## **Trustees’ Annual Report for the year ended 31 March 2025** 

**Charity Name: Framfield Memorial Hall and Recreation Ground Trust Registered Charity Number:** 305228 

**Trustees:** The sole trustee of the charity is **Framfield Parish Council** . 

## **Objectives and Activities** 

The object of the Trust is to provide and maintain a village hall and recreation ground for the benefit of the inhabitants of Framfield and the surrounding area, without distinction of political, religious, or other opinions. The facilities are provided to advance education, social welfare, recreation, and leisure-time occupations, with the aim of improving the conditions of life for the local community. 

During the year, the Trust continued to fulfil its objectives by: 

- Providing the Memorial Hall for hire by local groups, organisations, and individuals for community, educational, and recreational activities. 

- Maintaining the recreation ground and playground as a safe and accessible open space for residents and visitors to enjoy. 

These activities support the community by providing affordable and inclusive spaces for social, cultural, and sporting activities. 

## **Public Benefit** 

The trustees have had regard to the Charity Commission’s guidance on public benefit. The facilities are available for use by all members of the public in the local area, and charges for hire are kept at a level to encourage community use while contributing towards the ongoing maintenance of the facilities. 

## **Achievements and Performance** 

During the year, the Trust: 

- Continued to provide regular hall bookings for local groups and private events. 

- Carried out routine maintenance and minor repairs to ensure the hall and grounds remain in good condition. 

- Supported community use of the playground and recreation field throughout the year. 



Usage of the hall and grounds remains consistent, although operational costs (such as energy and maintenance) have increased. 

## **Financial Review** 

The Trust’s income for the year was derived mainly from hall hire fees and community use of the facilities. Expenditure included insurance, utilities, routine maintenance, and other running costs. 

The Trust operated at a small deficit for the year, reflecting increased running costs and some reduction in hall hire income. However, it holds adequate reserves to offset the shortfall and to maintain operations in the coming year. The trustees consider the level of reserves to be satisfactory for the Trust’s ongoing commitments. 

No significant capital projects were undertaken during the year, but the trustees continue to monitor the condition of the facilities and plan for future maintenance and improvements as funds permit. 

## **Reserves Policy** 

The Trust aims to maintain reserves sufficient to cover at least six months of operating costs and to provide for any emergency repairs or unexpected expenditure. Current reserves meet this policy target. 

## **Plans for the Future** 

The Trust’s objectives for the forthcoming year are to: 

- Continue providing affordable community facilities at the Memorial Hall and recreation ground. 

- Undertake necessary maintenance to ensure the safety and usability of the playground and hall. 

- Explore opportunities to increase hall usage and income to move towards a breakeven financial position. 

## **Structure, Governance, and Management** 

The Framfield Memorial Hall and Recreation Ground Trust is a charitable trust registered with the Charity Commission (No. 305228). The sole trustee is **Framfield Parish Council** , which administers the Trust in accordance with the governing document. 



The Council meets regularly to review the management, maintenance, and financial performance of the Trust, and to make decisions regarding future plans and expenditure. 

Agreed at the Full Council Meeting on 25[th] November 2025. 



## Framfeld Memorial Hall Income & Expenditure 

|3/31/2023<br>3/31/2024<br>£<br>£<br>Income<br>20,281.0022,693.72<br>Hall Hire<br>-                          -<br>Interest<br>-                          -<br>Donations<br>1,801.20        2,219.50<br>Market<br>60.00            500.00<br>Other<br>22,142.20     25,413.22<br>Overheads<br>-                          -<br>VAT<br>3,237.87            724.50<br>Heating/Oil<br>1,114.94            521.16<br>Electricity<br>1,074.33            538.57<br>Rates and water<br>2,520.93        5,889.22<br>Repairs<br>1,182.44        1,806.00<br>Booking/caretaker<br>2,342.89        1,813.48<br>Cleaning<br>3,605.94        3,606.98<br>Handyman<br>139.20            154.80<br>PRS<br>189.60            117.60<br>Fire equipment<br>304.54            185.15<br>Market expenses<br>-          1,123.92 Sundry & Professional Fees <br>15,712.68     16,481.38<br>6,429.52          8,931.84<br>Net Surplus / (Defcit)<br>43,231.29     49,660.81<br>Bank bfwd<br>os cheques<br>49,660.81     58,592.65<br>bank cfwd<br>49,660.82     58,592.66<br>(0.01)                (0.01)|6/30/2024<br>9/30/2024<br>12/31/2024<br>£<br>£<br>£|
|---|---|
||5,888.27        7,265.88        7,405.00<br>-                          -                          -<br>-                          -              500.00<br>303.00            310.00            556.90<br>277.26                        -                          -|
||6,468.53        7,575.88        8,461.90|
||-                          -                          -<br>724.50            672.00                        -<br>-              529.31            388.39<br>307.84               70.94               82.07<br>7,522.95        9,213.95        1,871.00<br>340.00            440.00            340.00<br>433.18            558.64            514.88<br>607.22            910.83        1,214.44<br>-                 81.00                        -<br>-              141.60                        -<br>33.58               22.98            127.10<br> -                          -          1,256.40|
||9,969.27     12,641.25        5,794.28|
|||
||(3,500.74)  (5,065.37) 2,667.62|
||58,592.65     55,091.91     50,026.54|
||55,091.91     50,026.54     52,694.16|
|||





|3/31/2025|YTD|
|---|---|
|£|£|
|6,427.50|26,986.65|
|-|-|
|-|500.00|
|355.00|1,524.90|
|-|277.26|
|6,782.50|29,288.81|
|-|-|
|1,521.45|2,917.95|
|1,204.73|2,122.43|
|157.01|617.86|
|-|18,607.90|
|390.00|1,510.00|
|575.85|2,082.55|
|910.83|3,643.32|
|-|81.00|
|-|141.60|
|107.27|290.93|
|-|1,256.40|
|4,867.14|33,271.94|
|||
|1,915.36|(3,983.13)|
|52,694.16|58,592.65|
|54,609.52|54,609.52|
||54,609.53|
||(0.01)|





## ACCOUNTANT’S REPORT TO FRAMFIELD TRUST 

We have audited the financial information of Framfield Trust for the year ended 31 March 2025 from the accounting records and information and explanations as given by the committee. 

As a practicing member firm of the Institute of Financial Accountants, we are subject to its ethical and other professional requirements as set out in its membership handbook. 

Our work has been undertaken solely to audit and check the financial information of Framfield Trust for the members. 

You have approved the financial information for the year and have acknowledged your responsibility for it, for the appropriateness of the financial reporting adopted and for providing all information and explanations necessary for its completion. 

We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial information. 

WG Accountancy Services Sandal Horebeech Lane Horam, Heathfield East Sussex TN21 0HR 

16 August 2025