2025-06-30-accounts - Summerheath Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

a. Trustees’ Annual Report for the period | - CHARITY Period start date | Period end date <n O MAMicey! OF lduy geet a) ae = 2028 ae Other names charity is known I Die eee Generar one ares Seema | Registered charity number (ifwe |

Names of the charity trustees who manage the charity

TAR

April 2009

==> picture [442 x 130] intentionally omitted <==

----- Start of picture text -----
Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name ——“‘NC_| Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
----- End of picture text -----

==> picture [408 x 11] intentionally omitted <==

----- Start of picture text -----
Name of chief executive or names of senior staff members (Optional information)
----- End of picture text -----

Section B Structure, governance and management
Description of the charity’s trusts be ch ee : dete hai Conveyanceby Order dated dated 2 August 2 September 2007 1959 of Summerheath Hall as amended
How the charity is constituted Trust Trelis ealectinn. matheca One representative requested from each regular hirer eg. appointed by, elected by) One representative requested from Hailsham Town Council
sii ia eee" The committee also co-opts additional members to fill vacancies
Additional governance issues (Optional information) TOU mer chease 2 inclie; wasIn October then both 2020,a Hallthe trusteestrustee andreceived owner ofa request Summerfields from MrsNursery, VJ Elsburywhich who additional information, where Ss: : taiagant Sport was a major hirer of Summerheath Hall, to allow a longstanding member : : of her staff (Mrs Sarah Field) to join us as a trustee.
e policies and procedures : : : : adopted for the induction and In view of Mrs Field’s employment as well as her being married to another training of trustees; trustee (Mr Adam Field) there was concern about potential conflicts of
e the charity’seS organisationaleas oninterest,24 Februaryso an in-depth2021. MrsdiscussionElsburytookand placeMr & Mrsat theFieldnextweretrusteerequestedmeetingto structure and any wider _ {withdraw from the meeting at this point so that the disinterested trustees network with which the charity | could consider the proposal. works;
° relationship with any related Mrs Field has an additional relationship with Summerheath Hall as she parties; undertakes relief cleaning duties at the Hall. This is a paid position and, in the year covered by this Report she was paid £85.80.
e trustees’ consideration of major risks and the system and procedures to manage We did consider employing an external commercial cleaner, but found that them. we would have a more cost-effective result by not adopting this option, as well as achieving an end result that would satisfy our hirers.

Additional governance issues (Optional information)

TAR

April 2009

It was considered that Mrs Field should not be appointed as a trustee due to the originally identified conflicts of interest, but she could join us as an observer. This means that she may not vote or otherwise take part in decision making and may only participate in discussions if requested to do so by the Chair of the meeting.

It is clearly understood that when a conflict of interest is identified those individuals affected will leave the meeting until a decision has been made on that matter. Any withdrawal of trustees must still leave the meeting quorate to allow valid decisions to be made.

Section C

Objectives and activities

The Hall is held on trust for the purposes of a Village Hall for the use of the inhabitants of Hailsham and the neighbourhood without distinction of Summary of the objects of the | S°X °° of political religious or other opinions and in particular for use for charity set out in its meetings lectures and classes and for other forms of recreation and governing document leisure-time occupation with the object of improving the conditions of life for the said inhabitants.

We confirm that the trustees have had regard to the guidance issued by the Charity Commission on public benefit, and in particular the Commission’s publications PB1/2/3 dated September 2013.

The Hall is used by local residents for various types of activity. For example, regular hirers include a Theatre group and a long established Dance School for children and young adults. We also housea thriving pre-school group, Summerfields Nursery. Spare capacity is normally used by taking bookings for one off events such as children’s birthday parties.

Summary of the main activities undertaken for the To ensure that we can keep our occupancy rates as high as possible, we public benefit in relation to charge an hourly rate for the use of the Hall and allow hires for as little as these objects (include within | two hours. We are aware that other local venues charge a flat rate for a this section the statutory full morning/afternoon/evening hire, which means that our hirers can pay declaration that trustees have | a lower charge for their use of the Hall, though we remain conscious of had regard to the guidance the need to cover our current costs as well as planning for the future. issued by the Charity Commission on public We review our hiring rates periodically to ensure that we can cover our benefit) regular outgoings, plus build up a Reserve for future major works.

TAR

April 2009

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

e policy on grantmaking;
e policy programme related investment;
e contribution made by volunteers.

Section D

Achievements and performance

TAR

April 2009

Section D Achievements and performance Summary of the main ae Committee SEE as id nese dees labs cones ‘els of achievements of the charity other venues available to them in the local area. Our objective is to ; maximise our occupancy and to achieve this we review our charges during the year : : ‘ regularly to ensure that these are kept as low as possible whilst covering our costs.

TAR

April 2009

Section E

Financial review

For the last seventeen years we have had a formal reserves policy under Brief statement of the which we initially put aside £1,000 to cover unforeseen expenditure such charity’s policy on reserves as structural repairs to our main building which is now over seventy years old, as well as a hedge against reductions in income. This was augmented by transfers from income of a minimum of £150 per month and is subject to periodic reviews. Our current reserve is £17,600 and the Trustees will continue to balance the need to plan for the future, as well as meeting the needs of the present.

Details 8f any funds materially We have no funds in deficit. in deficit

Further financial review details (Optional information)

You may choose to include In 2014 the Hall trustees embarked on a multiphase programme of a : : renovations. This is intended to upgrade our facilities to provide a additional information, where : ree relevant about:: modern environment for all our users. This will be funded from our own e the charity’s|principal Committeeresources whereverhas alwayspossibleavoidedsupplementedrepayable fundingby grants.as repaymentThe Managementis based SOUrces of funds (including on letting income and as we have seen in recent years this can disappear any fundraising); without notice.

e how expenditure has supported the key objectives of the charity;
e investment policy and objectives including any ethical investment policy adopted.

Section F

==> picture [194 x 16] intentionally omitted <==

----- Start of picture text -----
Other optional information
----- End of picture text -----

==> picture [240 x 13] intentionally omitted <==

----- Start of picture text -----
Section G Declaration
----- End of picture text -----

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

==> picture [391 x 66] intentionally omitted <==

----- Start of picture text -----
Full name(s)| Gur, Dames Mcens| alo tand Send Anes’
etc) Crané C356 KK
Date
----- End of picture text -----

TAR

April 2009

pa CHARITY COMMISSION irity Name No (if any) ie? FOR ENGLAND AND WALES|Summerheath Hall 305237 Receipts and payments accounts For the period Period start date T Period end date from 01-Jul-24 : 30-Jun-25

==> picture [39 x 14] intentionally omitted <==

----- Start of picture text -----
CC16a
----- End of picture text -----

Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds tothe nearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£ Ai Receipts KLeeSa Ci a eea a a| h6hlC( kell| TNEiy compersatonpaymens a eee ane CLU: a tCSin |Geliniemers aermmmmeiece| $$§ 44. .§§| ZaiaEsammmng Eeeaes5 See || a | eC CED Cnn e aeC!|AEee ANASeee eeeCNS CCC(ititttti‘«‘é| eeRR ub total (Gross income for AR) A2 Asset and investment sales, (see table). eeeeeLees | eees A3 Payments ee er a S|a WasteRemoval RatesPrinting andpostage andtelephones || BOIB TeeeeCo| ee ee | | [improvements et AccountingExpensesandMaintenance «| sss aes]| | ee | Cin Litt Sub totallyenna)| iI aes {amma8804 A4 Asset and investment purchases, (see table ee eee ee ee Se eee Sub total] —-| Net of receipts(payments)| 4,266) PC[508] - AS Transfersbetweonfunds {oC AGCashfundslastyearend [|[29,005)] [eT Cash funds this yearend|_ 33.331] [L888] P29,068)

CCXX R1 accounts (SS)

04/10/2025

==> picture [493 x 718] intentionally omitted <==

----- Start of picture text -----
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestrictedfunds Restrictedfunds Endowmentfunds
to nearest £ to nearest £ to nearest £
<oe e |a
rn) es ee
Total ces tunas [posss||
(agree balances with receipts and payments
account(s)) OK < OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
== —
Details Fundasset to belongs which Goatsib sissnisbecalloational Currentoptional value
== ==
Details: Fundasset to belongs which Gostost (oEsoneelontional Currentoptional value
ce {testesane doen) |) [ema] [Ramee] [(em]
Fund to which Amount due When due
= =Details. =liability relates optional =optional
Signed by one or two trustees on : : Date of
behalf of all the trustees rE ae aure Sk pane apprdva
: PeC ji Home% :Ww) Mean/ ; || asBE fpr
x ae? 5s : > ;
CCXX R2 accounts (SS) 2 04/10/2025
----- End of picture text -----

vs CHARITY COMMISSION FOR ENGLAND AND WALES

: Independent examiner's report on the accounts

Section A

Independent Examiner’s Report

Report to the trustees/ members of |SUMmerheath Hall On accounts for the year | 30 June 2025 ended

==> picture [103 x 26] intentionally omitted <==

----- Start of picture text -----
Charity no | 305237
(if any)
----- End of picture text -----

==> picture [39 x 9] intentionally omitted <==

----- Start of picture text -----
——
----- End of picture text -----

  - | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 June 2025.

ie Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention-fetherthan-thatdiselesed-betew—in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Name: | Samuel Chown

Relevant professional |FCCA qualification(s) or body

(if any):

Address: | Watson Associates

30-34 North Street

Hailsham, East Sussex, BN27 1DW

IER

October 2018

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for . examiners).

Give here brief details of any items that the examiner wishes to disclose.

IER

October 2018