## **Trustees’ Annual Report for the period From 1[st] November 2021 To 31[st] October 2022** ## **Charity name: Felpham Memorial Village Hall** **Charity registration number:** 305367 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|**To provide a non-sectarian and**
**non-political place of recreation**
**and social intercourse for the**
**purpose for the advantage or**
**beneft of the inhabitants of**
**Felpham and of the surrounding**
**area.**| |Summary of the main
activities in relation to
those purposes for the
public beneft, in
particular, the activities,
projects or services
identifed in the
accounts.|Para 1.17
and 1.19|**The hall serves as a focal point of**
**the village ofering local**
**residents a wide range of**
**activities through our marvellous**
**hirers and the incredible variety**
**of activities ofered at the hall.**| |Statement confrming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public beneft|Para 1.18|**The Trustees have had guidance**
**from the Charity Commission on**
**public beneft.**| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|**Felpham Memorial Village Hall**
**operates as a charity and is run**
**and managed by a committee and**
**trustees. It is let to all applicants**
**who wish to use its facilities and**
**is available to rent throughout**
**the year and from 9am –**
**11:00pm. Many of the local**
**Felpham and Bognor community**
**use the facilities and rent the hall**
**and it is a focal point for many**
**village-based activities such as**
**the craft, art, bridge, dance and**
**keep ft/classes. The Trustees**
**and Committee provide a safe,**
**comfortable and well managed**| **environment for individuals/hirers and organisations to meet for any safe and legal activity. Regular clubs include the WI, bridge, line dancing, keep fit, flower, jazz and craft. We also support a disabled sportsperson for his training purposes and the hall is used for various local group meetings. The Jubilee Room is also for hire, this is a smaller room within the hall.** ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
fnancial position at the
end of the period|Para 1.21|**The overall fnancial position of**
**the charity at 31st October 2022**
**was healthy, with total reserves**
**of £29,583 at the year end. There**
**was an excess of payments over**
**receipts in the period of £8,587**
**although considerable costs were**
**incurred in the year for**
**refurbishment work carried out**
**on the Jubilee Room **| |Statement explaining
the policy for holding
reserves stating why
they areheld|Para 1.22|**We have a Money Manager**
**Savings Account which has a**
**balance of £15,000 as a reserve**
**for any large projects**| |Amount of reserves held|Para 1.22|**Total reserves of £29,583 were**
**presentat the year end.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially
indefcit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal
charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable trust**| |Trustee selection
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or moretrustees|Para 1.25|**Trustees are voluntary and have**
**historically been involved with**
**the hall in diferent capacities**
**such as hirer.**| ## **Reference and Administrative details** |Charityname|Felpham Memorial VillageHall| |---|---| |Other name the charity
uses|Felpham Village Hall (working name)| |Registered charity
number|305367| |Charity’s principal
address|17-19 Vicarage Lane
Felpham Village
West Sussex
PO22 7DZ| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Ofce (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||Gill Madeley|N/A||| ||Elaine Green|N/A||| ||Alex Marner|Estate Manager||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**
**whole year**|| |---|---|---| |Gill Madeley||| |Elaine Green||| |Alex Marner||| |||| |||| **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signed** **on behalf**|**of the charity’s trustees**|| |---|---|---| |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair, etc)**
**Date**||| |||| ||Gillian Madeley|Russell Marsden-Sear| |||| ||Trustee|Chair| |||| ||21stAugust 2023|21st August 2023| Registered Charhy No. 305367 FELPHAM MEMORIAL VILLAGE HALL VICARAGE LANE, FELPHAM, P022 7DZ FINANCIAL REPORT YEAR ENDED 31" OCTOBER 2022 Felpham Memorfal Village Hall carage Lane, Felpham, P022 7DZ Registered Charlty No 305367 Report from the Cornmittee of the Hall on activltles durfng the year end 31 October 2022 (As required by the Charity Commisslonersl Chairman 5 December 2022 Firstly, may I thank everyone for attending our AGM I have been acting Chairman since the summer after our previous Chaimian stood down. This year has seen a change In committee memberswith new membersjoining us and some leaving. l am sure you realise that the past few years have been extremely dlfficult for everyone. including the hall. following the Covid pandemic and its aftermath. However, the hall has continued to be a fot21 point of village Ilfe offering local residents a wide range of attivities through our marvellous hirers and the incredible variety of attivities they Offer. We were pleased to complete and open the refurblshment of our back room which offer5 an outstsnding facility to new and existing hirers. After much deliberation the committee decided to dedicate the room forthe Platinum jubllee which following the death of Her Majesty Queen Elizabeth11 made the dedication even more poignant. Both Alex and Jenny have worked tirelessly over the year in order to get this room up and runnin8 and their hard work and dedicatlon is much appreciated by all. This yearthe committee has invested in improving facil¢ties for our hirers. A new heating system has been installed whlch Ss more efficient, a microwave oven has been added to the serveryl and a better car park layout has been introduced to name but a few. There 15 Still more to do, and the committee will continue to ensure the hall and its facilities are contlnually improved, kept up to date,. 8nd leave us as one of the best equipped and value for money facilities in the area. A5 we go into a new year, we once again face new and difficult challenges with the cost of living and energy cri515. The preditted recession will he hard on all of us and we appreciate that means some of our clubs will be under pressure. The ttjmmittee is here to support everyone. As a voluntary group of people we have, and will continue. to put the hall and its users first, doing our best to make sure the core values and original purpose of the hall is upheld. This coming year as Chairman and a user of the hall I will introduce a HIRER'S Meeting to be held twice a year in addition to the AGM. This will be a meeting for all club and groups to send representatives to dlscuss any issues they have or any ide051improvements that we could make. It will also give us the chance to offer any support clubs may need during the coming difficult year. Some of the Ideas and improvements we already have will be dlscussed later this evenlng In more depth. Onte again. I thank you for attending this evening and helplng Felpham Memorial Willage Hall be a keystone of the community. Felpham Memorlal Willage Hall Wicarage Lane, Felpham. P022 7DZ Reglstered Charity No 305367 Financial Ststement Year Ended 31" October 2022 Recelpts & Payments Recelpts Note 2021122 2020121 Hire Fees 23.703 7,168 Rental Income- Wayleave Scouts 225 732 225 500 Arun COVID Grant Rural Sussex Grant Parish Council Grant Bank Interest 20,907 2.470 649 142 25,202 31,919 Payments Administration 4,995 4,790 Cleaning 7,282 3,903 Insurance 887 760 Lighting & Heatin8 2,400 2,086 Llcence Fees 152 170 Aates- General & Water 163 156 Refuse Collettion 566 641 Repairs. Maintenance & Replacements 17.344 33.789 3,759 16,265 Excess of (payments) over receipts {£8.587) £15,654 Felpham Memorlal Vllla8e Hall Vlcarage Lane. Felpham, P022 7DZ Rezlstered Charlty No 305367 ststement of Assets and Uabllltles for Year Ended 31. October 2022 2021122 Z020121 Flxed Assets Freehold Property 5,CQO Furniture & Fittings io 5,C¥JO Current Assets Cash at Bank- HSBC 6,442 15.166 COIF 18,141 24,583 18.004 33.170 £29,583 £38,170 Represented By Trust Fund li 5.fX)O Endowment Fund At 1st November 2021 33.170 17.516 Excess of Ipaymentsl over re￿iptS for year 18.5871 24,583 15,654 33.170 £29,583 £38,170 Felpham Memorlal Vlllage Hall Wicarage Lane, Felpham, P022 7DZ Re8lstered Charlty 140 305367 Notes to the Flnanclal Ststements for the year ended 31 October 20Z2 i) Accounts are Prepa￿ d on a'cash. basis. The figures for the freehold property and Trust Fund have been adjusted resulting from the Trustee decision to change the way In whlch the Freehold Property is shown Isee Note 91 Income and expenses have varied signlficantly compared to 2021 resulting from the closure of the hall for months because of The Coronavirus Regulations. 21 Ground rental Income from the Scouts covers the period to 24 December 2002. 31 Arun District Council grant for loss of income due to the closure of the hall in 2021 due to COVID. 41 Rural su55ex.one ofry 8rant Parish Grant against Cost of Equipment 61 Admlnistration 2022 2021 Honorarium Payments to Committee Members Website Asslstance, Mobile phone costs Bank Charges Adverts and Membership Fee5 Stationery, Postage and Miscellaneous 4.000 156 106 434 299 £4,995 4.000 310 }480 £4,790 7) CleaninE- New commercial cleaners hired from September 2021 81 Repalrs maintenan￿ and Replacements 2022 15,604 1,740 £17,344 2021 New Jubilee Room Ongoing upkeep 3.759 £3,759 91 Fre•hold proyrtv The property •117.19VlcarJ¢v L•ne coff4èyedlo theT￿￿tIeS In Juty 195Oai ￿ unknty value. In we¥knus year¥ Tru5ttts ha¥¢ dectded t￿t ts*¢wrent d•dared 1•wira￿4 v41¥¢ of the probxny pro¥ldwd the rn¢st a¢￿p[able valuotlon. 7he Trustees than8ed Ihelr vl•w In 20x1 and now show the ofthe property •t an •stlm•ted nxed ft8wo al£Sffj) (bel￿the¢stIM0Iedv1h* 4tthe4*o of I¢9￿51t10nI. . . The PfOP•rty Ss lrtMK•d for £331,179; Pl•nL Mxhkmry Ind Contents for E3OM97 101 Fumlture and Flttln8S All replxtments of fumlture and ffttbnp are expenms In the yeir ol purdwse and no value15 •ttfll)uted to them as tlxy I￿Ve • rnsirkted vJlue (see 81. 111 Trust Fund 8al•nA on 31st October2021 and 3111 October 1022 £SW) S[w￿d by ft￿ll M•rsden.Se•r (C￿￿￿#nI Dated ZL ILL#h I ret)ort to the trnstees on my e￿MInat￿)n of the accounts of Felpham Memorial Willage Hall (the Trust) for the ended 31" October 2022. As the charitytrustees of the Trust you a￿ reS￿nSible forthe preparation of arcounts in accordan￿ with the requirements of the Charities Act 20111'the ACVI. l ￿port in respectof mv exarnilwtion of the Trusys accounts carrled out undersection 145 (rfthe 2011 Act and in carrying out my examin?￿n I have followed am the applicabk Direction5 gl¥en iry the Charity Commission under 5ettion 14515)Ib) of I have completed my examination. I confirm that no matertal matters have come to my atteTrt¥)n in onnettion with the examination giv￿ me cause to belie¥e that in ary material fe¥*tr. l. accOUnth￿ reconts were not kept in rewt of the Trusi as ￿￿[red by seaion 130 of the A¢ or 2. the accounts do not accord wlth those record& I have concerns and habt acT055 no other matter5 in connection wTrth the eXamI￿3110n to whtch attent￿n should be drawn In this report in order to e￿a￿e a proper uThle¥rtandTrng of the a¢¢ounts to be r&%hed. Name: Phllip William ButFer IPFA Ireydl Address: 26 lilac Close. Mxtdleton on Sea. West Sussex Date: L3 Indepenthnt &xaminerfs report to the Tnth of Felpham Memorial Willage Hall Independent examinerfs report to the trustees of Felpham Memorial Willage Hall Trust I report to the trustees on my examination of the accounts of the Felpham Memorial Willage Hall (the Trust) for the year ended 31° Ottober 2022. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ('the ACV). I report in respett of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions gwen by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me Cau￿ to believe that in any material respect. l. accounting records were not kept in respect of the Trust as required by section 130 of the ACL" or 2. the accounts do not accord with those records. I have no concerns and have come across rK> Other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Philip William Butler IPFA (reyd) Address: 26 Lilac Close, Middleton on Sea, West Sussex Date: LJ