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BATTLE MEMORIAL HALL
REPORT AND FINANCIAL STATEMENTS
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FOR THE YEAR ENDED 31ST MARCH 2021
CHARITY NO. 305165
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MANNINGTONS Chartered Accountants 39 High Street BATTLE East Sussex TN33 OEE
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BATTLE MEMORIAL HALL
INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
| Page | |
|---|---|
| Report ofthe Trustees | 1-3 |
| ReportoftheIndependentExaminer | 4 |
| Statement ofFinancial Activities | 5 |
| Balance Sheet | 6 |
| NotestotheFinancialStatements | 7-10 |
BATTLE MEMORIAL HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021
The trustees present their report with the financial statements for the charity for the year.
TRUSTEES
The trustees are the members of the Committee of Management. Four members of the Committee may be appointed by election at the annual general meeting of the charity. Others are appointed by organisations named in the constitution and up to four members may be co-opted by the Committee.
The Committee was made up as follows as at 31st March 2021: Elected Members
Robert Emeleus, Peter Mills, Shirley Lewis, and Margaret Mills
Co-opted Member Margaret Emeleus Robert Gee (from 2nd August 2020)
Representative Members
The Committee of the Battle and District Art Group The Town Council of Battle The Committee of the Battle Light Opera Group The Committee of the Battle Photographic Society The Committee of the Battle Choral Society The Committee of the Battle Floral and Horticultural Society Country Markets The Battle Twinning Association Beautiful Battle
Peter Sherwood Jill Gyngell Brian Grainger Vacant Vacant Gary Dunk Mike Clarke Simon Alexander Marilyn Waughman
Officers
Chairman Mike Clarke Acting Treasurer Peter Mills/Mike Clarke Secretary Peter Mills
Custodian Trustees
With effect from 25th February 2019 the property became vested in the Official Custodian.
GOVERNING DOCUMENT
The charity is an unincorporated association governed by its constitution which was sealed on the 13th January 1994.
OBJECTS OF THE CHARITY
The object of the charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Battle and the neighbourhood in the county of East Sussex without distinction of political, religious and other opinions, including for use of meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life of the said inhabitants.
Page 1
BATTLE MEMORIAL HALL REPORT OF THE TRUSTEES (Continued) FOR THE YEAR ENDED 31ST MARCH 2021
REVIEW OF THE YEAR AND FUTURE DEVELOPMENTS In concluding my report last yearI mentioned the fears surrounding the coronavirus pandemic which had just struck us. At the time we had no idea what the impact would be but in August the hope was that things were improving and that the Hall could soon reopen subject to stringent conditions relating to health and hygiene requirements. Pending reopening we took advantage of the closure to carry out a thorough programme of repairs and redecorations.
Having put in place comprehensive cleaning measures, and given detailed guidance to hirers about the conditions to be observed, the Hall welcomed back a number of groups from Ist September. Unfortunately these arrangements were short lived as a new lockdown was imposed in early November. An exception to this related to education and we were delighted to host Battle Abbey School for a number of weeks as they needed extra space during the period of restrictions.
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The Hall therefore remained closed for general use for the remainder of this report period. Thankfully we qualified for Government financial support and took advantage of the Business Interruption Grants that were available as well as the furlough scheme which enabled us to retain and pay the staff. This accounts for the satisfactory bank balances at the year end. However, although the Hall was legally able to open again on 12th April the future remains uncertain and reserves will need to be carefully managed until such time as normal service is resumed with hirers feeling comfortable to return. Nevertheless, we hope to be able to move ahead with plans to replace the ageing cinema equipment with a larger screen and a projector which will give much better picture quality.
To conclude on a positive note we were able to launch a new website in time for the latest reopening with greatly improved information about the Hall and the facilities available. Recognising the important role which the Rotary Club had played in the establishment of the Hall more than 60 years ago we were also delighted to install a display of some of the Club’s memorabilia anda brief history of this relationship. Fittingly, it is situated in the area leading to the Shephard room which is named after the individual Rotarian who led this initiative to create a community hub.
DECISION MAKING
The charity is managed by a Management Committee which meets at monthly intervals to consider such matters as funding, health and safety, legal compliance, staffing, fabric maintenance and booking levels as well as the future development of the amenity.
RESERVES POLICY
The charity's Management Committee will aim to attain £25,000 of unrestricted funds, which are the free reserves of the charity, to be held in reserve as an emergency fund.
INVESTMENT POLICY
The charity retains all surplus funds in a deposit account to ensure that the funding remains liquid. The present size of the reserves precludes any alternative strategy.
Page 2
BATTLE MEMORIAL HALL REPORT OF THE TRUSTEES (Continued) FOR THE YEAR ENDED 31ST MARCH 2021
RISK POLICY
The trustees use their regular monthly management meeting to identify the major strategic and operational risks to the charity and take steps at those meetings to lessen them to the extent possible.
ON BEHALE.OF 7HECOMMITTEE OF MANAGEMENT g : / : ike Clarke Date: (9 /F ZO Chairman
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BATTLE MEMORIAL HALL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BATTLE MEMORIAL HALL
1 report to the trustees on my examination of the accounts of the Battle Memorial Hall (the Trust) for the year ended 31st March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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- the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
Thave no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R Walsh FCCA
Date:
Manningtons, Chartered Accountants
39 High Street
Battle, East Sussex TN33 OEE
Page 4
BATTLE MEMORIAL HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
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| Total | |||||
|---|---|---|---|---|---|
| Restricted | Unrestricted | 2021 | 2020 | ||
| Notes | £ | £ | £ | £ | |
| Incoming Resources | |||||
| Income from Charitable Activities | |||||
| Hire Charges | - | 11,186 | 11,186 | 41,079 | |
| Cinema income | - | 55 | 55 | 6,126 | |
| Income from Generated Funds | |||||
| InvestmentIncome | 2 | - | 5 | 5 | 100 |
| Donations, legaciesand similar income | 635 | 569 | 1,204 | 5,944 | |
| OtherIncome | 3 | - | 30,017 | 30,017 | - |
| Total Incoming Resources | 635 $$ |
41,832 —————— |
42,467 | 53,249 | |
| Resources Expended | |||||
| Charitable Activities | 4 | 500 | 36,122 | 36,622 | 139,629 |
| Governance Costs | 5 | - | 2,460 | 2,460 | 1,200 |
| Total ResourcesExpended | 500 | 38,582 | 39,082 | 140,829 | |
| Net Income/(Expenditure) forthe Year | 135 | 3,250 | 3,385 | (87,580) | |
| Transfers between Funds | - | - | - | - | |
| Total FundsBroughtForward | 468,441 | 129,164 | 597,605 | 685,185 | |
| TotalFundsCarriedForward | 468,576 | 132,414 | 600,990 | 597,605 |
The notes on Pages 7 to 10 form part of these Financial Statements.
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BATTLE MEMORIAL HALL
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BALANCE SHEET
AS AT 31ST MARCH 2021
2021 2020
Notes £ £ £ £
Fixed Assets
Tangible Assets 6 584,873 588,152
Current Assets
Debtors and Prepayments 7 890 5,876
HSBC bank account 4,140 1,315
Barclays deposit account 15,782 5,778
Cash in hand 63 21
20,875 12,990
Creditors: amounts falling due within
one year 8 4,758 3,537
Net current assets 16,117 9,453
Net Assets 600,990 597,605
Funds
Unrestricted funds 9 132,414 129,164
Restricted funds 9 468,576 468,441
Total Charity Funds 600,990 597,605
The financial statements were approved by the Board of Trustees on
and signed on its behalf b /
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Date:
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The notes on Pages 7 to 10 form part of these Financial Statements
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BATTLE MEMORIAL HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
- 1, Accounting Policies
1.1 _ Basis of preparation of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Battle Memorial Hall meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
1.2. Grants receivable, donations and similar incoming resources Grants, donations and similar incoming resources are included in the year when received.
- 1.3 Investment income, rental and hire charges Income from investment, rental and hire charges is included in the Statement of Financial Activities in the year in which it is receivable.
1.4 Resources expended Resources expended are included on an accruals basis and include Value Added Tax which cannot be recovered.
- 1.5 Tangible fixed assets for use by the charity and depreciation Tangible fixed assets for use by the charity are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
The Battle Memorial Hall and Improvements are not depreciated as taking into account the anticipated life of the property and its expected residual value any charge made would not be material.
Furniture and equipment etc 10% written down value. Computer equipment 33 1/3% straight line. Grand piano 20% straight line
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BATTLE MEMORIAL HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31ST MARCH 2021
1.6 Governance costs
Expenditure on governance costs of the charity includes all expenditure not directly related to the charitable activity or fundraising ventures.
1.7 Restricted Funds
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Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure meeting this criteria is charged to the fund.
18 Unrestricted funds Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
2. Investment income
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|Restricted|Unrestricted|Total|2020|
|£|£|£|£|
|Interest on|deposits|:|5|5|100|
|3.|Other|income|
|Restricted|Unrestricted|Total|2020|
|£|£|£|£|
|Small|business|support|grant|-|10,000|10,000|-|
|Job|retention|scheme|grants|-|9,776|9,776|-|
|Other coronavirus|grants|-|10,241|10,241|-|
|-|30,017|30,017|-|
|4.|Charitable|Activities|
|Restricted|Unrestricted|Total|2020|
|£|£|£|£|
|Rates|-|(473)|(473)|3,407|
|Insurance|-|3,295|3,295|3,309|
|Light and|heat|-|6,621|6,621|7,815|
|Staff|wages|-|15,913|15,913|17,065|
|Staff pension|contributions|-|145|145|184|
|Cinema|costs|-|234|234|2,258|
|Maintenance|500|5,026|5,526|10,047|
|Major repairs/improvements|-|-|-|88,900|
|Office|costs|-|1,496|1,496|1,708|
|Licences|-|180|180|289|
|Miscellaneous|-|278|278|1,024|
|Bad|debts|and|amounts|written|off|-|128|128|256|
|Depreciation|-|3,279|3,279|3,367|
|500|36,122|36,622|139,629|
|The|Charity had two|employees|(2020|-|2)|
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BATTLE MEMORIAL HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31ST MARCH 2021
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|---|---|---|---|---|---|
|5.|Governance costs|Restricted|Unrestricted|Total|2020|
|£|£|£|£|
|Independent examiner's|fees|-|2,460|2,460|1,200|
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Trustees are not remunerated and no expenses were paid to them in the period.
6. Fixed assets
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|---|---|---|---|---|---|---|---|
|Freehold|Improvements|Furniture|and|Total|
|Property|to Property|Equipment|
|£|£|£|£|
|Cost|or Written|Down|value|
|At|Ist|April|2020|102,237|470,512|37,188|609,937|
|Additions|-|-|-|-|
|At|31st March|2021|102,237|470,512|37,188|609,937|
|Depreciation|
|At|1st April 2020|-|-|21,785|21,785|
|Charge|for the year|-|-|3,279|3,279|
|At 31st March 2021|-|-|25,064|25,064|
|Net|book|values|
|At 31st March|2021|102,237|470,512|12,124|584,873|
|At|31st March|2020|102,237|470,512|15,403|588,152|
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BATTLE MEMORIAL HALL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31ST MARCH 2021
7. Debtors
| Debtors | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Hire charges | 188 | 3,668 |
| Provision forbad debts | (128) | - |
| Other debtors | 596 | 82 |
| Prepayments and accrued income | 234 | 2,126 |
| 890 | 5,876 | |
| Creditors: Amounts falling duewithinoneyear | ||
| 2021 | 2020 | |
| £ | £ | |
| Trade creditors | 3,264 | 3,160 |
| Taxation and social security | 199 | 36 |
| Other creditors | 35 | 41 |
| Accruals and deferred income | 1,260 | 300 |
| 4,758 | 3,537 |
8. Creditors: Amounts falling due within one year
Included in the above is restricted expenditure accruals of £Nil (2020 £Nil).
9. Funds
| Funds | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Restricted | ||
| JubileeHall Project -expended | 448,182 | 448,182 |
| Kitchen Refurbishment | 8 | 8 |
| SeatingFund | 16,990 | 16,990 |
| CinemaEquipmentFund | 3,396 | 3,261 |
| Cleaning Equipment Fund | - | - |
| 468,576 | 468,441 | |
| Unrestricted | 132,414 | 129,164 |
| 132,414 | 129,164 |
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