include further statements. where relevant, about: policy on grantmaking" policy programme related investment; contribution made by volunteers. Section D Achievements and performance TAR March 2024
Section D Achievements and performance Summary of the main achievements of the charity during the year Mannings Heath Village Hall made a trading profit of £7,648 this financial year ending 3110312024. After a stable and profitable prior year ending 3110312023, the current year started with the Hall being well occupied with regular hirers and popular with ad hoc guests. The Committee agreed to undertake a new project to strip the hall roof. add some insulation and retile the roof. This has future-proofed the hall in terms of fixing some leaks. as well as making the roof more environmentally sound with the added insulation. This has been in the long term plans ever since the kitchen and toilets were remodelled 5 years ago, making the most of the more efficient boiler which was fitted then. This project was funded via a Biffa Award grant, covering 900k of the costs, with the remaining 10 % funded by Horsham branch of Parkinson's UK. Part-funding by an interested group is part of the Biffa Award requirement. During the roof repair, the Hall Committee also took the opportunity to repla some of the ceiling tiles in the main Hall, which had been damaged by water from the leaky roof. The work was undertaken with only small disruption to our hirers, the majority of whom were able to hire as nomial throughout the project. Section E Financial review Cash at Bank at 31st March 2024 was £38,435 in unrestricted funds. Brief statement of the charity's policy on reserves The main financial risk to the charity is a loss of funding from use of the hall from any future pandemic closures. Current funds as at 28th January 2025 were £45,897 and we continue to conserve funds to meet essential expenditure such as insurance. We keep 1 year's worth of essential expenditure as reserves (£5k). Detsils of any funds materially in deficit Not applicable. Further financial review details (Optional information) TAR March 2024
You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising)", how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. In the financial year ended 31st March 2024 our main Sour of funds were from'.- Use of hall by various clubs and organizations. Biffa Award Grant for repair and insulating the roof. We do not invest any of our funds, and we maintain a surplus fund balan which is deposited with Barclays Bank plc. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Harriet Tidey CofifMO Treasurer Barbara Scarborough Position Chair Date 0112025 TAR March 2024
CHARITY COMMISSION FOR ENGLANO AND WALES Mannings Heath Community Council 305399 Receipts and payments accounts CC16a For the period from 0110412023 3110312024 To Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to tho nearest lo the near•st£ tothe nearost£ to lh• n¥ar•st£ totho no•r•$t£ A1 Rece5 Hall Hw8 Income Other Income 8iffa Adrd Fundin S106 Fund. Inlere5t FUndra1n IDonallons COVKI Gran15 25277 20A S2 361 361 Sub total(Gross income for AR) 78.187 78.187 20A90 A2 Asset and Invèstment sales. see table). NIA Total recelpts 8.187 A3Pa ents Booking Secretary Maintènance Costs SeTvi¢tslUIIthgS Imura othor Adminrstratnie Cosis RoofRepaits- Contractor RoofRep8its- Oth¢r¢osts 679 4N12 1.060 2.363 S1,360 0.979 518 51.J80 Sub total 69.756 69.7S6 11.752 A4 Asset and Investment urchases see table New Mirrors 783 783 783 Sub total 763 783 Total payments 70,539 70J39 12WS Net of recelpts/(payments) AS Transf•rs beeen funds A6 Cash funds last y•ar end Cash funds this year end 8,05 30.787 30.787 34435 22.732 30.7
Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds Restrlcted funds Endowm8rit funds to n•$r•$t £ Categories Details to nearoSt£ to noarest£ B1 Cash funds CUentA¢¢0unI 4.032 Everyday Saver 34M03 Total cash funds 4435 ACeOunii811 Endowment fLTnds tr nèar•$t £ funds to n•arost£ fund$ Detai15 to noarnst£ B2 Other monetary assets Fund wwhl¢h •s¥rt bolon eyrront v•luo Details Co8t1optlonal) B3 Investment assets Fund towhl¢h asset belon Unreslncled Cost loptlonall Current valu• lonal Details Hall Land and 8uldingS B4 Assets retained for the charity's own use Fixtures & fftbngs - Kilchen. Inr. Induslrial dishwasher. walerheaier. fvdgeltreèzer, 2x Ovens, Hob. Extrdction fan Unrtssirictsd Kiithen utens1/CroGkery-avallab1e for hlre separalety Unr&SGIed Fre5 & fithngs -other (Tolts, HBII, Committee Rooml Unrestrfcted Tab$ & Ch¥s- avaliqbk for h $eparateTrJ Pkgno Unreslrfcted Mirror5 Unr8Slrf¢ied Fund to whlch relates unt due onal du• Detarls B5 Llabilities Signed by one ortwo tFuste85 on behalf of all th• trustees Signatur$ Print Narnts Dale of roval OIVNO 28/012S
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Mannings Heath Community Council On accounts for the year ended 31 March 2024 Charity no 305399 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'Ihe Trust") for the year ended 31103 12024. Responsibllities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 2810112025 Name: Mr James Blackall Hamilton FCCA Relevant professlonal qualification(s) or body (if any): Association of Chartered Certified Accountants Address: 20 Pound Street. PebNorth. West Sussex GU28 ODX
Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any Items that the examiner wishes to disclose.
Mannings Heath Community Council Legal & Administrative Information Charity Number: 305399 Start of Financial Year: 1st April 2023 End of Financial Year: 31st March 2024 Mannings Heath Community Council is a registered charity for the sole purpose of running Mannings Heath Village Hall. The committee of Trustees is made up of members of the community and users of the Hall, be it private hirers, commercial hirers or members of charitable hiring groups & sports clubs. Trustees at 31st March 2024 Barbara Scarborough {Chair) - Hirer of the Hall for business purposes as Fitness Instructor Harriet Connor (nee fideyj (TaSUrer1- Hall user and member of Mannings Heath Badminton Club Sue West - Hall user representing Parkinson's UK and private hirer for Table Tennis club Jenny Stow- Hirer of the Hall for business purposes as Dance Instructor Carol Mathews- Hall user representing Mannings Heath Wl Dav(d Scarborough - Co-opted committee member. Maintenance / Handyman The existing trustees appoint any newtrustees followingthe provisions laid out in the organisation's governing instrument. The following accounts were prepared by Harriet Connor ACMA (Treasurer). These accounts are prepared 5t on a cash basis and represent the financial position as at 31 March 2024. They are currently draft and will be presented to the committee at the next meeting. The A.G.M will be held during November 2024. Mannings Heath Village Hall made a trading profit of £7,648 this financial year ending 31103/2024. After a stable and profitable prior year ending 3110312023, the current year started with the Hall being well occupied with regular hirers and popular with ad hoc gue5t5. The Committee agreed to undertake a new project to strip the hall roof. add some insulation and retile the roof. This has future-proofed the hall in terms of fixing some leaks, as well as making the roof more environmentally sound with the added insulation. This has been in the long term plans ever since the kitchen and toilets were remodelled 5 years ago, making the most of the more efficient boiler which was fitted then. This project wa5 funded via a Biffa Award grant, covering 90% of the costs, with the remaining IO% funded by Horsham branch of Parkinson's UK. Part-funding by an interested group is part of the Biffa Award requirement. During the roof repair, the Hall Committee also took the opportunity to replace some of the ceiling tiles in the main Hall, which had been damaged by water from the leaky roof. The work was undertaken with only small disruption to our hirers, the majority of whom were able to hire as normal throughout the project.
As per the agreement, 2 years after installation, the Hall repaid Red Academy Dance the final 113 costs of the mirrors installed in September 2021. The 2023-24 surplus will be taken forward and held for any future maintenance needs. The floor will need to be revarnished within the next couple of years and the Committee is considering the installation of solar panels, now that the roof is in good working order. If this goes ahead, it will likely involve some input from other community groups, plus some of the Hall's own funds. These sit at £38,435 at Apr-24. As always, we will maintain a ring-fenced amount to run the Hall for l year in the event of enforced closure (c £5kl. Any significant use of surplus funds will be approved by the Committee. In addition to an audited Receipts & Payment Schedule, a trading account for BAU Hall activities and a cash balance sheet as 31" March 2024 are included for additional information only. Other Key Information & Notes Banking / authorised slgnatories The Hall operates a single signing authorisation for online & cheque payments. This is deemed sufficient for the size of the organisation and the nature of the payments made. Authorised signatorles: Harriet Connor (nee Tidey) (Treasurer) Barbara Scarborough (Chair) In prartice, all payments are made by the Treasurer. Any adhoc expenses or invoices outside the normal management of the Hall are sent from or via approval from the Chair. Any one-off expenditure of over £500, or appointment of a new regular contractor is approved by the Committee, either in person or via email. Regular contractors or large project work would be subject to a multi- tender selection process of at least 3 options, approved by the Committee. Booklngs Secretary The bookings secretary is a paid position. At the beginning of this financial year the position wa5 vacant and was being covered by the Treasurer on a voluntary basis. A new bookings secretary (Nadia Campbell) was interviewed and appointed on June 2023. but she resigned as at 31" December. On February 1,2024. Hayley Scarborough wa5 appointed as the new bookings secretary (with the Treasurer covering the period in between). Hayley 15 the daughter in law of the Chair. This appointment was discussed with the committee and in the AGM and there were no objections. Hayley is not a Trustee of the charity, and she reports to the Treasurer, not the Chair. Hayley is doing a good job and we are grateful to have her on board. Insurance The Hall is insured by Community Action Suffolk {undenvritten by Hiscoxl. A 3 year fixed policy rate expired in October 2022 but the new quote was deemed acceptable and we have stayed with Community Action Suffolk.
Details of Trustees and Associated Hire Groups B Scarborough Commercial hire for Pilates and Keep Fit business. Up to 5 classes a week Barbara also provides her services free of charge to Parkinson's UK for exercises classes as part of their weekly hire Sue West Not-for-profit hire for Table Tennis Club Parkinson's UK Horsham branch. Multiple weekly hires for exercise classes, activities and support group. Sue West a member. Red Academy Commercial Hire for dance class. Owned by Jenny Stow, Trustee since Oct 2020 Mannings Heath Badminton Club Charity sports club for weekly community Badminton club. Harriet Connor member. Mannings Heath Wl Local branch of Women's Institute. Carol Mathews a member. Mannings Heath Millennium Committee Local community fundraising group. Ad hoc hirers c. 3 times a year. D Scarborough Property Paramedic Plumbing company undertaking minor maintenance & repairs Income and Expenses paid FromlTo Trustees HALL HIRE Hlre Income Trustee Otherlncome Hall Mlm)rs Repayment Plumbing Malntenance Subtotal Empenses B Scarborou Sue West Badminton MHWI Parkinsons Red Academ D Scarborough Prope Harriet Connor Subtotal 6,078 1,475 475 694 948 5,130 1,475 475 694 4643 1,028 520 693 12.231 1,810 783 Paramedic 520 15,175 1,641 783 520 All Trustee5 are aware of hiring activities of the other Trustees Trustees aware of work undertaken and charged by D Scarborough Property Paramedic.
Unaudited Financial statements forthe purpose of information only. MANNINGS HEATH COMMUNITYCOUNCIL NCE SHÉEfAS AT3 TRADtPlG INCOMEANDEXPENDITURE ACCOUNT YEARE 2014 xp broughtforward £30,n6A6 TdIn4 ProlltllL055lforye4r £7,648.01 MAINTENANCE Cleaners pplie5 GaenWork Elettrical MalntenarKe PlumblnB Mainteoance Refuse Repalrs 4,485.riJ 476.65 113.99 501.44 519.88 622.lJ) 190. Stsb tot 6.9x96 SERVICES E¢Cl FU hek4as-.- cÈnr Dalay5 Everydaysaver £4,031.91 402_96 1.724.24 714.56 1,196.06 Water CouncllTax Fire EXtIUl5her5 Internet 317.45 399.49 4.41L EO.CpJ Subtotol IIALLHIRE Hlre Income Other Intome BOon8$ecretary 8Wf3 Award Gr•nr 25307.48" 1,630.19 Sub totul 23,$77.29 53 INTEAEST barclay5 361.04 361.04 Stsb tor 73 count prepared by H ContK)r.ACM OTHER Hall Insu¢anee JIAKity MiscelLirw PerforminKR*ht New Mlrror5 L067.54 L13& 1224.32 781 4256 ROOFPROJEcr Biffa AwardGr3nt Roof Project- Contractorcosts Ruof Proleet- OthErCost 52548.29 S60.0) I.929 Sub rotol JbTotal Balae Total 76.48&62 68.838.61 7.64&Ql £76.48&62 £Y6.4B6.62