## **Chairman’s Report Lodsworth Village Hall & QEll Grounds 2020/21**
I should firstly like to mention the sad passing of Ian Buckingham and to state how important he was to the charity, not only in providing a solid basis for our accounts reporting but also for his wise council and contribution in re-writing the governing rules.
I am delighted that some new trustees had been recruited namely Sandy West, who has re-joined, Dave Thomas, Anthony Weller, Rusty Carr and Sally Hunt who will be coordinating some big social events for later this year. I would also like to thank all the trustees for their input and time, and a special thanks to Fergus Cruikshank who stepped in at the last moment to handle the bookkeeping. Thanks to James Tree for acting as the independent examiner and for auditing the accounts, and to Gulem Shaikh for volunteering one of his staf to resolve some items on the balance sheet.
It has been a difficult year for us, as with the rest of society. However, your team of trustees and helpers have made last year’s results less unpalatable by working exceptionally hard to reduce costs wherever possible, and to raise some income, despite Covid-19 restrictions which led to the closure of the hall. The only bookings were for Pilates, art and the odd football, cricket match. We did receive a grant of £10k from WSCC, a rates holiday from the council and fortunately £1k donation from the late Sue Loughnan. The Lodsworth Lottery produced a surplus of £5,000. Other income is mainly the village raffle, which was proposed by John K, which raised in excess of £3,000.
We now have set aside £14,100 in a special reserve for the extension to the hall. Together with a guaranteed grant of £10k and pledges from villagers of £5,500, the total money raised so far is £29,600, and we still need to raise a further £15-20k for the building work to proceed. We have also allocated £30,000 to reserves for future major repairs i.e., a replacement roof.
The social team are organising a BIG PARTY at the hall on Sunday 12[th] September involving the whole community. We shall also be running the film nights again and would like suggestions for suitable film titles. The bridge day with Andrew Robson is going ahead later this year and I should like to thank Annie Jackson and Libby Milling for their help in organising the
major fund-raising event.
Finally, I am delighted to announce that we have again been awarded a grant by CDC for the new year of £8,000. To summarise, 2020/21 was not a bad year. Our balance sheet reserves have increased by some £5k. We are always looking for ideas from the community on how better to use these wonderful facilities. Martin Lester
## **Lodsworth Village Hall**
## **Balance Sheet Report**
_To: 31 March, 2021_
|**ASSETS**|||
|---|---|---|
|**Fixed Assets**|||
||||
||**Total Fixed Assets**|**£0.00**|
|**Current Assets**|||
|1100 - Trade Debtors|482.04||
|1201 - Lloyds Lottery account|8,151.06||
|1220 - Lloyds Business account|68,429.06||
||**Total Current Assets**|**£77,062.16**|
||||
||**TOTAL ASSETS**|**£77,062.16**|
||||
|**LIABILITIES**|||
|**Current Liabilities**|||
||||
||**Total Current Liabilities**|**£0.00**|
|**Future Liabilities**|||
||||
||**Total Future Liabilities**|**£0.00**|
||||
||**TOTAL LIABILITIES**|**£0.00**|
||||
||**TOTAL NET ASSETS**|**£77,062.16**|
||||
||||
06 Jul 2021 17:49
Page 1 of 2
|**EQUITY**|||
|---|---|---|
|2300 - Extension Fund Grant|14,051.30||
|3300 - Sinking Fund Reserves|30,000.00||
|Net Profit / Loss|33,010.86||
|_3100 - Profit and Loss Account_|24,532.59||
|_Net Profit / Loss (prior year(s))_|2,191.57||
|_Net Profit / Loss (current year)_|6,286.70||
||**TOTAL EQUITY**|**£77,062.16**|
06 Jul 2021 17:49
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## **Lodsworth Village Hall**
## **Profit and Loss Report**
_01 April, 2020 - 31 March, 2021_
|Analysis Type: ALL||||
|---|---|---|---|
|**-**||**This Period**||
||**2020/2021**|**2019/2020**|**Difference**|
|**SALES**||||
|4000 - Football Club|675.00|500.00|175.00|
|4001 - Cricket Club||392.50|-392.50|
|4002 - Stoolball||450.00|-450.00|
|4003 - Croquet Club|300.00|200.00|100.00|
|4004 - Art Classes|435.20|1,523.20|-1,088.00|
|4005 - Ballet||1,115.63|-1,115.63|
|4006 - Toddlers|75.00|275.00|-200.00|
|4007 - Pilates|468.00|1,710.00|-1,242.00|
|4008 - Yoga|337.60|1,783.60|-1,446.00|
|4010 - Garden Club||292.40|-292.40|
|4011 - Air Quality Station|459.35|541.47|-82.12|
|4012 - Special Events||1,753.00|-1,753.00|
|4013 - New Bookings|-79.00|10,309.70|-10,388.70|
|4014 - Fete Donation||3,000.00|-3,000.00|
|4015 - Film nights||1,570.90|-1,570.90|
|4016 - Electricity refund||73.19|-73.19|
|4018 - LLC & Heritage Society|50.00|112.40|-62.40|
|4019 - Tennis Club|180.00|180.00||
|4021 - Zumba||36.00|-36.00|
|4900 - Other income|7,178.40|6,877.41|300.99|
|4902 - Grants & Donations|1,988.93|11,165.68|-9,176.75|
|4903 - Lottery receipts|10,945.00|8,225.00|2,720.00|
|4906 - Extension Fund||14,051.30|-14,051.30|
|4907 - Retail, leisure and hospitality grant Income|10,000.00||10,000.00|
|**Total Sales (£)**|**33,013.48**|**66,138.38**|**-33,124.90**|
|**DIRECT EXPENSES**||||
06 Jul 2021 17:46
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**This Period 2020/2021 2019/2020 Difference**
|**2020/2021**
**2019/2020**
**Difference**||||
|---|---|---|---|
|5000 - Special events|248.60|1,825.05|-1,576.45|
|7700 - Lottery prizes|5,590.00|3,518.64|2,071.36|
|**Total Direct Expenses (£)**|**5,838.60**|**5,343.69**|**494.91**|
|**GROSS PROFIT/LOSS (£)**|**27,174.88**|**60,794.69**|**-33,619.81**|
|**% Profit**|**82.31%**|**91.92%**||
|**OVERHEADS**||||
|6100 - Website|498.10|316.00|182.10|
|6200 - Marketing||216.00|-216.00|
|7001 - Miscellaneous|99.00|411.01|-312.01|
|7100 - Water|2,340.00|596.00|1,744.00|
|7101 - Rates||1,300.82|-1,300.82|
|7200 - Electricity|2,567.00|3,121.14|-554.14|
|7201 - Heating Oil|639.14|1,233.42|-594.28|
|7202 - Wi-Fi|61.79|361.55|-299.76|
|7500 - Hall booking secretary|1,331.47|3,495.36|-2,163.89|
|7501 - Marketing expenses||170.00|-170.00|
|7502 - Printing and stationery|100.00|179.14|-79.14|
|7600 - Legal and Professional||288.00|-288.00|
|7610 - Insurance|1,413.24|1,563.45|-150.21|
|7800 - Hall improvements|654.00|100.08|553.92|
|7801 - Hall maintenance|1,723.44|7,171.48|-5,448.04|
|7802 - Hall equipment|3,398.03|22,473.63|-19,075.60|
|7803 - Hall caretaker & cleaning|680.40|5,886.43|-5,206.03|
|7804 - Refuse collection|575.40|1,449.10|-873.70|
|7805 - Ground maintenance|3,672.32|2,340.19|1,332.13|
|7806 - Grounds equipment maintenance||424.80|-424.80|
|7900 - Bank charges and interest||26.11|-26.11|
|7901 - Bookkeeping|408.60|840.60|-432.00|
|8200 - Gifts and donations|150.00||150.00|
|8201 - Deposits returned|376.25||376.25|
|8202 - Licensing|200.00|180.00|20.00|
|**Total Overheads (£)**|**20,888.18**|**54,144.31**|**-33,256.13**|
|**NET PROFIT/LOSS (£)**|**6,286.70**|**6,650.38**|**-363.68**|
|**% Profit**|**19.04%**|**10.06%**||
06 Jul 2021 17:46
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## TO THE TRUSTEESREPORTINDEPENDENTOFOF THETHE LODSWORTH VILLAGEEXAMINERHALL 7 QEIl RECREATION GROUNDS
I report on the accounts ofthe Club for the year ending 30% March 2021 which is set out as stated below.
## Responsibilities of the Committee and the Examiner
Members of the Committee are responsible for the preparation of the accounts. The Trustees consider that an audit of the accounts is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
## Basis of the Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements:
~
*to keep accounting records in accordance with section 130 of the 2011 Act and
* to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understandingofthe accounts to reached. SS Holliers Lodsworth Petworth West Sussex GU28 9DG
12 July 2021