Icklesham Trusts Committee Registered Charity Number 305266
Icklesham Village Hall: Workhouse Lane, Icklesham. East Sussex TN36 4BJ
Trustees Annual Report 2024/2025
Aims and Objectives of the Trust
The objects of the charity are the provision and maintenance of a village hall with ancillary facilities (such as the Sports Pavilion) for the use of the inhabitants of Icklesham Parish.
The hall to be used for meetings, lectures, educational purposes, recreational purposes and other leisure-time activities with the object of improving the conditions of life for local inhabitants.
The management committee comprises three elected officers (Chair, Secretary and Treasurer) and twelve members representing local clubs and the residents of the village of Icklesham.
Elected Officers:
Chair – Tony Thorne Treasurer: Clare Rice Secretary: Nick Warren
Representatives of affiliated groups/clubs as follows:
Stoolball Club – Donna Edmond Icklesham Casuals Football Club – Martin Tytherleigh Icklesham Horticultural Society – Mick Osborne Icklesham Art and Crafts Group – Wendy Hysted Icklesham Panto and Drama Society – Peter Myers Rye and Icklesham Cricket Club – James Jury St. Nicholas Parish Church – Mark Taylor Icklesham Youth Club – Angela Thomas
Each group to appoint a representative member. Officers to be elected at the annual general meeting by the attending public who will also appoint four representatives of the village residents.
Representatives of the Village:
Ginny Peace Ruth Gordon Jayne Burns Vacant
The hall and pavilion are used as a base for the various sporting activities held on the adjoining recreational ground, which is managed and maintained by the Icklesham Parish Council. The annual Village Fete is also run by the Trust and is an important fundraiser as well as contributing greatly to village life.
The Trust meets bi-monthly where accounts are reported and scrutinised and where the upkeep, maintenance and improvement of the buildings is also planned and discussed . The committee are all volunteers and trustees are jointly responsible for ensuring the village hall and pavilion is kept in good repair, operates to its various policies and adheres to the Charity Commission’s standards and requirements. The Trusts rely on income from private and group hall hire as well as various fund raising events throughout the year, and on grant funding. It is the management committee’s responsibility to ensure that fiscal diligence is followed and that the Trusts finances are in good order and solvent. An independent auditor is appointed each year to examine and approve the year’s financial accounts.
The Trusts organise a raft of events throughout the year for the enjoyment and benefit of local residents, and these events are managed by both Trustees and a group of Community Volunteers who support the work of the Trusts.
The Chair’s annual report details how the Trust met its charitable objectives for the year and ended the year in a strong financial position. Independently scrutinised and signed accounts are attached.
Chair’s Report 2024/25 Icklesham Trusts Committee – Charity reg no: 305266
Annual Review: The Charity continues to be in a strong financial position. All affiliated clubs had a successful year, except for the youth club, where the resignation of our leader, due to an expanded work role, has led to temporary closure. We raise our income from Hall and Pavilion users (being clubs and commercial), plus events and various grants. Mid-way through the year we lost our largest commercial hirer; we are working to replace this income.
I thank the members of Trusts Committee, not only for their hard work but also for taking responsibility for their individual areas and getting ‘stuff’ done. They have been a delight to work with. I acknowledge the tremendous help we get from our group of volunteers; they contribute much to making the events a success. I also thank the Parish Council for their grant which is very helpful.
Our current Treasurer Clare Rice has, for family reasons, decided not to stand for the 2025/26 Committee. Clare has done a monumental job over many years. She has not only kept the books, negotiated and managed our various contracts and ensured good financial discipline, but also has raised a tremendous amount of money through a range of grants. This money has allowed us to substantially upgrade both the Hall and the Pavilion and buy new equipment. Clare has been responsible for getting a good number of the Trusts’ initiatives started. We owe her a very great deal.
Memorial Hall and Pavilion: The year saw investment in a new kitchen for the Memorial Hall and the repair and repainting of the Hall exterior. The Pavilion is now well into its second year since the large upgrade. I was grateful to the football club for voluntarily repainting the changing rooms, at the end of their season. Both the Hall and Pavilion receive good reviews from their users.
Affiliated Clubs: The Horticultural Society continues to attract new members and ran three successful shows. The Art Group held two art exhibitions and is expanding its crafts side. The drama club (IPADS) staged the pantomime ‘Jack in the Beanstalk’ to full houses, and its youth members wrote and staged their own show. The Church group has cut back ‘the jungle’ surrounding the church and is now raising money to improve church facilities. The Sports Clubs continue to flourish. Football maintained three teams with the veterans winning their league. Stoolball continues to be very active; their tournament attracts villages from all over the southeast. Cricket had one of its best years and won the annual charity match against an invitation eleven. It was disappointing to have to close the Youth Club. However, we are in the search for someone to take it over and rebuild.
Events: It was a busy year for village-oriented events. The Festive Friday last Christmas was a hit, and we are looking to go one better this year. The Summer Fete and Flower Show is now huge. The VE Day celebrations were much appreciated. The afternoon cream tea put on by several Committee members was sold out and the imaginatively staged, well-attended evening event put together by IPADS was very positively received. The produce market continues to have a good number of visitors, and the craft markets have expanded. There was a ‘thumpingly’ good music night, two quiz nights, a tabletop sale and, in combination with the Church, a very well received murder mystery.
Asides usage by the clubs and the above village events, on-going activity in the Hall and Pavilion, includes Tai Chi, Dog Training, Jazz Fitness, and Creative Writing. Icklesham School used the Hall for their end of year show and a Hastings running club uses The Pavilion at various times in the year.
Committee: Candidates for the 2025/26 Committee will be voted on at the Trusts’10 December AGM. I am delighted that several of the current committee are prepared to stand. I have informed the Committee that after more than a decade as Chair I will stand down once a successor is in place. I am pleased that our current Secretary has put his name forward for the Chair role and also that we have strong external candidates for the roles of Secretary, Treasurer and the two Village Representatives needed for a full complement.
Tony Thorne – Chair Icklesham Trusts Committee December 2025.
| ICKLESHAM TRUSTS | ICKLESHAM TRUSTS | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| SUMMARYOFINCOME&EXPENDITURE | ||||||||||||||
| YEAR202425 | YTD | YearEnd | ||||||||||||
| Income | 2024/2028 | 2023/24 | ||||||||||||
| Lettings - Private& Clubs | 12,929.50 | 10,605.00 | ||||||||||||
| Club&AssociationAffiliationFees | 1,580.00 | 1,250.00 | ||||||||||||
| Clubs&Association | Donations | - | - | |||||||||||
| Other Donations | - | 277.27 | ||||||||||||
| PavilionFundDonations | - | 12,000.00 | ||||||||||||
| PavilionFundA/C Interest | 0.95 | 253.60 | ||||||||||||
| Fete Income | 6,328.45 | 5,448.00 | ||||||||||||
| Sundries Sports PavilionHire |
62.00 424.00 |
88.99 64.00 |
||||||||||||
| Surgery Income | : | 1,400.00 | 1,400.00 | |||||||||||
| Grants Received | 16,241.00 | 18,307.00 | ||||||||||||
| GeneralFundRaising | - | - | ||||||||||||
| Community Lottery | -RDC | 633.74 | 630.50 | |||||||||||
| Market Events |
2,069.41 1,678.89 |
1,870.50 1,337.29 |
||||||||||||
| Refunds - Utilities | 853.32 | |||||||||||||
| Interest | 493.18 | |||||||||||||
| Total Income | 44,694.44 | §3,532.15 | ||||||||||||
| Expenditure | ||||||||||||||
| Cleaner | 4,977.66 | 3,746.24 | ||||||||||||
| Cleaning Materials | 237.63 | 997.38 | ||||||||||||
| Insurance | 2,750.16 | 2,495.49 | ||||||||||||
| Hall Maintenance&Repairs | 23,817.75 | 3,630.34 | ||||||||||||
| PavilionMaintenance&Repairs | 430.52 | 48,739.31 | ||||||||||||
| Gas (Heating) —Hall | 2,001.33 | 2,902.26 | ||||||||||||
| Electricity -Hall | 1,937.14 | 2,102.00 | ||||||||||||
| Electricity —Pavilion | 474.67 | 262.00 | ||||||||||||
| RDC Rates —Hall | 21702 | 293.70 | ||||||||||||
| WaterRates — Hall | 376.71 | 385.34 | ||||||||||||
| Water Rates — Pavilion | 396.45 | 88.00 | ||||||||||||
| Fire Precautions | 381.60 | 464.40 | ||||||||||||
| Licences& Subscriptions | 267.80 | 572.98 | ||||||||||||
| Stationery | 65.75 | 102.47 | ||||||||||||
| Sundries (incAdvertising) | 210.76 | 562.70 | ||||||||||||
| NewEquipment | 1,537.67 | 1,516.22 | ||||||||||||
| Safety& Electrical Inspections Fete |
153.60 1,518.50 |
- 1,224.00 |
||||||||||||
| Professional Fees | 50.00 | |||||||||||||
| HallWebsite & Internet | 642.80 | 662.80 | ||||||||||||
| Refunds — Utilities | - | |||||||||||||
| Market Supplies | 1,322.97 | 389.15 | ||||||||||||
| Events /Grants | 2,065.57 | 4,900.73 | ||||||||||||
| PavilionCleaning | 60.00 | 180.00 | ||||||||||||
| Total Expenditure | ~ | 45,954.56_ | TEATS | |||||||||||
| - | 1,260.12 | - | 22,685.36 | |||||||||||
| BALANCESHEETasat31/10/25 2024/25 2023/24 |
oyvSte a |
bn | { | My “> ee |
op> | > | Le, | |||||||
| Accumulated Funds | ||||||||||||||
| Balance as at31/10/24 | £62,216.66 | £84,777.02 | Lg | ag | SS 9ha | |||||||||
| Surplus (Deficit) forperiod Represented by: |
- | 1,260.12 £60,956.54 |
-£22,560.36 £62,216.66 |
i | : | _ : ? Seeing Se, ore 2%fu feeae |
||||||||
| GeneralFund | £61,167.54 | |||||||||||||
| PavilionFund | £1,049.12 | |||||||||||||
| £62,216.66 | ||||||||||||||
| Breakdown: | ||||||||||||||
| LloydsBank(currentaccount) | account) | £35,765.21 | £61,172.95 | |||||||||||
| Unpresented cheques | /accrued expenses | £512.31 | -£764,27 | |||||||||||
| Lloyds Bank (depositaccount) | £25,493.18 | |||||||||||||
| cash inhand | 210.46 | £758.86 | ||||||||||||
| Pavilionaccount | £1,049.12 | ' | ||||||||||||
| £60,956.54 | £62,216.66 |
| ICKLESHAM TRUSTS | ICKLESHAM TRUSTS | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| SUMMARYOFINCOME&EXPENDITURE | ||||||||||||||
| YEAR202425 | YTD | YearEnd | ||||||||||||
| Income | 2024/2028 | 2023/24 | ||||||||||||
| Lettings - Private& Clubs | 12,929.50 | 10,605.00 | ||||||||||||
| Club&AssociationAffiliationFees | 1,580.00 | 1,250.00 | ||||||||||||
| Clubs&Association | Donations | - | - | |||||||||||
| Other Donations | - | 277.27 | ||||||||||||
| PavilionFundDonations | - | 12,000.00 | ||||||||||||
| PavilionFundA/C Interest | 0.95 | 253.60 | ||||||||||||
| Fete Income | 6,328.45 | 5,448.00 | ||||||||||||
| Sundries Sports PavilionHire |
62.00 424.00 |
88.99 64.00 |
||||||||||||
| Surgery Income | : | 1,400.00 | 1,400.00 | |||||||||||
| Grants Received | 16,241.00 | 18,307.00 | ||||||||||||
| GeneralFundRaising | - | - | ||||||||||||
| Community Lottery | -RDC | 633.74 | 630.50 | |||||||||||
| Market Events |
2,069.41 1,678.89 |
1,870.50 1,337.29 |
||||||||||||
| Refunds - Utilities | 853.32 | |||||||||||||
| Interest | 493.18 | |||||||||||||
| Total Income | 44,694.44 | §3,532.15 | ||||||||||||
| Expenditure | ||||||||||||||
| Cleaner | 4,977.66 | 3,746.24 | ||||||||||||
| Cleaning Materials | 237.63 | 997.38 | ||||||||||||
| Insurance | 2,750.16 | 2,495.49 | ||||||||||||
| Hall Maintenance&Repairs | 23,817.75 | 3,630.34 | ||||||||||||
| PavilionMaintenance&Repairs | 430.52 | 48,739.31 | ||||||||||||
| Gas (Heating) —Hall | 2,001.33 | 2,902.26 | ||||||||||||
| Electricity -Hall | 1,937.14 | 2,102.00 | ||||||||||||
| Electricity —Pavilion | 474.67 | 262.00 | ||||||||||||
| RDC Rates —Hall | 21702 | 293.70 | ||||||||||||
| WaterRates — Hall | 376.71 | 385.34 | ||||||||||||
| Water Rates — Pavilion | 396.45 | 88.00 | ||||||||||||
| Fire Precautions | 381.60 | 464.40 | ||||||||||||
| Licences& Subscriptions | 267.80 | 572.98 | ||||||||||||
| Stationery | 65.75 | 102.47 | ||||||||||||
| Sundries (incAdvertising) | 210.76 | 562.70 | ||||||||||||
| NewEquipment | 1,537.67 | 1,516.22 | ||||||||||||
| Safety& Electrical Inspections Fete |
153.60 1,518.50 |
- 1,224.00 |
||||||||||||
| Professional Fees | 50.00 | |||||||||||||
| HallWebsite & Internet | 642.80 | 662.80 | ||||||||||||
| Refunds — Utilities | - | |||||||||||||
| Market Supplies | 1,322.97 | 389.15 | ||||||||||||
| Events /Grants | 2,065.57 | 4,900.73 | ||||||||||||
| PavilionCleaning | 60.00 | 180.00 | ||||||||||||
| Total Expenditure | ~ | 45,954.56_ | TEATS | |||||||||||
| - | 1,260.12 | - | 22,685.36 | |||||||||||
| BALANCESHEETasat31/10/25 2024/25 2023/24 |
oyvSte a |
bn | { | My “> ee |
op> | > | Le, | |||||||
| Accumulated Funds | ||||||||||||||
| Balance as at31/10/24 | £62,216.66 | £84,777.02 | Lg | ag | SS 9ha | |||||||||
| Surplus (Deficit) forperiod Represented by: |
- | 1,260.12 £60,956.54 |
-£22,560.36 £62,216.66 |
i | : | _ : ? Seeing Se, ore 2%fu feeae |
||||||||
| GeneralFund | £61,167.54 | |||||||||||||
| PavilionFund | £1,049.12 | |||||||||||||
| £62,216.66 | ||||||||||||||
| Breakdown: | ||||||||||||||
| LloydsBank(currentaccount) | account) | £35,765.21 | £61,172.95 | |||||||||||
| Unpresented cheques | /accrued expenses | £512.31 | -£764,27 | |||||||||||
| Lloyds Bank (depositaccount) | £25,493.18 | |||||||||||||
| cash inhand | 210.46 | £758.86 | ||||||||||||
| Pavilionaccount | £1,049.12 | ' | ||||||||||||
| £60,956.54 | £62,216.66 |