## **MILLAND VALLEY MEMORIAL HALL** **Annual General Meeting 12th November 2025** ## **2024/25 Management Committee** **Trustees Andy Haslam- Chair Alison Parker- Deputy Chair Lorraine Grocott Trevor Fairhurst Harriot Carless Claire Collins Claire Beattie Andrew Carruthers John Aves Kieran Doherty** **Resignation T Fairhurst- June 2025 Administrator Louise Knight** **Representatives Jo Mealey(Nursery School)** ## **Trustees Objectives** - **To maintain a well-presented hall for all of the village** - **To meet the needs of our regular and ad hoc users** - **To use donations and fundraising monies for hall improvements** - **To use hire charges to cover the day to day running of the hall** - **To set hire charges that fairly balance the costs between regular and ad hoc users and those within the village and those from outside the village.** ## **2024/25 – Administration Report** - _**57 bookings taken (70 last year)**_ - _**114 Invoices raised (129 last year)**_ - _**Accounts balanced with NatWest and Lloyds monthly**_ - _**AGM + 4 committee meetings**_ - _**H&S surveys and regular testing checking of alarms and emergency lights**_ - _**Routine upkeep, cleaning and servicing**_ ## **2024/25 Regular Users** ## Monday **Nursery School Yoga** Tuesday **Nursery School** **Ballet Winter Term Tennis** Wednesday **Nursery School** Thursday **Nursery School** **Pilates Parish Council Meetings** **Tap Dancing Milland Cinema (monthly)** Friday **Our Song Music** **Model Railway Club** Saturday **Ballet** ## **2024/25 Events Held at the Hall** ❖ **Milland Memories Exhibition** - ❖ **Bonfire & Fireworks Evening** - ❖ **Parish Council Meetings** - ❖ **Ballet Exams** - ❖ **Milland Contemporary Crafts Fair** - ❖ **Burns Night** - ❖ **Wreath Making** - ❖ **Polling Station** - ❖ **Yoga Workshops** - ❖ **Parties, Christenings, Receptions** ## **2024/25- Reports and Projects** - ❖ **Floor Surface Recoating** - ❖ **Successful Barn Dance Fundraiser** ❖ **Confirmation of Trustee Responsibilities** - ❖ **Redecoration of Hall** ## **2. Financial Statement-2024/25** - **Hall Hire levels remain positive- no grants were applied for from the village hall.** - **Expenses continue to increase with cost of living increases** - **Fundraising due to such a successful Barn Dance, 200 Club membership numbers remain stable.** - **Halls Finances are still healthy but need to be monitored.** ## **2024/25 Receipts of £25,782** **Grants and Donations £123** from: Donations from 200 Club Winners **Fundraising - £8,306** from: Barn Dance 2025 200 Club Easy Fundraising Bonfire Raffle **Hire of Hall - £16,240** Regular Users Ad Hoc Hire **Other - £1113** from: Feed in Tariff Interest ## **Income Annual Com arison p** |**Annual**
**Accounts**|**Actual**
**2021/22**|**Actual**
**2022/23**|**Actual**
**2023/24**|**Actual**
**2024/25**| |---|---|---|---|---| |**Receipts**|**£**|**£**|**£**|**£**| |**Grants and**
**Donations**|**2,744**|**0**|**230**|**123**| |**Hire of hall**|**14,289**|**16,060**|**17,932**|**16,240**| |**Solar feed-in &**
**export tariffs**|**843**|**857**|**734**|**619**| |**Fundraising**|**10,682**|**9,144**|**7,511**|**8,306**| |**Refunds**|**-**|**-**|**-**|**-**| |**Interest income**|**114**|**166**|**293**|**494**| |**Total Receipts**|**28,672**|**26,227**|**26,700**|**25,782**| ## **2024/25 Payments of £28,623** **Cost of Fundraising** : **£3,337 for** 200 Club Prizes **Hall Running Costs** : **£21,054 for** Rates and Water Energy Insurance Administrator Cleaning Building Maintenance Trade Waste Administration and Sundries **Special Projects £4,232** ## **Out oin s g g Annual Comparison** |**Annual Accounts**|**2021/22**|**2022/23**|**2023/24**|**2024-25**| |---|---|---|---|---| |**Payments**|**£**|**£**|**£**|**£**| |**Rates and water**|**513**|**508**|**523**|**902**| |**Energy**|**1,626**|**1,511**|**2,607**|**1889**| |**Insurance**|**713**|**768**|**911**|**959**| |**Administrator**|**4,240**|**6,720**|**6,720**|**7,556**| |**Cleaning**|**4,832**|**4,841**|**5,092**|**5,277**| |**Building Maintenance**|**3,353**|**2,578**|**2,141**|**2,054**| |**Trade Waste**|**794**|**871**|**986**|**1,065**| |**Admin & Sundries**|**1,801**|**1,257**|**1,492**|**1,352**| |**Special Projects**|**17,394**|**1,320**|**7,750**|**4,232**| |**Cost of fundraising**|**3,229**|**2,878**|**2,842**|**3,337**| |**Total Payments**|**38,495**|**23,252**|**31,064**|**28,623**| ## **Total Funds Annual Comparison** |**Annual Accounts**|**Actual**
**2021/22**|**Actual**
**2022/23**|**Actual**
**2023/24**|**Actual**
**2024/25**| |---|---|---|---|---| ||**£**|**£**|**£**|**£**| |**Total Receipts**|**28,672**|**26,227**|**26,700**|**25,782**| |**Total Payments**|**38,495**|**23,252**|**31,064**|**28,623**| |**Excess of income**
**over expenditure**|**-9,823**|**2,975**|**-4,364**|**-2,841**| |||||| |**Cash funds at year**
**end:**|**45,314**|**48,289**|**43,925**|**41,084**| ## **Total Bank Statement Funds 30 September 2025** |**Hall Account with NatWest**|**£61.15**| |---|---| |**Social Club Account with Lloyds**|**£3,756**| |**Savings Account with Virgin**
**Money**|**£37,487**| |**Total Funds**|**£41,304**| **3. Fundraising Report** 2024-25 **200 Club Subs £5,170 - Prizes £2,640 Raised Funds- £2,530 (Subs £5,365 last year ) Easyfundraising £36** (£39 last year) **Bonfire Night- Raffle £914** (£162 last year) **Barn Dance- Hoedown £2,185 (** £1943 last year Nursery Quiz) ## **4. Future Projects and Initiatives 2025/26** - _**Flooring- Continue Advised Maintenance**_ - _**Main Door Refurbishment**_ # • _**Entertainment System Update**_ ## **2025/26 Fundraising-** _**Further Ideas to Discuss and Agree**_ ## **5.Election of Trustees** ## **Nominations for 2025-26** Andy Haslam (Chair), Alison Parker (Vice Chair), Lorraine Grocott, Claire Collins, Andrew Carruthers, Claire Beattie, Harriot Carless, John Aves, Keiran Doherty Jeremy Parker (Parish Council Representative) ## **6. Any Other Business- To discuss** Election of New Chair –To be in place for September 2026 **7. Trustee Meetings 25/26- 2[nd] Wednesday of the Month** 14[th] January 2026 11[th] March 2026 10[th] June 2026 9[th] September 2026 11[th] November 2026- AGM **----- Start of picture text -----**
Charity Name No (if any)
Milland Valley War Memorial Hall 305385
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2024 30/09/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants & donations 123 - - 123 230
Fundraising receipts 8,306 - - 8,306 7,511
Hire of facilities 16,240 - - 16,240 17,932
Feed in tariff 619 - - 619 734
Interest 494 - - 494 293
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
25,782 - - 25,782 26,700
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 25,782 - - 25,782 26,700
A3 Payments
Fundraising costs 3,337 - - 3,337 2,842
Costs of charitable activities 25,286 - - 25,286 28,123
Governance costs - - - - 99
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 28,623 ] - - 28,623 31,064
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 28,623 - - 28,623 31,064
Net of receipts/(payments) - 2,841 - - - 2,841 - 4,364
A5 Transfers between funds - - - - -
A6 Cash funds last year end 43,925 - - 43,925 48,289
Cash funds this year end 41,084 - - 41,084 43,925
**----- End of picture text -----**
CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank - current
Bank - deposit
Social fund account
**Details**
**Details**
The hall freehold is held by Milland
Parish Council as custodian trustee
Hall equipment
**Details**
Booking deposits
Accrued expenses
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**61**
**-**
**37,487**
**-**
**3,536**
**-**
**41,084**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 2 Iiidepeiideiit Ei.211iiiiei s Ilci)oi"I to Ilie I"I'ii.s(ees of1I1i114l11(I Vdilley Wai" Memoi"14?1 (RegFistered cliarity nuiiiber 305385) I report to the trustees 011 niy exaniination of the accoiints of Milland Valley War Nleiiiorial Hall (tlie Cliarity) for Ilie year elided 30 Septeniber 2025. Responsibilities ancl b.qsis of I"epoi't ,4s tlie cliarity trustees of tlie Charity, you are responsible for tlie preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Charity's accounts carried out under section 145 of tlie Act and in carrying out niy examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiiiei"'s statenient I have completed my eX￿nina￿On. I confirm that no material matters have come to my attention in connectton with the examination gyiving me cause to believe that in any niaterial respect: accounting records were not kept in respect of the Charity as required by section 130 of the Act, or the accounts do not accord with those records. I have no concerns and haN'e come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sigyned: Anne Aldemian ACA 13 Millvale Meadows Milland Liphook GU30 7LZ Dated.