BURWASH VILLAGE HALL
Trustees Report for the year ended 31st December 2020
The Trustees present herewith their annual report together with the accounts of the charity for the year ended 31st December 2020. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments [if any] at market value and in accordance with the Financial Reporting Standard for Smaller Entities [effective January 2005]. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ [SORP 2005] and the Charities Acts 1993 and 2006.
Reference and administrative information:
Name & Address: Burwash Village Hall, High Street, Burwash, East Sussex TN19 7HA Charity No: 305350 Trustees: Mrs S A Viney [Chairman] Mr P Angove [Vice Chairman] Mrs J A Ashdown Mrs S Kork Mrs L Maude-Roxby Mrs A Rumens Mrs M Taylor Co-opted members: Mr T Appleby (co-opted) Mrs L Chernajovsky (co-opted) but resigning due to house move in 2021 Mrs L Jamison (co-opted)
Structure, governance and management
Governing document: Deed of Trust dated 29th May 1961 Appointment of Trustees: Trustees to a maximum of eight are appointed by the Trustee body. Trustees are appointed for a period of five years and may be reelected. On appointment Trustees are given copies of the Trust Deed and the latest report and accounts, policies and minutes. In addition, they receive a copy of the ACRE paper on Trustees Roles & Responsibilities. Decision-making: All decisions are made by the Management Committee which consists of all the Trustees and up to three additional co-opted members. The Committee meets quarterly. Risks: A risk analysis has been carried out and the major risks to which the hall is liable have been identified and controls put in place to mitigate these. These are reviewed from time to time. The controls include the requirement for two trustees to sign cheques and other instructions to the PCC’s bankers. In addition, a draft financial statement and report is presented for review to each quarterly users’ meeting. Unfortunately, the meetings have not been possible in the last 12 months due to the Covid-19 pandemic. Nonetheless, monthly financial updates have been circulated to the members of
the Hall Management Committee to keep them apprised of the financial situation for the replacement Windows’ project and the Hall finances themselves.
Objectives and activities:
| Objectives: | The village hall was founded for the use of the inhabitants of the |
|---|---|
| Parish of Burwash without distinction of sex or political, religious or | |
| other opinions and in particular for meetings, lectures, classes and | |
| for other forms of recreation and leisure time occupation with the | |
| object of improving the conditions of life of the said inhabitants. | |
| Long-term aims: | To continue to maintain the premises in good repair with up-to-date |
| facilities and to conform with all current legislation and regulations | |
| in order to retain its licences so that it is available for hire by the | |
| local community. | |
| Public beneft: | In carrying out its objectives of helping to maintain the facilities of |
| the Village Hall for the use of the public with the object of | |
| improving the conditions of the life of the said inhabitants, the | |
| Charity achieves public beneft for both current and future | |
| inhabitants of Burwash. | |
| Grants: | We do not make cash grants, but on occasion we do waive the hire |
| charges which we show as grants in the accounts. There were none | |
| in 2020. | |
| Achievement and | There has continued to be major expenditure of £34,337 during |
| 2020: the | |
| Performance | Hall is an old building and needs to be maintained. This has been |
| possible because of our own fund-raising during recent years, | |
| donations from supporters of the Hall, and the successful grant | |
| applications made on our behalf by David Axford. | |
| Financial review: | Donations, lettings and interest decreased to £5,922 [2019 |
| £27,609]. A further £914 [2019 £6,774] was raised through minor | |
| Fund Raising, down due to the Covid-19 pandemic and the | |
| consequent lack of opportunity. Ordinary running expenditure was | |
| £9,982 [2019 £11,305] giving a defcit of £3,146. | |
| Reserves: | It is desirable to manage minimum balances in the bank accounts |
| to cover any maintenance and contingency in the next 12 months. | |
| Over the previous 2 years we had been increasing our reserves | |
| ready for the intended, necessary replacement of the Oriel windows | |
| which were successfully carried out in autumn 2020. It will | |
| obviously be very important to build these reserves again when the | |
| opportunity arises. | |
| Plans for the future: | We plan to replace the main front doors and the order has already |
| been placed for these. An order has also been placed for the | |
| replacement UPVC window in the back store room. In the current | |
| coronavirus crisis climate, it is difcult to estimate the Hall’s | |
| fnancial position with all activities being suspended, perhaps for an | |
| even longer extended time, but with outgoings remaining much the | |
| same. We shall do our very best to minimise the impact and plan | |
| for this uncertain future. |
This report was agreed by the Trustees and signed on their behalf by Mrs S A Viney as Chairman.
Proposed by: Seconded by:
Signature: Shirley Viney
Date: 14th May 2021
BURWASH VILLAGE HALL
Charity Registration No. 305350
Statement of Financial Activities for the year ended 31[st ] December 2020
| INCOMING RESOURCES Voluntary income: Donations Activities for generating funds: Lettings Fund raising events (less direct expenses) Investment income – Interest Other incoming resources – Grants (Windows) Other incoming resources – Grants (COVID) TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of generating income: Utilities [heating/electricity/water/phone] Council Tax Insurance PRS & other Licences Cleaning & Gardening Governance costs: Stationery, Printing, Postage Subscriptions and Tickets Other resources expended: General Maintenance & Repairs Major Repairs and Replacements Donation TOTAL RESOURCES EXPENDED Net incoming resources Net movement in funds Total funds brought forward Total funds carried forward |
2020 £s 1,785 4,111 914 26 24,000 13,500 44,337 3,453 48 1,355 0 4,661 21 144 300 34,337 0 44,319 18 18 39,574 39,591 |
2019 £s 14,155 13,429 6,774 25 9,350 43,733 3,220 478 1,355 0 4,699 20 0 1,533 3,565 0 14,870 28,863 28,863 10,711 39,574 |
2018 £s 40 13,858 2,514 1 2,850 19,263 3,705 440 1,849 0 4,578 203 0 1,333 0 0 12,108 7,155 7,155 3,556 10,711 |
2017 £s 531 12,287 6,011 1 2,870 21,700 3,509 250 1,850 0 4,896 222 144 1,068 23,944 0 35,883 -14,183 -14,183 17,739 3,556 |
2016 £s 1,147 12,290 4,207 6 2,000 19,650 3,626 214 1,725 0 4,175 115 0 1,053 11,629 0 22,537 -2,887 -2,887 20,626 17,739 |
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BURWASH VILLAGE HALL
BALANCE SHEET as at 31[st] December 2020
| Current Assets Cash at bank - Current account Reserve account Petty Cash Current Assets Creditors Deferred income Net current assets Net Assets |
2020 £s 37,230 2,085 276 39,591 0 0 39,591 39,591 |
2019 £s 12,153 27,058 363 39,574 0 0 39,574 39,574 |
2018 £s 9,794 1,036 25 10,855 -144 0 10,711 10,711 |
2017 £s 3,204 1,035 67 4,306 -500 -250 3,556 3,556 |
2016 £s 8,736 9,035 25 17,796 -78 0 17,718 17,718 |
|---|---|---|---|---|---|
The Financial Statement has been prepared in accordance with the Charities Act 2011, using the Receipts and Payments accounting convention.
No payments were made to Trustees or connected persons other than reimbursement of expenditure incurred on behalf of the Management Committee in relation to fund raising expenses and minor repairs at the Hall.
Proposed: Lynda Maude-Roxby Seconded: Jane Lloyd Chairman: Shirley Viney Secretary: Jackie Ashdown Date : 14th May 2021
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name trustees/ members Burwash Village Hall of 31.12.2020 Charity 305350 On accounts for the no (if year ended any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention (other than that disclosed statement below *) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 27.08.2021 Name: Keith Mitchell
Relevant ACMA professional
1
IER
October 2018
qualification(s) or body (if any):
Address: 20a Windmill Street Tunbridge Wells TN2 4UU
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
IER
October 2018
Give here brief details of any items that the examiner wishes to disclose .
3
IER
October 2018