## **HASTINGS SEA CADET UNIT** ## **Annual General Meeting 21/22 - 1930 Friday 2 December 22** ## **AGENDA** ## 1. **Apologies for Absence.** -D Spicer. -Ali Kennedy -Chris Connor -Mrs Barry -John Bates ## **2. Opening address or comments by President or Chairman.** -Good evening thank you for attending. ## **3. Minutes of the last AGM for adoption.** Minutes approved and adopted. ## **4. Matters arising from those Minutes.** Nothing arising ## **5. Unit Chairman’s Report.** Thank you for attending tonight, we’ve moved the meeting to later in the year due to some inconvenient leaves of absense from the Chair and CO. We’ve chosen a Friday to encourage parents to attend and vote and for supporters to see the unit active and full of cadets. It has been a year of change for the unit, with the previous Chair standing down earlier in the year. As such I’ve taken over as temporary Chair supported by the staff and the district and area management structure. I’d like to thank David Wallis for his chairing of the unit, over the challenging period of the pandemic and the building and opening of the maindeck (and subsiquent issues with its upkeep). It is incredible that the unit has done so well over the last year that this AGM covers and that is totally thanks to the staff volunteers and parents who make this unit as great as it is. The award of a burgee shows that, and is something all of the team should be proud of, I’d like to thank the CO for all the time she gives up, and to all the staff who give up their free time to support local children learning and enjoying themselves. I’d also like to thank Alex and Rosemary for their work behind the scenes over the year, coming down regularly to maintain the unit and to hand over the administrative reigns to Claire and I. The comming year will bring fresh challenges, most pressing in my mind is the need to strengthen the UMC with new members, but we also need to consider the future of the orlop deck which will need work doing to it. We’ve not had a response from the council about the lease but will need to chase this to make the important decisions on its future. Once again thank you to all of TS Hastings – staff, volunteers, cadets and parents, End ## **6. P&SA Chairman’s Report.** The PFA have continued to raise money for the cadets and have provided support for a number of events including the race for life, the not on the beach festival and the Hastings Half Marathon. We’ve not been able to do as much fund raising as we’d like and have not been able to do bag packing etc. Next event is Christmas dinner which has been supported again by Lidl, but we need people to help cook and serve on the day. The chair and committee thanked the PFA for their continued and valuable support over the year. ## **7. Commanding Officer’s Report.** Good Evening Everyone, Since our last AGM in November 2021 we have been very busy! The Unit is pleased to be back to full face to face training. Initially we had to parade 3 nights a week to keep our cadets safe in their bubbles. Thankfully we are now back to parading all together, on Tuesday and Friday’s On our return from lock down last April our aim was to rebuild our Junior section & recruit new Royal Marines Cadets; We Successfully recruited 12 new JSC & 9 new RMC. Our average cadet number for the year are 47. We currently have a very long waiting list for all sections. The unit has been extremely busy this year in a number of events and we continue to be visible in the public eye. The cadets have experienced many exciting opportunities in the last 12 months. Our cadets have been overjoyed to be attending District, Area, National and Offshore courses, and enjoying be able to attend residential camps. Cadets still continue to attend online cadet activities. In the last year JSC Marsden won the National Junior Sea Cadet competition (Southern Entry) during the Online JSC Summer Camp. The Unit now has it’s Sleepover Authority back. Since then we have hosted Dx and Area Course. We will continue to support these events. Our cadets took part in the swimming, football, drill & piping competitions, teams reached Area in every competition, winning silver medals at Swimming and Piping- Area. One of our Unit aims for 2022 was to enrol all of our eligible cadets on the Duke of Edinburgh award. We currently have 21 cadets working towards their bronze award. And many of them enrolled and completed the online British Sign Language course facilitated by the MSSC. Hastings have always worked with the community, this year has been no different as well as attending community events, we were a local collection point for Ukrainian appeal, which was very successful. Our AV’s continue to work hard and have been developing their skills to enable a wider range of activities for our cadets: Mountain Bike instructors,Basic and Ad First Aid Instructors, TTT WWYP, Archery instructor, Peer Ed instructor, Safety Boat, Lv 2 Power. In the last year we have 3 newly rate Leading Cadets, these promotions have boosted a positive energy among our cadets. Our command structure has changed in the last year, Captain Chris Connor taking on the position of Unit 1st Lt and Sgt Andy Gooch taking the role of Detachment Commander. Our cadets have taken up every opportunity to boat during the last 12 months, attending Holiday Active, Dx training and opportunities from other units within the Dx. Hastings has managed to send 12 cadets on week long offshore voyages; TS Royalist, TS Jack Petchey, our cadets loved every minute of their trip and enjoy listening to their stories on their return. Hastings PFA organised and attended many fundraising events for the Unit and continue to support the cadets and AV’s. The Unit has continued to maintain it’s high standards and we are pleased that the cadets have received a well-rounded experience and continue to grow from strength to strength. I very pleased to also say that we have retained once again our burgee for 2022! I would like to take this opportunity to thank all our Adults, Cadets, Parents and supporters for your continued support during this last year. Thank you. - End of report - CPO Michelle Die’tt TS Hastings Commanding Officer CPO Michelle Die’tt TS Hastings Commanding Officer - ## **Secretaries report -** We still need to obtain a new Secretary as part of the drive to increase the UMC (and so the Chair and Secretary don’t need to switch hats for meetings like this). ## **8. Treasurer’s Report and adoption of accounts.** ## _Annexed at end of a AGM minutes_ . The treasurer provided a rundown of the current account position, noting the generous legacy that we had received. No questions from floor as such adopted ## **9. Election/Re-election of the Unit Management Committee (UMC)*** Nominees were Proposed by J Chinn and seconded by all attendees: Chair/ treasurer and secretary retain their positions ## **10. Any Other Business**.** Discussion was had on the need to involve more local volunteers in the UMC. There was a request for cadets to assist with poppy selling in Bexhill next year – noting it is separate from the Hastings RBL and therefore poppy appeal money should also be separate. (supporting the RBL as we are their adopted unit) . **The meeting closed and afterwards the re-elected UMC met to discuss updates.** TrIE SEA CADEr8 Fo ANNiJAL STATEPJEIIT OF ACCOUIIP FOR THE Umrr REceipTS & PAYMENTS Accou￿ for yo•r 31 PAarch 2022 SCC A3 IR&PI Mar-22 Copy lo te Up108d￿ onto Wetstrninster and Vduntew & BU51r￿ Supwt Managw *Art8 Olf￿ lo n[￿ by 1 No¥ember Unit Charity 305247 Namo: FUnd￿aMe1 173-It4SmNGS ¢ (rf not for the UThf¥ pJpoyes1'.. THIS YEAR 2022 LAST YEAR 2021 REVENUE R RANTS - CAPITATION . TRAVEL EXPENSE REFUNDS - ANNUAL FUNDIDIRECT GRAKr - SCAVA Isea Cadet Vth811ing OTHER GRANTS CADET cowfRIBUTIONS OTHER DO￿TIONs LEGACIES MOD- BOAT REPAIR GRA￿r FUNDRAISING PROCEEDS (not Special Everts as t4trw) sPEc￿L EVENTS PROCEEDS la$ ￿￿ble onty} £0.00 £o_oo £0.00 £0.00 £10,eA7.00 £8,234.00 £2.800 00 £60.000 00 £0.00 to.00 £0.00 £0.00 £0.00 EQ.00 £o,00 £26.440 g2 £6.738 25 £100.00 £0.00 £0.00 £o,00 10 OTHER CH LE ACTIVIMES: COMPETITION RECEIPTS COURSE FEES SUNDRY SALES RECEIPTS INVESTMENT INCOME RECEI1￿0 BANK DEPOSIT INTEREST PROPERTh RE￿s lin¢lLhJes any ¢>>xThI 18thiYJsfving5) OTHER REVENUE RECEIPTS 12 13 14 15 16 17 18 £0.00 £0.00 £000 £0.00 £572 £0.00 £36.910.10 £o.oD £225.47 £0.00 £0.00 £2.86 £o.o £377.70 TOTAL REVENUE RECEIPTS £118,616.82 £33.885.20 NON-REVEP4 INVESTMENT SALES PROCEEDS PROCEEDS FROM SALES OF OTHER FIXED AssErs LOANS RECEIVEOIRECOVERED (include grants pw ￿tra.) TRANSFERS FROM ANY OTHER" FUND OF TrIE UNIT ANY OTHER RECEIPTS 19 20 21 £o_oo £o_oo £0.00 £0.12 £605.00 £0.00 £0.00 £0.00 £0.07 £415.00 PFA ASSOCJATION TSH ASSOCIATION TOTAL NON41EVENUE RECEivrs £605.12 £415.07 eAtta¢h that Fund's similar AcLount of Rewpts as F49e AC1A. arKI 50 on) I'Not&" Loan wrtrtè￿ff9 arè'fe¢W%' f*re aThJ.payr￿5. on pryeAC21 TOTAL RECEIPTS = A + £119221.94 £34.300.27 R8conciliation.'_ NET CHANGE F SHIBANK BALANCE:. - REVENUE ITEMS (- A- D frryn p•3e AC2> - NON-REVENUE ITEMS1- 8- E pgge A￿2) COMBINED l-G*HI CASHIBANK 8ALANce FROM LAST YEAREND £88.823.98 £18.494.86 £533.08 £239.24 £89.357.04 £18.734 10 £38,274.06 £19,539.96 CASMI8AMK BALANCE AT THIS YEAR£ND 2022 £107.631.10 £38,274.Cf AC1 ANNUAL STATEMENT OF ACCOUllf FOR THE UNrr Sc¢￿ IRSPI RECEIPTS & PAYAIENTS ACCOUNT fory￿r erKled 31 M•rch 20r2 Mar-22 c4)yto t4 Woaded wto wsstrnll￿￿T vo￿n￿er & Manager al￿￿ offi￿ to be by 1 NLrrtnEer Unit Namo.. Fundthnamel 173-HASTINGS Ch•rity No." 305247 lrfTr)t W forthe U￿.5￿ Pur￿)... THIS YEAR 2022 IAST YEAR 2021 Not•8 REVENUE PAYMENTS- FUNDRAISING COSTS Inot:Spgcial E4wnts as bgbry*) INVESTIAENT MANAGEMENT COSTS (rf any) DIRECT CHARITABLE ACTMTY COSTS: £o.rK) £000 EO.00 £000 SPECIAL EVEKfs COSTS COMPETITION COSTS TRAVEL COSTS CATERING COSTS TRAINING COURSES cosrs GRANTS li￿1￿1r0 any ch811t￿e ￿Itten offt ARTICLES PURCHASED FOR RESALE £o.cL) £0. £0.00 £0 ti 12.77 £o.fy) £o.c £0.00 £o.oD £O.DCk £0.( £0 £o.tsJ £0. RHEAD COSTS FOR.. RENTI COUNCIL TAX H&AT. LIGHT & WATER TELEPHONE & BROAOBAND POSTAGE PRINTING & STAnONARY 10 £2.3g1.49 £1,071.40 £699.78 £0 CK) £181.99 £1.Sm.00 £2.297.52 £445.18 £10.45 £117.30 12 13 14 NTENANC COSTS FOIL. BUILDINGS& ESTATE BOATS VEHICLES COMpiJfERS OTHER MISC EQUIPMENT FUEL COSTS INSURANCE cosrs BANK INTEREST & CHARGES 15 16 17 18 19 £38.489.68 £0. £1.366.66 £1.570. £1,112.83 £436.02 £2,360.22 £0. £6.W.55 £0.￿) £499 55 £449.49 £1.577.24 £40.C £2.285.08 £o.oJ 21 CHARITY GOVERNANCE COSTS: FOR ACCOuNT￿AuDIT OR lNoEPENDEl￿ EVMINATK)N FOR AcCOu￿s PREPARAnON FOR LEGAL ADMCE Ifor constittrtiw or trnsteesl OTHER REVENUE COSTS 23 24 25 £o.rM) £0.00 £oTh) £000 £49.792.84 £O.IK) £O.IK) £0.00 £O.OD £15.3￿.34 TOTAL REVEP4U£ PAYMEP NON41 PAYMETrITS- FOR INVESTMENTS PURCFLASED £o.ots £0.00 £0.00 £72.06 £000 £72.06 £49,W.90 £O.DC) £0.00 £0.00 £176.50 £0.00 £176.50 elS,S66.84 28 29 LOANS MADEffHASTINGS Cuunty TKJ4 3LQ I OAVED FiEfcHER JAgS EVANS MR JOHTrI 8ATES is CLbJRE 8R￿￿s C.P O ISCCI MICHELLE CIE LIIVID W￿U$ Fa4 JOHN CH The methadl81 ado￿￿￿ forncnitiry f•Ttr￿l￿6. and htyATtrwl••B ¥Th43l•¢t•d *pptslntrd land tyt*thoffll in The Univs charttsblo purnoW$l ** *.'. ofgh¢ K4•WK strjety & Sèa c•Jeig i¥ssc). Puwir Benefft Frm ANNUAL STATEIIJEKf OF ACCOUNP FOR THE UNrr C ￿ IR&PI RECEIPTS & PAYMENTS AccouKf for yo•r ended 31 Marth 2022 M¥r-22 C4py 10 b• LWd8d On￿ Weskninster ar￿ V￿￿n￿l SLWYt alkn OffKe k) ￿ Th)bfBJ by 1 Nwwter Unlt Name: 17>HASTINGS Charfty No.. 305247 Re$9r¥o8 Poll¢y The ¢harity trustets. policy aims to maintain wrestr￿ed reserves at a kv 24 m￿thS ytsar.end re8eNes amourrted £24,LJ)).CM) w to 24 ￿nths. cm that b•¥$. •lhJs IltKI ap￿rats￿ The Unrth*18 During the fin8nc4al year the Un* reca￿d Ihè faCAlrt￿Se￿?Ces1Th)tr. ENJish. Wdsh or Nl Unitsl... Th? Unit andlcrf its trustees hekj Ihe Idlthbing assets for t￿ ￿ty￿e5 named belth¥. ctiarit?t4¢ wrposes are as set out hereunder. Special afr8ngements for Ihe Safe ¢)Jstody oflhose assets and thw"r wwation from the Unit's assets are as set oirt b￿lOW IEn91i5h. Welsh & Nl Unlts.. t)elete this stttbtin rf not aWtibSe'. Urthts in Scouand.. This dix40￿re is nrrt mandatoryl:_ Datè %gnod as •Jthjr1￿ ty Ihe UfiTrrs managenWtT•￿." Lknil Ch8iThnwn Iq-l-z Ir#*peThJent Examir AG5 Statement ￿ BALANCES 315r MARCH 2021 Brouzht Forward OV04121 Lloyds Current LloydsB Deposit NATWEsf Current NATWEsf Resegwe C.0 Float Cash in Hand Parents and Friends ASSOC. T.S. Hastings A550Ciation 22530.73 11062.01 1998.73 Lknyd5 Current Lloyds Depostt NATWEST Current NATWEST Reserve C.0. Float Cash in Hand Cash in Hand PFA Parents and Friends Assoc. T.S. Hastin85 Association 31348.99 11063.10 60tK¢8.71 1998.73 100.00 2102.39 476.08 38274.06 12.02 2018.43 1081_08 INCOME Management CommTttee Bank Interest 118611.10 5.72 0.12 EA)5.(M] P & F Association T.S.H. Association EXPENDITURE Management p & F AsSOClation T.S.H. Association 49792.84 -72.( 107631.10 107631.10 These figures now contain P.F.A. And TSH Association fyures INCOME Oonation Cadets Donation5 EXPENDfTURE Go Cardless Fees- Subs 119.65 1999.45 924.(11 MSSC Uniform Oepostts Gov/HèC COVID Grant Rale Rebaie EDF Credrt NFU Insurance Payment J. Chinn LEGACY 986.21 El#triL2y 390. I￿?.cA) 196.02 147.40 392.04 699.78 297.36 1725.84 35430.84 2C(J.C 65.C(J 351.62 34￿￿.c*) PHS 86.25 Repair.￿ain￿¥ Bank Interest 5.72 G&8 Cbttk Fire Aiarni and Exit 118616.82 118616.82 Stgns Repair GaTa8e Replxement 1560 IX) 510.84 TS8 Current 22530.n TSB DepoSFt NATWEST Current 11062.01 723.C 165.IXJ 1998.73 MiDitrHJ5 Minkni MOT NATWEST Reserye C.0 Float Cash in Hand PFA 59.55 634.38 1142.11 2102.39 Diesel lJniforni Dy$it Refut Uniforn..TladpTalli& Posthge s￿10 436.02 20.CX) 163.38 TS Hasiings Assoc 476.08 38274.C6 38274.t 181.99 70. 112.77 Restrittèd Ftsnd I Unil runnirtg Garden Bin Waste Training ShEIvTn¥ l.T. Lquipme Photocopier ljlllt ("oMknb￿lfjn to HQ 24fth.¢J) Winch HLrt 1275.CM) 295.(X) 100.(x) Miscellanou5 Frist Aid Sut4)lies Cadei Suggestion ljox PRS Licence 26.51 17.49 49.61 J. (Ll) Pthy Lash) Tablr Maintrnan Lleaning m*￿.￿S 86.25 17.94 20.52 3.65 Uniform C3re Tra￿tr Maintènance 11.99 Minus Expenses 49792.84 49792.84 107098.04 T& HA5TINGS PARENTS AND FRIENDS AsscoaATION ACCOUNTS FROMT 1ST APRIL 2021 TO 31ST MARCM 2022 INCOME EXPENDITURE Interest 0.12 606 Xrnas Dinner 72.06 0.12 72.06 STATEMENT OF BALAf4CES 8rou8ht forwrdrd frorn 20121 Represented by." Cash in Hand 12.02 Cash in Hand 12.02 Current Asscount 790.46 Current Account 718.4 Deposit Account 1299.91 Deposit Account I3￿.03 Income 21122 0.12 Expendtture 2V22 -72.06 2030.45 2030.45 T.S. HAsfiNGS ASSOCIATION Act(￿Thts for the year ended 31st March 2022 2022 2021 2021 47s.ttl 415. 47&1 01.08 47&08 tstAwil ZQZI IC*L08 4761 1081.08 476.08 We¥erf Fletrher- a8¢￿ 0rtges- HonTreasurer T.S.HASTINGS INDEPENDENT EXAMINERS REPORT TO TrIE TRUSTEES I report on the Accounts of T.S.klASTINGS SEA GADETS ltre Trustl for the year ended 31 st Mafctt 2022 whKh are set out on page5 AC1-AC5. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EK4MINER As the charitvs tTUStees you are rpspon¥*sle forth• pr8paratKJn of the ac¢ounls," you consKler that the AIKIti req￿￿eMent of SaCt￿ 43 tn tb1 cl the A¢ whether part￿uL￿r matters have ccffne lo my attenth)n. BASIS OF INDEPENDENT EKAMINERS REPORT My examwI￿n was car￿d out in ￿(x)rdar￿e with Il* Ge￿ra1 Directr&r gE￿n by the Charity CoMmisw￿ls. An eyamm8th)n includes 8 revew of tho accounb"ThJ re¢ords kept by the charity and a compartson of the atxounts presented wf(h these records. ￿ also includes cons#1eratk)n ot any unusual rtems or discthures in accounts, arxl seeking ewL3natK)n8 from you as tnjstees cotKemino any m4ttefS. The prcxedures undert*en do rK)t provKJe all the evkae￿¢ that woukj be required in an audi(. aTr conwuenty I do rK)te>pre55 an 8udrt opIn￿n on the view g￿rt bythe INOEPENCENT EXAMINERS STATEMENT In connection with my e>zminai#?Th Th) matter h85 come to my attentK)ll". l. ¥vhKa gi￿$ me rewnabje caLt5e to bel*¥B th•t in any mateiial respect Il* requifements to ke￿ accountirvJ r8corfs in ac£oraan¢e with secth)n 41 of the Act. and to prepare account$ whth accord wrth the accountsThJ re￿r￿S aTrJ to with accountirwJ requwnents ofthe Act h not been me( or 2. to whKh. in my opin*)n. attent￿n slYJuld be drawn in order to enab proper Ur￿er$￿Tr￿i￿g of the aseouffls to k reacw. 19.?.2 P.WHtTEK4N Dated 14 The Martlèts Broad Oak Rye E¥¥t Susryex TN316DN