REcIsfERED CHARITY NUMBER: 305242 REPORT OF THE TRUSTEES AND UNALDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 ,MARCH 2025 FOR HASTINGS & ROTHER SPORTS TRLIST Acuity Professional Partnership LLP Unit ?.02 Hioh Weald House Glovers End Bexhill East Sussex TN39 SES
HASTINGS & ROTHER SPORTS TRUST CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 M.4RCH 2025 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements Detailed Statement of Financial Activities 15 to 16
HASTINGS & ROTHER SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their report with the financial statemcnts of the charity, for the year ended J l March ?0?5. The trustees have adopled the provisions of Accounting and Reporting by Charilies: stemenT of Recommended Practice applicable to charities preparing their accounts in accordanee with the FiTkancial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10?) leffective l January ?019). OBJECTIVES AND ACTIVITIES Objeetives and aims The object of the Charity is. in the interests of social welfare. to improve rhe conditions of life for the inhabitants of and visitors to the area of benefit, beino Hastings and St Leonards and the neighbourhood thereof, without distinction of political, religious. or other opinions by the provision and tnaintenance of a sports facility. Through the provision of affordable, subsidised sporting facilities. we aim to encourage local people and visitors to the towi, io participate in sporting activities as a means of recreation. This. in turn, assists the well being. fitness and general health of Ihe participants. The Trustees have complied with the duty in Section 17 of ihe 2011 Charities Act to have due regard lo guidance published by the Chariti, Commission. including public benefit guidance. The aim is to Strive for sustainability in order that the objects of the Charity tnay contiThue to be carried out. Significant activities The strategies for achieving the objective5 include continued efforts in the promotion of sporting and business activities. in the form of the provision of a sports hall. meeting rooms. social functions. calering and bars. The Trustees continue to work with a development team to deliver a long term Strategic plan to re-locate the facilities and provffide enhanced fa¢ilitie5. The Charity ccfroperates with local primary. secondary sch(K)Is and colleges. The Charity further regularly provides facilities. at reduced rates, providing a Charity b¢nefJt is proven. The charity's income continues to be under pressure as previously reported due to general economic conditions and challenges in hiring our facilities during 'orkIng hours. STRLTCTURE, GOTr'ERNANCE AND,MALNAGEMENT Governing doeument The charity is controlled by its governing document. a deed of trust and constitutes an unincorporated charity. Recruitment and appointment of new trustees The Trustees of Ihe Charity, for the purposes of Chariry Law. are incorporated under the name of Horntye Park Management Company Limited. Under the requirements of the Nlemorandum and Articles of AsSlatIon of this company, one third of th¢ Charity's Trustees shall retire from otTice at the Annual General Meeting every year. The retiring Trustees shall be those who have been longest in otTice since their last election. and Shall be eligible for re-election. Organlsational structure Proceedings of the Trustees are govemed by the Memorandum and Articles of Association of Horntye Park Management Company Limited. and the Charity is organised so that ihe Trustees meet regularly to manage its affairs. The senior members of the Management Committee meet on a more frequent basis as required. Trustees may delegate any of their powers to s0MMitteeS containing at least one Trustee. Day to day decisions regarding operations. staffing. accounts etc. are undertaken b}, the Management Committee. Important issues are debated by a subcommittee. Recommendations are pul to the main board for ratification. policy decisions are debated at main tM)ard level. Page I
H.4STINGS & ROTHER SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 M.4RCH 2025 STRUCfllRE, GOVERNANCE .4ND MAN.4GEMEwr Induction and training of new trustees The Trustees are all familiar iviih the pralea1 work of the Charity. They are also made aware of their responsibilities as Trustees and the requiremenis thereof. Risk managemen¢ The Trustees a¢tively review, on a regular basis. the major risks that the Charity faces and believe that the independent examinaiion and review of ihe controls over key financial system5. Mqll provide sufficient resour¢es in the event of adverse conditions. The Trustees have also examined other operational and business risks faced by the Chariry and confirni that they have established systems to mitigate sionificant risks. REFERENCE AND.4DMINISTRATIVE DETAILS Registered Charit). number 305242 Prineipal address Horntye Park Bohemia Road Hastings TN)4 1 EX Trustees P N Finch C J Thajre B Dixon C M Ford {resitsned 201512024> D S Nessling M O'connor K Woolley {resigned 2015120?4} Independent Examiner Acuity Professional Partnership LLP Unit ?.0? High Weald House Glovers End Bexhill East Sussex TN39 SES Approved by order of the board of trustees on .............. . and signed on its behalf by: P N Finch - Trustee Page ?
INDEPEiNDENT EK4NIINER'S REPORT TO THE TRusfEES OF HASTINGS & ROTHER SPORTS TRUST IndependeDt examiner's report to the trustees of HastiDgs & Roiher Sports Trust I report to the charity trustees on m>. examination of the accounts of Hastings & Rother Sports Trust (the Trust) for the year ended 31 March 2025. Responsibilities 2nd basK5 of report As the charity trustees of ihe Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act,). I report in respect of my examination of the Trusi's accounts carried oul under Section 14) of the Act and in carrying out my examination I have followed all applicable Directions given by Ihe Charity Commission under Section 14515 Ilb) of the Act. Independent examiner's statement Since your charitys oross income exceeded £?50.000 your examiner must be a member of a listed body. I can confirm thai l am qualified to undertake the examination because l am a member of the Institute of Chartered Accountants in England and Wales, which 15 one of the listed bodies. I have completed my examination. I confimi that no material matters hhve come to my attention in conne¢lion with Ihe examination giving Me cause to believe that in any maierial respect= t¢ccounting rewrd5 were not kept in respect of the Trust as required by Section l JO of the Act; or the accounts do nol accord ivith those records- or the accounts do not compl). with the applicable requiremenls concerning the form and content of accounts sei out in the Charities {Accounts and Reports) Regulations ?008 other than any requirement that the accounts give a true and fair view which 15 nol a matter considered a5 part of an independent examination. I have no concerns and have come across no other marters in ¢onnection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Debbie Hargreaves Acuity Professional Partnership LLP Unli 2.02 High Weald House Glovers End Bexhill E35t Sussex TN39 iES Date.. 1510112026
HASTINGS & ROTHER SPORTS TRusr STATEMEiYf OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 Total funds 2024 Tot&l funds Unrestricted fund Restricted fund Notes INCOME AND ENDOWMENTS FROM Charitable activities Provision of sports and recreational facilities 320,187 320,187 291,939 Other trading activitie5 39.929 39.929 21,523 Total 360.116 360,116 313,462 EXPENDITURE ON Charitable aetivities Provision of sports and recreational facililies 500,183 65.953 566.136 482,063 NET INCOMEI(EXPENDITURE) (140,067) (65,953} (206,020) (168.6011 RECONCILIATION OF FUNDS Total funds brought forward 729J07 1,715,176 2,444,483 2.613,084 TOTAL FUNDS CARRIED FORIVARD 589340 1,649,223 2,238,463 2,444,483 The notes forni part of these financial statements Page 4
HASTINGS & ROTHER SPORTS TRUST STATEMEiYf OF FINANCIAL POSITION 31 MARCH 2025 2025 2024 otes FIXED ASSETS Tangible assets Social investments 2,113,163 132,475 2,176,6J7 167.80? io 2,245,638 2.344.439 CURREIYT ASSETS Stocks Debtors Cash at bank and in hand 2,900 38J63 3,027 2,900 52,588 115,867 12 44,290 171,355 CREDITORS Amounts falling due within one year 13 (37.737) (54.172) NET CURREIYT ASSETS 6,553 117,183 TOTAL ASSETS LESS CURRENT LIABILITIES 2,252.191 2,461,6?2 CREDITORS Amounts falling due after more than one year 14 (13,728) (17,1391 NET ASSETS 2,238,463 2,444,483 FUNDS Unrestricted ndS Restricted funds 17 589,240 ,649223 729,307 1,715,176 TOTAL FUNDS 2,238,463 2,444,483 The financial statements were approved by the Board of Trustees and authorised for issue and were signed on its behalf by= on P N Finch ust¢¢ D S Nessling- Trustee The notes form part of these financial statements Page i
HASTINGS & ROTHER SPORTS TRUST NOTES TO THE FINANCI.4L STATEMENTS FOR THE YEAR EiYDED 31 MARCH 2025 ACCOUlWtItYG POLICIES BASIS OF PREPARING THE FIN.4NCIAL STATEMENTS The financial statements of the charitv. which is a public benefit entity under FRS 102. have been prepared in accordance with the Charities SORP (FRS 10?) '.4ccountino and Reporlinu bv Charities.. Statement of Recommended Practice applicable to charitie5 preparing their accounts ID accordance wilh the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January ?019}', Financial Reporting Standard 102 'The Financial Reporting Siandard applicable in the UK and Republic of Ireland, and the Charities Aci 2011. The financial siatemenis have been prepared under the historical cosi convention. INCOME Voluntary income is received by way of subscriptions and donations and is ineluded in full in the Statement of Financial Aetivilies when received. The value of services provided by volunteer5 has not been included. Oiher incoming resources are included in th¢ Statement of Financial A¢tiviti¢s when ihey are received. RESOURCES EXPENDED Resources expended are recognised in the year in which they are incurred. including attributable V A T wliich annol be re¢overed. Expendilure is allwated against parlicular activities where the Cost relates directl51 to that activity. Costs relating to the overall direction and administration of each acliviry are apportioned on an estimated basis. TANGIBLE FIXED ASSETS Depreciation is provided at the following annual rales in order Io WTile off each asset over its estimated useful life. Fr¢ehold property Plant and machinery Fixtures and fittings ?O/o on c05t )3°/0 on cost and I /0 on cost ?OO/o on cost STOCKS Stocks are valued at the lower of cost and nel realisable value. after making due allowance for obsolete and slow moving items. All stock held is for bar and catering activitie5. TAXATION The eharity is exempt from eorporation tax on its ¢harilable activities. FUND AccouiYfiNG Unrestrieted Funds Unre5trieted funds are donations and other incominip resources receivable or generated for the objects of the Charity. without further specified purpose and are available for general funds. Restricted Funds Restricted Funds relate to the capital expenditure grant that was received from the National Lottery and can only be used for particular restricted purposes within the objectives of the charity. HIRE PURCHASE AND LEASING COMMITMENTS Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basi5 over the period of the lease. Page 6 continued...
HASTINGS & ROTHER SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS- Continued FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES- continued PENSION COSTS The charity operates a defined contribution pension scheme. Contribuiions payable to the charity's pension scheme are charged to the Statement of Financial Activities in ihe period to which ihey relate. USE OF ASSETS ON A FREE OF CHARGE BASIS Incoming resources by way of perceived donations have not been included. OTHER TIL4DING ACTIVITIES 2025 2024 Mis¢ellan¢ous income 39,929 21,523 INCOME FROM CHARITABLE ACTIVITIES 2025 2024 AetivitTr' Provision of sports and recreationa facilities Provision of sports and recreational Ground hire and advert15ing facilities Provision of sports and recreational facilities Provision of sports and recreational facilities Sundry rent received 786 1.757 86,552 90,745 Sports hall and room hire 109,399 Bar and caterin(F income 123,450 100.404 320,187 291,9J9 CHARITABLE ACTIVITIES COSTS Support costs (see note 5) Direct Costs Totals Provision of sports and recreational fa¢ilities 424,899 141,237 566,136 £65,95) (2024.. £65,95i l of the abO.e costs were attributable to the reslricted funds. £36427012024: £420.632) of the above were attributable to unrestricted funds. Page 7 continued...
HASTINGS & ROTHER SPORTS TRUST NOTES TO THE FIN.INCI.4L ST.4TEIIEYfs- tontinued FOR THE YEAR ENDED 31 NI.4RCH 202) SUPPORT COSTS Use of sporting 2nd other fgcilities Bar and catering Sundr). rent received 2025Total ?,010 4.380 ?,061 85,?)3 43,635 89,271 1)7,3J9 Bar and catering costs include the cost of refreshments provided in association with the hire of rooms. Income from these a¢tivities is included ivithin 'Sport5 hall and room hire,. Legal professional fees include fee5 paid for work on the valuation of the grounds at Horntye Park, fees indirectly relatinD to the Sale of the land at Horntye Park.specialist accounting fees and also include bookkeeping fees. The support costs have been allocated to the activities based on the hours worked in each activity. 2024 1,867 23,203 Governance Finance Information technology Depreciation Legal & professional fees 703 .533 2,847 55,414 29.839 15.272 48,068 85,253 151.680 TRUSTEES, REMUNEIL4TION AIID BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended J l March 2024. TRUSTEES, EXPENSES There were no 31 March 2024. trustees, expenses paid for the year ended 31 March 2025 nor for the year ended STAFF COSTS The average monthly number of employees during the year was as follow5: 2025 13 2024 Charitable aetivities No employees received emoluments in excess of £60.000. COMPARATIVES FOR THE STATE&MENT OF FINANCIAL ACTIIIITIES Unrestrieted fund Restricted fund Total funds INCOlE AND ENDOWI¥IENTS FROM Charitable activilies Provision of sports and recreational facilitie5 291.9)9 291,9)9 Other trading aclivities 21,523 Total 313.46? )1).462 EXPENDITURE ON Page 8 continued...
HASTINGS & ROTHER SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS- eontiDued FOR THE YE.4R ENDED 31 MARCH 2025 COMPARATIVES FOR THE STATEI%lENT OF FIN.4NCIAL AcfivITIES- eontinued Unrestrieted Restricted fund fund Total funds Charitable activitie5 Provision of sw)rts and re¢r¢ational facilities 416.110 65.953 482,063 NET INCOME/(EXPENDrruRE) (10?,6481 (65,9i31 (168,6011 RECONCILIATION OF FUNDS Total funds broughi forward 831,955 1,781,129 2.613.084 TOTAL FUNDS CARRIED FORIVARD 729,307 1.715.176 2.444,483 TANGIBLE FIXED ASSETS Fixtures and rittings Freehold property Plant and machinery Totals Cost At l April 2024 Additions 4,262,658 76,540 25,678 82J37 4,421,535 25,678 Ai 31 Mareh ?0?5 4,262,658 102.218 82,337 4,447,213 Depreciation At l April 20?4 Charge for year 2.086.021 85354 76.)40 3,898 82J37 2,244,898 89,152 At 31 March 20?5 2,171.275 80,438 82J37 2,334,050 Net book value Ai J I larth ?0?5 2,091J83 21,780 2,113,163 At 31 March 2024 ? 176.637 2.176,637 Page 9 continued...
HASTINGS & ROTHER SPORTS TRUST NOTES TO THE FIN.ANCIAL STATEMENTS- cotttinued FOR THE YEAR ENDED 31 M.4RCH 2025 io. SOCIAL INVESTMElYfS Social Investments consist of initial expenditure in respeci of construction works carried out OT] the relocation of certain sports facilitie5 to Claremont Schcy)l. who on cr>'stallisation of such works owed the Trust £176.635 which the School have agreed to repay to the Trust on a quarterly basis at £8.831.75 per quarter over 20 quarters. Repa)rynents commenced on 1st Februar ?024. The Trust have invested additional social investment monie5 whilst also investigating recreational site5 at Hastings Academy and Sandhursl Recreation Ground. ii. STOCKS 2025 2024 Bar and catering stock 2,900 2,900 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 202S 2024 Trade debtors Other debtors VAT Prepayments and accrued income 19,407 15,051 1,749 2,156 2i,899 11.189 15,457 2.043 38J63 52.588 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Bank loans and overdrafts (see note 15) Trade creditors Taxation and social security Other creditors 9,386 17,120 2,398 8,833 11,492 31,798 2,682 8,200 37,737 54,172 Page 10 continued...
H.4STINGS & ROTHER SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 M.4RCH 2025 14. CREDrroRS: AMouKfs FALLING DUE AFfER MORE TH.4N ONE YEAR 2025 2024 Bank loans (see note 151 13,728 17.139 Is. LOANS An analysis of the maturity of loans is given below= 2025 2024 Amounts falling due within on¢ year on demand: Bank overdrafts Bank loans 5,386 4,000 7.492 4,000 9J86 1.492 Amounts falling between one and two years.. Bank loans - 1-2 years 4,000 4.000 Amounts falling due between two and five years". Bank loans 2-5 years 9,728 16. ANALYSIS OF NET ASSETS BETWEEN FUNDS 2025 Total funds 2024 Total (unds Unrestricted fund Restricted fund Fixed assets Investments Current assets Current liabilities Long term liabilitie5 463,940 132.475 44.290 (37.737) (13.728) 1,649,223 2,113,163 132.475 44,290 (37.737) (13,728} 2.176,637 167.802 171,355 (54,172} (17.li9) 589240 1,649,223 2238.463 2,444,483 Restricted Funds Restricted Funds relate lo the capital expenditure grant that was received from the Nalional Loltery and Can only be used for particular restricted purposes wiihin the objectives of the charity. Unrestrieted Funds Unrestricted funds are donations and other incoming resources receivable or generated for the objectives of the Charity, without rther specified purpose and are available for general funds. Page 11 ntinued...
HASTXNGS & ROTHER SPORTS TRUST NOTES TO THE FIN.4NCI.4L ST.4TEI¥IEwfs- continued FOR THE YEAR ENDED 31 MARCH 202) 17. MOVEMENT IiN FUNDS Net movement in funds At 31.3.25 At 1.4.24 Unrestricted funds General nd 729J07 (140,067) 589,240 Restricted funds Restricted 1,715.176 (6S,953) 1.649,223 TOTAL FUNDS 2,444,483 (206,020) 2,238,463 Nel movement in funds. included in the aEK)ve are as follows.. Incoming resources Resourees expended Movemenl in fullds Unrestricted funds General fvnd 360,116 (500,183) (140,067) Restricted funds Restricted (6S,953) (65,953) TOTAL FUNDS 360,116 (566,136) (206,020) Compar2tives for movement in fund5 Net movement in funds Al 31.3.24 At 1.4.23 Unrestricted funds General fund 831,955 1102,648) 729,307 Restricted funds Restricted 1,781.129 (65.953) 1,715,176 TOTAL FUNDS 2.61).084 1168.601) 2.444,483 Page 12 continued...
HASTINGS & ROTHER SPORTS TRUST NOTES TO THE FINANCIAL STATEMEIYTS- continued FOR THE YEAR ENDED 31 M.4RCH 2025 17. MOVEMENT IN FUNDS- eontinued Comparative net movement in funds, included in the aknve are as follows: Incoming resources Resources expended Movement in funds Unrestrieled funds General nd 313,46? (416.1101 1102,6481 Restricted fuDds Restricted (65,953) (65,9531 TOTAL FUNDS 313.46? 1482.063) (168,6011 A current year 12 months and prior year 12 months combined position is as follows.. Iyet movement in funds At 31.3.2S At 1.4.23 Unrestricted funds General fund 8J1.955 {242,715} 589.240 Restricted funds Restricted 1.781.129 (lil.906) 1,649,223 TOTAL FLINDS 2,613,084 (J74,6?1) 2.2J8,463 A eurrent year 12 months and prior year l ? months combined nel movemenl in funds, included in the aiY)ve are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 673.578 1916.293) 1?42.715} Restritted funds Restricted lJl.906) {131,906) TOTAL FUNDS 67J.578 {1.048,199} lJ74.6?1) Page 13 continu¢d...
HASTINGS & ROTHER SPORTS TRUST NOTES TO THE FINANCIAL ST.ITEMENTS- Continued FOR THE YEAR ENDED 31 IM.4RCH 2025 18. EMPLOYEE BENEFIT OBLIGATIOYI S The charity operated Ihe NEST pension scheme during the year along-side an independent employer scheme. Both pension schemes operated are operaied on a defined contribuiion basis and minimun] levels of ontributions are made by Ihe charity. 19. RELATED PARTY DISCLOSURES There are no related party transactions identified. Page 14
HASTINGS & ROTHER SPORTS TRUST DETAILED STATEMENT OF FINANCIAL AcrtVlTIES FOR THE YEAR ENDED 31 MARCH 2025 202) 2024 INCOME AYD ENDOWMENTS Other trading gctivities Miscellaneous income 39,929 Charitable activities Sundry rent received Ground hire and advertising Sports hall and room hire Bar and catering income 786 86,552 109,399 123,450 1,757 90,745 100,404 320,187 291,9)9 TotAI incoming resources 360,] 16 313,462 EXPENDITURE Charitable activities Wages Social security Pensions Hire of equipmenl Rates and water Insurance Light and heat Telephone Postage and stationery Sundries Property and ground maintenance Cleaning and waste disposal Repairs and renewals Motor and travelling Staff traininu Bar and catering purchases Bar and caterints maintenance Licences 188,996 8,573 4,449 9,404 11,494 6,729 S9,908 3,531 1,209 2,071 49,410 2,002 3,)83 2,050 495 65,786 360 4,849 161.456 4,015 6,681 13,489 9,777 33.421 3,419 917 28.907 879 1.429 1,481 49,754 562 4,487 424,899 330.383 Support costs Management Computer costs Freehold property Carried forward 2.061 85,253 87,314 2,887 85,253 88,140 This page does not frirnl part of the slatutory financial Statements Page 15
HASTIINGS & ROTHER SPORTS TRUST DETAILED ST.4TEMENT OF FIN.4NCIAL .4cfiviTIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Management Brouohi forward Plant and machinery 87,314 3,898 88,140 91,212 88.140 Finance Batkk charges Bank loan interest Loan Interest 2.875 1,505 2,526 677 20,000 4J80 23.203 Governance costs Legal and professional fees Independent examiner's fees 38,470 1.867 2,010 45,645 Total resources expended 566,136 482,063 Net expenditure (206,020) (168.6011 This page does not form part of the ststutory financial statements Page 16