Charity number: 305243
Hastings & Rother YMCA
Report of the Trustees and Unaudited Financial Statements
For the year ended 31 March 2024
Hastings & Rother YMCA Contents Page For the year ended 31 March 2024
| Report of the Trustees | 1 to 4 |
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| Independent Examiner's Report to the Trustees | 5 |
| Statement of Financial Activities | 6 |
| Statement of Financial Position | 7 |
| Notes to the Financial Statements | 8 to 15 |
Hastings & Rother YMCA Report of the Trustees For the year ended 31 March 2024
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommeded Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
Chair's report
Statement by Judith Monk - Chair
The Board continues to work hard to maintain the Charity's long-term sustainability and still closely monitors revenue streams while this takes place.
The Y Centre, as we are locally known, is highly regarded by the community and those who attend there. We receive regular compliments on the staff and activities.
New projects have been devised and funding is actively being sought. Funding for refurbishment is difficult to obtain but we are persistent in our efforts as the Board, staff and volunteers pull together.
The Charity continues to be solvent and moving in the right direction. With our dynamic team of volunteers and staff, we are looking forward to the future. We are immensely grateful to all our volunteers for their loyalty and hard work which has often been a lifeline in times of need.
We are also very grateful to our following funders for the year. You truly do make a huge difference in helping a community in need. Many smaller funds were also gratefully received.
Groundwork UK S.E 250 Chalk Cliff Foundation 5000 Good Food ESCC 2500 Lions Club 1000 The Dept for Education HAF funding a 17849 Total £ 26599
OBJECTIVES AND ACTIVITIES
Our Mission Statement is -
"Hastings & Rother YMCA seeks to provide a welcoming and safe environment for children and young people in our community, accepting all in order to encourage self-worth and personal development of each individual through quality support and provision of imaginative affordable services."
To achieve this, we aim to work alongside people, be warm, welcoming and nurturing, to provide real support, to challenge disadvantage and to rescue young people in difficulty. The charity focuses on providing a range of sports and educational and training activities for children, young people and families. The charity is located in an area of high deprivation, with low incomes and high unemployment, so its services are founded on recognition of these circumstances for local people. The charity therefore aims to provide low cost and accessible services for people in the local community so that they can participate in activities which may otherwise be beyond their means or confidence to approach.
Objectives and aims
The trustees have considered the Charity Commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
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Hastings & Rother YMCA Report of the Trustees Continued
For the year ended 31 March 2024
ACHIEVEMENTS AND PERFORMANCE
A highlight of the year was when our Chair, Judith Monk, was awarded a B.E.M by the King in his Birthday Honours List for Services to Young People in East Sussex. Judith has volunteered at the Y working with young people for more than 41 years now and continues in her role as Chair to date.
The charity continues to maintain a healthy surplus in the accounts and has been able to have some structural work done on the building to further our inroads towards being 'greener' and 'safer'.
Partnership working with other Charities has been enjoined and is working well. The Chair Judith Monk attends many local partnership meetings to ensure our community links are maintained. Some current partners are Surviving the Streets and the Art Shack which is located within our grounds. The Art Shack enjoyed prime TV exposure for the groundbreaking CPP, Crisp Packet Project created and run by Pen Huston. It is now known internationally!
Volunteers - We have a healthy number of volunteers at the Centre who contribute in a major way of how we operate and are valued most highly. Our Junior Volunteer Programme is unique in its inception and delivery. Our young cohort join at 14 and train with us until 18. They can then be employed by us when vacancies arise or use their qualifications as they go on to University, employment and life! Our older volunteers run the café, some skate sessions and oversee junior peers. Our Trustees are also all Volunteers. We thrive on volunteer labour and have a small paid staff team too.
Performance
The use of our facilities and buildings continues to grow. The YMCA is open every day from 9am to 10pm. When open more than 1,000 children, young people and families come to the YMCA each week to attend sports and youth work activities which included:
Roller skating: Sports and youth work activities are based on this including -
Parties provide parents with the opportunity to hold a roller skating birthday party for their child which is affordable to families on low income. Training opportunities for our Junior Volunteer Crew. Football Parties have been added.
Family skating session: provide parents with an affordable activity they can share with their children and these sessions have been well attended. More families than ever are joining this activity and the sessions are busy with many families and their children forging supportive friendships both within the groups and with Centre staff and volunteers. Many more young people are also attending these events.
After School Skate: on Thursday afternoon has become very popular. This is a welcome respite session for parents who are free to leave the children under our supervision or sit and enjoy a coffee from the café and chat amongst themselves.
Silent Skate Sessions: We have added some Silent Skate sessions each week for those for whom noise, lights and crowds are difficult and include a chance of sport for home educated children.
Additional Skate Activities: have Roller Hockey, Roller Derby and Artistic Roller skating and a Sunday Brunch Skate session. We have developed and begun running a Ramps and Rails session for skaters needing a challenge. The ramps were built by staff and volunteers during lockdowns. Regular skaters are now becoming winners at UK competitions!
School Holiday Projects: We have been running free school holiday projects for up to 40 children a day who are on free school meals or have other personal or social needs. Some of these have been funded through the Dept for Education's Holiday and Food Funding which we refer to as HAF projects. All the children also receive meals and snacks. Three school half terms are not funded by the Dept for Education so these are fundraised by us to ensure we have continuity of provision for our families.
Support Groups
We have a range of free to attend Support Groups operating including ADHD Support Group, Kinship Carers Support Group, Care for the Carers and a Drug & Alcohol Rehab Group.
Dance
We host two highly successful and well attended dance schools providing opportunities for young people to learn, ballet, tap and street dance skills.
Jigsaw Nursery
We host one of the Jigsaw Group of highly regarded nurseries which provides us with a substantial and stable amount of revenue per annum and is an excellent high-quality resource for the Community.
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Hastings & Rother YMCA Report of the Trustees Continued For the year ended 31 March 2024
Resources for the community
The YMCA's buildings have been well used by sports groups including martial arts, five-a-side football and football training, band practice, roller derby teams, a wide variety of exercise groups such as Pilates, Zumba, Yoga, Ballet Fit and Adult ballet classes. A local Taxi Driver group play football here three times a week to keep fit! Childrens and Youth Football teams train indoors with us for the cold months. Local Neighbourhood Watch and Resident's Association's have free use of meeting rooms within our building.
The Autistic Society also brings young people with autism to the Centre once a week for sporting activities. The Christmas break is now used to provide quality activities free of charge for local children and young people within HAF.
FINANCIAL REVIEW
Fund-raising: The charity is continually researching suitable funding streams in advance of refurbishment work. Much work has been undertaken in this regard We are still continuing with a piecemeal approach of obtaining small pots of funds to do minor works. We are also continuing to fundraise for ongoing and new larger scale projects, two of which were funded and delivered this year to the tune of £11,470 and £13,440. Total repair and refurbishment costs this year were £17,270.
Reserves
The charity has had enough cash on reserve to enable it to meet its financial obligations, but this is actively kept low to ensure a maximum spend on maintenance and charitable activities.
The accounts show a surplus of £24,258 for the year.
Accountants
The accountants will be nominated and appointed at the Annual General Meeting. The Accounts are Knights Accountants, St Leonards-on-Sea.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
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The Hastings & Rother YMCA is a registered charity number 305243 and is an Unincorporated Charity. First registered on 29th January 1970, the current constitution was adopted on 17th November 2006.
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The principal activity of the charity is to provide facilities and the undertaking of specialist education and training, community work and sport.
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The Trustees meet every month and have no subcommittees.
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Trustees are appointed or re-appointed annually at the Annual General Meeting which takes place in November each year. Some of the Trustees and Volunteers have been involved with the YMCA for over 40 years. Trustees received no remuneration.
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Client facing Trustees, staff and volunteers are subject to Disclosure and Barring Service (DBS) checks. All the staff members and volunteers are trained in safeguarding, child protection, food hygiene and have first aid certificates. All paid staff are trained in health and safety at work. All Policies are reviewed and updated regularly.
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The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place or are in the process of development to mitigate exposure to these risks.
REFERENCE AND ADMINISTRATIVE INFORMATION
Name of Charity Hastings & Rother YMCA Charity registration number 305243 Principal address Y Sportscentre St Pauls Road St Leonards on Sea East Sussex TN37 6RS
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Hastings & Rother YMCA Report of the Trustees Continued For the year ended 31 March 2024
Trustees
The trustees and officers serving during the year and since the year end were as follows:
Independent examiners
Mr Christopher Mark Monk Mr Martin Wesley Jefferies Mrs Judith Christine Elizabeth Monk Mrs Shirley Hazelden Mrs Vivienne Barbara Bond Mrs Shirley Hawke Knight Accountants 2-6 Sedlescombe Road North St Leonards on Sea East Sussex TN37 7DG
Approved by the Board of Trustees and signed on its behalf by
11 September 2024
Mrs Judith Christine Elizabeth Monk.............................................................................
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Hastings & Rother YMCA Independent Examiners Report to the Trustees For the year ended 31 March 2024
I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiners statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Knight Accountants
Knight Accountants 2-6 Sedlescombe Road North
St Leonards on Sea East Sussex TN37 7DG
12 September 2024
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Hastings & Rother YMCA Statement of Financial Activities For the year ended 31 March 2024
| Notes Income and endowments from: Donations and legacies 2 Other trading activites 3 Investments 4 Bank interest receivable Other income 5 Other income Total Expenditure on: Charitable activities 6/7 Activity 1 Total Net income Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 24,571 176,668 1,108 3,251 205,598 (182,312) (182,312) 23,286 235,863 259,149 |
2023 £ 34,720 157,640 11 4,669 197,040 (167,524) (167,524) 29,516 206,347 235,863 |
|---|---|---|
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Hastings & Rother YMCA Statement of Financial Position As at 31 March 2024
| Notes Fixed assets Tangible assets 13 Current assets Stocks 14 15 Debtors Cash at bank and in hand Creditors: amounts falling due within one year 16 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 17 Net assets The funds of the charity Unrestricted income funds 18 Total funds |
£ 2024 188,175 188,175 500 13,164 84,083 97,747 (16,443) 81,304 269,479 (10,330) 259,149 259,149 259,149 |
£ 2023 166,924 166,924 500 2,437 90,315 93,252 (10,313) 82,939 249,863 (14,000) 235,863 235,863 235,863 |
|---|---|---|
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
Mrs Judith Christine Elizabeth Monk Trustee
11 September 2024
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Hastings & Rother YMCA Notes to the Financial Statements For the year ended 31 March 2024
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.
Hastings & Rother YMCA meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Going concern
In preparing the financial statements, the trustees are required to make an assessment of the ability of the charity to continue as a going concern. The trustees have prepared a cash flow forecast and budgets for the charity to establish the level of liquidity headroom the charity is expected to have during the 12 months from the date of approving the financial statements.
On the basis of these forecasts and the fact that the charity has substantial net assets, the trustees are confident that the charity has adequate resources to continue in operational existence and to meet its liabilities as they fall due for the foreseeable future. As a result of the above, the trustees have concluded that it remains appropriate to adopt a going concern basis of preparation in these financial statements.
Incoming resources
All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy.
Voluntary income is received by way of donation and gifts and is included in full in the Statement of Financial Activities when receiveable, unless the related expenditure will be incurred in a later period in which case the donations will be carried forward as a creditor.
Grants, including grants for the purchase of assets, are recognised in full in the Statement of Financial Activities in the year in which they are receiveable.
Resources expended
Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Tangible fixed assets
Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Plant and Machinery 15 Reducing balance Fixtures and Fittings 15 Reducing balance
Stocks and work in progress
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow moving items. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
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Hastings & Rother YMCA Notes to the Financial Statements Continued For the year ended 31 March 2024
2. Income from donations and legacies
| Unrestricted funds Donations received Grants received |
2024 £ 1,001 23,570 24,571 |
2023 £ 2,377 32,343 34,720 |
|---|---|---|
3. Income earned from other activities
| Unrestricted funds Playgroup and creche Session fees Canteen |
2024 £ 28,875 122,112 25,681 176,668 |
2023 £ 27,000 105,204 25,436 157,640 |
|---|---|---|
4. Investment income
| Unrestricted funds Bank interest receivable ther income Unrestricted funds Other income |
2024 £ 1,108 1,108 2024 £ 3,251 3,251 |
2023 £ 11 11 2023 £ 4,669 4,669 |
|---|---|---|
5. Other income
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Hastings & Rother YMCA Notes to the Financial Statements Continued For the year ended 31 March 2024
6. Costs of charitable activities by fund type
| Unrestricted funds Activity 1 Support costs |
2024 £ 165,171 17,141 182,312 |
2023 £ 138,761 28,763 167,524 |
|---|---|---|
7. Costs of charitable activities by activity type
| Support costs Grant funding of activities Activities undertaken directly £ £ £ Support costs Activity 1 17,141 5,566 159,605 nalysis of support costs Activity 1 Post and stationery Post and stationery Sundries Sundries Communications Communications Bank charges and interest Bank charges and interest Governance costs Accountancy fees Independent examiners' remuneration Professional fees |
2024 £ 182,312 2024 £ 172 755 3,371 4,117 4,994 1,000 2,732 8,726 17,141 |
2023 £ 167,524 2023 £ 461 6,974 91 2,778 150 1,000 17,309 |
|---|---|---|
| 18,459 28,763 |
8. Analysis of support costs
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Hastings & Rother YMCA Notes to the Financial Statements Continued For the year ended 31 March 2024
9. Net income/(expenditure) for the year
This is stated after charging/(crediting):
| This is stated after charging/(crediting): | ||||
|---|---|---|---|---|
| 2024 | 2023 | |||
| £ | £ | |||
| Depreciation of owned fixed assets | 346 | 320 | ||
| Depreciation of assets held under hire purchase agreements | 5,220 | 1,496 | ||
| Accountancy fees | 4,994 | 150 | ||
| Auditor's fees | 1,000 | 1,000 | ||
| Operating lease charges - hire of plant and machinery | 7,016 | 4,961 | ||
| Operating lease charges - other | 5,330 | 4,903 |
10. Staff costs and emoluments
Total staff costs for the year ended 31 March 2024 were:
| Salaries and wages Administration and centre |
2024 £ 97,086 97,086 2024 11 11 |
2023 £ 84,722 84,722 2023 10 10 |
|---|---|---|
No employees received emoluments in excess of £60,000.
11. Trustee remuneration and related party transactions
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
The charity received rental income from Jigsaw Nursery totalling £28,165 during the year, Jigsaw Nursey is owned by Trustee; Mr M W Jeffries.
12. Comparative for the Statement of Financial Activities
The comparative year values on the Statement of Financial Activites are for unrestricted funds.
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Hastings & Rother YMCA Notes to the Financial Statements Continued For the year ended 31 March 2024
13. Tangible fixed assets
| Cost or valuation At 01 April 2023 Additions At 31 March 2024 Depreciation At 01 April 2023 Charge for year At 31 March 2024 Net book values At 31 March 2024 At 31 March 2023 |
Land and Buildings £ 156,633 - 156,633 - - - 156,633 156,633 |
Plant and Machinery £ 22,514 490 23,004 20,698 346 21,044 1,960 1,816 |
Fixtures and Fittings £ 72,683 26,327 99,010 64,208 5,220 69,428 29,582 8,475 |
Total £ 251,830 26,817 278,647 84,906 5,566 90,472 188,175 |
|---|---|---|---|---|
| 166,924 |
The depreciation charge for the year is £(5,220) in respect of assets leased under finance leases or hire purchase contracts.
14. Stocks and work in progress
| Stocks of raw materials Debtors Amounts due within one year: Trade debtors Prepayments and accrued income Other debtors Other debtors |
2024 £ 500 500 2024 £ 3,903 8,961 300 13,164 |
2023 £ 500 500 2023 £ 1,695 442 300 2,437 |
|---|---|---|
15. Debtors
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Hastings & Rother YMCA Notes to the Financial Statements Continued For the year ended 31 March 2024
16. Creditors: amounts falling due within one year
| Loans and overdrafts Trade creditors Other creditors PAYE & social security VAT Accruals and deferred income |
2024 £ 4,860 9,767 239 (1,632) 3,209 16,443 |
2023 £ 6,000 3,780 (1,593) (753) 2,879 10,313 |
|---|---|---|
The following liabilities disclosed under creditors falling due within one year are secured by the charity:
| Bank loans and overdrafts | 4,860 4,860 |
6,000 6,000 |
|---|---|---|
17. Creditors: amounts falling due after more than one year
| Loans and overdrafts The following liabilities disclosed under creditors falling due after more than one year are secured Bank loans and overdrafts |
2024 £ 10,330 10,330 by the charity: 10,330 10,330 |
2023 £ 14,000 14,000 14,000 14,000 |
|---|---|---|
18. Movement in funds
Unrestricted Funds
| General General |
Balance at 01/04/2023 £ 235,863 235,863 |
Incoming resources £ 205,598 205,598 |
Outgoing resources £ (182,312) (182,312) |
Balance at 31/03/2024 £ 259,149 259,149 |
|---|---|---|---|---|
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Hastings & Rother YMCA Notes to the Financial Statements Continued For the year ended 31 March 2024
Unrestricted Funds - Previous year
| General General Analysis of net assets between funds Unrestricted funds General General Previous year Unrestricted funds General General |
Balance at 01/04/2022 Incoming resources Outgoing resources Balance at 31/03/2023 £ £ £ £ 206,347 197,040 (167,524) 235,863 206,347 197,040 (167,524) 235,863 Tangible fixed assets Net current assets / (liabilities) Creditors > one year Net Assets £ £ £ £ 188,175 81,304 (10,330) 259,149 188,175 81,304 (10,330) 259,149 Tangible fixed assets Net current assets / (liabilities) Creditors > one year Net Assets £ £ £ £ 166,924 82,939 (14,000) 235,863 166,924 82,939 (14,000) 235,863 |
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19. Analysis of net assets between funds
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Hastings & Rother YMCA Notes to the Financial Statements Continued For the year ended 31 March 2024
20. Commitments
Other financial commitments
The YMCA Pensions & Assurance Plan closed to new members and new accruals with effect from 1 May 2007. An actuarial valuation of the scheme was carried out as at 1 May 2005 which identified a deficit which the YMCA England are now attempting to recover from all participating YMCA's.
The final obligation to be paid by Hastings and Rother YMCA will not be known for some time and the Trustees are disputing the existence of any liability. At 31 March 2012, the amount demanded was £66,544, however this could change as a result of several factors, including the legality of the charge and the basis of allocation between each YMCA.
In the year to 31 March 2007, it was decided that the liability should be fully accrued for within the accounts as a current liability. The Trustees have now reviewed this policy and feel that it is inappropriate to provide for the liability within the accounts as it is considered only to be remote.The provision has been fully reversed in the accounts to 31 March 2011.
Since April 2007, the YMCA Pension Plan has been unable to provide any proof that Hastings and Rother YMCA has any liability to the scheme. In 2013 the Pension Ombudsman has made a ruling relating to one particular area YMCA, however this was inconclusive.
It is now believed by the Trustees that for the matter to be taken any further, proceedings will need to be heard in the High Court. It is far from clear that this route will be taken.
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