klHARIIY
Trustees. Annual Report for the period
Pericid stsrt date
Day
Month
I Period end date
Day
Year
From
01
2023
31
03
2024
Section A
Reference and administration details
Charity name
Fletching Recreation Ground Charity
Other names charfty is known by
Registered charity number (If any)
305221
Charitys prinGipal address
clo m Gabriella Paterson-Griggs
2 W(M)dlands Close
Uckfield, East Sussex
Postcode
TN22 1TS
Names of the charity trustees who manage the charlty (The Commlttee of Management)
Nam8 of porson (or body)
entitled to appolnt trusts8 (If
any}
Offlce (11 ary)
whol8 yoar
FLEfcHING
PARISH COUNCIL
10
Names and addresses of advisers (Optional infornwtion)
e of advlser Name
Address
Bank
National Westminster
1 Muster Green. Haywards Heath. West Sussex RH16 4AP
Bank PIC
Solicitors
Dawson-Hart
The Old Grammar School. Church Street. Uckfield, East Sussex.
TN22 1BH.
Section B
Structure, governance and management
Description of the charity's trusts
Type of goveming document
lèg. (rusl O'&eo, cons(litsiiOI i I
Goveming Document dated 30" June 2020 Lxjmprising Chaiity Commission
Scheme dated 29 Jul 1986, a Deed of Gift dated 22. June 1897. a
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Confinnatory Conveyance dated 16 February 1899 and a Conveyance
dated 22" March 1948
How the charity Is constituted
leg. Irusi, asboGiaiion, conipanyi
Fletching Parish Council is the sole charity trustee. The day-tTrday running
of the trust is carried out by a Management Committee reporting to the
FPC.
Trustee selection methods
(eg. appointed by, elected by)
The Management Cixnmittee is elected each year.
Addltional governance Issues (Optlonal Infonnation)
You may choose to include
additional information, where
relevant. about:
policies and procedures
adopted for the induction and
training of trustees:
the charity's organisational
structure and any wider
network with which the charity
works;
• relationship with any related
parties;
trustees, consideration of
major risks and the system
and procedures to manage
them.
Members of the Management Committee is made up of members of
Fletching Parish Council and the village sports clubs. Other people may be
Co-opted to be members from time to time.
The Charity is a member of the Sussex County Playing Fields Association.
The Charity received valuable support. induding financial, from Fletching
Parish Council and Fletching Cricket Club
Section C
ectives and activities
Summary of the objects of the
charity set out in its
governing document
The provision and maintenance of a recreation ground for the benefit of
the inhabitants of the Parish of Fletching without distinclion of political.
religious, or other opinions, or gender with the object of improving the
conditions of lrfe for the said inhabitsnts.
Summary ofthe main
activitie5 undertaken for the
publlG benefit In relatlon to
these objects (include within
this section the statutory
declaratlon that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
The provision and Maintenan of an open area for all to use. with
Gricket, football and stoolball pitches and facilities for other sporting
events, a pavilionlclubhouse and enclosed equipped children's
playground.
In planning activities for the year the Charlty Commission guidan on
public benefit was kept in mind by the Management Committee.
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Addltional details of objectives and activities (Optlonal infornmllon)
',q?
You may choose to include
further statements. where
relevant, about:
policy on grant making;
policy pn)gramme related
investment;
contribullon made by
volunteers.
The Charity is indebted to all volunteers whether it be by providing
assistance with maintenance of the recreation groun(J, stsging fund
raising events or providing their time and advi gen8rally.
Section D
Achievements and performance
summary of the maln
achlevemonts of the Gharlty
durlng the year
The Management Committee is supported by representatives from a
number of different clubs and organisations especially the Fletching
Parish Council and the Fletching Cricket Club.
There was a water leak in the Pavilion roof (December 2022) due to a
frozen plpe which caused extensive damage to ceilings, floors and walls.
Remedial wort(s started in January 2023 via the insurance company and
a firm of loss adjusters. These were not completed until the autumn of
2023 at whith point It was then possible to consider the refurbishments
required. A decision was made to tske Ihe opportunity to improve the
main area of the pavilion which was made possible by a generous
donation from Fletching Cricket Club and a grant from the Parish Council.
These works are due to be completed In May 2024. ,sy ¥ .
During the remedial and refurbishment works clubs were able to use the
pavllion but were warned of the ongolng work taking place. The use of
the thlldren's playground has not been affected during these works.
The Fletthing Ftball Club only used the pitch for a couple of games
before having to withdraw from the league due to a lack of players.
A timber activity installatlon was removed from the playground at the
advice of the ROSPA inspector and repairs made to a gate.
Section E
Financial review
Brlef statement of the
charity's policy on reseThes
£6251 {2023 £6413) is held in the Unrestricted ReseNe and retained as
a reserve against future general expenditure.
£2903 (2023 £3193) is held on Restricted Funds being retained for
maintenance of the children's playground.
Details of any funds materially
In deficlt
Not applicable
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Further financial review details (Optional infonnation)
You May Ghoose to include
additional information. where
relevant about:
the charity's principal
sources of funds (including
any fundraising):
how expenditure has
supported the key objectives
of the charity:
investment policy and
objectives including any
ethlcal Inveslment pollcy
adopted.
Funds wern received by way of a grant from Fletching Parish Council, a
substantial donation frn Fletching Cricket Club and hire fees from the
sports dubs for use of the pitches. Insurance monies were also received.
Funds were used for the refurbishment of the pavilion and general
maintenance of the recreation ground.
During the year cash funds were held on interest bearing accounts with
Natlonal Westminster Bank Plc.
Section F
Other optional information
The land (and buildings thereon) comprising Fletching Recreation Ground is vested in Fletching Parish
Council as Sole Trustee for all the estate therein belonging to or held in trust for the Charity. The land Is
registered with Land Registry.
Important documentation relating to the Charfty Is held in safekeeping by Dawson Hart - Solicito.
A management committee has been set up to manage the FRGC on a daY-tdaY basls and reportlng Into
the PC . The reason for this is trwofold. Firslly, to guarantee the future finance of the FRGC, and secondly, to
facilitate the development of the recreation ground and pavilion.
Section G
Declaration
Tho trustoes doclare that they havo approvod tho trustoos, rnport above.
Slgned on behalf of the charfty's trustees
Slgnature(s)
Full name{s)
Posltlon (eg Secretary.
Chalr. etc)
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## FLETCHING RECREATION GROUND CHARITY
## FINANCIAL STATEMENTS
## for the year ended 31/03/24
Registered Charity Number 305221
## **FLETCHING RECREATION GROUND CHARITY - INCOME & EXPENDITURE 01/04/23 31/03/24**
|**RECEIPTS**
FEES:
CRICKET
FOOTBALL 2023/24
FOOTBALL 2022/23
STOOLBALL
OCCASIONAL USE - Non-sport bookings
INTEREST
DONATIONS
GRANT FROM PC
GRANT FROM UCKFIELD LIONS
INSURANCE CLAIM
TOTAL
**PAYMENTS**
INSURANCE
WATER
ELECTRICITY
FIRE PROTECTION MAINTENANCE
REPAIRS & RENEWALS
DEFIBRILATOR
GROUND MAINTENANCE
EQUIPMENT - Scoreboard
PLAYGROUND REPAIRS & MAINTENACE
INDEPENDENT EXAMINER'S FEE
PAVILION REFURBISHMENTS
OTHER
TOTAL
NET INCOME FOR THE YEAR
OPENING BALANCE
CLOSING BALANCE|UNRESTRICTED
FUND|RESTRICTED
FUND|TOTAL|TOTAL|
|---|---|---|---|---|
||**2024**|**2024**|**2024**|2023|
||3,564
3,564
2,100
84
84
420
420
420
240
0
0
398
20
20
970
306
306
45
16,449
16,449
0
2,150
2,150
650
0
0
500
27,861
27,861
0||||
||50,854
0
50,854
5,323||||
||940
940
561
918
918
510
1,258
1,258
509
88
88
104
1,561
1,561
632
0
0
0
1,241
1,369
1,369
2,670
5,979
5,979
0
0
290
290
0
0
0
200
38,884
38,884
0
18
18
0||||
||51,016
290
51,306
6,427||||
||-162
-290
-452
-1,104
6,413
3,193
9,606
10,710||||
||**6,251**
**2,903**
**9,154**
**9,606**||||
## **FLETCHING RECREATION GROUND CHARITY**
## **BALANCE SHEET AT 31/03/24**
## **Charity no.: 305221**
|ASSETS:
LAND & BUILDINGS
PLAYGROUND EQUIPMENT
BANK ACCOUNTS:
CURRENT ACCOUNT (Unrestricted)
DEPOSIT ACCOUNT (Unrestricted)
DEPOSIT ACCOUNT (Restricted)
DEBTORS:
INSURANCE CLAIM (PLUMBER)
VAT REFUND
FOOTBALL CLUB 2022/23
CRICKET CLUB DONATION
CREDITORS
INDEPENDENT EXAMINER'S FEE
TOTAL
CAPITAL
UNRESTRICTED FUND
RESTRICTED FUND
TOTAL|**31/03/2024**
51,737
3,610
100
3,996
3,251
0
0
0
1,807
0
**64,501**
55,347
6,251
2,903
**64,501**|31/03/2023
51,737
3,610
82
5,561
3,208
172
364
420
0
-200|
|---|---|---|
|||64,954|
|||55,347
6,413
3,193|
||**64,501**|64,953|
## **Notes to accounts**
1. The Land & Buildings item excludes improvements and refurbishment of the pavilion currently taking place
2. The Playground & Equipment excludes removal of the activity trail within the playground.
3. The Restricted Fund represents funds held for maintenance and renewal of the children's playground
4. All bank accounts are held with NatWest bank
5. These accounts have been prepared on the Income & Expenditure basis
7. A grant was received from Fletching PC and donations from Fletching Cricket Club towards the refurbishment of the pavilion
The financial statements were approved by the Management Committee on 21st May 2024 and signed on its behalf by the Chairman:
Richard Hannay
2
**Independent E xaminer’s Report to the trustees of Fletching Recreation Ground Charity**
I report to the trustees on my examination of the accounts of the Fletching Recreation Ground Charity (the Trust) for the year ended 31[st] March 2024.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act 2011
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement .
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- a. to keep accounting records in accordance with section 130 of the 2011 Act and
- b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
- c. have not been met or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
## **Mark Mulberry BA (Hons) FCCA CTA**
Mulberry & Co Chartered Certified Accountants Eastgate House Dogflud Way Farnham GU9 7UD