## **BECKLEY VILLAGE HALL TRUST**
Registered Charity no 305168
**Trustees' Annual Report & Accounts**
**for the year ended 31 March 2025**
## **BECKLEY VILLAGE HALL TRUST**
Registered Charity no. 305168
## **Report of the Trustees for the year ended 31 March 2025**
The Trustees present their report with the financial statements of the charity for the above period.
The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (FRS102)
## **Administrative Information**
**Trustees** who served during the year
**Elected -** Mrs T Langmead Chairman from 15.7.24 Mr P Lewis Chairman retired 15.7.24 Mrs J Brain Mr G Brown retired 15.7.24 Mrs L Dobson Secretary Mr N Chillingworth appointed 15.7.24 Mrs S. Batehup appointed 15.7.24 **Representatve -** Miss S Bloomfield Beckley Preschool Mrs G Brooks Beckley Guide Group Mrs N Vadorin Beckley Parish Council Mrs M Goddard Beckley Women's Institute Mrs P Lamplugh Beckley Players
**Address:** The Bartletts, Main Street, Beckley, Rye TN31 6RR **Other Officers (not Trustees):** Treasurer Miss M Howse **Registered charity number:** 305168
**Independent Examiner:** Zoe Gleisner, The Orchards, Main Street, Beckley TN31 6RR **Bankers:** Barclays Bank plc, Rye, East Sussex
## **Objects and Activities**
The object of the Trust is to maintain Beckley Village Centre for the benefit of the inhabitants of Beckley. The Management Committee (the Trustees) aims to provide first class facilities at affordable cost to coluntary organisations serving the community.
## **Public benefit**
When planning the charity's activities the Trustees pay due regard to the Charity Commission's guidance on public benefit.
## **Structure Governance and Management**
## **Governing Document**
The charity is governed by trust deed dated 1 April 1960.
## **Appointment of Trustees**
5 elected trustees are appointed annually at the Annual General Meeting. Of the original and subsequent Beckley organisations entitled to appoint representatives 5 appoint, 12 either no longer exist or have been suceeded by other groups. The Trustees may co-opt up to 5 additional trustees.
## **Trustee induction and training**
New trustees are provided with information on structure and recent financial performance and are encouraged to consult with the Officers to facilitate the undertaking of their role.
1
## **BECKLEY VILLAGE HALL TRUST Trustees Report Continued**
## **Organisation**
The Trustees meet as the Village Centre Management Committee four times a year. Day-to-day management is in the hands of the officers. The Trustees have overall responsibility for ensuring the charity has appropriate systems of control, financial and otherwise. They include:
- an annual budget approved by the Trustees
- regular consideration by the Trustees of financial results
- a programme for regular maintenance work
## **Achievements and Performance**
During the year, Beckley Village Centre had 542 room bookings (473 in 2024). Trustee, Nick Chillingworth continues to manage maintenance and has undertaken redecoration of the main areas of the Centre.
Supported by a grant from the Village Halls Energy Project, solar panels have been installed during the winter.
Much time was occupied in changing bank mandates with the change of officers due to bank inefficiencies.
l.isa Baker, our cleaner, keeps the Centre in good order which is appreciated by the trustees and the users of the Village Centre.
## **Volunteers**
The Farmers' Market run by Natasha Vadorin goes from strength to strength, Stall space is in demand and the WI continue providing much appreciated refreshments. Bookings and administration continue to be dealt with by Mary Howse with support from the Trustees
## **Financial Review**
The attached accounts show an overall surplus of £4,224 (2024 £4,124). However, without the 50% grant toward solar panels this would have been a loss of £1,680 The Diamond Divas continued their fund-raising for the Centre with successful events The Trustees are grateful for the donations and grants supporting the work of the charity throughout the year. The Road Race, now in its 25th year, continues to be sponsored by M & S Electrical (UK) Ltd. and Tricia Lamplugh's Jumble Sale again . rased over £700.
## **Reserves Policy**
The policy of the charity is to maintain sufficient reserves on current account to cover day-to-day costs and build up deposit funds to provide for recurring non-annual maintenance work.
## **Investment Powers and Policy**
The Trust Deed authorises the trustees to invest general funds of the charity not required for working purposes. The trustees having regard to the cash-flow of the charity keep available funds in interest-bearing accounts.
## **Future Plans**
The possibility of Beckley Preschool moving to purpose built premises continues to be a major threat to the viability of the Hall. This together with pressure from increased energy costs mean every effort must be made to raise funds
2
## **BECKLEY VILLAGE HALL TRUST**
Registered Charity no. 305168
## **Trustees' Report Continued**
## **Trustees' responsibilities in relation to the financial statements**
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). These financial statements are required to give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for each year. In preparing these financial statements, the Trustees are required to:
(a) select suitable accounting policies and apply them consistently;
(b) observe the methods and principles of the Charities SORP
(c) make judgements and estimates that are reasonable and prudent:
(d) statement whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statments
(e) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and which enable them to ensure that the financial statements of the charity comply with Charity Commission guidance. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf:
TINA LANGMEAD Chairman
3
## **Report to the Trustees by the Independent Examiner of Beckley Village Hall Trust on the accounts for the year ended 31 March 2025**
I report on the unaudited accounts for the year ended 31 March 2025 set out on pages 5-10
As the charity trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section144(2) of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed: It is my responsibility to:
- Examine the accounts under section 145 of the Act
- To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Act and
- To state whether particular matters have come to my attention
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matters has come to my attention
1. which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Act and to prepare accounts which accord with the accounting records and comply with the requirements of the Act have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
-
ZOE GLEISNER Independent Examiner The Orchards Main Street Beckley Rye East Sussex TN31 6RR
4
## **BECKLEY VILLAGE HALL**
## **Statement of Financial Activities for the year ended 31 March 2025**
|**Notes**
**Income**
Donations & Grants
2
Charitable activities
3
Fund-raising activities
4
Interest
Other income
6
**Total income**
**Expenditure**
Raising Funds
Charitable activities
5
**Total expenditure**
**Net Income**
Net transfers between funds
**Net Income and net movement**
**on funds for the year**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**DesignatedRestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2025**
**£**
**£**
**£**
**£**
834
5,904
**6,738**
16,132
**16,132**
3,683
**3,683**
288
**288**
-
**0**|**Total**
**2024**
**£**
2,992
12,975
2,749
32
75|
|---|---|---|
||20,937
0
5,904
**26,841**|18,823|
||57
**57**
19,993
2,472
95
**22,560**|45
14,654|
||20,050
2,472
95
**22,617**|14,654|
||887
-2,472
5,809
**4,224**
-5,904
5,904
**0**|4,124
0|
||887
-8,376
11,713
**4,224**
42,847
15,008
318,415
**376,270**|4,124
372,146|
||43,734
6,632
330,128
**380,494**|376,270|
## **Continuing Operations**
All income and expenditure has arisen from continuing activities. The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes form part of these financial statements
5
## **BECKLEY VILLAGE HALL**
## **Balance Sheet at 31 March 2025**
|**Fixed Assets**
**Current Assets**
Stock
Debtors and prepayments
Cash at bank and in hand
Creditors ``
**Net current assets**
**Funds of the Charity**
Unrestricted funds
Designated funds
**Total unrestricted funds**
Restricted funds|Note
11
9
14
10
13|105
5,707
18,871|2025
2024
£
£
357,725
348,028
105
4,501
24,110
28,716
474
22,769
28,242
380,494
376,270
42,847
15,008
50,366
57,855
330,128
318,415
380,494
376,270|2024
£
348,028
28,242|2024|
|---|---|---|---|---|---|
|||24,683
1,914||||
|||43,734
6,632||||
|||||376,270||
|||||||
|||||376,270||
The financial statements on pages 5 to 10 were approved by the trustees and signed on their behalf by
TINA LANGMEAD Chairman
6
## **BECKLEY VILLAGE HALL**
## **Notes to the Accounts for the year ended 31 March 2025**
## 1 **Accounting policies**
- a. Basis of preparation
These financial statements have been prepared on the basis of historical cost in . accordance with:
- Financial Reporting Standard for Smaller Entities
- and with Accounting Standards
- -and with the Charities Act
- b. Recognition of incoming resources
Items of income are recognised and included in the accounts when all of the following criteria are met:
- The charity has entitlement to the funds
- any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity;
- there is sufficient certainty that receipt of the income is considered probable
- the amount can be measured reliably.
## c. Recognition of expenditure
Expenditure is recognised once there is a legal or contructive obligation to make a
payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Expenditure is classified under the following activty heading:
- Expenditure on charitable activities includes the costs of running Beckley Village Centre
and other activities undertaken to further the purposes of the charity and their associated support costs.
-Expenditure on fund-raising activities includes associated support costs.
d. Grants and donations
Grants and donations are only included when the chairty has unconditional entitlement to the resources.
e. Tax reclaims on donations and gifts
Incoming resources from tax reclaims are included in the accounts at the same time as the gift to which they relate.
f. Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.
g. Investment income
This is included in the accounts when received
h. Fixed assets
Individual, tangible fixed assets costing more than £100 are stated at cost less depreciation. Depreciation is provided on fixed assets at rates calculated to write off costs over their expected useful economic lives as follows:
Freehold land nil Building Fund - Property improvements nil General Fund Furniture and equipment 25% reducing balance basis General Fund improvements 5% reducing balance basis
i. Stocks
Stock for resale is valued at the lower of cost and net realisable value.
j. VAT
The charity is not registered for VAT. All items in these accounts include attributable VAT.
k. Allocation of support costs Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include administrative, finance and governance costs which support the Charity's activities.
7
## **BECKLEY VILLAGE HALL**
## **Notes to the Accounts year ended 31 March 2025 continued**
## l. Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.
## m. Doubtful Debts
Trade Debtors are assessed for impairment at each balance sheet date and an impairment loss/provision is made if the expected amount is less than the carrying amount.
## n.. Creditors and provisions
Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due can be measured or estimated reliably.
|2 **Donations and Grants**
Beckley Parish Council
Individuals including covenants, gift aid and tax refunds
Village Groups
Beckley Fund
RDC Village Halls Energy Project
Other donations
3 **Income from charitable activities**
Hire charges
Bad Debt written off net of reserve (see note 9b)
Licences and rents
Diamond Diva events
Farmers' Market
**4 Fundraising activities**
Rother Lottery
Jumble Sale
Road Race
5 **Charitable activity expenses**
Caretaking and keyholder
Light and heat
Rates and water
Communications
Insurance
Licences and certificates
Maintenance and repairs
(see note 13b)
Kitchen Project
Equipment
Solar panels
Bridge and field
Postage, stationery and sundry expenses
Depreciation
6 **Other income**
Compensation|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2025**
**2025**
**2024**
-
500
687
436
50
784
-
1,253
5,904
-
97
19|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2025**
**2025**
**2024**
-
500
687
436
50
784
-
1,253
5,904
-
97
19|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2025**
**2025**
**2024**
-
500
687
436
50
784
-
1,253
5,904
-
97
19|**2024**|
|---|---|---|---|---|
|||834|5,904
2,992||
|||12,124
-
425
1,500
2,083
16,132
1,027
733
1,923
3,683
4,613
5,697
2,041
885
1,556
88
2,731
7
100
164
2,111|10,793
-676
415
500
1,943
12,975
839
700
1,210
2,749
4,044
3,081
1,167
793
1,472
134
1,807
2,060
95
21
11,808
-
665
100
168
1,614||
||||||
||||||
||||||
||||||
|||19,993|14,375
14,654||
|||-
0|75
75||
||||||
8
**2025**
**2024**
## **BECKLEY VILLAGE HALL Notes to the Accounts year ended 31 March 2025 continued**
## 7 **Governance costs**
Governance costs of £8 (2024 £1), consisting of postage and stationery etc, are included in . charitable activity expenses at note 5.
## **8 Trustees' expenses**
No trustees were paid expenses during the year.
|**9a Debtors and prepayments**
Trade/Charitable Activity
Other
Prepayments
**9b Provision for Bad & Doubtful Debts**
Opening balance
Add charge for year
Written off in year
Closing balance
**10 Creditors and accruals**
Prepayments/advance hirings
Other|4,259
454
994
5,707
-
-
-
-
-
225
1,689
1,914|3,125
502
874|
|---|---|---|
|||4,501|
|||2,000
676|
|||2,676
2,676|
|||-|
|||64
420|
|||484|
## **11 Fixed Assets**
|**Fixed Assets**||||||
|---|---|---|---|---|---|
||Building Fund
||General Fund|||
||Improvements|Furniture/|Improvements|Furniture/|Total|
||to Property|Equipment||Equipment||
||£|£|£||£|
|Cost at 1.4.24|374,161|8,234|38,073|4,447|424,915|
|Additions in year|||11,808||11,808|
||374,161|8,234|49,881|4,447|436,723|
|Depreciation at 1.4.24|55,841|8,234|8,544|4,268|76,887|
|charge for year|||2,066|45|2,111|
||55,841|8,234|10,610|4,313|78,998|
|Net book value at 1.4.24|318,320|-|29,529|179|348,028|
|Net book value at 31.3.25|318,320|-|39,271|134|357,725|
## **12 Building Fund**
In 1999, grant providers, National Lottery, imposed a restriction on sale of the property for 80 years without their permission. With effect from 31 March 2009, the Trustees no longer
9
## **BECKLEY VILLAGE HALL**
## **Notes to the Accounts year ended 31 March 2024 continued**
considered it appropriate to provide against this liability. The Building Fund represents the net book value of Freehold Property extension and Improvements.completed in 1999 and since. The freehold land and buildings acquired prior to 1 April 1998 have never been included in previous accounts as assets of the charity.
For insurance purposes the entire premises are valued at £1,721,000. Significant costs would be incurred to obtain a professional valuation complared with the benefit thereof
|13 **Designated Fund costs in year**
Bridge Repairs
Redecoration
14 **Cash at Bank and in Hand**
Account balances at 31.3.2025 were:
Barclays Bank Business Savings Account
Barclays Bank Current Account
Cash|**2,025**
**2,024**
665
-
1,807
-|
|---|---|
||2,472
-|
||17,120
18332
1,703
5579
48
199|
||18,871
24,110|
## 15 **Related Parties**
No payments or benefits accrued to any related party during the year.
## 16 **Investments Income**
All of the charity's investment income arises from money held on interest bearing deposit accounts.
## 17 **Employees**
The charity has one part-time employee.
## 18 **Analysis of net assets between funds**
|At 31.3.25
Fixed Assets
Current net Assets|Building
Kitchen
Maintenance
General
Total
Fund
Project
Reserve
Fund
318,320
39,405
357,725
-
6,632
16,137
22,769|
|---|---|
||318,320
-
6,632
55,542
380,494|
10