## ## ## ||||||||We did consider employing
an external commercial
cleaner, but found that| |---|---|---|---|---|---|---|---| ||||||||we would have a more cost effective result by not adopting
this option, as| ||||||||well as achieving
an end result that would satisfy our hirers.| ||||||||Itwas considered
that Mrs Field should
not be appointed
as a trustee due| ||||||||to the originally
identified
conflicts of interest,
but she could join us as an| ||||||||observer.
This means that she may not vote or otherwise take part in| ||||||||decision making
and may only participate
in discussions
if requested
to do| ||||||||so by the Chair ofthe meeting.| ||||||||It is clearly understood
that when a conflict of interest is identified those| ||||||||individuals
affected will leave the meeting
until a decision has been made| ||||||||on that matter.
Any withdrawal
oftrustees
must still leave the meeting| ||||||||quorate to allow valid decisions to be made.| |4|~||||||~ ~
0
~| ||||||||The Hall is held on trust for the purposes
ofa Village Hall for the use of| ||||||||the inhabitants
of Hailsham
and the neighbourhood
without
distinction
of| |iummary
ofthe objects
Charity set out in its
governing
document||||||ofthe|sex or of political religious or other opinions
and in particular
for use for
meetings
lectures and classes and for other forms ofrecreation
and
leisure-time
occupation
with the object of improving
the conditions
of life
for the said inhabitants.| ||||||||We confirm that the trustees
have had regard to the guidance
issued
by| ||||||||the Charity Commission
on public benefit, and in particular the
Commission's
publications
PB1/2/3 dated September 2013.| ||||||||The Hall is used by local residents
for various types ofactivity.
For| ||||||||example,
regular hirers include a Theatre group and a long established| ||||||||Dance School for children
and young adults.
We also house a thriving| ||||||||pre-school
group, Summerfields
Nursery.
Spare capacity is normally| ||||||||used by taking bookings for one offevents such as children's
birthday| ||||||||parties.| |Summary
ofthe main
activities undertaken
for the
public benefit
in relation to
these objects (include within
this section the statutory|||||||During this financial year our bookings were helped
by the gradual
relaxations
of the Covid-19 regulations.
We hope that this process will
continue
in the coming months to allow us to resume a more normal
hiring pattern.| |declaration
that trustees
have
had regard to the guidance
issued by the Charity
Commission
on public
benefit)|||||||To ensure that we can keep our occupancy rates as high as possible, we
charge an hourly rate for the use ofthe Hall and allow hires for as little as
two hours.
We are aware that other similar venues charge a flat rate for
a full morning/afternoon/evening
hire, which means that our hirers can
pay a lower charge for their use ofthe Hall, though we remain conscious
of the need to cover our current costs as well as planning
for the future.| ||||||||We review our hiring rates at least annually
to ensure that we can cover| ||||||||our regular outgoings,
plus build up a Reserve for future major works.| ||||||||In the current financial year we were greatly assisted
by State Covid| ||||||||Support Grants off18,708 plus CJRS payments
ofE1,754. These| ||||||||mitigated
against the reduction
ofK9,012(40%)this year in letting| ||||||||income —the Hall suffered a similar reduction
in letting income due to| ||||||||Covidin our
reviousfinancial
ear.| |~|a|~|~|~|~|~|~ ~|~
~|~|~ ~|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||Unrestricted|Restricted|||Endowment|| ||Categories|||Details||||funds
to nearest f|to|funds
nearest|R|funds
to nearest|R| |Bi Cash|funds|||HSBC Bank pic||||2s,ose|||||| |||||COIF Charities||Deposit|Fund|1,011|||||| |||||Petty Cash||||126|||||| |||||||Total cash funds|||||||| |||||(agree balances with|||receipts and payments
account(s))|GK|GK'|||QK|| |||||||||Unrestricted|Restricted|||Endowment|| |||||||||funds||funds||funds|| |||||Details||||to nearest f:|to|nearest|K|to nearest|K| |B2Other|monetary assets||||||||||||| |||||Details||||Fund to which
asset balon s|Cost (optional)|||Current value
o tional|| |B3Investment||assets|||||||||||| |||||Details||||Fund to which
asset belon s|Cost (optional)|||Current value
o tional|| |B4Assets retained for the||||Summerheath|Hall, Hailsham|||Functional asset|||||| |charity's|own|use|||||||||||| |||||||||Fund to which|Amount due|||When due|| |||||Details||||Iiablli
relates||o tional||o tional|| |B5Liabilities|||||||||||||| |Signed by one or two trustees on
behalf of all the trustees||||||Signature||Print|Name|||Date of
a
roval|| |||||||||&~t&@-,~~||||2.4 e(|W| ## ## ## ## ## ##