Village Hall Report - Year to 2023
Its been a challenging 12 months since we took over running the Village Hall not least as we lost John King the outgoing Secretary who did so much for the hall and village.
Regular bookings have remained steady and include many key services for the village and surrounding area including Yoga, Pilates, Film Night and Lodsworth Local Care.
Following Covid and the re-opening of the hall larger events have been slower to return but we do have a number of weddings booked for 2023 and 2024. The V-Max festival will take place again this year at the hall. Once again the Lodsworth Fete was a well attended event using the hall and grounds to good effect.
The committee have run a number of events including a couple of quiz’s during the winter months and support for the Coronation Celebrations. I’d like to thank everyone who attends these events and our committee members and helpers who assist in running them.
Following Russia’s invasion of Ukraine we quickly experienced the effects with fuel, food and beverage costs rising; many of which we had to pass on to our hirers to ensure the viability of the hall. We worked hard to communicate this to regular and occasional hirers and have been successful in keeping costs down by careful use of the resources.
Maintenance remains a key aspect of running the hall and as the infrastructure ages we need to manage funds carefully to ensure renewals can be supported. Earlier in the year we were forced to replace the shower floors in both changing rooms at a cost of £4,000 and as you may be aware we have ongoing issues with the roof (you may have noticed by the state of the ceiling tiles) and the Burco water heater.
Lodsworth Village Hall
Profit and Loss Report
01 April, 2022 - 31 March, 2023
| Sales | ||
|---|---|---|
| 4000 - Football Club | 90.00 | |
| 4001 - Cricket Club | 180.00 | |
| 4002 - Stoolball | 225.00 | |
| 4003 - Croquet Club | 206.50 | |
| 4004 - Art Classes | 2,608.80 | |
| 4007 - Pilates | 1,770.00 | |
| 4008 - Yoga | 1,452.65 | |
| 4010 - Garden Club | 438.60 | |
| 4012 - Special Events | 8,248.81 | |
| 4013 - New Bookings | 9,833.29 | |
| 4014 - Fete Donation | 200.00 | |
| 4016 - Electricity refund | -150.00 | |
| 4017 - Junior football | 310.00 | |
| 4018 - LLC & Heritage Society | 150.80 | |
| 4019 - Tennis Club | 180.00 | |
| 4250 - Deposit | 2,038.00 | |
| 4900 - Other income | 150.00 | |
| 4902 - Grants & Donations | 1,665.50 | |
| 4903 - Lottery receipts | 10,370.00 | |
| Total Sales | £39,967.95 | |
| Direct Expenses | ||
| 5000 - Special events | 6,440.04 | |
| 7700 - Lottery prizes | 5,533.00 | |
23 Nov 2023 16:34
Page 1 of 2
| Total Direct Expenses | £11,973.04 |
|---|---|
| GROSS PROFIT / LOSS | £27,994.91 |
| Overheads | |
| 6100 - Website 216.00 |
|
| 7001 - Miscellaneous 1,414.87 |
|
| 7200 - Electricity 3,655.68 |
|
| 7201 - Heating Oil 1,914.90 |
|
| 7202 - Wi-Fi 406.32 |
|
| 7500 - Hall booking secretary 2,401.96 |
|
| 7502 - Printing and stationery 5.63 |
|
| 7610 - Insurance 2,360.13 |
|
| 7800 - Hall improvements 4,312.42 |
|
| 7801 - Hall maintenance 3,114.72 |
|
| 7802 - Hall equipment 5,109.24 |
|
| 7803 - Hall caretaker & cleaning 1,529.41 |
|
| 7804 - Refuse collection 1,216.95 |
|
| 7805 - Ground maintenance 444.00 |
|
| 7901 - Bookkeeping 374.40 |
|
| 8101 - Donations 1,023.00 |
|
| 8201 - Deposits returned 2,553.05 |
|
| 8202 - Licensing 200.00 |
|
| Total Overheads | £32,252.68 |
| NET PROFIT / LOSS | -£4,257.77 |
23 Nov 2023 16:34
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REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF THE LODSWORTH VILLAGE HALL & QUEEN ELIZABETH 11 RECREATION GROUNDS I roport on the acUnts of the Club forth• y&ar gnding 311h Mor¢h 2023 whKh is 8et out a8 Stated below. R•spon8iblliltt of the Commlti•• and tho Examlnor Members of the Committee are rè5pon5ible for the preparation of the accounts. The Trust•es considerthat an audit of the acUnt$ is not requlred for this year under Sactlon L44121 of the Chartties AL#2011 (thè 2011 Act) and that #n independent examination 18 needed. 8018 of the Ind•p•ndent Examinerfs Roport My examin8ts.on was carried out in accordarKe ith thè Genwol Directi005 given by the Charity Comm$10n. An axamination indudes a VIeW of the accounting records kept by th? tharity and a comparison of the accounts presented with th088 records. It also indude8 consideratlon of any unusual itom5 or di8dosure$ in the accounts, and setsking explanation$ from you a8 trustees ¢orKerning any such matters. The yocedures undertaken do not provide all the evidence that would rgquired in an audit and consequenly no tspinitsn i¥ givèn as to whether the accounts present a'trua and fairM* and the report is limited to those rnatters set out In ttt• n8xt st8tement. Indep•nd8nt Examln•fg Statsmorrt In COnMCtion with my èxaminathtin, no matter has come to my att•nbon.' 111 which gives me reasonab caus& to telieve that in any material respect the rffjuirements". 'to keep 8ccounttn9 re(xJrds n accordan with sectign 130 of the 20L1Act and ' to prepare accounts which accord wlth the accounting records and comF4y wth the accounting requiram•nts of the 20LtAct have not been met or 121 to which. in my opinion. attention should drawn in orderto gn8ble a proper understandlryd of the accounts to reached. Mr James Tree 140lliers L¢)dsworth Nf Petworth West Suss•x. GU28 9DG 11th January 2024