## **PEBSHAM COMMUNITY ASSOCIATION**
## **STATEMENT OF ACCOUNTS**
## **FOR THE YEAR ENDED 31ST DECEMBER 2023**
**Gibbons Mannington & Phipps LLP Chartered Accountants 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE**
**Page 1**
## **PEBSHAM COMMUNITY ASSOCIATION CHARITY NUMBER 305171 ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2023**
## **Reference and administrative details**
## **Trustees**
P J Bicar E Ansell Appointed 26.05.2023 J Brewerton Resigned 26.05.2023
## **Registered office**
Pebsham Community Centre Seabourne Road Bexhill-on-Sea East Sussex TN40 2SW
## **Objectives and activities**
The objectives of the charity are:
- a) to promote the benefit of the inhabitants of the beneficial area without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
- b) to establish or to secure the establishment of a community centre.
The area the charity can operate in, as set out in its governing document is Pebsham.
In order to further these activities the charity has run and maintained a community centre.
## **Public Benefit**
The Trustees have considered their duty set out in Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission.
## **Activities and performance**
Income from hall lettings has increased slightly from 2022, however, grants have decreased resulting in a small drop in total income. Light and heat costs have increased substantially due to the rising costs of both electricity and gas and various repair works were carried out during the year. Professional fees were incurred in connection with the proposed transfer of the charity to Pebsham Community Association CIO.
## **Financial review**
Income from hall lettings increased to £43,854 compared to £41,761 in 2022, however, the reduction in grants has resulted in a reduced total income to £48,072 from £50,541.
Light and heat costs have almost doubled from £7,715 to £14,206 while a total of £16,446 has been paid for various repairs and refurbishment works.
A total of £2,950 was incurred on professional fees in connection with the proposed transfer and £950 was paid to Pebsham Community Association to open the bank account.
The charity had a deficit of payments over receipts for the year of £3,211 which, when set against the cash funds brought forward of £33,102, gives a cash fund carried forward of £29,891.
**Page 2**
## **PEBSHAM COMMUNITY ASSOCIATION CHARITY NUMBER 305171 ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31ST DECEMBER 2023**
## **Reserves**
The charity has cash reserves at the year end of £29,891. It is the charity's policy to maintain sufficient reserves to ensure the community centre can remain open to carry out its objects.
## **Future**
A new charity "Pebsham Community Association CIO" charity number 1200636 was formed on 11 October 2022 and will take over the running of the community centre once the lease has been transferred.
## **Structure, governance and management**
The charity is governed by its constitution dated 28th October 1967, as amended 14th January 1976 and 12th December 1981.
The power of appointing new or additional Trustees is vested in the Trustees
On behalf of the Trustees
E Ansell
16th June 2024
**Page 3**
## **PEBSHAM COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2023**
|**UNRESTRICTED FUNDS**
**£**
**£**
**Receipts**
Grants
Co-Op Local Community Fund
**1,521**
Rother District Council - Covid Support
**-**
Rother District Council - Covid Support (from 2020)
**-**
Tesco - Bags of Help (from 2020)
**-**
**1,521**
Donations
**-**
Fund raising
**2,302**
Hall hire
**43,854**
Interest receivable
**395**
**Total receipts**
**48,072**
**Payments**
Rent
**3,000**
Water rates
**1,989**
Light and heat
**14,206**
Repairs & maintenance
New boiler
**3,161**
Electrical works
**3,300**
Hand dryers
**575**
Fire risk assessment
**488**
Floor coverings
**1,680**
Redecorating
**2,138**
Pothole repairs in car park
**1,776**
Roof repairs
**-**
Repairs and refurbishment
**-**
New tables
**-**
Fence repairs
**-**
Other
**3,328**
Gardening
**2,245**
Cleaning and waste disposal
**6,361**
Insurance
**1,721**
Stationery
**14**
Telephone
**20**
PRS licence
**343**
Fund raising costs
**204**
Accountancy and examination fees
**510**
Professional Fees
**2,950**
Bank charges
**60**
Sundry expenses
**264**
Funds transferred to Pebsham Community
Association CIO
**950**
**Total payments**
**51,283**
**Net receipts/(payments) for the year**
**(3,211)**
Cash funds at 1st January 2023
**33,102**
Cash funds at 31st December 2023
**29,891**
**2023**|_£_
_£_
_-_
_4,000_
_2,000_
_1,000_
_7,000_
_279_
_1,458_
_41,761_
_43_
_50,541_
_5,550_
_1,782_
_7,715_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_7,520_
_12,231_
_1,678_
_5,097_
_4,757_
_1,793_
_5,209_
_1,997_
_121_
_1,017_
_395_
_-_
_480_
_-_
_106_
_383_
_-_
_57,831_
_(7,290)_
_40,392_
_33,102_
_2022_|_£_
_£_
_-_
_4,000_
_2,000_
_1,000_
_7,000_
_279_
_1,458_
_41,761_
_43_
_50,541_
_5,550_
_1,782_
_7,715_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_7,520_
_12,231_
_1,678_
_5,097_
_4,757_
_1,793_
_5,209_
_1,997_
_121_
_1,017_
_395_
_-_
_480_
_-_
_106_
_383_
_-_
_57,831_
_(7,290)_
_40,392_
_33,102_
_2022_|
|---|---|---|
|||_7,000_
_279_
_1,458_
_41,761_
_43_|
|||_50,541_
_57,831_|
||||
|||_(7,290)_
_40,392_|
|||_33,102_|
**Page 4**
## **PEBSHAM COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2023**
|**RESTRICTED FUNDS**
**Receipts**
Grants
Sparkes
Bexhill Town Council
**Total receipts**
**Payments**
Garden project
Repairs and refurbishment
**Total payments**
**Net receipts/(payments) for the year**
Cash funds at 1st January 2023
Cash funds at 31st December 2023|**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2023**|_£_
_£_
_426_
_500_
_926_
426
500
**926**
_-_
_-_
_-_
_2022_|_£_
_£_
_426_
_500_
_926_
426
500
**926**
_-_
_-_
_-_
_2022_|
|---|---|---|---|
||||_926_
**926**|
|||||
||||_-_
_-_|
||||_-_|
## **Notes:**
The grant from Sparkes in the prior year was toward the garden project.
The grant from Bexhill Town Council in the prior year was towards the repairs and refurbishment costs.
**Page 5**
## **PEBSHAM COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AT 31ST DECEMBER 2023**
|**PEBSHAM COMMUNITY ASSOCIATION**
**STATEMENT OF ASSETS AND LIABILITIES**
**AT 31ST DECEMBER 2023**||**Page 5**|
|---|---|---|
|**UNRESTRICTED FUNDS**
**Cash funds**
Cash at bank and in hand
**Debtors**
Hall hire due
**Liabilities**
Hall hire received in advance
Light and heat|**2023**
**£**
**29,891**
**324**
**-**
**1,850**
**1,850**|_2022_
_£_
_33,102_|
|||150|
|||_1,000_
_2,223_|
|||_3,223_|
The above statement of assets and liabilities and attached receipts and payments account were approved by the Trustees and signed on their behalf by:
E Ansell
16th June 2024
**INDEPENDENT EXAMINERS REPORT ON THE ACCOUNTS Page 6 TO THE TRUSTEES OF PEBSHAM COMMUNITY ASSOCIATION FOR THE YEAR ENDED 31ST DECEMBER 2023**
I report on the accounts of the Charity for the year ended 31st December 2023, which are set out on pages 3 to 5.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
examine the accounts under section 145 of the 2011 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the
- accounting requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Richard Appleyard Chartered Accountant Gibbons Mannington & Phipps LLP 20 Eversley Road, Bexhill-on-Sea, East Sussex, TN40 1HE.
21st June 2024