## ## ||leap|||| |---|---|---|---|---| ||Type of governing
document
Ieg tiust deed
&nstitutioii)|t|Conveyance
dated 2 September 1959ofSummerheath
Hall as
by Order dated 2 August 2007|amended| ||How ttie charity is oonstituted|||| ||iig
hi i ~i
BSSOClaiiC)
~ CC&iTIPBB))|||| ||Trustee selection methods
'
=.Q. Rl),.')oit'lip. d t:)'
p.lp.cIp.d tgy)||One representative
requested
from each regular
hirer
One representative
requested
from Hailsham
Town Council
The committee
also co-opts additional
members
to fill vacancies|| |Additional
govlkance
issues (Optional
information)
rs||||| |You may choose to include
additional
information,
'where
relevant,
about:|||In October 2020, the trustees received a request from Mrs VJ Elsbury who
is both a Hall trustee and owner of Summerflields
Nursery,
which is a
major hirer ofSummerheath
Hall, to allow a longstanding
member of her
staff (Mrs Sarah Field) to join us as a trustee.|| |~|policies and procedures
adopted
for the induction
and
training
oftrustees; .||In view of Mrs Field's employment
as well as her being married to another
trustee (Mr Adam Field) there was concern about potential
conflicts of
interest, so an in depth discussion
took place at the next trustee meeting|| |~|the charity's
organisational||on 24 February 2021. Mrs Elsbury and Mr & Mrs Field were requested
to|| ||structure
and any wider
network
with which the charity||withdraw
from the meeting at this point so that the disinterested
could consider the proposal.|trustees| ||works;|||| |~
~|relationship
with any related
parties;
trustees'
consideration
of||Mrs Field has an additional
relationship
with Summerheath
Hall as she
undertakes
relief cleaning
duties at the Hall.
This is a paid position and
in
the year covered by this Report she was paid 230.|| ||major risks and the system|||| ||and procedures
to manage|||| ||them.||We did consider employing
an external commercial
cleaner, but|found that| ||||wewouldhavea
morecosteffectiveresultb
notado
tin
this|o tion, as| ## ## ## ## ## ##