REGISTERED CHARITY NUMBER: 305185
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2025
for Broad Oak Village Hall
NCR Accountancy Services 61 Oaklands Westham Pevensey East Sussex BN24 5AW
Broad Oak Village Hall
Contents of the Financial Statements for the Year Ended 31 March 2025
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 10 |
| Detailed Statement of Financial Activities | 11 to 12 |
Broad Oak Village Hall
Report of the Trustees
for the Year Ended 31 March 2025
The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
The Objective of the Charity is to provide a Village hall for the community
Significant activities
The Charity provides a building, facilities and open space for all sectors of the community
FINANCIAL REVIEW Reserves policy
To invest ethically and wisely in a safe environment until required to help fund the costs of operating the Charity
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust dated 7th January 1953 and constitutes an unincorporated charity
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
305185
Principal address
High Street Broad Oak Heathfield East Sussex TN21 8SS
Trustees
B Hart Mrs J Ward (resigned 27.5.24) Mrs K Hunt N Pyle
Independent Examiner
Nicholas Rayment NCR Accountancy Services 61 Oaklands Westham Pevensey East Sussex BN24 5AW
Page 1
Broad Oak Village Hall
Report of the Trustees
for the Year Ended 31 March 2025
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................... Mrs K Hunt - Trustee
Page 2
Independent Examiner's Report to the Trustees of Broad Oak Village Hall
Independent examiner's report to the trustees of Broad Oak Village Hall
I report to the charity trustees on my examination of the accounts of Broad Oak Village Hall (the Trust) for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nicholas Rayment
NCR Accountancy Services 61 Oaklands Westham Pevensey East Sussex BN24 5AW
Date: .............................................
Page 3
Broad Oak Village Hall
| Statement of Financial Activities for the Year Ended 31 March 2025 Notes INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities 2 Investment income 3 Total Charitable activities Support Costs Management Governance costs Total NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
31.3.25 Unrestricted fund £ 40,331 200 63,561 104,092 71,604 - 71,604 32,488 59,355 91,843 |
31.3.24 Total funds £ 28,345 1,255 3,460 33,060 30,866 171 31,037 2,023 57,332 59,355 |
|---|---|---|
The notes form part of these financial statements
Page 4
Broad Oak Village Hall
Balance Sheet 31 March 2025
| 31.3.25 Unrestricted fund Notes £ CURRENT ASSETS Debtors 6 5,945 Investments 7 67,299 Cash at bank 18,240 91,484 CREDITORS Amounts falling due within one year 8 359 NET CURRENT ASSETS 91,843 TOTAL ASSETS LESS CURRENT LIABILITIES 91,843 NET ASSETS 91,843 FUNDS 9 Unrestricted funds 91,843 TOTAL FUNDS 91,843 |
31.3.24 Total funds £ 4,930 36,630 18,779 60,339 (984) 59,355 59,355 59,355 59,355 59,355 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. K Hunt - Trustee
The notes form part of these financial statements
Page 5
Broad Oak Village Hall
Notes to the Financial Statements for the Year Ended 31 March 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 6
continued...
Broad Oak Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
2. OTHER TRADING ACTIVITIES
| Fundraising events 3. INVESTMENT INCOME Deposit account interest Investment Re-valuation |
31.3.25 £ 200 31.3.25 £ 2,892 60,669 63,561 |
31.3.24 £ 1,255 31.3.24 £ 3,460 - 3,460 |
|---|---|---|
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| COMPARATIVES FOR THE STATEMENT OF FINANCIAL | ACTIVITIES |
|---|---|
| Unrestricted | |
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 28,345 |
| Other trading activities | 1,255 |
| Investment income | 3,460 |
| Total | 33,060 |
| Charitable activities | |
| Support Costs Management | 30,866 |
| Governance costs | 171 |
| Total | 31,037 |
| NET INCOME | 2,023 |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 57,332 |
Page 7
continued...
Broad Oak Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
| 5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
|---|---|---|---|---|
| Unrestricted | ||||
| fund | ||||
| £ | ||||
| TOTAL FUNDS CARRIED | ||||
| FORWARD | 59,355 | |||
| 6. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.3.25 | 31.3.24 |
|||
| £ | £ | |||
| Trade debtors | 3,236 | 2,791 | ||
| Prepayments | 2,709 | 2,139 | ||
| 5,945 | 4,930 | |||
| 7. | CURRENT ASSET INVESTMENTS | |||
| 31.3.25 | 31.3.24 |
|||
| £ | £ | |||
| Unlisted investments | 67,299 | 36,630 | ||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.3.25 | 31.3.24 |
|||
| £ | £ | |||
| Trade creditors | (496) | 984 | ||
| Other creditors | 137 | - | ||
| (359) | 984 | |||
| 9. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At |
|||
| At 1.4.24 | in funds | 31.3.25 |
||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 59,355 | 32,488 | 91,843 | |
| TOTAL FUNDS | 59,355 | 32,488 | 91,843 |
Page 8
continued...
Broad Oak Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
9. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 104,092 104,092 At 1.4.23 £ 57,332 57,332 |
Resources expended £ (71,604) (71,604) Net movement in funds £ 2,023 2,023 |
Movement in funds £ 32,488 32,488 At 31.3.24 £ 59,355 59,355 |
|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 33,060 | (31,037) | 2,023 |
| TOTAL FUNDS | 33,060 | (31,037) | 2,023 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net movement At 1.4.23 in funds £ £ 57,332 34,511 57,332 34,511 |
At 31.3.25 £ 91,843 91,843 |
|---|---|---|
Page 9
continued...
Broad Oak Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 137,152 137,152 |
Resources expended £ (102,641) (102,641) |
Movement in funds £ 34,511 34,511 |
|---|---|---|---|
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2025.
Page 10
Broad Oak Village Hall
| Detailed Statement of Financial Activities for the Year Ended 31 March 2025 INCOME AND ENDOWMENTS Donations and legacies Hall Lettings Grants Other trading activities Fundraising events Investment income Deposit account interest Investment Re-valuation Total incoming resources EXPENDITURE Support costs Management Caretaker & Cleaner Booking Secretary Public Performance Expenses Other Repairs to Property Collection of Commercial Waste Fire Inspection Other 2 Rates and water Insurance Light and heat Telephone Postage and stationery Cleaning Carried forward |
31.3.25 £ 33,599 6,732 40,331 200 2,892 60,669 63,561 104,092 4,955 1,200 215 6,370 47,380 2,481 320 50,181 1,560 2,232 6,700 115 55 2,185 12,847 |
31.3.24 £ 27,677 668 28,345 1,255 3,460 - 3,460 33,060 4,632 1,200 370 6,202 8,983 2,276 640 11,899 1,569 1,873 2,707 - 45 2,000 8,194 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 11
Broad Oak Village Hall
| Detailed Statement of Financial Activities for the Year Ended 31 March 2025 Other 2 Brought forward Upkeep of Grounds Fund Raising costs Governance costs Sundries Total resources expended Net income |
31.3.25 £ 12,847 1,995 - 14,842 211 71,604 32,488 |
31.3.24 £ 8,194 4,452 119 12,765 171 31,037 2,023 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 12