Registered charity number 305251 

The Heathfield Village Institute and Goward Hall 

## Trustees’ Report and Accounts 

31** December 2024 



The Heathfield Village Institute and Goward Hall Report and Accounts ° Contents . 

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|||Page|
|---|---|---|
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|Annual Report- Legal and administrative details||I|
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|- Annual review||2|
|Statement ofTrustees’ responsibilities||3|
|Independent examiners report||4|
|Balance sheet||5|
|Statement offinancial activities||6|
|Notestotheaccounts||7-9|





## The Heathfield Village Institute and Goward Hall 

Annual Report For the year ended 31°* December 2024 

Legal and administrative details 

Founded 1921 

## LEGAL STATUS 

The Trust was established by a Charitable Trust Deed on 22™ September 1921, the official Custodian for Charities holding the title to the hall and adjoining land. This deed was embodied into a formal Scheme on 3™ July 1981 and is subject to an amendment dated 23" January 2008. 

## OBJECTS 

The provision of a village hall for the use of the inhabitants of the village of Heathfield. The hall was opened in 1921. 

## MANAGEMENT COMMITTEE 

_ 

## Elected 

Appointed 

’ Mr C Davis (chairman) Mts P Knight MrJ Healey (vice chairman) Mrs L Edmonds Mrs E Davis ( Secretary) Mrs P Garland Mr K Knight Treasurer (resigned 31/12/2024)) 

The members of the. management committee are elected annually by the community in addition to Which further members are appointed by local organisations who use the hall. 

PRINCIPAL ADDRESS | BANKERS | Goward Hall Lloyds Bank PLC Cade Street , 82 High Street Old Heathfield Lewes East Sussex East Sussex 

REGISTERED CHARITY NUMBER 305251 



Annual Review For the year ended 31% December 2024 

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## The Heathfield Village Institute and Goward Hall 

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The trustees present their report and accounts for the year ended 3 1st December 2024 


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## MANAGEMENT 

There were no changes in the charity’s management other than disclosed on page | 

## REVIEW OF ACTIVITIES 

The hall continues to be used by local organisations and individuals and no significant change took place in the already established patterns of lettings. _ 

We kept in mind the Charity Commission’s guidance on the provision of public benefit. 

On 12" April 2010 the Trustees granted a lease of a designated part of the premises to Children In Paradise Limited. Subsequently Chauntry Childcare Limited. The associated rent deposit of £3,000 held in a designated bank account, is shown in creditors. Note 6 herein. Accrued interest, belonging. to the tenant, has been deducted from net assets, see page 5. 

## FINANCIAL PERFORMANCE 

The Trustees are satisfied with the results for the year 

_ 

The accounts are drawn up on the receipts and payments basis except for any rent due in December but not received until the following month. 

There are no major risks that the Trustees have identified to which the Charity is exposed that have not been insured against. « , 

; 

Chris Davis (chairman) ............0:seceeeeeeeeeeeneneeeeees 

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## The Heathfield Village Institute and Goward Hall Statement of Trustees’ responsibilities. 

Law applicable to Charities in England and Wales require the trustees to prepare accounts for each. financial year which give a true and fair view ofthe charity’s activities during the year and of its ~ financial position at the end of the year ( unless the charity is entitles to prepare the accounts on the alternative receipts and payments basis) in preparing those accounts, the trustees should follow best practice and: 

- select suitable accounting policies and then apply them consistently. 

- make judgements and estimates that are reasonable and prudent. 

- state whether applicable accounting standards and statements of recommended accounting practice have been followed, subject to any departures disclosed and explained in the accounts. 

- _ prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. 

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for prevention and detection of fraud and other irregularities. 

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## The Heathfield Village Institute and Goward Hall Independent examiners report 

To the Trustees of the Heathfield Village Institute and Goward Hall 

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We report on the accounts of the Trust for the year ended 31* December 2024 which are set out on pages 5 to 9. . 

This report is made solely to the Trustees, as a body. Our examination has been undertaken so that we might state to the trustees those matters we are required to state to them and for no other purpose. To the fullest extent permitted by law. We do not accept or assume responsibility to anyone other than the Trustees for our work, for this report, or for the opinions we have formed. 

## RESPECTIVE RESPOSIBILITIES OF TRUSTEES AND EXAMINER. 

As the charity’s Trustees, you are responsible for the preparation of the accounts. You consider that the audit requirement of section 144(2) of the Charity’s Act 2011 (the 2011 Act) does not apply. It is our responsibility to state, on this basis of the procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the act, whether particular matters have come to our attention. 

## BASIS OF INDEPENDENT EXAMINERS REPORT. 

Our examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records, it also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do ot express an audit opinion on the view given by the accounts. 

## INDEPENDENT EXAMINERS’ STATEMENT. 

In connection with our examination, no matter has come to our attention: 

- (a) which gives us reasonable cause to believe that in any material respect the requirements: (1) to keep accounting records in accordance with section 130 of the Act, and 

- (2) to prepare accounts which accord with the accounting records and to comply with the . accounting requirements of the Act have not been met or 

- (b) to which, in our opinion, attention should be drawn in order to enable a proper understanding 

- _ of the accounts to be reached. 

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## INDEPENDENT EXAMINERS 


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The Heathfield Village Institute and Goward Hall Balance Sheet : As at 31°' December 2024 

|||||Notes||2024||2023|
|---|---|---|---|---|---|---|---|---|
|||||||£||£|
||Fixed assets||||||||
||Tangible assets|||5||381,411||381,411|
||Current assets||||||||
|’|Cash at Bank and|in hand|||133,403||117,213||
||||||133,403||117,213||
||Creditors: amounts falling due|||6|(3,000)||(3,000 )||
||Net current assets|||||130,403||114,213|
||||)||||||
||Total assets|||||511,814||495,624|
||Interest belonging|to tenant||||(97)||(60)|
|Netassets||||||511,717||495,564|
||Unrestricted income funds|||||)|||
||General|||||511,717||495,564|
||Totalfunds|,||||511,717||495,564|



These accounts were approved by the trustees ON ..... ccc eee c cece eee eee ee teat eeen ees 

C. Davis (Chairman) ..........cccccceseecesceecueceseaes K. Knight (Treasurer).............ccceeeeecece ees 

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## The Heathfield Village Institute and Goward Hall Statement of Financial! Activities : For the year ended 31°' December 2024 

a 

||;||Unrestricted Funds|Unrestricted Funds|||||,|
|---|---|---|---|---|---|---|---|---|---|
||||General|funds||||||
|||||2024||||2023||
|||||£||||£||
||Incoming resources|.||35,240||||27,138||
|_|Resources expended||:|(19,087)||||(21,687)||
||||||||.|||
||Operating surplus|||16,153||||5,451||
||Net (outgoing) incoming resources|||16,153||||5,451||
||Before transfers|||||||||
||Netmovement in funds|||16,153||||5,451||
||Fund balance at 1% Jan|||495,564||.||- 490,113||
||Fundbalanceat315'Dec|||511,717||||495,564||



Note: The following schedule provides fuller details of the above. 

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The Heathfield Village Institute and Goward Hall Schedule to the statement of Financial Activities For the year ended 31°t December 2024 

|||||2024||2023|||
|---|---|---|---|---|---|---|---|---|
|||||£||£|||
||INCOMING RESOURCES:||||||||
||Lettings<br>Rent|||16,798<br>12,000||9,361<br>12-000|||
||Expenses reimbursed|||6,042||5,276|||
||Grants received|.||350||350|||
||EDF refund|||-||150|||
||Sussex Rural cc refund|||20|||||
||Credit stopped cheque 001312|||30|||||
|||||35,240||27,137|||
||RESOURCES EXPENDED:|||||,|||
||Cleaners|||5,754||2,315|||
||Premises costs:||||||||
||Rates and water||614||605||||
||Light and heat||8,260||9,707||||
|||||8,874||10,312|||
|||||—|||||
||General Administrative|expenses:|||||||
||Postage, stationary, printing<br>;||23||25|||;|
||Subscriptions||20||20||||
||Insurance||1,961||1,928||||
|_|Repairs and maintenance||1,743||2,121||,||
||Exceptional repairs and|renewals see note 7|693||4,943||||
||Sundry expenses (first aid box)||-||22||||
||Sundry expenses (new keys)||19||||||
|||||4,459||9,059|||
|||||£19,087||£21,686|||
||||7||||||





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## The Heathfield Village Institute and Goward Hall Notes to the accounts. 

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For year ended 31*t December 2024 

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‘| ACCOUNTING POLICIES: 

- _. (a) The accounts are prepared under the historical cost convention except that no depreciation has been provided on Freehold Land and Buildings on the basis that residential value is in excess of book cost. 

      - (b) The accounts have been prepared on the receipts and payments basis as permitted by the Charities (Accounts and Reports) Regulation 2008 issued under the Charities Act 2011. Except for the inclusion of certain debtors as mentioned below. 

   - (c) Letting income is recognisedin the accounts on receipt as noted on page 2 

(d) Expenditure, including expenditure on fund raising events, is recognised in the accounts when paid. 

|2 INVESTMENT INCOME:||||2024|2024||2023|||
|---|---|---|---|---|---|---|---|---|---|
|interest receivable||||-|||-|||
||||.|||||||
|3 TRUSTEES||||||||||
|None ofthe trustees received any remuneration during the year.|||||||\|||
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|4 EMPLOYEES||||||||||
|There were no employees during the year||-||||||||
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|5 TANGIBLE FIXED ASSETS||||||||.||
|||||FREEHOLD LAND||||||
|||||AND|BUILDINGS|||||
||||:|||||||
|Cost||||||||||
|At IstJanuary2022|,|||381,411|||381,411|||
|||)||||||||
|At 31% December 2022||||381,411|||381,411||°|
|Depreciation||||||||||
|||)||||||||
|At 1% January 2022|||-||-||-|||
|At 315 December 2022|||||-||-|||
|6CREDITORS:amountsfallingduewithin|||oneyear|3,000|||3,000|||





The Heathfield Village Institute and Goward Hall : Notes to the accounts For the year ended 31'' December 2024 

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|7 EXCEPTIONAL EXPENSES||2024|2023|
|---|---|---|---|
|||£|£|
|Cut back tree line along east side ofbuilding ,clean offmoss|to roof|||
|Areas and treat with moss killer. Replace some roofing tiles||||
|Including necessary scaffolding|.|-|4,700|
|Pestcontrol services to deal with rodents in grass bank||~|180|
|Two new electric kettles<br>.||-|63|
|Electrical work to supply newemergency lighting units||693||
|||693|4,943|



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