## **Alciston & Selmeston Village Hall** Trustee Report for the Year Ended 31 December 2024 Charity Number 305307 ## **Structure, Governance and Management** Alciston & Selmeston Village Hall is a registered charity (Charity No. 305307) governed by a constitution adopted in accordance with the Charities Act. The management of the hall is overseen by trustees supported by committee drawn from the villages in accordance with its constitution who are elected annually at the Annual General Meeting. These committee members work tirelessly in the management, upkeep and safety of the hall and their input is very much appreciated by the community. ## **Objectives and Activities** The charity’s objective is to provide and maintain a village hall for the benefit of the residents of Alciston and Selmeston and surrounding areas. The hall is used for a variety of community activities including social events, exercise classes, meetings, and private functions. ## **Achievements and Performance** During the year, the hall continued to serve as a vital community hub. Key achievements included: - Hosting community events, including coffee mornings, quiz nights and village events. - Upgrading facilities such as a new audio-video system, lighting and hearing loop and improved heating system. - Maintaining regular bookings from local groups and private hirers. Despite challenges such as rising energy costs, the trustees ensured the hall remained financially stable and accessible to all. Notably, over the year, the charity was generously awarded a National Lottery Grant of £20,000 to support the installation and commissioning of a new audio-video system, lighting and hearing loop and improved heating system, ## **Financial Review** The charity operates on a receipts and payments basis. Income was generated primarily through hall hire fees, fundraising events, and donations. Expenditure was focused on utilities, maintenance, insurance, and improvements to the hall. The accounts approved by the Annual General Meeting and Independent Examiner are attached hereto. The trustees are satisfied with the financial position and continue to monitor costs carefully to ensure sustainability. ## **Reserves Policy** The charity aims to maintain reserves equivalent to at least six months of operating costs to ensure continuity of service in the event of unforeseen circumstances. ## **Future Plans** The trustees plan to: - Increase community engagement through new events and partnerships supported by the new equipment provided. - Seek grant funding for further improvements to the hall particularly heating to allow for more bookings in winter - Continue promoting the hall to increase bookings and income. ## **Trustees** The following individuals served as trustees during the year: - Arthur Lewis-Grey (Treasurer) - Mairi Thomas - Helen Shaw Signed: A Lewis-Grey – 16 October 2025 ## 2024 Alciston & Selmeston Village Hall Accounts |Schedule 1
_Income & Expenditure_
Net Event Income
Donations
Bank Interest
Grant
Net Operating Costs
Capital Expenditure
Annual Surplus (excluding capital expenditure)
Annual Surplus (excluding capex & grant)
Annual Surplus (excluding capital, grant + stock adjust)
Schedule 2
_Assets & Liabilities (excl fixed assets)_
Assets:
Bank
Petty Cash
Stock (bar)
Stock (housekeeping)
E.On credit
Liabilities:
Hirers' pre-payments
Schedule 3
_Net Electricity Usage (2024)_
Billed by E.On Next
Credit increase
Usage (calculated)
Feed In Tariff
Net Usage
Schedule 4
_Surplus Attributed to Fund Raising_|**2024**
**2023**
23,539
17,306
**+36%**
1,609
1,000
223
-
20,000
-
45,371
18,306
17,272
-
15,687
-
**+10%**
2,724
-
956
-
19,995
-
16,643
-
28,099
2,619
8,099
2,619
8,286
38,372
269
403
172
243
39,459
1,156
2,200
-
118
-
2,318
-
1,484
833
-
806
-
4,946| |---|---| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Alciston and Selmeston Village Hall On accounts for the year ended 31 Dec 2024 Charity no (if any) 305307 Set out on pages 1 to4 I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 31 December 2024. Responsibllities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, thy material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent oxaminer's Statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 2510812025 Name: Mrs Mary Hughes Address: 103 Allington Road Newick BN8 4NH IER October 2018