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← Barns Green Playing Fields (Or Barns Green Village Hall)

2025-08-31-accounts

@;| CHARITY COMMISSION FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From

Period Oct 2024 To Oct. 2025

Charity name: Barns Green Playing Field and Village Hall Trust

Charity registration number: 305386

Objectives and Activities

FE a ornmtele aren Ee of hacer clanieibaninchoet Summary of the purposes of | Para 1.17 Trust Deed dated 1957. the charity as set out in its “The trust premises shall be held upon governing document trust for the purposes of a recreational ground and village hall for the benefit of the Civil Parish of Itchingfield in the County of Sussex and the vicinity within a radius of 5 miles from Itchingfield Church” Summary of the main wae 1.17 and Mainly the up keep of the playing field activities in relation to those | — and village hall. The children’s play area purposes for the public was revamped and solar panels benefit, in particular, the installed on the village hall roof that had activities, projects or been renewed last year. services identified in the accounts. Statement confirming Para 1.18 Yes whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about: orem Ce a ee N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment The Trust relies on volunteers at all Para 1.38 levels. It has two operational Contribution made by committees responsible for the day to volunteers management of defined assets — all

volunteers. Fund raising is undertaken by volunteers. The membership organisations are almost all voluntary organisations.

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Achievements and Performance

Fe
CSE		 Fe
CSE		 211 211 iraenacre
Within the period solar panels were
installed on the village hall. The solar
energy generated reduces the utility
Summary ofthe main
:
;
achievements ofthe charity,		 - ara 1.20 costs. This saving is reflected in the hire
rates.
identifying the difference the
charity’s work has made to The children’s play area was
the circumstances of its refurbished and extended providing a
beneficiaries and any wider more interesting and “educational” play
benefits to society as a area.
whole.

In conjunction with the Parish Council, District and County Council facilitated the installation of a safe footpath on Trust land to enable parents to walk children in safety from the local primary school to and from the car park — run by the Trust

Additional information (optional)

You may choose to include further statements where relevant about:

The playing field remains the key area
for all sports in the village.
Achievements against Para 1.41
objectives set The village hall is used by numerous
community organisations including the
Village Playgroup, Youth Club, Guides,
Brownies and Rainbows, Players
(Drama), the Church, and various
wellbeing groups.
Fund raising is undertaken to support
the village hall. Events such as film
Performance offundraising
activities againstobjectives		 Para 1.41
set Larger projects tend to be funded
through the trust and discretionary
awards from Itchingfield Parish Council
or Horsham District Council
N/A
Investment performance Para 1.41
againstobjectives

Financial Review

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Review|of the|charity's|Para|1.21|Consolidated|accounts:| |financial|position|at|the|end|Income|£62,547.99| |of the|period|Exp|£49,293.80| |Margin|£13,254.19| |B/Fwd|£22,297.17| |Total| |Funds|£35,551.36| |Statement|explaining|the|Para|1.22|Reserves|are|held|against|specific| |policy|for|holding|reserves|probable|expenditure|items|and|to| |stating|why|they|are|held|enable|the|village|hall|to|remain| |operational|for|6|months|should|there| |be|another COVID|type|event.| |No|income|but|key|costs|remain.| |Amount|of|reserves|held|Para|1.22|£10k|village|hall|against|COVID|type| |event.| |£10k|Playing|field|against|designated| |future|projects.| |The|Trust|is|currently|looking|how|best| |to|address|a|single|reserve|for|both|the| |hall|and|playing|field.| |Reasons|for|holding|zero|N/A| |Details|of fund|materially|in| |deficit| |Explanation|of any|Para|1.23|N/A| |uncertainties|about|the| |charity|continuing|as|a|going| |concern| |Additional|information|(optional)| |You|may|choose|to|include|further|statements|where|relevant|about:| |Hire|charges|and|fundraising.| |The|charity's|principal|Discretionary|grants|from|the|Parish| |sources|of funds|(including|||Pat|1-47|Council|etc.|for specific|projects| |any|fundraising)| |N/A| |Investment|policy|and| |objectives|including|any|fatale| |social|investment|policy| |adopted| |One|of the|key|hirers|of the|hall|decides| |to|go|elsewhere|impacting|income.| |A|description|of the|principal|||Para|1.46| |risks|facing|the|charity|The|trend|in|declining|in|numbers| |playing|for|village|sports|clubs| |potentially threatening|sustainability|of| |various|groups.| |eeOther|ee|Theactivities trust isand undertakingestablishinga reviewwhat|it ofcan all|

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do to encourage a greater level of participation in sporting, recreational and wellbeing activities.

Structure, Governance and Management

a
trusts:		 a
trusts:
How is the charity Para 1.25 Unincorporated
constituted?
Trustee selection methods Para 1.25 Open election and nomination by
including details ofany memberorganisations
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Additional information (optional)
You may choose to include further statements where relevant about:
The trust is currently developing a
number of policies and procedures to
Policies and procedures cover key areas of activity
adopted for the induction atone
and training oftrustees
The trust is currently made up of a
number ofmember organisations each
The charity's organisational nominating an individual to be a
structure and anywider Ratedot member ofthe Trust. The chair is
network with which the elected. Membership complies with the
charity works requirements ofthe Deed. There are two
operational committees who are
responsible forthe day-to-day
management ofthe village hall and the
“external” assets ofthe trust.
An annual AGM and four general
meetings. TheAGM is open to the
community.
The Trust has links through its
membership to local user groups,
Relationship with any Para 1.51 sports clubs, and recreational
related parties organisation.
It has a strong relationship with IPC
It has recently submitted a response to
the Local Authority consultation on
leisure activities in the area.
The Trust is currently looking at revising
Other its governance structure to enable:
quicker and more efficient decision
making and providing a greaterfocus on
developing assets for the benefit ofthe
community. Thereby encouraging more
involvement in recreational, sportand
wellbeingactivities.

Reference and Administrative details

Barns Green Playing Field and Village Hall Trust STEEN ET ie a SA Ate ie Registered charity number 305386 Charity’s principal address c/o The Chair, 1 Oak View, Two Mile Ash Road, Barns Green, Horsham RH13 OPZ ee a eere

Names of the charity trustees who manage the charity

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| |

Funds held as custodian trustees on behalf of others

Description ofthe assets None
held in this capacity
Name and objects ofthe N/A
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details ofarrangements for
safe custody and
segregation ofsuch assets
from the charity’s own
assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s)| | CADMAS 2 FeeSS | Full name(s)|Paul Anthony Harding Net Petlycin Position (eg Secretary, |Chair Treasurer Chair, etc) Dale WoO Ss. POLS .

CONSOLIDATED ACCOUNTS 2024-2025

Village Hall Playing Fields Total
Income £96,9113.40 £5,634.89 £62,547.99
Expenditure £45 355.21 £3,938.59 £49 293.80
Income/Expenditure £11,557.89 £1,696.30 £13,254.19
B/Fwd £7, 509,38 £14,787.79 R2Z,290.40
Totalfunds: £19,067.27 £16,484.09 £35,501,36

:

14th August Accounts

’

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Balance Brought Forward from 34 August 2024:
Cash
Current Account £7,190,85
Solar Account £318.53
£7,509,.38
INCOME:
Regular Hirings £36,210.19
Private Hirings £5,018.75
Fundraising £718.32 ‘
Deposit Account interest £41.56
Solar Income £454.51
Other £14,469.77
Subtotal: £56,913.10
EXPENDITURE:
Wages £8,310.39
HMRC
Utilities £8,047.87
Service, Repairs and Maintenance £5,155.84
Hall Improvements £3,968.04
Cleaning Materials £1,198.21
Licences and Fees £1,535.94
Insurance £1,674.93
Advertising & Marketing £813.00
Website Management £42.00
Other (Ben Baxter) £14,608.99
Subtotal: £45,355,21
INCOME/EXPENDITURE for 2024/2025; £11,557.89
TOTAL FUNDS: £19,067.27
Represented by:
Cash
Current Account £13,707.18
Savings Account £5,360.09
TOTAL FUNDS: £19,067.27
en eee ener sence msm ean ems msmmemecmcms
Electricity £3,905.71
Gas £534.50
Telephone £503.26
Water £1,666.94
Waste Collection £1,437.46
£8,047.87
RUN RATE ANALYSIS (ytd)
BAU Spend £20,767.34
Service and Maintenance £5,155.84
Run Rate Spend (ytd) £25,923.18
Run Rate Income (Hirings) £36,210.19
Run Rate Contribution (ytd) £10,287,01
Discetionary Spend (ytd)
Hall Developments £3,968.04
Marketing £855.00
Discretionary Spend Total (ytd) £4,823,04 oO Wh
Discretionary Income (ytd) v wrr\
Private Hirings £5,018.75 : ~\wat \a
Fund raising (net) £718,32 fd wr
Donations £454,512 ~ reG Ww
Discretionary Income Total (ytd) £6,191.58 = fc
Available DiscretionarySpend £1,368.54 XCb wa
wy
Page i of1 Barns Green Village Hall Accounts for 2024-25.xisx
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Compiled: Mark Christer, Treasurer

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BARNS GREEN PLAYING FIELD TRUST STATEMENT OF ACCOUNTS

YEAR ENDING 31° August 2025

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||||||| |---|---|---|---|---|---| |Balance|brought forward|£|14,787.79| |INCOME:|£|:| |—«|Wayleaves|18.81| |~|Itchingfield|PC|(Insurance)|1.500.00| |~|lichingfield|PC|(Playground)|600.00| |~|Field|Hiring|charges|% 2,720.00| |Sports|&|Social Club Lease|to|31" Dec 20237|-| |~|Bank|Interest|196.08| |--|Rugby Fund|Raising|100.00|=| |~|Trim|Trail|500.00|£|5,634.89| |£|20,422.68|

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EXPENDITURE:

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|||||| |---|---|---|---|---| |Field|Insurance|1,648.59| |Village|Green|maintenance|2.190.00| |Equipment maintenance|a| |Playground|maintenance|--| |Rugby|Fund|Raising|100.00| |Trim|trail|~~|£|3,938.59| |BALANCE CARRIED|FORWARD:| |Current|Account|2.057.26| |Cash|in|Hand|19.37| |Deposit Account|14,407.46|£|16,484.09| |£|20,422.68| |eK|tt|hut| ||\y at ao out| |or|ee| |Hon|Treasurer| |C.J.E. SIMPSON SIMPSON|-|(Que|

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Hon Treasurer C.J.E. SIMPSON SIMPSON October 2025

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i...) CHARITY COMMISSION | Independent examiner's report on the
(he? FOR ENGLAND AND WALES accounts
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Report =e
to the trustees BA vs GR EEN LAYING FIELD Aw. VILLAES
Welt “ie VSI
On accounts for theended yea 3! S AUGUSTAsA RT 20259095 Charity(if an no 3054c 3662
| report to the trustees on my examination of the accounts of the above charity
(‘the Trust”) for the year ended ;
Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the
of report accounts in accordance with the requirements of the Charities Act 2011 (‘the
Act”).
| report in respect of my examination of the Trust's accounts carried out under
section 145 of the 2011 Act and in carrying out my examination, | have
followed all the applicable Directions given by the Charity Commission under
section 145(5)(b) of the Act.
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| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

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Name! MAGDALENWA HAR NAN a
Relevant professional ~7
qualification(s) or body (if|__ CCA
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4 IER Oct 2018

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MR ee ee ee Address:| 24 SNOGGLERS WAY ee ee ee ee

Only complete if the examiner needs to highlight material matters of concern guidance(see CC32,forIndependentexaminers). examination of charity accounts: directions and

Give here brief details of any items that the examiner wishes to disclose.

2 IER Oct 2018

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ges, CHARITY COMMISSION | Independent examiner's report on the
| | FOR ENGLAND AND WALES accounts
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Report to the trustees B ARIS[ALL G8 VSiFEN rlAYinG FleLb Aw VILLAS
On accounts for the yea = Annie). Sods Charityno 255 329¢
| report to the trustees on my examination of the accounts of the above charity
(“the Trust”) for the year ended ;
Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the
of report accounts in accordance with the requirements of the Charities Act 2011 (“the
Act’).
| report in respect of my examination of the Trust’s accounts carried out under
section 145 of the 2011 Act and in carrying out my examination, | have
followed all the applicable Directions given by the Charity Commission under
section 145(5)(b) of the Act.
independent examiner's [The charity's gross income exceeded £250,000 and | am qualified to
; statement undertake the examination by being a qualified member of [insert name of
applicable listed body]]. Delete [ ] if not applicable.
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Name! MAGDALE WA HirR NAW
Relevant professional
qualification(s) or body (if
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1 IER Oct 2018

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ooee ee aa Address:| 24 SNOGGELERS WAY

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose.

2 IER Oct 2018