BATfLE MEMORIAL HALL REPORT AND FANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 CHARITY NO. 305165 MANNINGTONS Chartered Accountants 39 High Street BATTLE East Sussex TN33 OBE
BATfLE MEMORIAL HALL INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31sr MARCH 2024 Report of the Trustees Report of the Indep¢ndent Examiner Staternent of Financial A¢tiviues Balance Sheet Notes to the Financial Statements 7-10
BATTL EM Rl L HALL REPORT OF THE TRUSTE THE YEAR ENDED 31 T MARCH 2024 The trusiees preseni their report with the financial statements for (he chariiy for the year. TRUSTEES The truslees are the members of the Commiltee of Management. Four members of the Commiliee may be appoinled by election at the annual general meeling of Ihe chariiy. Others are appointed by organisations named in the constilution and up to four members may be co-opkd by the Committee. The Commillee was mode up as follows as at 31 sl March 2024: Elected Members Margafft Emeleus. Shirley Lewis. Peter Mills and Marsarei Mills Co-opted Members Simon Alexander (until 29th April 2024) Robert Gee Representatlve Memberg The Commillee of the Baiile and Disrrict Ari Group The Town Council of Baftle The Commiiiee of rhe Baiile Thealrical Society Per Sherwood Bernard Brown Brian Grninger (until 2nd Oclober 2023) Rob Dyer Ifrom 2nd October 2023) Gary Dunk Mike Clarke Marilyn Waughman Jill Gynell (from 26th June 2023) The Commil¢ee of ihe Baiile Florol and Horliculiural Sociery Counlry Markels Beoutiful Bairle Beautiful Festival Officers Chairman Aciins Treasurer Secreiary Mike Clarke (died 20th June 2024) Peier Millslmike Clarke Peler Mills CustodlAn Truslees With effect from 25th February 2019 the property became vesied in the Official Custodiao. GOVERNING DOCUMENT The charity is an unincorpora*d ussocialion governed by its conslitulion which was sealed on the 13th January 1994. OBJECTS OF THE CHARITY The object of the charity is the provision and mainienance of a village hall for ihe use of the inhabitants of the Parish of Baiile and the neighbourhood in the county of Easi Sussex wiihout disiinction or political. religious and other opinions. including for use of meeiings. lectures and classes and for other ronns of recreation and leisure-time occupation, with the objecl of improving ihe conditions of life of the said inhabiiants. Page I
BAThLE MORIAL HALL REPORT OF THE TRUSTEES Continued HE YEAR ENDED 31ST MARCH 2024 VIEW OTr THE YEAR AND FUTURE DEVELOPMENTS am writing Ihis rcport following the untimely death of Chaiman, Mike Clarke on 20 June 2024. Throughout his long a5socialion with the Memorial Hall. initially a5 a Cornmittee member and, for the last 6 years, Chairn)an, his single-minded focus on Ihe needs. of ihe Hall was inspirational and cannot be placed. His legacy will be in the numerous improvemcnts made to the Hall and its facilities. Too many to list ihem all but the re-roofing of ihe building and the insthllation of modern. up to dale cinema equipmeni will remain &% two of ihe most significant. Unfortunately his deiemiinaiion to see solar pa1$ Insialled will not be reali¥ed until later this year. n many ways, 2023-24 was an unremarkable year with one notable exception. It began with the nImdtIon of an incffase in hire charges, esseniial io offset rising costs paniculariy for energy. li is ncouraging lo be able to Teport that the need for the increase was accepted by all the regular hirers and Ihere was no loss of business on tha( account. Indeed, the use of the Hall for'one-off, events such as meetings and private parties increased slightly. In an effort io raise awareness of the facilities available at the Hall we produced a promotional leatlct, hand delivercd to many residents, and which now fornis part of th¢ Town Council'% welcome pack for all new residents. 'The major issuc was the evolution of the District Council'5 Village Halls Energy Project launched back tn June 2022 as part of its commitment lo become carbon neutral by 2030. The Memorial Hall keenly NUprted this project and accepled an invitalion to participate in an energy audit which was Carried ou( in March 2023. The main rccommendations from the audit were impmvements. to the insulation of the building and the insLqllation of solar panels. Rother awed 10 meet the full cost of the fonner and encouraged th¢ Hall io develop a projec( for ihe latter. Thi5 requircd a careful assessrnent of the financial implications and funding options. The advantages of each option regarding the benefits to the Hall in '. tem15 of energy savings We Ihoroughly reviewed. including one which would have involved a third party. However. this would have required the Hall to surrender a stgnificani part of the savings to that third party so it was aged to make every effort to retain all the savings by mana8ing the project "iri 'housc". Quoies were obthined which indicated that the cost would be of ihe order of £40.000. The ' Commiiiee agreed thai the Hall should coniribute £5.(KK) WardS thi5 and that a further £5.0(Kl could be raised from donations. In the lighi of this. Roiher agreed in principle to make a grant of up to £15,CQO. leaving the Hall lo find the balance. This was achieved by a successful application for a grdnl from ihe Town Council who mahed Rother's offer of up to £15,tKJO. This enabled a contract to be lei and, subject io the expected approval of planning perniission, the project will go ahead later (his summer. The limetable for the insulation work remains under discussion. Had he be Wriiing this report Mike Clarke would have concluded by thanking his Comrnittee colleagues ,and the Staff for their paiience and supporL I do.so on his bchalf. Peter Mills , Athing Chairman DECISION MAKING The charity is managed by a Managemeni Comrnittee which meets at monihly iniervals to consider such mallers as fundin& health and safety. legal complAan¢e, staffing. fabric maintenance and booking levels as wcll as the future development of the amenity. Page 2
BArrLE MEMORIAL HALL REPORT OF THE TRUSTEES Contlnved FOR THE YEA DED T MARCH 2024 RESERVES POLICY The chariiy's Management Committee will aim to allain £25.IKK> of unrestricd funds. which are the free reservcs of the charity, io be held in r&serve as an emergency fund. INVRSTMENT POLICY The ¢hariry rethins all surplus funds in a deFx)sii account to ensure thai ihe fundin8 remains liquid. The present size of the reserves precludes any aliernative Strgy. IUSK POLICY The trustees use their gUlar monthly managemeni meeting to identify the major Srdiegic and operational risk5 to the charity and tske steps at those meetings to len d)em to the extent posstble. ON BEHALF OF THE COMMITIEE OF MANAGEMENr Chainnan Date: 2L.I. Z4 Page 3
BATTLE MEMORIAL HALL INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF BATTLE MEMORIAL HALL report 10 the truSe8 on my examination of the accounts of the Battle Memorial Hall (Ihc TSt> for the year ended 31 sl March 2024. Responslbllltles And basls of report 'As lh¢ Charity Irusiees of the Trusi you a responsible for th¢ preparaiion of the accounts in accordance with th¢ requircmenis of Ihe Charitics Act 2011 ('¢he Act.). I report in respect of my cxaminalion of the Trusl's accounls carried out undcr section 145 of the 2011 Acl und in carrying oul my examination I have followed all the opplicablc Directions given by the Charity Cornmisyion under seciion 145(5)(b) of ih¢ Aci. Independent examlner's ststement I havc ¢omplci¢d my cxaminaiion. I confirm that no material matters have com¢ to my atieniion in ¢onncction wilh Ihe examinalion giving cause lo beli¢v¢ that in any ma*rial respect: accountin8 r¢¢ords were not k¢pi in respeci of ihe Tru81 as r¢qUid by srflion 130 of the Act; or 2. Ihe accounts do not accord with those r¢wrds; or 3. Ihe accounts do noi comply with ihe appli¢Abl¢ requiremenls concerning Ihe fom and conlenl or accounts sel oul in ihe Chariiics (Accoun(s and Reports) Rcgulations 28 other ihon any requiremenl Ihal thc a¢¢ounls 8iv¢ a 'true and fair view which is nol a maIr considered as part of an indepcndenl exarninalion. I havc no concerns and havc comc across no other matters in conneciion with th¢ ¢xllminalion 10 which aiieniion should be drawn in Ihis reFK>rt in order to ¢nabl¢ a proper undcrstsnding of ihe aCUnIS to be rea¢hcd. R Walsh FCCA M&nnington5. Charler¢d Accountanls 39 High Street Baiile Easi Suqsex TN33 OEE Page 4
BAThLE MEMORIAL HALL srATEMENf OF FINANCIAL AcrtVITIES FOR THE YEAR ENDED 31ST MARCH 2024 Total 2023 Incoming Resources Inco from Charitsble Activiiies Hire Charges Cinema income Income from Generated Funds Investment tncome Donations. legaeie5 and similar income Total Inconng Resourees 43.777 8.175 43.777 8.175 38,854 7.239 152 1.034 53,138 152 1.034 53.138 23 3.072 49,188 Resources Expended Charitable Activiiies Governan Costs Total Resources Expended 49.397 2.280 51,677 49.397 2,280 51.677 48,267 2,340 50.607 Nei Incomel(Expendilure) for the Year Total Funds Broughi Forward Total Funds Carried Fard 1.461 588.026 589.487 (1,419) 589.445 588.026 465.180 465,180 122.846 124.307 The notes on Pages 7 to 10 forni part of these Financial Statements.
BATTLE MEMORIAL HALL BALANCE SHEET AS AT 31ST MARCH 2024 2024 2023 Noles Fixed Tan ssets ble Asse 577.964 578.544 Curre Deb HSB t Assels rs and Prepayments bank accounl ays deposit account C&¥h in hand 4,214 2.345 13,877 3.543 1.901 11,692 47 17,183 20,445 Credi ors: amounts falllng due within ear one 8,922 7.701 Nelc rreni asseis 11,523 9,482 Net ts 589,487 588.026 Fund siricled funds icted funds Charity Funds 124.307 465.180 589,487 122,846 465,180 588,026 Res Tolal The fAn4incial sthiements were approved by the Board of Trustees on and s'gned on its behalf by . Trustee Q£tE Daiel Ll .7 . Z oles on Pages 7 ¢0 10 fonn part of ihese Financial Statements Page 6
BALE MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 Accountlng Pollcles B#sls of prepar4tlon of aeeounts The financial slaiemenls have been prepared in accordance with Ac¢ouniing and RetX)rting by Charities: Siaiemeni of Recommended Pra¢li¢e applicable to charities preparing their accounts in acwrdance with the Financial Reporting Standard applicable in the UK and Republic of I land (FRS 102) (cffeclive l January 2015)- (Charities SORP (FRS 102)). the Financial Reporting Standard uppli¢able in ihe UK and Rcpublic of Iffland IFRS 102) and the Charities Acl 2011. Battle Memorial Hall meeis the dcfinition of a publi¢ benefit ¢niity under FRS 102. Asscts und liabilities are initially recognised at historical cost or tran¥&cÉion value unless otherwi.se ststsd in the relevant accountin8 policy notes. 1.2 Grants recelvablfy donatlon8 and slmllor Incomlng resources Grants. donations and similar incoming re50urccs are included in the year when ceIved. IJ Investment Incorne, rental and hlre charges Income from inveblmenl, r¢nlal and hi charges i¥ included in the Sts*m¢ni of Financial Aciivities in Ihe year in which it i¥ receivable. 1.4 Re50UTces expended Resourtt5 expended are included on an accruals bllsi5 and include Value Added Tax whi¢h Cannol be re¢ovcre41. Tanglble flxed for use by the charlty #nd depreclailon Tangible fixed L%5el& for ulie by the chllrity Gre sthted at Cost I depreciation. Deprecialion is provided at rates calculuied io wriie off the cost or valuation of fixed ussetS', less their cstimoted residual value. over their expcclcd useful lives on ihe following bwes: The Baitle Memorial Hall and Improvements are not depreciated as iaking inio Mccount the Iticipated life of the property and its expected residual value uny charge made would not be material. Furniture and equipment ¢lc IO% writien down valuc. Compuier equipmeni 33 113% strdighr line. Grand piano 20 straigh( line Governance costs Expenditure on governance costs of the charity includes all expenditure not directly tEled to the charitable activity or fundrnisin8 ventures. Page 7
BATTLE MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31ST MARCH 2024 Restricted Funds Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure meeting this criteria is Charged io ihe fund. Unrestricted funds Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity Withoui further specified purp)se and are available as general funds. Investment Income Restricted Unrestricted Total 2023 Inierest on deposits 152 152 23 Charltable Aetivities Restricted Unrestricted Total 2023 Rales Insurance Light and heat Siaff wages Staff pension contributions Cinema costs Maintenance Major repairslimprovements Office costs Licences Advertising txgal and professional Bad debts Bank charges Mibcellaneous Depreciation (382) 4,310 10,047 20.496 262 2,304 9,381 (382) 4,310 10.047 20,496 262 1,512 3,841 7,830 18,312 212 2,043 8,190 973 1.384 319 126 9,381 1,158 155 1,158 155 757 757 124 126 203 580 49.397 126 203 580 49,397 153 3.129 48,267 The Charity had 2 employees (2023 - 2) Page 8
BAThLE MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31ST MARCH 2024 Governance costs Restricted Unrcslricted Tothl 2023 Independent examiner's fees 2,280 2,280 2,340 Trustees a not remunerated and no expenses were paid to them in the period. Flxed assets Freehold Property Improvements Furnilure and io Property Equipmenl Toial Cost At 1st April 2023 102,237 470,512 37.188 609.937 Additions Ai 3 1st March 2024 102,237 470,512 37.188 609.937 Depreciation At 1st April 2023 31,393 31,393 Charge for the year 580 580 At 3 1st March 2024 31,973 31.973 Net 0k value5 At 3 1st March 2024 102,237 470,512 5,215 577.964 At 3 1st March 2023 102,237 470,512 5.795 578,544 Page 9
BAThLE MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31ST MARCH 2024 btors 2024 2023 Hire charges Pther debtors repayments and accrued income 987 152 3.075 4.214 3.159 3.543 redltors: Amounts rlIng due wlthln one year 2024 2023 rade creditors axalion and social security Piher ¢redilOP• CTuals and deferred income 5.972 74 56 2,820 8.922 4.367 68 54 3,212 7,701 Included in the above is reslricted expenditure accnlS of £Nil (2023 £Nil). unds 2024 2023 esiricted Jubilee Hall Project - expended Kilchen Refurbishmenl Sealing Fund Cinema F4uipmen( Fund 448.182 448,182 16,990 16,990 465.180 465,180 .Unresrricied 124.307 124,307 122,846 122,846 Page 10