LAVANT MEMORIAL HALL REGI¥fERED CHARfry NO. 305390-1 ANNUAL REPORT AND ACCOUWS FOR THE YEAR ENDED 31ST AUGUST 2025 Page l of 12 LAVANT MEMORNL HALL Registered Charity No. 305390 - 1 REc&pfs AND PAYMEMtS FOR THE YEAR ENDED 31ST AUGUST 2025 RECEIPT5 2025 Unre5trirted Ret￿cted Funds Funds 29846.06 2024 Unrestrricted Re<4ntted Funds Total Fur.d5 29846.06 Total Funds 30902.40 Funds 30902.40 Oper8tlng Acfjvlties Hall hlre Fund raSsSng events Xmas Fayre Junble Sale Centefiary 1591.71 1591.71 721.01 440.75 815.83 440.75 915.83 0.00 1256.58 72l.01 0.00 2312.72 0,00 1256.58 2312.72 Gttnts Donations SSQ. 20.00 1473.42 550.00 20.00 1473.42 0.00 269.00 1710.69 0.00 269.00 1710.69 Interest other Recelpts 200 aub Tit Rebate E.ON refund 1575.00 582.66 157S.00 582.66 o.oo 2157.66 L422,00 2131.56 1849.66 5403.22 1422.00 2131.56 2157.66 5403.lz TOTAL RecEIFfs 363S9.86 36359.86 39541.89 39541.89 Page 2 of 12 LAVANT MEMORIAL HALL Reglstered Charity No. 305390 - 1 RECEIFFfs AND PAYMENTS FOR ThE YEAI ENDED 31ST AUGusf 2025 PAYMENTS 2025 2024 Unresfritted Restrf£ted ds Funds 9357.93 5571.OQ 14928.93 Llnre5trcted ieknLted Furc5 Funds Total Fund5 603S.4L 8799.84 14836.25 Total Funds 9357.93 Proporty & Equipment Maintenants & repairs Other Improvements 6J36.41 8799.84 14835.25 5571.00 14928.93 Hall Cl*niftg Rental of &ns Regular -leaning Cortsumables and expenses other cleaning Wincow cleaning 1392.30 88.00 1187.25 0.00 231.00 7298.55 1392.30 4488.00 1187.25 0.00 231.00 7298.55 1292.70 4490.78 L924.12 409.60 189,00 8306.20 1292.70 4490.78 1924.12 409.60 189.00 8306.20 PFiS for Music 528.00 528.00 162.01 162.01 nces 18a.00 901.62 1948.19 874.67 0.00 6014.26 048.94 180.00 901.62 L948.19 874.67 0.00 6014.26 1048.94 201.00 898.27 1868.74 761.70 310.66 5604.00 410.30 5936.54 750.00 0.00 201.00 898.27 re and Safety Insurance premium Telecomrnunlca￿ofts 1868.74 761.70 310.66 5604.00 410.30 5936.54 750.00 0.00 Informabon TeChnol(￿Y Adminlstratlon Water & general rates Electriaty Donatlons - Lavait Player5 Tony'5 retlrement par 9679.87 0.00 9679.87 0.00 638.00 638.00 200 Club pffzes 726.00 726.00 785.00 785.ao Independent exarnination 0.00 0.00 TOTAL PAYMENTS 44674.35 44674.35 40923.35 40923.35 Page 3 of 12 LAVANT MEMORIAL HALL leglstered Charfty No. 30S390 - 1 RECEi¥fs AND PAYMENTS FOI THE YEAR ENDED 31ST AUGusf 2025 2025 2024 Tota1 Fund5 39541.89 Vnretrtted Fie5tricted Total Funts Funds Funds 36359.86 0.00 36359.86 Total recelpts for the year Ipage 2) Total payments for ttre year Ipage 3} 44674.35 0.00 44674.35 40923.35 Net payments for the year (8314.491 0.00 18314.491 1138L.461 Cash and bank balartss a5 at 31st August 2024 bmught forward Cash and bank balar.ces as at 31st August 2025 carried forward 55635.87 0.00 55635.87 57177.33 47321.38 0.00 47321.38 55635.87 The aceounts have been prepa￿rt in the ftsrni of reoipts and payment5 and a Statement of asset$ and Ikbi1Stles in aCcOrdarT￿ with Secbon 133 Charities Art 2011. Page 4 of 12 LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1 STATEME￿ OF ASSEfs AND UABILrrtES AS AT 31ST AUGUST 2025 MONETARY AsS￿s 2025 2024 Barclays Communlty Account Virgin TOTAL £3,712.33 £43,609.05 £47,321.38 £8,500.24 £47,135,63 £55,635,87 NoN-MON￿AFiy AssErs Lavant Memorlal Hall committee is Managing Trustee of Lavant Memorial Hall and the Lavant Parish Council is Custodian Trustee. Insurance value of the buildings £1,776,515 for the Hall and Outbulldlngs (2024 £1,544,796) Other assets value unknown - piano, curtain5, cuuery and crockery varfous kltchen and cleaning equipment. Other assets - wlth puff hase pri Radio Microphone Taski cleaner & accessorie5 Loop system Cycle rack storage cupboards Skittle Alley Pumps x 4 Tables laminate x 6 Tables x 16 + cart. Notice board Large Ladder Projector, Speakers and Amplifier Soft seat chairs x 140 227 820 695 265 235 250 202 806 1592 418 590 3073 4038 292 Projector screen Tables Solar PV System (Sncluded I n Insuran￿ value of buildings) Water boiler Flood gates Carried forward 995 18970 405 4740 38613 Page 5 of 12 LAVANT MEMORIAL HALL Registered Charity No. 305390 - 1 NON MONETARY ASSETS CONTINUED Brought forward Cooker Dlshwasher Fridge Fridge freezer Mlcrowave 38613 1104 2280 299 625 87 1662 Tables and trolley Storage heaters (included in Insuran￿ value of buildir Smal I Step ladder Laptop Seven Tables & Trolley Raffle Drum 7040 91 499 200 loo 52600 -26010 26590 Less Solar Panels and Storage Heater5 included in the Page 6 of 12 LAVANT MEMORIAL HALL Registered Charlty No. 305390 - 1 srATEMENT OF ASSEfs AND iJABILrrIES AS AT 31ST AUGUST 2024 (COWINUED) LIAt41LITIES 2025 2024 Caretaker l)aul Mortimer - Window deaning SDL Building SerVI￿s ?. rrionths PA Fire Systems servlcing contract Astonish - ALigust Cle?ning Uncashed 200 club prize cheques Actlr)n in Riiral Sussex subscripton Expenses - Jessica Ri5eborough 486.77 0.00 0.00 0.00 481.00 67.00 75.00 100.66 105.28 42.00 560.00 37.00 350.00 0.00 0.00 0.00 Advance payments, Deposits and other liabilities I'o customers 3209,70 4497.00 4420.13 5591.28 Signed.. Mr R Wignall, Chairnian Miss J Riseborough, Treasurer Date.. Date: Page 7 of 12 INDF.PENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LAVANT MEfvIORIAL HALL I report to the trustees on my examlnation of the accounts of the Lavant Nemorial Hall (the Yrustl fc>r the year ended 315t August 2025 Rptsponslbllltles and basis of rep¢)rt A¢ the charlty tru51ees of the Trust you are re5ponslblc for the preparatlon of the accounts in accordance wlth the requlrements of the Charits"es Att 2011 ('the Art.). I rppDrt in respect tsf my examination of the T￿st,5 accounts carried out under sE.Ction 145 of the Act and in carrying out my examination I have followed all of the applicable Directions given by rhe Charity Commission under 5ettion 145{5){b) of the Act Xndependent ex4imlner's statement I have completed my examination. I confirffl that no materfal matters have Come to my artention in connection with the examination which glve5 me cause to believe that in ai)y rneterlal aspett: accountlng records were not kept in respect of the Trust as required by sect*"on 130 of the Act: or the accounts do not accord with the accountlng recorlts. I have no concerns and have corne acr055 no other matters in connertion with tile pxamination to which attention should be drdwn in thls report in orrjer to enable a proper understanding of the accounts to be l-eached. Slgned: N45me: Allan Relevant professional qualification or membership of professional bodies . ACA Address: 13 North Parade. Horsham. RH12 2BT Daf.e: Page 8 of 12 COMMfryEE OF MA14AGEMEKr OFFICE MrR w￿n￿l Mrysl M¥S- W5eborou Mfs S Sli￿* 2024 1?23 2024 2024 Vlce Chalrrr Setr*èry 25 C0NNf￿EE MEMBERS ELEcfED OR FiE-ELgcfED DECEMBER 2024 Parfsh Coundl Short N&l Bow prfthdly club Lèvant Rayers crtcket ciuty Mr¥ L Tucker No replesen￿￿¥t NO rgpr&sqntallv trj 0'8rn7n 23 2023 20 ZQZ4'uNf¥ iavant HBy&rSAu￿, then Illèd ￿ msLfy￿deV Z024"ur4tlCCAGM In February Z025. tl*ivxani In 54swi$on Mr D Kent ND reprnsentadv4 Foot￿1 aub Vant pcc 2023 2124 VILLAGE REPRE5ENTATIVE5 Mr5 E Shepp]r Ms O'Gr3d¥ rs ￿1 ZOZ3 2.J24 ZOZ3 1024 2024 NON-TRUSTEE.. MrA&lwth,Caretsker AppoIr(tELI BANKERS.. Bardays knk ￿, SbE4L SJsS&K C4F Bjnk W. Klrigs Hili, SVE5C i*ifin9. Kent Viryln kney. N•￿tle UFW Northurnba1a INDEPENnEW EXAMlhER norAJL4n 13 Parade. Ihjrsham, pmiz ZBT P*94f12 ANNLIAL REPORT LAVANT MEMORIAL HALL Pook Lane East Lavant Ctriche5ter West Su55exi5 re815tered with the Charities Cornrni55ion INO. 305390111 and constltuted by deeu of trust dated 17th February 195L The Parish Councll of Lavant Is the Custodiart Tnjstee ¢f the Chaitty and the Comrnittee of Management 15 the MaDa￿ng Trustee of the Charity. Correspondence Add"esse5'. Trea5urer= 43 North5ide. &vant. POI8 OBX STRucfuRE, GOVERNANCE, AND MANAGEMENT Thecommittee of Mana8in6Tru5te25 of the Charity is wholly respoisibe for the control ard management ofthe Chartty. a)arlty Izw requires the trustees of the a550ciation to rp.ana8enent prepare a rec*pts and payner.ts account and 3 statement of 0sset5 ané liabillties for each.Inancial year_ In addfcion the Twstees are responsible for keeplng proper accounting records sufficient to show and explain t￿e charity's transactSons anc t? disclose W-I reaSo￿ble a£curacy at any rime the financial pcsiiion of the Association. Also they are r￿￿nSible lorsalegLarding the assets of thecharity and ience for tak"n8 reasonable steps for the prevention and detection Df fraud and other iregularitie5. NÉwTrustÉes apptsiNted to the VanagÈment CommittÈe are remiited and apDointed with due artention paid to the Charlvs gttvÈrning document partitularly with re8ard5 to any ppryjn who belong5 to ary external bth. CHARITY 08JEcfivE The object ofthe Ch8rlty Is to malntsln Lavant Memorfal Ha51 forthe comfflunal berth of the inhabitants of Lavant vi114ge and rhe surroundlng area. The ccmmittee aims to provlde good fac,'Itbes at a rea50na¥le c05t to Hll hirets. In doing SQ the Cornrnlttee Trustees have had regards to the guiceline issued by >he Charity CGrnThission on Public benefft. ACnVlnESAND DEVELOPMETrtrs Our 2024'JsÈr Sury￿, published to users 2t*hÈ b￿l￿niNg0f the year. depicted the hall as a much-loved venue in a Valued Setting. Thgt WÈS rÈflerted in a suttesrful yÈar In.￿h1th the iail h￿ted 5X)ssibythe most diverse collect'"on of hirers in recenttimes. Regular users intludÈd five different types of visval art classe5. five differentcftft8roups, societies v3ryn8 from horticulture, through cultJral to arnateur drarnatics, three 5FK>rtsdubs. Pilates dass pro¥ider5. youth focused or8anisations lone of which de31s with vulnefaNe young2dultsl, a relI￿ouS group and a commeraal auction. The hall also hosted the Parish Counc11 rneetings. Despite thls, Dverall hall occupanry fell s.iglTtly.The hairs bIgg￿t hirer byrevenue. a Pete•rfield based Home Education buslness thai had thr￿ed pos+ Covid, found demap.d falling localtyi and eventually withdrew. lavant FC had become victirns of their own 5ucce5s after winning an historic promotion iha-. theywere not allowed ro tske up because access ta their new pltth frotn the hall involved a road crosslng. li consequence. they lost their manager and many piavers and were obligad to wait out the 202415 5e3son. On the positive side. expanded Pilates provision and new palnting classes wefe started la￿r in the year that rn0￿ than compensated and the football club is ri%ng phoenix4ike from the ashes in a lower league and ￿th a thrmng YOLrth secrion. Occupancy IOOKS likely to rebound in Z026. Occasional bookings also exhibited st.iking diversity. Chlldren's partie5 were thp most popular. fallowed by parties in general 3nd Ilfe events covering the full cycle from baby-shciwer to re=l￿E￿@rrtand beyond. including eight wedding5 and, sadlyi tnree funerals.ThÈre were elso booklngsfor musical. rtl gious charityfund-rar5i￿ events. Page Ioof 12 Perhap5 the mo%t notsble event of the year was the retirement from formal duties of the hall's long-serying caretdker Tony Bleach MBE. who had vari(wsly ser¥ed as bd siibsequently placed in the hall. The retlrement posed a challenge to the trustees and hastened the hall ￿rther towards the .￿na￿ended" operating model t4at h3s beeii incre35inBly adopted in recent years. The trustees eschewed the risks inherent in becDmln£ an èmplDyer and. instead. opted for the booklng secretsry and cleaner to èach slep up to cover some of the regular tas14s. That both did so Is hugefy to their credrt. ThÉs operating model will need to be kept under review going forward. The increasing need for pald help. combined with the fvll impatt of higher energy price5 Ithe hall is all-electricl, pui preSS￿re Dn the hall'5 operating costs. We holLf adeqvhtè reserve5, but neverthElegs need to balan￿ Income gainst our operaling costs over the medium term. As a result. knowing ttrsat we remain ¥ery competitlve on price, the truytees relvrtantly approved a substantial increase in hire fees for 2025126. To.date th15 appoars tts have been 3bsorbed by hirers withO￿t Imparting the level of bookings. riooding remains an existential threat. Fortunately. the River Lavant did reach imminent flood levets and the flood response team not ¢alled upo91, although flash looding remains an evey-pres@nt threat. The trusioes tOLik furthpr steps to imw.ove our resilience by having a fttsod-proof door fitted to the most vulnerable exil along witli autCl-ClOSln8 alrbricks, ftsrther redvting thè demands for emergency Interverrtions. The hall enti'3nce was also remodelled to raise the aTe3 above flash-flood levels in a projertjointly funded by Lavant Parish Councll. Repairs canied out induded treatment of a lon8Stattdlng damp problem in an internal wall and the repair of a non-structLJral clack in the external brickwork. A last artion frtsm Our fire risk assessment was Completed with the sealing of a void in the ceillng of the meter and 5Witchgear cupboard. The phzsed conversion of 311 lightir)g to LEDS was completed. along wlth f4th.ng anti-tamper s¥4lt£hes to our storage heaters. These works were funded by a gefterous grant for the proceeds of the Lavaiit Villa8e Fetp. New blinds were a150 instsllefl iri the Green A(Jom and. currently, determined attempts are being made-LO clear Iinwanted items Irom the h311 and rationalise stof3Ee to iinprove the user experience. Latt.prly the h311 appear5 to have attrarted thti interest of yarloJs service providers- NHS laundry fe-ryclin clotliiTrg ro-¢ycling IAII Recycle} alld parcel drop loekgrs IYEEPI. CurTentty these are under review in cc*nsult3tion with the Parish Council. upon whose land any provislon would be placed. It has proved intreasingly difficult to attrart new trustees in recent years, even from those user organi5atlons with the right to rkominate them. Exhortation, advertising in traditional and 50cial media, selective leaflet droppirkE and personal approaches have all been tried. However, we were success￿1 during the year tn partlv refreshin£ the m3na8ement team and lowering the average a8e from the previous 79 years. We were pleased to be ahle to èPP9int a new safeguardlng lead following the earlier resignation of the ir*cumbent froin the c(>mmittee. Page 11 of 12 FI￿ANCIAL SUMMARV INfnMf trtall hirt Iti¢ome ofE29,846.06 was El,056.34 lower than Iaslyear. Other rp.gularsour¢es of income were the 2fy)duts ai£i.575lup EJ53 on I3￿year}, thethfsun05MwkerwhScb fdssed £1.59L71 lup El,150.96 on la5tyÈarl, and thplumblpsap8enerated£n1￿I Income (al(￿Of £94.82onthe l*iyear). These O¢ri￿￿1t$, tskeh ttygetherwtth Ihe FitReb31è of ￿￿2.66 I£L548.90 lower than18st yearwlth somefundsstlll to bt elalmed frtsm Eon), broughtthe totsl unte5tricted funds iniL¥ne tO£36.3S9A6-￿.1E2.(e lawerthan the prevbDU5year. EXPENtMTURE kypenditssre oli Prok)erty Trf£14,836.26, w* £92.681Gwtrthan the preylousyear. lÈaninR ¢osts of £?,298.5Swere El.Iy17.65 Itsvvth8n pre￿(algYear fjur PRS muslc IicpnseW￿ more c0511y tht5 yeaT, at£52 CDsts of fir* olulpment ltyspecttons ¥nd the fire8lami systemswere£90L62. U.35 more thatè lastyeir. Teletommuni¢8tion CDsts of £874.67, were upÉ112.97 Total Piryrnentsfrom unrestrkkd fundsof£44.67436 wefeEI.751 h&he[th￿ lasiyeat. M014ETARY AIS Montrtsry A&sets ofÉ47?2L.38 * the end ofthe 2024/￿ finanri4yearwewe £8,3X4.49lowerth3tt the prewousyear. THANK5 Thls ￿1] be my lastèn?iJ&lreport ￿ Chalr oftheman38emwEcommittee, as l am strwn#dty•4A aithe AGM. Ith￿ beert a rTrJfle8È to have been involved and my Ihanks80 to all my ciMnm4tteecdlEague5. past and Pfe5enLwho have $upportLYI ￿e. Partl£iilar thanks. are du• w Sh*la %msourseueiary.Jennle LSnt111ekl. book￿￿5¢￿*tary aNITony8lea¢b. I ￿$h thehall m3naiepMeiil and trusteestvery wC￿S Ir, the Mtufe Mrfl Wonall thalmia D3tÈ'. Page 12 of 12