Empire Hall Trustee Report 2021 (1st Jan 2020 to 31st Dec 2021)
Regular Activities at the Hall.
The hall is now the venue for a comprehensive number of services and activities including the post office, now 6 different fitness classes, a foot health care clinic and an osteopath. It is the home of the Parish Council, Empire Movies, the Lunch Club, the Thursday Club and used as a venue by many other village clubs and organisations.
- Self Funding
Due to Covid the Hall has been closed for most of this year, apart from the Post Office and Health Treatments, which were allowed to carry on as usual. We have applied and received several COVID grants from the Chichester Council.
Hall Enhancement Project
All projects have now been completed well within budget
Fund Raising for Major Hall Maintenance
The hall is 113 years old and whilst always gets complimented by visitors and users, will need regular maintenance. The next major items are anticipated to be a new roof within the next 10 years and re-plastering/decorating within the next 5 years. One fund raising activity has taken place this financial year an Easter Market all done by Zoom over £3,000.00 was raised.
Thanks to the self-funding status of the hall, these funds have all been allocated towards the maintenance activities.
THE EMPIRE HALL, GRAFFHAM (CHARITY NO 305376) ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
| RECEIPTS | 2021 | 2020 | PAYMENTS | 2021 | 2020 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | £ | £ | £ | ||||
| General Fund | General Fund | ||||||||||
| Hiring of Hall | 3,443 | 9,929 | Heating oil | 743 | 2,461 | ||||||
| Covid Grant | 10,000 | - | Phone | 396 | - | ||||||
| Other income | Electricity & water | 697 | 895 | ||||||||
| Dividends COIF (Capital Fund) | 140 | 132 | Repairs | 1,010 | 856 | ||||||
| Interest COIF (Deposits) | - | 75 | Cleaning, bins, grass & hedgecutting | 1,143 | 1,518 | ||||||
| Sundry | - | 284 | Rates | - | 489 | ||||||
| 140 | 491 | Insurance | - | 1,039 | |||||||
| Annual inspections & services | 180 | 281 | |||||||||
| Professional fees | 100 | 100 | |||||||||
| Sundries | 113 | 161 | |||||||||
| 13,583 | 10,420 | 4,382 | 7,801 | ||||||||
| Appeal Fund | Appeal Fund | ||||||||||
| Donations | 511 | 298 | Professional fees | 293 | 3,336 | ||||||
| Profit from fundraising events | - | 517 |
7,260 | Hall improvements\building works | 37,178 | 165,405 | |||||
| Sundry | - | 334 | Grant to Graffham Festival | - | - | ||||||
| Grants | 31,065 | 160,590 | Repairs and maintenace | 409 | 386 | ||||||
| Sundries | 407 | 294 | |||||||||
| Promotions Officer | 6,372 | 2,411 | |||||||||
| 31,059 | 168,482 | 44,659 | 171,832 | ||||||||
| Capital Fund (COIF Income shares) | Capital Fund (COIF Income shares) | ||||||||||
| Nil activity | - | - | Nil activity | - | - | ||||||
| Summary | Summary | ||||||||||
| Total payments | 49,041 | 179,633 | |||||||||
| Excess receipts over payments | |||||||||||
| Annual Surplus General Fund | 9,201 | 2,619 | |||||||||
| Annual Surplus Appeal Fund | (13,600) | (3,350) | |||||||||
| (4,399) | (731) | ||||||||||
| Total receipts | 44,642 | 178,902 | 44,642 | 178,902 | |||||||
| Opening and closing balances | Total funds as at | 31 March represented by; | |||||||||
| Opening Total funds at 1 April | 41,071 | 41,802 | General fund | Nat West bank account | 1,233 | 951 | |||||
| Barclays bank account | 5,733 | 2,829 | |||||||||
| COIF deposit account | 90 | 90 | |||||||||
| Excess receipts over payments | 7,056 | 3,870 | |||||||||
| Annual Surplus General Fund | 9,201 | 2,619 | Appeal Fund | Nat West bank account | 756 | 845 | |||||
| Barclays bank account | 26,860 | 34,496 | |||||||||
| Annual Surplus Appeal Fund | (13,600) | (3,350) | COIF deposit account | 934 | 794 | ||||||
| 28,550 | 36,135 | ||||||||||
| (4,399) | (731) | Capital Fund | COIF income shares (at cost) | 1,066 | 1,066 | ||||||
| Closing funds 31 March | 36,672 | 41,071 | 36,672 | 41,071 |
Signed on behalf of the Trustees:
Trustee
Trustee
Date
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name The Empire Hall, Graffham
On accounts for the year 31 March 2021 Charity no 305376 ended (if any) Set out on pages 1 and 2 (remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
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Independent In connection with my examination, no matter has come to my attention
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examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 15 Nov 2021 Name: C Homan Relevant professional FCA qualification(s) or body (if any):
1
March 2012
IER
Address: Spring Cottage, Trotton, Petersfield Hampshire Section B Disclosure
Only complete if the examiner needs to highlight material problems.
2
March 2012
IER
Give here brief details of any items that the examiner wishes to disclose .
3
March 2012
IER