## **PEBSHAM COMMUNITY ASSOCIATION**
## **STATEMENT OF ACCOUNTS**
## **FOR THE YEAR ENDED 31ST DECEMBER 2022**
**Gibbons Mannington & Phipps LLP Chartered Accountants 20 Eversley Road Bexhill-on-Sea East Sussex TN40 1HE**
**Page 1**
## **PEBSHAM COMMUNITY ASSOCIATION CHARITY NUMBER 305171 ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2022**
## **Reference and administrative details**
## **Trustees**
J Brewerton Resigned 26.05.2023 P J Bicar E Ansell Appointed 26.05.2023
## **Registered office**
Pebsham Community Centre Seabourne Road Bexhill-on-Sea East Sussex TN40 2SW
## **Objectives and activities**
The objectives of the charity are:
- a) to promote the benefit of the inhabitants of the beneficial area without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
- b) to establish or to secure the establishment of a community centre.
The area the charity can operate in, as set out in its governing document is Pebsham.
In order to further these activities the charity has run and maintained a community centre.
## **Public Benefit**
The Trustees have considered their duty set out in Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission.
## **Activities and performance**
Income from hall lettings has improved now that the restrictions from the Covid 19 pandemic have been fully lifted. A number of grants were received in the year to help provide additional funds. Further repair and refurbishment work was done to the centre in the year in addition to repairs to the roof.
## **Financial review**
Income from hall lettings increased to £41,761 compared to £29,894 in 2021 due to the centre being able to open for the whole year without the previous pandemic restrictions. Overall income reduced to £50,541 from £62,179 due to substantial covid relief grants from Rother District Council being received in 2021.
The major works done during the year cost £26,526. Rent payable is higher in 2021 as the association repaid the arrears due to Rother District Council.
The charity had a deficit of payments over receipts for the year of £7,290 which, when set against the cash funds brought forward of £40,392, gives a cash fund carried forward of £33,102.
**Page 2**
## **PEBSHAM COMMUNITY ASSOCIATION CHARITY NUMBER 305171 ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31ST DECEMBER 2022**
## **Reserves**
The charity has cash reserves at the year end of £33,102. It is the charity's policy to maintain sufficient reserves to ensure the community centre can remain open to carry out its objects.
## **Future**
A new charity "Pebsham Community Association CIO" charity number 1200636 was formed on 11 October 2022 and will take over the running of the community centre on 1 January 2023.
## **Structure, governance and management**
The charity is governed by its constitution dated 28th October 1967, as amended 14th January 1976 and 12th December 1981.
The power of appointing new or additional Trustees is vested in the Trustees
On behalf of the Trustees
E Ansell
6th November 2023
**Page 3**
## **PEBSHAM COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2022**
|**UNRESTRICTED FUNDS**
**£**
**£**
**Receipts**
Grants
Rother District Council - Covid Support
**4,000**
Rother District Council - Covid Support (from 2020)
**2,000**
Tesco - Bags of Help (from 2020)
**1,000**
Co-Op Local Community Fund
**-**
Other
**-**
**7,000**
Donations
**279**
Fund raising
**1,458**
Hall hire
**41,761**
Interest receivable
**43**
**Total receipts**
**50,541**
**Payments**
Rent
**5,550**
Water rates
**1,782**
Light and heat
**7,715**
Repairs & maintenance
Roof repairs
**7,520**
Repairs and refurbishment
**12,231**
New tables
**1,678**
Fence repairs
**5,097**
New boiler, radiators and convector
heaters
**-**
Tree clearance
**-**
Mobility ramps and paths
**-**
LED lighting installation
**-**
Other
**4,757**
Gardening
**1,793**
Cleaning and waste disposal
**5,209**
Insurance
**1,997**
Stationery
**121**
Telephone
**1,017**
PRS licence
**395**
Accountancy and examination fees
**480**
Bank charges
**106**
Sundry expenses
**383**
**Total payments**
**57,831**
**Net receipts/(payments) for the year**
**(7,290)**
Cash funds at 1st January 2022
**40,392**
Cash funds at 31st December 2022
**33,102**
**2022**|_£_
_£_
_27,357_
_-_
_-_
_2,797_
_500_
_30,654_
_1,467_
_160_
_29,894_
_4_
_62,179_
_2,750_
_2,518_
_3,500_
_14,988_
_-_
_-_
_-_
_10,809_
_3,500_
_7,656_
_4,279_
_2,557_
_1,086_
_2,253_
_836_
_-_
_52_
_431_
_-_
_5_
_100_
_57,320_
_4,859_
_35,533_
_40,392_
_2021_|_£_
_£_
_27,357_
_-_
_-_
_2,797_
_500_
_30,654_
_1,467_
_160_
_29,894_
_4_
_62,179_
_2,750_
_2,518_
_3,500_
_14,988_
_-_
_-_
_-_
_10,809_
_3,500_
_7,656_
_4,279_
_2,557_
_1,086_
_2,253_
_836_
_-_
_52_
_431_
_-_
_5_
_100_
_57,320_
_4,859_
_35,533_
_40,392_
_2021_|
|---|---|---|
|||_30,654_
_1,467_
_160_
_29,894_
_4_|
|||_62,179_
_57,320_|
||||
|||_4,859_
_35,533_|
|||_40,392_|
**Page 4**
## **PEBSHAM COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2022**
|**RESTRICTED FUNDS**
**Receipts**
Grants
Sparkes
Bexhill Town Council
**Total receipts**
**Payments**
Garden project
Repairs and refurbishment
**Total payments**
**Net receipts/(payments) for the year**
Cash funds at 1st January 2022
Cash funds at 31st December 2022|**£**
**£**
**426**
**500**
**926**
**426**
**500**
**926**
**-**
**-**
**-**
**2022**|_£_
_£_
_-_
_-_
_-_
-
-
_-_
_-_
_-_
_2021_|_£_
_£_
_-_
_-_
_-_
-
-
_-_
_-_
_-_
_2021_|
|---|---|---|---|
||||_-_|
|||||
||||_-_
_-_|
||||_-_|
## **Notes:**
The grant from Sparkes was toward the garden project.
The grant from Bexhill Town Council was towards the repairs and refurbishment costs.
**Page 5**
## **PEBSHAM COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AT 31ST DECEMBER 2022**
|**PEBSHAM COMMUNITY ASSOCIATION**
**STATEMENT OF ASSETS AND LIABILITIES**
**AT 31ST DECEMBER 2022**||**Page 5**|
|---|---|---|
|**UNRESTRICTED FUNDS**
**Cash funds**
Cash at bank and in hand
**Debtors**
Hall hire due
**Liabilities**
Hall hire received in advance
Light and heat|**2022**
**£**
**33,102**
**150**
**1,000**
**2,223**
**3,223**|_2021_
_£_
_40,392_|
|||-|
|||_1,000_
_-_|
|||_1,000_|
The above statement of assets and liabilities and attached receipts and payments account were approved by the Trustees and signed on their behalf by:
E Ansell
6th November 2023
## **INDEPENDENT EXAMINERS REPORT ON THE ACCOUNTS Page 5 TO THE TRUSTEES OF PEBSHAM COMMUNITY ASOCIATION FOR THE YEAR ENDED 31ST DECEMBER 2022**
I report on the accounts of the Charity for the year ended 31st December 2022, which are set out on pages 3 to 5.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
examine the accounts under section 145 of the 2011 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Richard Appleyard Chartered Accountant Gibbons Mannington & Phipps LLP 20 Eversley Road, Bexhill-on-Sea, East Sussex, TN40 1HE.
20th November 2023