**REGISTERED CHARITY NUMBER: 305367** 

Report of the Trustees and Unaudited Financial Statements for the Period 1 November 2022 to 31 March 2024 

for 

Felpham Memorial Village Hall 

Robert Sadler & Company Ltd Chartered Accountants 30B Southgate Chichester West Sussex PO19 1DP 



Felpham Memorial Village Hall 

Contents of the Financial Statements for the Period 1 November 2022 to 31 March 2024 

|||Page||
|---|---|---|---|
|Chairman of the Committee's Report||1||
|Report of the Trustees|2|to|3|
|Independent Examiner's Report||4||
|Statement of Financial Activities||5||
|Balance Sheet||6||
|Notes to the Financial Statements|7|to|10|
|Detailed Statement of Financial Activities||11||





Felpham Memorial Village Hall 

## Chairman of the Committee's Report for the Period 1 November 2022 to 31 March 2024 

Firstly may I thank everyone for attending our AGM. 

I have been Chairman since the summer of 2022. This past 18 months has seen a change in committee members with new members joining us and some leaving. We have been extremely fortunate in welcoming our new treasurer who has helped us update our services including online banking, paperless invoicing and improving financial responsibility. 

The hall has continued to be a focal point of village life offering local residents a wide range of activities through our marvellous hirers and the incredible variety of activities they offer. Because of hard work by the committee, increased bookings, and financial control we have been the only facility in the area not to have increased hire charges from the previous year. This has benefitted clubs and users and has in turned seen an increase in not only the number of bookings we now receive but also the number of residents that attended these events and lessons. Nearly all our clubs have reported a membership increase. 

This year the committee has invested in improving facilities for our hirers. A new WIFI system will shortly be added to the hall benefitting hirers and users. A state of the art defibrillator has been fitted to the front of the building and clubs have been given training and a demonstration on it. Already this has been a life saving addition with the South Ambulance reporting that the unit has been opened 4 times since its installation. Thankfully it was not needed on each occasion however the fact it was there could have meant the difference between life and death. There is still more to do and the committee will continue to ensure the hall and its facilities are continually improved, kept up to date, and leave us as one of the best equipped and value for money facilities in the area. 

As we go in to a new Financial year we once again face new and difficult challenges with rising costs but the committee is dedicated to minimising any of these through hard work and prudence. The committee is here to support everyone. As a voluntary group of people we have, and will continue, to put the hall and its users first, doing our best to make sure the core values and original purpose of the hall is upheld. 

This past year has seen the hall host two large community events. Freaky Felpham saw over 300 residents over a period of time attend a ghost hunt through the village ending with a free party at the hall. The committee also arranged its first Christmas Fete event. This was an enormous success enabling us to raise funds towards the halls upcoming expenditure on additional facilities. The Jubilee Room was converted in to the most fabulous Santa Grotto with a visiting fee set at such a low price that families on a restricted income in our area were able to afford a Christmas visit with their children. It is the committee's intention to repeat these events again this year. 

A 'HIRER'S MEETING' has been held twice a year in addition to the AGM. This has been a great success and has been a meeting for all club and groups to send representatives to discuss any issues they have or any ideas/improvements that we could make. It has also given us the chance to offer any support clubs may need.  Some of the ideas and improvements have already been implemented. 

Finally, the Officers and committee members this year have spent an enormous amount of time updating and creating new policies and procedures to bring us in-line with new government and charity commission requirements. These policies will be available to all hirers with immediate affect. 

May I take this opportunity to thank every member of our committee. Each one of them gives up their time voluntarily to ensure the hall, its users and village have the best facility in the area. I would also like to thank residents who have also given up time for our large events. Without these people we would not be in such a position. 

Once again I thank you for attending this evening and helping Felpham Village Memorial Hall be a keystone of the community. 

Russell Marsden-Sear Chairman of the Committee 

Page 1 



Felpham Memorial Village Hall 

## Report of the Trustees for the Period 1 November 2022 to 31 March 2024 

The trustees present their report with the financial statements of the charity for the period 1 November 2022 to 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and aims** 

**Summary of the purposes of the charity as set out in its governing document** Para 1.17 

To provide a non-sectarian and non-political place of recreation and social intercourse for the purpose for the advantage or benefit of the inhabitants of Felpham and of the surrounding area. 

## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.** 

Para 1.17 and 1.19 

The hall serves as a focal point of the village offering local residents a wide range of activities through our marvellous hirers and the incredible variety of activities offered at the hall. 

## **Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit** 

Para 1.18 

The Trustees have had guidance from the Charity Commission on public benefit. 

## **ACHIEVEMENT AND PERFORMANCE** 

## **Charitable activities** 

## **Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.** 

Para 1.20 

Felpham Memorial Village Hall operates as a charity and is run and managed by a committee and trustees.  It is let to all applicants who wish to use its facilities and is available to rent throughout the year and from 9am - 11:00pm.  Many of the local Felpham and Bognor community use the facilities and rent the hall and it is a focal point for many village-based activities such as the craft, art, bridge, dance and keep fit/classes.  The Trustees and Committee provide a safe, comfortable and well managed environment for individuals/hirers and organisations to meet for any safe and legal activity.  Regular clubs include the WI, bridge, line dancing, keep fit, flower, jazz and craft.  We also support a disabled sportsperson for his training purposes and the hall is used for various local group meetings.  The Jubilee Room is also for hire, this is a smaller room within the hall. 

## **FINANCIAL REVIEW** 

## **Financial position** 

## **Review of the charity's financial position at the end of the period** 

Para 1.21 

The overall financial position of the charity at 31st March 2024 was healthy, with total reserves of £28,677 at the year end. There was an excess of receipts over payments in the period of £4,094. 

## **Statement explaining the policy for holding reserves stating why they are held** 

Para 1.22 

We have a Money Manager Savings Account which has a balance of £15,199 as a reserve for any large projects 

## **Amount of reserves held** 

Para 1.22 

Total reserves of £28,677 were present at the year end. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## **Governing document** 

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. 

Page 2 



Felpham Memorial Village Hall 

## Report of the Trustees for the Period 1 November 2022 to 31 March 2024 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees Trustee selection methods** Para 1.25 Trustees are voluntary and have historically been involved with the hall in different capacities such as hirers. 

## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 305367 

## **Principal address** 

Felpham Village Hall 17-19 Vicarage Lane Felpham Bognor Regis West Sussex PO22 7DZ 

## **Trustees** 

A Marner E Green G Madeley H Sykes (appointed 2.10.23) 

## **Independent Examiner** 

Robert Sadler & Company Ltd Chartered Accountants 30B Southgate Chichester West Sussex PO19 1DP 

Approved by order of the board of trustees on .............2/6/2024........................... and signed on its behalf by: 

........................................................................ G Madeley - Trustee 

Page 3 



Independent Examiner's Report to the Trustees of Felpham Memorial Village Hall 

## **Independent examiner's report to the trustees of Felpham Memorial Village Hall** 

I report to the charity trustees on my examination of the accounts of Felpham Memorial Village Hall (the Trust) for the period 1 November 2022 to 31 March 2024. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). 

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 

2. the accounts do not accord with those records; or 

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Mr Robert Alistair Sadler FCA The Institute of Chartered Accountants in England and Wales 

Robert Sadler & Company Ltd Chartered Accountants 30B Southgate Chichester West Sussex PO19 1DP 

Date: .........7/6/2024........................... 

Page 4 



## Felpham Memorial Village Hall 

## Statement of Financial Activities for the Period 1 November 2022 to 31 March 2024 

|||Period||
|---|---|---|---|
|||1.11.22||
|||to|Year Ended|
|||31.3.24|31.10.22|
|||Unrestricted||
|||funds|Total funds|
|Notes||£|£|
|**INCOME AND ENDOWMENTS FROM**||||
|**Charitable activities**||||
|Revenue/costs re activities in furtherance of the||||
|charity's objectives||44,576|23,703|
|Investment income|2|1,271|1,099|
|Other income||-|400|
|**Total**||45,847|25,202|
|**EXPENDITURE ON**||||
|**Charitable activities**||||
|Revenue/costs re activities in furtherance of the||||
|charity's objectives||41,753|33,789|
|**NET INCOME/(EXPENDITURE)**||4,094|(8,587)|
|**RECONCILIATION OF FUNDS**||||
|Total funds brought forward||29,583|38,170|
|**TOTAL FUNDS CARRIED FORWARD**||33,677|29,583|



The notes form part of these financial statements 

Page 5 



## Felpham Memorial Village Hall 

## Balance Sheet 31 March 2024 

||||||31.3.24||31.10.22|
|---|---|---|---|---|---|---|---|
||||||Unrestricted|||
||||||funds|Total funds||
||||Notes||£||£|
|**FIXED ASSETS**||||||||
|Tangible assets|||5||5,000||5,000|
|**CURRENT ASSETS**||||||||
|Cash at bank|||||28,677||24,583|
|**NET CURRENT ASSETS**|||||28,677||24,583|
|**TOTAL ASSETS LESS CURRENT**||||||||
|**LIABILITIES**|||||33,677||29,583|
|**NET ASSETS**|||||33,677||29,583|
|**FUNDS**|||6|||||
|Unrestricted funds:||||||||
|General fund|||||28,677||24,583|
|Capital fund|||||5,000||5,000|
||||||33,677||29,583|
|**TOTAL FUNDS**|||||33,677||29,583|
|The financial|statements were|approved by||the Board of Trustees and|<br>authorised|for|issue on|
|.........6/2/2024............................ and||were|signed on its|behalf by:||||



............................................. G Madeley - Trustee 

The notes form part of these financial statements 

Page 6 



Felpham Memorial Village Hall 

## Notes to the Financial Statements 

## for the Period 1 November 2022 to 31 March 2024 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. 

## **Receipts and payments basis** 

The financial statements are prepared on a 'receipts and payments' basis, meaning that the accounts summarise the movements of cash/bank funds into and out of the charity during the financial year. 

## **Taxation** 

The charity is exempt from tax on its charitable activities. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

## **2. INVESTMENT INCOME** 

|**INVESTMENT INCOME**|||
|---|---|---|
||Period||
||1.11.22||
||to|Year Ended|
||31.3.24|31.10.22|
||£|£|
|Rents received|913|957|
|Deposit account interest|358|142|
||1,271|1,099|



## **3. TRUSTEES' REMUNERATION AND BENEFITS** 

Payments to Trustees and Committee members are stated in the financial statements as paid. These payments represent expenditure on specific services provided by Trustees/Committee members over and above the normal duties expected by their role. Such services include managing the maintenance of the property and attending to the invoicing of hall hirers. 

## **Trustees' expenses** 

Trustees are reimbursed for expenses necessarily incurred for the benefit of the charity. 

continued... 

Page 7 



Felpham Memorial Village Hall 

## Notes to the Financial Statements - continued for the Period 1 November 2022 to 31 March 2024 

## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** 

|||Unrestricted|
|---|---|---|
|||funds|
|||£|
||**INCOME AND ENDOWMENTS FROM**||
||**Charitable activities**||
||Revenue/costs re activities in furtherance of||
||the charity's objectives|23,703|
||Investment income|1,099|
||Other income|400|
||**Total**|25,202|
||**EXPENDITURE ON**||
||**Charitable activities**||
||Revenue/costs re activities in furtherance of||
||the charity's objectives|33,789|
||**NET INCOME/(EXPENDITURE)**|(8,587)|
||**RECONCILIATION OF FUNDS**||
||Total funds brought forward|38,170|
||**TOTAL FUNDS CARRIED FORWARD**|29,583|
|**5.**|**TANGIBLE FIXED ASSETS**||
|||Freehold|
|||property|
|||£|
||**COST**||
||At 1 November 2022 and 31 March 2024|5,000|
||**NET BOOK VALUE**||
||At 31 March 2024|5,000|
||At 31 October 2022|5,000|



Included in cost or valuation of land and buildings is freehold land of £5,000 which is not depreciated. 

The property at 17-19 Vicarage Lane was conveyed to the Trustees in July 1950 at an unknown value. It is included in the accounts at an estimated cost value of £5,000. 

continued... 

Page 8 



Felpham Memorial Village Hall 

## Notes to the Financial Statements - continued for the Period 1 November 2022 to 31 March 2024 

## **6. MOVEMENT IN FUNDS** 

|**MOVEMENT IN FUNDS**|||||
|---|---|---|---|---|
|||Net|||
|||movement|||
||At 1.11.22|in funds|At 31.3.24||
||£|£||£|
|**Unrestricted funds**|||||
|General fund|24,583|4,094||28,677|
|Capital fund|5,000|-||5,000|
||29,583|4,094||33,677|
|**TOTAL FUNDS**|29,583|4,094||33,677|
|Net movement in funds, included in the above are as follows:|||||
||Incoming|Resources|Movement||
||resources|expended||in funds|
||£|£||£|
|**Unrestricted funds**|||||
|General fund|45,847|(41,753)||4,094|
|**TOTAL FUNDS**|45,847|(41,753)||4,094|
|**Comparatives for movement in funds**|||||
|||Net|||
|||movement||At|
||At 1.11.21|in funds||31.10.22|
||£|£||£|
|**Unrestricted funds**|||||
|General fund|33,170|(8,587)||24,583|
|Capital fund|5,000|-||5,000|
||38,170|(8,587)||29,583|
|**TOTAL FUNDS**|38,170|(8,587)||29,583|



Comparative net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|25,202|(33,789)|(8,587)|
|**TOTAL FUNDS**|25,202|(33,789)|(8,587)|



continued... 

Page 9 



Felpham Memorial Village Hall 

Notes to the Financial Statements - continued for the Period 1 November 2022 to 31 March 2024 

## **7. RELATED PARTY DISCLOSURES** 

There were no related party transactions for the period ended 31 March 2024. 

Page 10 



## Felpham Memorial Village Hall 

Detailed Statement of Financial Activities for the Period 1 November 2022 to 31 March 2024 

|**INCOME AND ENDOWMENTS**<br>**Investment income**<br>Rents received<br>Deposit account interest<br>**Charitable activities**<br>Hire fees<br>Christmas fair<br>**Other income**<br>Grants<br>**Total incoming resources**<br>**EXPENDITURE**<br>**Support costs**<br> **Management**<br>Payments to committee members  and trustees<br>Rates and water<br>Insurance<br>Light and heat<br>Telephone<br>Postage and stationery<br>Advertising<br>Sundries<br>Cleaning<br>Refuse collection<br>Repairs - Jubilee room<br>Repairs - Ongoing upkeep<br>Website<br>Licence fees<br>Bank charges<br>Christmas fair expenditure<br> **Governance costs**<br>Accountancy and legal fees<br>Total resources expended<br>**Net income/(expenditure)**|Period<br>1.11.22<br>to<br>Year Ended<br>31.3.24<br>31.10.22<br>£<br>£<br>913<br>957<br>358<br>142<br>1,271<br>1,099<br>43,302<br>23,703<br>1,274<br>-<br>44,576<br>23,703<br>-<br>400<br>45,847<br>25,202<br>7,600<br>4,000<br>275<br>163<br>3,079<br>887<br>10,893<br>2,400<br>150<br>-<br>79<br>299<br>-<br>434<br>358<br>-<br>12,588<br>7,282<br>849<br>566<br>1,434<br>15,604<br>763<br>1,740<br>442<br>156<br>266<br>152<br>137<br>106<br>800<br>-<br>39,713<br>33,789<br>2,040<br>-<br>41,753<br>33,789<br>4,094<br>(8,587)|
|---|---|



This page does not form part of the statutory financial statements 

Page 11