30 September
2021
## **Trustees' Annual Report for the period**
Period start date Period end date
01 October 2020 **From**
**To**
## Section A Reference and administration details
**Charity name** The Horam Village Hall and Recreation Ground Charity
**Other names charity is known**
**by**
**Registered charity number (if any)**[305257]
|**egistered charity number (if**
**any) **|
305257|
305257|
|---|---|---|
|**Charity's principal address**|
Horam Village Hall||
||A267 Eastbourne Road||
||Horam, East Sussex||
||**Postcode**|**TN21 0JE**|
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|
John Timb
(retired as Trustee
February2021)|Chairman|01/10/20 to 28/02/21||
|Michael
Woodhouse|Vice-Chairman|Chairman from 01/03/21||
|Phil Williams|Treasurer|||
|Leigh Skeggs|Fundraising/
Secretary|||
|Jonathan Harmer||||
|Stephen Fisher||||
|Lisa Stevens||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Custodian Trustee – Horam Parish
Council||
|||
|||
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
March **2012**
**TAR**
1
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Original Constitution dated 10 June 1993 – amended by a Resolution (eg. trust deed, constitution) passed on 26 November 2019 (& 19 November 2021 – after YE2021)
How the charity is constituted
- (eg. trust, association, company)
> [ Trust ]
Trustee selection methods Elected by open public election, at the Annual Meeting held in November (eg. appointed by, elected by) each year
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Committee of Management, as Trustees, has control of the Charity , its property and funds. The Committee of Management shall comprise a minimum of 3 members, and a maximum of 7 members.
Horam Parish Council fulfils the role of Custodian Trustee, and a representative of the Parish Council joins the Committee of Management at its meetings (minimum of three per year).
These meetings are also open to a representative from each of the principal users of the Charity’s facilities, namely: Horam Bowls Club Horam Community Pre-School Horam Scout Group Heathfield & Horam Football Club Horam Tennis Club Horam Flower Show Horam Parish Allotment Society
In addition to the extensive area of land open to the public, the village hall is maintained and improved, and exists for public use, funded by a schedule of hire charges – it is available for hire every day of the year
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The Object of the Charity is the provision and maintenance of a village hall and recreation ground for the use of the inhabitants of the Parish of Horam without distinction of political, religious or other options, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
March **2012**
**TAR**
2
The Charity exists to maintain the land and building entrusted to it, for the sole benefit of the people of Horam and its surrounding areas. It comprises a large airy hall, committee room, kitchen, toilet facilities and storage cupboards. It has an extensive range of use, from small committee meetings, a term-time weekday pre-school, through to large meetings and wedding receptions.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The hall has open views over the adjacent land forming the recreation ground which also has an extensive children’s playground, and a skatepark – these latter facilities are provided and owned by Horam Parish Council.
The organisations associated to the Charity, through their presence on and use of the recreation ground and buildings, provide a comprehensive opportunity for youth and all ages to use the facilities for education, recreation, and pursuit of heath.
As a particular example, the Football Club (accredited by Football England) uses the majority of the available ground in season at weekends, providing football matches/training for under-sixes to undereighteens, boys and girls, with some 300+ children on the books.
The Village Hall and Recreation Ground is recognised by the whole village (of 2,500+ residents) as being on immense value and worth to the inhabitants.
## **Additional details of objectives and activities (Optional information)**
All of the Committee of Management (Trustees) are volunteers, giving of their time tirelessly to support the work of the charity.
The trustees are constantly striving to improve the facilities, with recent projects including:
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- the installation of an efficient heating system in the hall, with solar generation and Tesla battery storage to maximise the efficient use of power (and income to the charity)
- - installation of two full-size table tennis tables in the open air close to the hall
- - provision of a defibrillator on the external wall of the hall, serving the whole complex
- maintenance sanding and sealing of the hall floors
- - Kitchen refurbishment - Purchase of a new modular staging facility - plans (currently going through Planning Application processes) for a figure 8 1-kilometre pathway around the perimeter of the recreation ground, with a cycling pump-track
The major part of historic funding for the maintenance of the facilities has come from fees from the hiring of the hall; however, recent years have seen a marked increase in fund-raising through grant applications to fund distributing trusts.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Whilst activity during the 2020-2021 year was severely impacted by Covid and enforced closure during the second half of the year, the ongoing presence of the pre-school, which was allowed to be open, considerably offset the feared total loss of income.
Covid support grant monies from Wealden District Council were also secured , making up for the total loss of income from sources other than the pre-school. Reduction in operating costs (such as rate relief, heating and lighting also help alleviate the negative financial consequences of closure to hiring.
With ongoing major project work in the pipeline, plus the key projects achieved in the recent past (such as the playground and skate-park under the Parish Council’s auspices) the charity continues to make the facilities a ‘treasure’ in the eyes of the community.
During the rigours of the Covid lockdowns, the open air facility of the recreation ground was used as a major source of exercise and pleasure for those seeking to maintain their own well-being during the pandemic.
In a normal year (that is, pre-Covid) hire income would be around £15,000 p.a., matched with annual expenditure in maintenance and costs of around the same figure. Grant-funding has then been sought to be able to improve the internal and external facilities.
At the year beginning (1[st] October 2020) the charity’s current account held £7,500, with a further £8,100 in a deposit account. By year end, 30[th] September 2021, those equivalent figures were £15,600 and £8,100 respectively. Given that the normal annual running costs are some £15,000, the charity has a current and reserves buffer of some 6+ months of operating costs.
March **2012**
**TAR**
4
## **Section E Financial review**
Please see above:
**Brief statement of the** We seek to maintain a reserve of approximately 6 months of operating **charity’s policy on reserves** costs, with a current and reserve total of around 12 months of operating costs, which is considered a fortunate and prudent scenario.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
We have enclosed our accounts for the period 1[st] October 2020 to 30[th] You **may choose** to include September 2021, prepared by Watsons of Hailsham. additional information, where relevant about:
- Other aspects that could be placed in this answer box have all been
- • the charity’s principal highlighted in answers above.
- sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Phillip John Williams **Position (eg Secretary, Chair,** Treasurer **etc) Date** 26th July 2022
March **2012**
**TAR**
5
**2020-21 Summary Monthly-YEnd**
## **INTERIM SUMMARY 2020-21**
## **2020/21 - Horam Village Hall Accounts as at: End of Month 12 ( <-- Set month number here - '12' for Year End) September 2021**
|**Main Current Account :**
**Opening Balance :**
**Income (incl Business Premium trans):**
**Expenditure :**
**Closing Balance :**|**7,364.12**
**£**
**61,236.94**
**£**
**54,703.44**
**£**
**13,897.62**
**£**
**Actual to Date dget to D**
3,324.75
£
#REF!
6,999.76
£
#REF!
-
£
**#REF!**
**10,324.51**
**£**
**#REF!**
-
£
#REF!
18,775.04
£
#REF!
21,972.00
£
10,165.39
£
#REF!
-
£
#REF!
-
£
-
£
**50,912.43**
**£**
**#REF!**
**61,236.94**
**£**
**#REF!**
**In bank:**
13/10/2020
30/10/2020
30/10/2020
06/11/2020
11/12/2020
25/01/2021|**Opening Balance :**
**Interest during year* :**
**Transfers from Bus Premium to Main a/c :**
**Closing Balance :**|8,095.83
£
0.80
£
-
£
-
£|
|---|---|---|---|
||||**8,096.63**
**£**|
|||||
|**INCOME**|**Actual to Date **|**EXPENDITURE**|**Actual to Date**|
|**Hall Hire- Fees:**
Hall hire income (excluding deposits)
Pre-School Payments
Representative Groups Fees
**Grant Income:**
Horam Parish Council
Other Bodies - Total
Covid Support Grants
Other Banked Income
Interest (current a/c)
Transfers from Business Premium a/c|3,324.75
£
6,999.76
£
-
£|**Project Costs:**
Table-Tennis
Defibrillator
GAP Project
Constitution Revision
Window replacement
**Remuneration:**
Secretarial_(currently £8.21/hour)_
Bookings _(standard £100 invoiced every 2 months)_
Cleaner_(currently £8/hr)_
**Running Costs:**
Council Tax
Electricity Supply
Water/Sewage
Telephone/Broadband
Refuse/Recycling
Insurances
Licences
**Maintenance Costs:**
Cleaning Materials
Grass Mowing
Hedge Cutting
Laundry
Window Cleaning
Routine Maintenance
Sundry Costs:
Stationery & Postage
Transfers to Business Premium a/c|10,800.00
£
1,600.00
£
3,673.29
£
280.00
£
13,412.00
£|
||**10,324.51**
**£**
-
£
18,775.04
£
21,972.00
£
10,165.39
£
-
£
-
£|||
||||**29,765.29**
**£**
1,912.20
£
762.40
£
2,271.00
£|
||||**4,945.60**
**£**
51.25
£
2,643.00
£
419.03
£
549.97
£
1,362.62
£
1,658.68
£
25.00
£|
||**50,912.43**
**£**|||
|**TOTAL**_(including interest)_**=**|
**61,236.94**
**£**|||
|**Grant Income - 01/10/2020 to 30/09/21**
£ 250.00 Personal Gift
£ 2,500.00 Bernard Sunley (Table Tennis)
£ 6,300.00 Sports England (Table Tennis)
£ 5,975.04 Co-Op final payment
£ 1,000.00 Trustees of Green
£ 3,000.00 Other
**Scottish Power:**
£ 7,234.64 Back payment for Solar Generation||||
||||**6,709.55**
**£**
743.42
£
1,002.00
£
182.40
£
-
£
50.00
£
8,497.99
£|
||||**10,475.81**
**£**
2,659.99
£
147.20
£|
||||**2,807.19**
**£**
-
£|
|||**TOTAL =**|**54,703.44**
**£**|
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2021
FOR
HORAM VILLAGE HALL AND RECREATION GROUND
HORAM VILLAGE HALL AND RECREATION GROUND
CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2021
Page
Ggn¢ral InfomiatSon
Ac¢ountsnts' Report and Cll•nl Approval C•rtlll¢at•
Dotall•d Profit and Loss Account
Balanc• Sh¢et
Notes to the Flnanclal Statements
HORAM VILLAGE HALL AND RECREATION GROUND
GENERAL INFORMATION
FOR THE YEAR ENDED 30 SEPTEMBER 2021
PROPRIETOR:
P Williams
ADDRESS:
Easlboume Road
Horam
Easl Sussex
ACCOUNTANTS:
Watson As50ciales
30- 34 North Street
Hailsham
Easi Sussex
8N27 1DW
Page 1
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2021
ACCOUNTANTS. REPORT TO
HORAM VILLAGE HALL AND RECREATION GROUND
In accordance with instructions given to us we have prepared withoul caryng out an audit the annexed
financial slalements from the accounting rerdS of Horam Village H811 RecreatK)n Ground and from
information and explanations supplied to us.
AsSocitsths
Watson Associates
30 - 34 North Street
Hailsham
East Sussex
BN27 1DW
20 Jun 2022
Dale..
CLIENT APPROVAL CERTIFICATE
l approve the flnanclal statements and confim) that I have made 8vallable all relevant records and Infomiallon
for their proparation.
Pwi
Date.. 20th June 2022
Page 2
HORAM VILLAGE HALL AND RECREATION GROUND
DETAILED PROFIT AND LOSS ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2021
2021
2020
Incom•
Regular users
Other users
13,132
1.533
4.759
10,325
14,665
Othèr In¢ome
SLJndry receipts
Grant Income
Solar In¢ome
Government grants
Deposit account interest
18,775
5.056
21.972
32,392
10,000
16
46,789
42,408
57.114
57,073
Expenditure
Rates and water
Insurance
Light and heat
Wages
Gardèn upkeep
Telephone
Post and slalionery
Licgnces
Repairs and renewals
Cleaning
Sundry expenses
Accountancy
Legal fees
Dgprèciats'on of tangible fixed assets
Fixtures and fittings
346
1,6
2,643
4.946
1.184
550
207
25
33,130
2.156
528
997
1.414
1.376
4.914
1.067
995
55
265
31.529
2.824
223
660
2,280
4,037
3.934
57,708
52,533
NET ILOSSIIPROFIT
15941
4,540
Page 3
HORAM VILLAGE HALL AND RECREATION GROUND
BALANCE SHEET
30 SEPTEMBER 2021
2021
2020
Not&s
FIXED ASSETS
Tangible assets
16.543
18.980
CURRENT ASSETS
Trade debtors
Shares in new pavilion
Other Debtors
Prepayments
Barclays bank
B8nk 8ccounl no. 3
920
15.000
920
15,000
4,000
515
483
13,898
8.097
8,096
38.398
35,895
CURRENT LIABILITIES
Accrued expense5
11,3201
16601
37,078
35,235
NET ASSETS
53,621
$4,215
FINANCED BY
FUNDS
Capital account
Current account
31,321
22,300
31,321
22,894
53,621
54,215
Page 4
HORAM VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2021
TANGIBLE FIXED ASSETS
Fixtures
and
fittings
COST
At 1 October 2020
Additions
53,124
AI 30 September 2021
54,724
DEPRECIATION
Al 1 October 2020
Charge for year
34,144
4,037
AI 30 September 2021
38,181
NET BOOK VALUE
At 30 September 2021
16,543
AI 30 September 2020
18,980
CAPITAL ACCOUNT ANO CURRENT ACCOUNT
2021
2020
Capltal account
31,321
31,321
Currnnt account
Brought forytsrd
Add
Nel profit
22,894
18,354
4.540
22,894
22,894
Less
Nel loss
15941
22,300
22,894
53,621
S4,215
Page 5