Registered Charity No: 305326 STONE CROSS MEMORIAL HALL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Caladine chartered Certified Accounlonts
STONE CROSS ME ORIAL HALL FOR THE YEAR ENDED 31 DECEMBER 2D24 ONTEiirs Charfty Information Report dthe Tntstse8' statement of A88ets and Uabllllles Note8 to the FlnaKIBI Slatements
STONE CROSS MEMORIAL HALL FOR TH NDED 31 DECE BER 20 HARITY INFO ATIO Stone Cross Memorlal Hall Dittons Road BN24 SEL Cha Ch truslees Mrs P Brlllon Mr G Baker Mr8 S Bed( Mr J Bkker HSBC 94 Tennlnug Rofjd East Sussex 8N213ND C818dlne Umlted Chartored Certlw Accountants Chanty H8• 22 upIrton Road Ea81bourne East Su88ex BN2118F
sroNE CROSS EMORIAL HALL FOR THE EAR ENDED 31 DEC BER Th8 Tntsleas present thatr Annu81 Report and Ihe FInancl srnents of the Charity for ended 31 Dec4mb8r 2024. The charity was formed by Its govemlng documerf on 11 Oclober 1983 amerKled by re8dullon dated 10 October 2016. and registered as a charitable trust on 22 October 1963. 2 Obiectsvm and activities The obje( of the charity is the provlsion and malntenance of a vlllage hall for th8 of the Inhabh8nts of Westham. Hankham, and the surrounding nelghbwrhood, willHXrt dlsllnclton of seL w9ligU8. or other opinlons. The hall ts provided partlcthrty for meelings. leclures, dasses. and other fomis of recre8kn and lelsurn time occJJpgdon. wilh the obiectsv8 of Nnprovlng the LINlIaOn5 of Ilfe for those Inhabliants. The ¢h conlinues to have due wegard for the Charfty Comml¥8lon's guidance (m publlc benefit, ensurlng: 1. AJI comrnunlty events are opon to the general pjbllc where reasonaNy poB81ble. l Htre and u8e CA the hall allgn wllh the charW8 obJecUve8. 3. Hirn ch8rg88 balanca alrdelIty for u8•r8 wllh the need to suglaln opernfjon& 4. FacifjU88 remaln actx8ibl8 to 811 membw8 of the communty. Indudlng tho ilh dl8th1ittes. The chwity is managed by a cornmlttee of up to ffifteen tru8le8s who are r88pon8ible for the strategic direcllon. governance, and oversw of the charws operation& 4 Th• TnMtee8 The chaiity is managed ty a MMIttee of up to fiftw) Intstees consisting OP. up to elght truslees elecied al the Amlual General Meetlng, up kn fve truslees aP)Inthd by tha maNI u8erroup8, and up to tsyo c opled InK8tee8 88 needed durfng the yaar. The Irustees that soNed dwlng the year wern: Mrs P Brdton Mr G Bak•r Mrs S Beck Mr J Blaker 5 Revl8w of actmtles Durlng 2024. sIe Cross Memorfal Hal conllnued to seNe as an essen facllny for the local communty. providing a wel(x)mlng and affordallle venue for soclal. educalional. and rernlfjonal events. Ih tsustees rwnalned committed lo niaIng the hall as a safe. accessible. and wSbrant communlty space. Key lbeS 8nd deveknpments in the Induded: - Major refurblshmeni projects: The hall undeTh4Wt slgnifKant maintenance. indudlry a replacemenl of the main hall Iloor and knstion of new fire door5. SUPPOrted by grants from the NalloMI Lottery and Ihe Chalk Cllff TnK5L
STONE CROSS MEMORIAL HALL FOR THE YEAR ENDED 31 DECEMBER 20 Trustoes. Re . Increased use: HlrB Income rose to £•233 12m-" E24.390), reflectiry strong post. parthmic reVery and consistent engagement by Ial gKOUPS such as Bronles. I?atre clubs. and . Operattonal Improvernents: Trustees cononued revfewrfng management and polty documents to ensure compliance hea#h. Safety, and safeguardlng leglslallon. . Suslainabw measures: Energy use and suppller c¥Jnlrnts we remrnl. reBulllng In feduc8d gas and electriuty (Thts rnmpared to 2023. - Volunteer engagem•nl: Tru8te88 and lo1 VonteerS contributed many IM>ur5 to maktsnance, deanlng OV8rsighL and fundralslng athldes. relnfordng the hall's communtrrun ethos. Desplie infiatsonary pressures and hFgher malntenance expendlbjre. the charlty malrrtalned a healthy level of servlce dellvery and c(XTtmunity benefft throughout the year. 6 Publlc benofft The Truslees cxythrrn that ttw hav6 C4xnplled wlth the duty Set oui In sectson 17<5) of the Char Acl 2011 to have duo regard to guidanc*158ued bythe Charfty Comml8slon on publlc benefiL The hall's 8cl1vill dlrecty advan the charfws oblecOve8 by providlng accas81ble laullties and supporung 8(xl81 (xJlw8m. xllbelng. and Ilfakng leaming for r•8ldents of Westham. Hankham, and surroundlng area8. 7 R•vl•w of Ilnanclal posltlon For the financiaj year enthng 31 Decemljer 2024. the chaflly reported lolal Income of £50,431 (2023: £24.429) and total expendllure of £45,855 (2023: £41.157). resuttlng In a net suwus of £4.576 (2023: £16,728 defiat). (nOt8Y th8 new Iloor 8nd fire galety upgrades) and u)nsultancy foes for grant appllcations. LttIIKy costs fell sharply. reflecllng sUCGesSft renegoliation of energy lariffs. . Reserves and Ilquldlisr. - Tolal cash reserves increased lo £13,899 (2023: £9.323>. refleGllng careful cash managem1 arhd th recelpt of reslrtw grant In(x)me pd1Trg prolect COMtron. - The charws aocumulated funds at yearryend slood at £4,26812023: £8.919). - The long-temi Acre Loan was fully ropald In 2024. reduclng liabilitses 8nd Improvlng finanGial resiftence. . The ctorlty had to use money from the reseTves fund in year to help complate the Iloor refurbtshmenL so the re6erves were below our pofw levels and focus is ncw on bullding thls back lo accepth level& . Golng CorKem: The Intylees conslder the charity a golng concem. The hall malntalns suffic4ent liquld assets to meel short4erm crnents and conllnues to attract regular tmkthgs and communlty support. TteeS recognlse the Imwtance of malntalnlng an adequate level unrestslcW resrns to safeguard operalt(ms agalnst unforeseen costs and 11 CAtinUe to review Income generalton oppothnities and ct efficiencie8. 8 Rlsk managwnent The Intstees regulaty revlv•V risks relating to health arKI safety. financlal management, and compll - Regular maintenance and safety insp8clions of the premls8S. - Fmancial oversight thrwh monthty reporfing and dual-author18ed payments.
MEMORIAL HALL FOR THE YEAR ENDED 31 DECEIABER 2024 'Re con 9 Reserves The charity holds three deslgrthd bkIng aco)unt&" a) an opwatiorHI account. fordaTrt041ay incom8 and 8xpendIre. b) a fundraising 8(xoimt- for imwovements and major maintenance pmjac c) a ie8eryes a(xx)unl- for emergerleS or signficanl unfor8een costs. Target balancxs: - oati: mlnlmum of 3 months. expendllure, maxlmum of 6 month8. . Fundrdising: vaTiable. aligned to planned catal woiects. - Reserv85: mlnlmum of £10.000 10 ensurn op&alonal canllnulty in c880 of major 18Bu•8 or 1088 of l The mlnlmum and maxlmurn Ilance In each account shall be as fdknvs: a) for the 0ttOnal accoun( a mlnlmum of Ihree montK8 and a maxlrnum of slx monlh's exPdibj b) for thè fundral8lng a¢count, no rnknknum and a maxlmum of Ihe Gapltal m8intenBnc• and Improvement C05ts Idanllfied In tho buslrws plan, c) for the ieswv88 account, a mlnlmum affl(nt of £10,000. Z-J Sue Beck TNstee Date: 94-10. 902
STONE CROSS MEMORIAL HALL FOR THE YEAR ENDED 31 DECEMBER 2024 Pa nden Exam nerfs Re rtto tho Trnstaas of Stone Cross Memorial Hall I re[ lo the Gharity Iwstees on my examinalion of the accounts of Stone Crn&8 Memorlal Hall for the year ended 31 December 2024, whith are set out (bn pages 5 to 7. Ra8p(mslbllitiM and ba818 of rnport As trustees of the Charity you are res()nslble for the prnparallon of the aCunts In acwrdance with the rnqulrements of the Charfltes Act 2011 Cthe Acr). I rep)rt In respect of my examinallon of the Chatys a0Unts c8thed out urKIw Section 145 of the 2011 Act and in calng out my examinathn I have followed all Ihe applicable Dtrectlons gfven by the ChaTity Comml88ion urKler seclion 145(S){b) of the ACL •xamln•fs Statsmoni I have completed my examinatlon. I confirni Ih81 no materlal matter8 have come lo my attenkn In connectlon th the &Yaminalion givlNJ me cause lo believe that kn any materf81 respect (1) accouthg records not kept In resp&t of the Charty a8 requlr&l by section 130 of the Art or {2) the a(%ounts do nol acrd th th088 records. I have concerns and have come 8cross no other matters In connectlon wlth the examlnakn lo %thi¢h attlIon shoukl be drawn in th18 report in order to onabl& e propar underBlanthng of the a(xounts 10 J R Caladina FCCA Caladlne Limlted Chartered Certiffed Accountants Chanty House, 22 Uppgrton Road Easlboume. BN211BF Date: lo OLknb4J 19a(
STONE CROSS MEMORIAL HALL FOR T E YEAR ENDED 31 DECEMBER ts and Pa enl A¢count 2023 Recelpts Hall Hire Bar Inter&t Grants and Donalion8 28,233 24,299 130 21.994 Total r•celpts 50.431 24,429 Hall depo8ib refunds CArelakerfs vmges Tax and Nallonol In8wance ectriaty 8.567 1.765 1.645 4.114 3.910 10.970 Utillty Membershlp Fe• Janltorfal Expan Advertlslngl Promottonal Insurances Ucenc88 Accountantsnndwdent Examlnattlm Fee Bookkeeplng Consultancy F Booklngs Clerk Bu3lness Ratas Was18 Servlc8S 1.678 61 1,151 1,591 1.123 285 510 3,120 510 3,120 135 146 1212 156 1,266 327 F5relSecurltylElectri(l Safety Costs 332 Prfntlng. P*e and Stalionery General Repalrs, Renewal and Maintenance Sundry Expans88 Paypal Fee5 Bank Charges 16.088 18 151 71 120 149 4.412 87 71 120 Purth88e offixed esset 44.670 38,788 Loan RePaents 1.185 Total paym•nls 45.855 41,157 Not roc01ptsl (paym•nts) Cash funds brought forward 1 January 2024 4,576 (16.728) 26.051 9J23 Cash funds caThled fOard 31 Deeomber 2024 13,899
STONE CROSS MEMORIAL HALL FOR THE YEAR ENDED EMBE statem of Assets and Uabllltl8S 2023 Cash at Bank and in tkgnd- Current Account 1138 Depostt A(xxJunl 3816 Fundrnising ArUnt 8279 PayPal 1.472 4,013 3.174 5.751 780 Debtor8 Trade Debtorn 567 Other debtorn A8Bets retalned for CharfU88 use FreS & Flulngs Machlnery & Equlpmenl 119 119 ij Trade Credltor8 Hall fee8 and depo8tt8 recalv•d in advancad Accnwls 2,052 400 9.198 405 200 Acre Loan 1.177 3.620 12.055 Approved by the Tnjsteas on Trustee
STONE CROSS MEMORIAL HALL FOR THE YEAR ENDED 31 DECEMBER 2024 NOTES TO THE FINANC STATEMENTS 1. Accountln Pollclos The financlal ststements have b88n prepared as 8 Ripts and Payments account In accordanc th Secti 133 of the Clwbes Act 2011. Funds General funds represent mon168 received that are not subject lo ary restric11 ragardlng thelr use and are available for applh2Uons on the general purposes of the charity. l Related rtles transactlons Payments of £1,500 (2023: £1.149) re made of Geoff 88k•r (Trustee) for MaInten work a8 agreed 1th the Chaiity Commi8sion. Acre mmun 88 In Rural En land Acre Loan 1,1TI 1.177 Tho origlnal loan wa8 received In October 2009 at 2.43% Intere8t the firsi payment belng In January 2010. An addittonal new loan of £15.000 was received In May of 2016 repayments to bo paid qu8rterfy over Ihe next 8 wlth the first paymont on the 15 Auwst 2016. The Interest is attrfbuted at the end ol ts quarter wllh an Interesl rate of 1.81%. Loan re ent Issu The repaswts should have been £57170 pw quarter from 15 AuguBt 2016, howwer Arye took InLe¢l payinents. Afxe were Supposed lo adlusl the 2017 fepawnents but more In[aCt p8MeDI5 were taken. Efn)r was (xrncted In May 2018 and rep8Jrynent Increased to £592.30 to make up for the shorlfall In panents t8ken for 15 months.