OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-09-30-accounts

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

Recreation Ground and Site for Village Hall

T/A COMPTON PARISH RECREATION GROUND

TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 30[th] SEPTEMBER 2024

Recreation Ground and Site for Village Hall Charity Registration No. 305355

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees A J Simmans (Chairman)
Mrs S L Hill (Secretary)
Mrs J H Y Moulton (Parish Representative)
Charity Number 305355
Principal Address Wheatcroft Barn
West Marden
West Sussex
PO18 9EJ
Independent Examiner D H Garratt_ACA_
The Farndens
Compton
West Sussex
PO18 9HD
Bankers Barclays Bank UK plc
Leicester
LE87 2BB

CONTENTS

Page
Trustees’ report
 3 - 4
Independent examiner’s report
 5
Statement of financial activities
 6
Balance sheet
 7
Notes to the accounts
 8 - 12

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

TRUSTEES’ REPORT for the year ended 30[th] September 2024

The trustees present their report and accounts for the year ended 30[th] September 2024.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities”.

Structure, governance and management

The charity was registered with the Charity Commission for England and Wales on 17[th] September 1963, with its governing document being the original conveyance of the land, dated 15[th] August 1951. The charity’s objects are to manage the playing fields and site for the village hall in Compton .

On 10[th] August 2012, approximately 50% of the ground (3.2 acres) was enrolled by Deed of Dedication with Fields in Trust , in celebration of Queen Elizabeth II’s Diamond Jubilee, the aim being to protect and maintain the ground for the benefit of the community and to enjoy the benefits of being associated with The National Playing Fields Association (operating as Fields in Trust ).

The trustees who served during the year and since the year-end to the date of this report were -

.
A J Simmans Chairman
Mrs S L Hill Secretary (appointed 23 November 2023)
J A Hughes_FCA_ Treasurer (resigned 31 October 2023)
Mrs J H Y Moulton Parish Representative
J A Popplewell Secretary (resigned 23 November 2023)

The trustees are elected at the annual general meeting; as are the committee members who report to the trustees. Ad hoc sub-committees are formed as necessary, eg. to run the tennis section, organise the Compton (Beer and Music) Festival and to install new playground equipment. The organisational structure is a governing body of four trustees comprising chair, secretary, treasurer and parish representative. Because of his Institute’s newly introduced rules re continuing professional development, Tony Hughes resigned as a trustee but remains on the committee of the charity and as Hon Treasurer. The governing document is the 1951 conveyance, with the objects and areas of benefit as outlined above. The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

In particular, the introduction of the Compton Festival in August 2023, organised by three local residents acting as a sub-committee of the charity, has significantly increased the annual revenue and costs of the charity. To safeguard the charity’s financial position, terms of reference, signed by the three members of the Festival sub-committee and on behalf of the charity, state that the three sub-committee members carry all the financial ‘risk’ and that, if the Festival does not make a profit, they will fund the loss between them. Any profit made will be shared equally between the charity and the three sub-committee members until all brought forward losses are reimbursed, after which 100% of the profit will be credited to the charity.

Objectives and activities

The policies adopted in furtherance of these objects are to benefit the parish of Compton and its immediate vicinity in the area of sport and recreation by providing education, buildings, facilities and open space, and there has been no change in these during the year. The main activities remained the management of the playing fields and site for the village hall in Compton.

Achievements and performance

In addition to the year-round activities, John and Julia Moulton again ran the Square Dance in aid of the Recreation Ground and St Wilfrid’s Hospice. Greg Choppen, Luke Albery and Andrew Simmans, the three Festival sub-committee members, again ran the Festival, initiated by them in 2023. Building on the success of that first year, the event was increased from just a single day to two days. Although of no financial impact, the afternoon of Rounders, introduced on ‘Father’s Day’ 2019, has become a firm favourite of the community, pitching against each other teams from the villages of Compton and West Marden and the estates of ‘Locksash’ and ‘Watergate’.

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

TRUSTEES’ REPORT

for the year ended 30[th] September 2024 (Continued)

The Compton Festival yielded a significant increase in both turnover (2024, £34,074, 2023, £12,692) and costs (£37,616, 2023, £12,684) and the charity is most grateful to the Festival sub-committee for running the 2024 event and subsidising it personally to the extent of £3,534. There was huge support from all the volunteers to whom the Festival sub-committee are extremely grateful, with 50 volunteers helping over the two days plus many more helping with putting up and taking down tents. The volunteers are absolutely critical to the Festival and without them it would not be possible.

Elsewhere, turnover for the ‘traditional’ business of the charity was similar in 2024 and 2023, with the higher costs in 2024 reflecting depreciation provided re the tennis court being repainted after being moss-killed, together with a number of minor items relating to maintenance of the ground, yielding a reduction from 2023’s profit of £3,156 to this year’s £1,235.

Financial Review

The key overall transactions related to the activities are outlined above.

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three- and six-months’ expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities, while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Possible Post Balance Sheet Event

At a public meeting of the Recreation Ground, held on 17[th] May 2017, approval was given, subject to Planning Approval, for a specified portion of the Recreation Ground (between the B2146 and tennis court) to be sold to Hastoe Housing Association to construct two buildings, incorporating six dwellings, for the sole purpose of ‘affordable housing’ in Compton. This is still being progressed and, if completed, will provide a sum for the charity which, amongst other projects will be used to move and, if necessary, replace the playground equipment, currently sitting on the site of the proposed development. Under the agreement with Fields in Trust , an equivalent area of land to that needed for the development has been taken back from the charity’s field to the east of the Recreation Ground, currently being rented by a local farmer. The two-year option for Hastoe to purchase the land expired in January 2024 and was extended by a single year to January 2025. This itself expired and Hastoe have requested a further extension of two years; currently being considered by the charity, in conjunction with Compton Parish Council.

On behalf of the trustees,

___

Sarah Hill

Secretary and Trustee

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

INDEPENDENT EXAMINER’S REPORT to the Trustees of Compton Parish Recreation Ground

I report on the accounts of the charity for the year ended 30[th] September 2024, which are set out on pages 6 to 12.

Respective responsibilities of trustees and examiner

As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (‘the Act’)) and that an independent examination is needed. It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and, consequently, I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

have not been met; or

D H Garratt ACA

Chartered Accountant

The Farndens Compton West Sussex PO18 9HD

Dated: 23 July 2025

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 30[th] September 2024

Note
s
Incoming resources from generated
funds:
Donations and Legacies
Grant from Parish Council
Donations_(‘Restricted’ Fund being_
re the ‘Festival’)
Investment income
Cambridge & Counties Bank
Field rent
Total investment Income
Incoming resources from charitable
activities
Tennis subscriptions, court fees
Square Dance
2
Compton Festival
3
Income from charitable activities
Total incoming resources
Resources expended:
Charitable activities
Square Dance, costs
2
- Donation to St Wilfrid’s Hospice
2
Compton Festival, costs
3
Costs of maintaining recreation ground
5
Depreciation
10
Support costs
6
Governance costs
Total resources expended
4
Net income for the year/net movement in funds
Fund balances at 1stOctober 2023
Fund balances at 30th September 2024		 30.09.24
Unrestricted
Funds
£
Restricted
Funds
£
Total
£
2,000
-
2,000
96
3,534
3,630
2,096
3,534
5,630
495
693
1,188
175
-
175
670
693
1,363
-
1,380
1,380
1,384
-
1,384
-
34,074
34,074
1,384
35,454
36,838
4,150
39,681
43,831
(798)
-
(798)
(318)
-
(318)
-
(37,616)
(37,616)
(2,337)
(408)
(2,745)
(214)
(687)
(901)
(218)
-
(218)
-
-
-
(3,885)
(38,711)
(42,596)
265
970
1,235
14,045
19,945
33,990
£14,310
£20,915
£35,225		 30.09.23
Total
£
2,000
265
2,265
867
175
1,042
1,633
1,451
12,692
15,776
19,083
(763)
(470)
(12,684)
(1,633)
(287)
(90)
-
(15,927)
3,156
30,834
£33,990

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

BALANCE SHEET

as at 30[th] September 2024

BALANCE SHEET
as at 30[th] September 2024		 BALANCE SHEET
as at 30[th] September 2024		 BALANCE SHEET
as at 30[th] September 2024		 BALANCE SHEET
as at 30[th] September 2024
___________
30.09.24 30.09.23
Notes £ £
Fixed Assets
Tangible Assets 10 3,763 1,472
Current Assets
Debtors 11 815 197
Savings Account, Cambridge & Counties Bank 28,637 27,449
Cash at bank and in hand 2,609 11,209
32,061 38,855
Creditors: amounts falling due within one year 12 (599) (6,337)
Net current assets 31,462 32,518
Net assets 35,225 33,990
Income Funds
Restricted funds 13/14 20,915 19,945
Unrestricted funds 14 14,310 14,045
Total Funds £35,225 £33,990

The accounts were approved by the Trustees on 23 November 2024

Andrew Simmans Trustee and Chairman

Julia Moulton Trustee

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

NOTES TO THE ACCOUNTS for the year ended 30[th] September 2024

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention. The charity has taken advantage of the exemption in Financial Reporting Standard No. 1 (FRS 1) from the requirement to produce a cash flow statement on the grounds that it is a small charity.

The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued in March 2005, and the Charities Act 1993 as amended by the Charities Act 2006.

.

1.2 Incoming resources

Income is comprised of grants, donations, gift aid thereon (if applicable), subscriptions, ticket sales etc at the Compton Festival and rent. Because most activity of the tennis subscribers takes place during the summer months, the full amount of their subscriptions for the year from 1[st] May 2024 to 30[th] April 2025 has been accounted for within these accounts.

1.3 Resources expended

Expenditure is accounted for on an accruals basis and includes attributable VAT which cannot be recovered.

1.4 Tangible fixed assets and depreciation

Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life.

On purchases up to and including the year ended 31[st] March 2009, depreciation has been provided as follows:

On purchases made since 1[st] April 2009, depreciation has been provided as follows:

1.5 Accumulated funds

Restricted funds are subject to specific conditions as to how they may be used. The purposes and used of the restricted funds are set out in the notes to the accounts.

1.6 Government Grants

Government grants in respect of capital expenditure are credited to a deferred income account and are released over the expected useful lives of the relevant assets by equal annual instalments. Grants of a revenue nature are credited to income in the period to which they relate.

1.7 Transfers between Funds

Funds are transferred from unrestricted funds to fund deficits on restricted areas where no further funding will be forthcoming.

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

NOTES TO THE ACCOUNTS

For the year ended 30[th] September 2024 (Continued)

2
The Square Dance
Sales Income, including barbeque
Donations from members of the local community
- Gift aid thereon (as appropriate)
Total income
Less: Costs (including Hogs Back/Céilí bands,
£625 both years)
Yielding Net Profit
Donations to St Wilfrid’s Hospice
Retained by the charity
3
The Compton Festival
Income from entry and camping ticket sales,
alcohol, concessions from stall holders,
merchandising etc
Donations from sub-committee members
Total income
Less: Costs including alcohol, alcohol, hire of
generators/diesel, toilets, marquees, security,
first aid, insurance, music, entertainment
Yielding Net Profit		 30.09.24
£
1,384
50
-
1,434
(798)
636
(318)
£318
30.09.24
£
34,074
3,534
37,608
(37,616)
£(8)		 30.09.23
£
1,451
240
12
1,703
(763)
940
(470)
£470
30.09.23
£
12,692
-
12,692
(12,684)
£8

4 Total resources expended

With effect from 1[st] April 2011, the insurance policies formerly taken out by the Recreation Ground in respect of public liability etc have been included within the overall policy of Compton Parish Council.

5 Activities undertaken directly

Costs relating to maintaining the
recreation ground comprise:
Grass cutting
Moss-kill treatment of tennis court etc
Mole catching
Repairs, height restriction barrier/playground slide
Hedge cutting
Safety inspection
General maintenance/repairs
Total activities undertaken directly		 30.09.24
£
1,505
408
280
236
140
99
77
£2,745		 30.09.23
£
1,275
131
90
-
-
88
49
£1,633

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

NOTES TO THE ACCOUNTS

For the year ended 30[th] September 2024 (Continued)

6
Support costs
Subscription to National Playing Fields Association
Hire of Parish Room
Gift to Hon Secretary on retirement
Total support costs		 30.09.24
£
50
80
88
£218		 30.09.23
£
50
40
-
£90

7 Trustees

None of the trustees (or any person connected with them) received any remuneration during the year, and none of them was reimbursed travelling expenses.

8 Employees

There were no employees during the year.

9 Taxation

No charge to taxation arises on the results for the year.

10
Tangible fixed assets
Cost
At 1stOctober 2023
Purchases during the year
Previous court surfaces superseded
Total cost at 30thSeptember 2024
Depreciation
At 1stOctober 2023
Charge for year
Previous court surfaces superseded
At 30thSeptember 2024
Net book value
At 30th September 2024
At 30thSeptember 2023
11
Debtors
Rent
Prepayment, tennis court repainting/repairs
HMRC, gift aid
Festival concession
Tennis subscriptions and court fees
Total debtors		 Land
£
Ground,
Courts &
Amusement
£
465
32,076
-
-		 Safety/
Court
Surfaces
£
8,644
3,192
(6,313)		 Total
£
41,185
3,192
(6,313)
38,064
465
32,076		 5,523
8,644
638
(6,313)
2,969
£2,554
£-
30.09.24
£
350
408
12
45
-
£815
-
31,069
-
263		 39,713
901
(6,313)
-
31,332		 34,301
£465
£744		 £3,763
£465
£1,007		 £1,472
30.09.23
£
175
-
12
-
10
£197

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

NOTES TO THE ACCOUNTS

For the year ended 30[th] September 2024 (Continued)

12
Creditors: amounts falling due within one year
Exterior Living re mowing
Share of Square Dance profit, St Wilfrid’s Hospice
Festival Committee, late adjustments
Festival contractor etc
Langdale Trust re hire of Parish Room
Total creditors		 30.09.24
£
-
318
87
169
25
£599		 30.09.23
£
115
470
5,235
477
40
£6,337

Note: It is the policy of the charity to pay all creditors well within the suppliers’ stated credit terms.

13 Restricted Funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants and net income and expenditure held on trust for specific purposes:

Tennis court
Car Park
Compton Festival		 Balance at
1.10.23
£
Incoming
resources
y/e 30.09.24
£
Resources
expended
y/e 30.09.24
£
Balance at
30.09.24
£
19,570
2,073
(1,095)
20,548
367
-
-
367
8
37,608
(37,616)
-
£19,945
£39,681
£(38,711)
£20,915

Tennis Court : To provide for future costs of maintenance of/improvements to the tennis court, the net profit of the tennis section, each year, is passed to a restricted fund, to be released in the future for such expenditure.

Car Park : Two donations were received in 2015 from private individuals who organised fund-raising events, and a further donation received in 2016 from the local Cinema Club to contribute towards the future costs of addressing the problem of extreme muddiness experienced in the wet winter months.

Compton Festival : Any profit from the festival is split into two equal ‘pots’. The first ‘pot’ is ring-fenced in a restricted fund within the charity’s accounts (the Festival ‘pot’). This restricted fund will first be applied to repay members of the Festival sub-committee who have personally borne losses incurred by the festival in prior years and then retained as a reserve to fund the pre-festival costs in future years, thus reducing/removing the need for Festival sub-committee members to use personal funds. The second ‘pot’ (Recreation Ground projects ‘pot’) is used to fund recreation ground projects going forward. Once the Festival restricted fund has reached a level that the Trustees consider sufficient to meet the annual pre-festival costs,100% of subsequent profits will be credited to the Recreation Ground ‘pot’.

Compton Parish Recreation Ground – Trustees’ Report and Accounts for the Year Ended 30[th] September 2024

NOTES TO THE ACCOUNTS

For the year ended 30[th] September 2024 (Continued)

14
Analysis of net assets between funds
Fund balances at 30thSeptember 2024 represented
by:
Tangible fixed assets
Cash at bank and in hand, including Savings Account
Debtors
Creditors: amounts falling due within one year		 Unrestricted
funds
£
Restricted
funds
£
Total
£
929
2,834
3,763
13,362
17,884
31,246
362
453
815
(343)
(256)
(599)
£14,310
£20,915
£35,225