North Holmwood Village Hall Spook Hill, North Holmwood, Dorking, Surrey, RH5 43P Registered Charity No. 305157 web: www.north-holmwood-village-hall.org.uk Trustees, Annual Report for the period Period Start Date: Period End Date: 0110912024 31/0812025 Reference and administration details Charity name North Holmwood Village Hall Other names charity is known by NHVH Registered Charity No. 305157 Charity's principal address North Holmwood Village Hall Spook Hill North Holmwood Dorking Surrey RH54JP Name.$ of the charity tru.stees who manage the charity Trustee Name Office Dates arted (if not for whole year) John Foskett Thomas Nimmo Dek)orah Steenhuis Jane Vicens Christopher Leach Samantha Edwards Jennie Lambert Suzanne Somerville Michael Foskett Chairman Treasurer Secretary Until Il, October 2024 Staff and advisors Name Mrs Linda Foskett Address Silvaplana, Spook Hill, North Holmwood, Dorking, Surrey, RH5 4EG 99 High St., Dorking, Surrey, RH4 IAN 4 The Smithers, Brockham, Betchworth, Surrey, RH3 7LF 4 Felland Way, Reigate, Surrey, RH2 7QB 30 Lake View, North Holmwood, Dorking, Surrey RH54TH Capacity Halls Manager Barclays Amanda Longhurst Cleaning Patrick Monczak Thomas Rome 8ank Cleaners Window cleaner Property Maintenance North Holmwood Village Hall Trustees, Report 202412025 Page I Structure, governance and management Type of governing document Constitution How the charity is constituted Association Trustee selection methods Trustees are appointed at the meeting immediately following the AGM held every November or at one of the other two meetings usually held in February and May approximately mid-academic term time. Additional governance issues Trustee remuneration All trustees give their time voluntarily and receive no remuneration or other benefits North Holmwood Village Hall will endeavour to protect the business interests of companies and individuals who have a regular hire of the charity's premises in accordance with the published Business Ethics document Hire policies Objectives & Activities Charity's main North Holmwood Village Hall provides the local community of North Holmwood activities for and the surrounding areas with facilities for their personal use, and the widest public benefit possible range of recreational and educational opportunities through the letting of the facilities to appropriate enterprises who provide them. Hire fees Charity's main source of income Charity's main offerings North Holmwood Village Hall has the following facilities.. The Sculptorfs Hall land kitchen) used mainly for sports, fitness and dance The Old School Hall (including Committee Room, Kitchen & WCI- used as a pre-school weekdays daytime and for general activities evenings and weekends The Studio lincluding kitchenette and WCI used for meetings, and small group sessions Staging, portable sound system, portable whiteboard Crockery, cutlery etc. Tables & chairs Private car parking Year aims 202412025 period Year Aims The charity's aims for 202412025 were: Ensure that the village hall offers facilities required by hall users and the local community, which are well maintained, clean and tidy up to date and North Holmwood Village Hall Trustees, Report 202412025 Page 2 at an affordable and locally competitive price Make the village hall an asset to the community which complements and where possible enhances the 'look' of the village, and is not a nuisance to any of its neighbours, specifically local residents and the Emergency Services offers a wide range of sporting, recreational and learning opportunities through services provided by hall hirers That the village hall officers, trustees and employees satisfy the requirements of the Charity Commissioners, meet all legal obligations and that the village hall operates within local by-laws Ensure that the village hall is run on a sound financial footing which covers day to day operating costs with contingency for future planned and unplanned maintenance enables on-going development and enhancement of the facilities on offer though a programme of buildinE works Achievements and performance Year 202412025 period Key Objectives The aim for 202412025 was to have a strong focus on the followinE elements.. Promoting the three venues and the regular activities running in them through as many avenues as possible MinimisinB energy usage and eliminatinE waste Pushing ahead with the rolling programme of maintenance and refurbishment- in particular repairs to & redecoration of the communal areas,. installation of an automatic dehumidifier to effectively manage the atmosphere in the Sculptor's H311,' repairs to and replacement of sections of the flat roofs on the premises which leak in bad weather and grounds- work to clear weeds and cutback encroaching trees and shrubs. Building up of funds to support works programmes. This year was expected to be stable and similar in financial terms to the previous year. Premises Promotion Key achievements and changes in this area since August 2024.. 'What's On posters were created on a periodic basis and placed around the premises and village notice boards Active maintenance of the website continued Achievements Maintenance and Refurbishment Fortunately, there were no major unplanned maintenance requirements, and capital held in the bank accounts was able to be used for the refurbishment works including: Damp prevention and repairs to communal area walls including redecoration by a contractor Successful installation of a wall-mounted dehumidifier in the Sculptor's Hall which was proven to be effective in preventing floor lifting when the humidity levels increased Works on 2 sections of flat roofs to prevent water ingress. North Holmwood Village Hall Trustees, Report 202412025 Page 3 Replacement of remaining non-LEO lighting with LED alternatives Significant grounds maintenance work Replacement of all digital CH thermostat controls with manual Isimple to usel alternatives Installation of booster controls for CH, so that heating is only on for short periods in order to reduce wasted energy. MVDC grant in support of major items works programmes A new grant application was submitted to MVDC August 2025 for £S,Cx)O funding in support of major wooden floor repair and partial replacament works in The Sculptor's hall Ithe dehumidifier having proved to be successful in managing the floor problem), and including sanding and revarnishing of the Old School Hall and Committee Room floors. Hall Venues, Utilisation We have again seen a very good level of utilisation of the two established venues, the Sculptor's Hall and Old School Hall / Committee Room with a few enquiries for regular slots resulting in some new hirers and a healthy number of one-off hires, particularly for children's parties and rycling events. The Studio continues to be popular for one-off and a few regular hires. It is used reEularly by North Holmwood Village Events,. Priory Hospital IDorkinEI for traininE and martial arts practice. Occasional bookings occur for photography, I'.1 counselling and Mary Francis Trust. Hirers Review= Old School Hall / Committee Room.. Pre-school Running a full weekday schedule- have now increased their usaEe to all weekday afternoons in addition to the mornings. Beavers / Cubs I Scouts- have reduced their usage to just Beavers & Cubs during the Autumn, Winter & Spring. Sound Bath- monthly hire with additional one-off sessions- for a period added a second monthly session for'drumming, but have now ceased operating as the hirer has moved away and the person who took it over was unable to make a go of it. Guy Orden (Ballet) increased his hires as the adult ballet became very popular. Guy has also now moved away but successfully handed over to another North Holmwood based top ballet coach, Sabina Cox. Dorking Young Textiles- continues to run monthly. Bookings for Children's land a small number of other) parties are strong with approximately 30 parties per year. North Holmwood Village Events ran a series of successful events in this venue land The Studio) and there is now a monthly planned schedule of their events shared by North Holmwood Village Hall and other local venues. Sculptor's Hall Surrey Hills Dance Centre- Running a full schedule. Yoga- running weekly- reEular predictable income. North Holmwood Village Hall Trustees, Report 202412025 Page 4 Sam's Fitness- slightly reduced the schedule this year from last yearfs peak- regular predictable income. Move it or Lose it- Movement & rehabilitation exercise for anyone needing general flexibility- successful weekly hire. The Studio North Holmwood Village Events- some events here and some in the Old School Hall. The private hire for martial arts practice has continued. One-to-one meetings for social needs has reduced significantly recently as the hirer has moved to the South Coast and is rebuilding her business there. The Priory Hospital IDorkingl is a new regular hirer for training sessions. Other small groups usage include, drama practice, cycling trainin& cycling HQ during race events and photography. We have a number of potential new hirers in the pipeline and continue to Eet very good feedback from hirers about the bri8ht, clean premises compared to most other village halls. People North Holmwood Village Hall operates through the support and diligence of its Trustees (Members of the Council of Management) and its excellent contractors. In this respect our thanks go to.. Members of the Council of Management who manage the unlocking and relocking of the premises as needed and turn their hand to minor maintenance such as painting and small repairs as required Linda Foskett (Halls ManaBerl for the excellent work in managinE the bookings, being helpful and friendly for hirers and managing invoicing and payments allocation including chasing for late payments. Amanda Longhurst (Cleaning) for providinE daily cleaning of the premises, working around the hire times of the 3 venues and unlocking / relocking the premises when they are first or last in. Patrick Monczak Iwindow Cleanerl for timing cleaning around hires to avoid disruptions Tom Rome (Property Maintenance) for attending to urgent maintenance issues with speed and effectiveness and being our 'go to, person for larger works Simon Nynan (Electrics) for supporting our electrics needs and being our 'go to, person for larger electrics works Scott Naylor (Builder) for support and advice regarding issues with the fabric of the premises and being our 'go to, person for larger works Josh Mclntyre Irooferl for his timely support and advice as well as works regarding our roofs and hung tiles. Future plans 202512026 is considered to be a similar economic year to 2024 12025. There is likely to be continued financial pressures from hiEher costs of fuel and we are conscious of many people cutting back on leisure spend in the light of the current cost of living. North Holmwood Village Hall Trustees, Report 202412025 Page 5 Key works planned for this year are.. Replacement of damaged flooring sections in the Sculptor's Hall, sanding and varnishing+ sanding & varnishing of the floors in the Old School Hall and Committee Room- Note.. A £5,000 capital grant from MVDC has been applied for this. The work will take-place summer 2026. Estimated total cost.. É13,354 Replacement of the problematic and unsupportable intruder alarm system. Estimated cost.. £2,964.00 with Annual maintenance after the first year £24 per month. (Annual total £2881 Re-glazing of 15 broken panes of glass in The Studio, the majority from dama8e created from the external side. Estimated cost= £916.80 plus fedecorating costs both internally and externally estimated at £2,0(x). Redecoration of the Sculptor's corridor toilets and cloakroom, Sculptor's kitchen, Caretakers room and the upper areas of the walls in the Sculptorfs Hall, Old School Hall and Committee Room. Estimated cost: £1,500 Key plans include.. Continuation of the rolling programme of maintenance of the fabric of the premises Implementation of the new constitution objects Ireplacing the 1933 constitution with that approved by the Charity Commission which is both virtually illegible and no longer fit for purposel. Continued active promotion of the premises. Financial Review Year 202412025 period Summary Financial Overview The table below shows a financial comparison with previous years. North Holmwood Village Hall Trustees, Report 202412025 Page 6 ACI PROIE¢IEO INCOME 2022.2D23 2023-2024 2024.2J25 2D2>2421 R¢eularHirep4 ,731.50 rts75.QQ tl.X5.00 Notint+HVH 7S. [￿7.50 75. Ord?n- SablnaCox- Baliel Helen DalFon- I'.Icoun5elling 18ihOorki 8Eaver5.¢ub5 £5￿. E126. 21,500. [￿L.￿o E760.5Q £8&5. 23.000 £11.409.14 750.QO E6.534.QO tr￿0.10 Èll2￿.27 Natauomuli Hopklns- North Holmw￿dpre.SChc￿I £5,5U2.75 2385 00 [95￿. £S,350. t485 SamEttwaFds-fllpiess TomlDnes-Marn8lArtS AleKTre¥svre-Yo GFlliartTurnèr-Sound B3th& Drtsmmin Dlnaward. Photography KirnberfeyWe5toTr-MovehorL05elt E3,318.QO [￿3.￿0 £980.QQ £520.QO £3,812.5Q E7QL.QO 3.664. É547. 880. É4L5. 75. ,500. 1547.00 É760QO 1Ètt3rè3 E784.QO EFknO.QQ CLOtED NewrgEuiarhlrgrs É6QO. Sts.702. Sub-total £29.67$.14 134J28.88 £32J$4.27 PeriodicRe8ularHire mV￿HIre5 Svwcc. coMrnuniwcl?55 [1.￿9.￿9 £￿7 5¢ £4￿. £5N. eo.OD E700. £500 £13go. Sub-total £0.00 On¢-OflHir¢s EI,8BO.QO .614.50 22￿. ,300. r200. tl.500 £4,000.fpJ her f2.0200Q ,9)0.00 £764 0¢ £3,378.50 11.477. £3,857.SO Sub-total Otherlncome MvDCLorte￿Y £70.10 £40. MYWGiant5 Poslotfcr fg.¢22.86 Sub-tol•l E2.450.14 £3,8UO.U6 £38.0 IOTIL £35.026J6 %31214.71 E37J3Q.77 ACTU•L PROJECTED EXPENDIIURE 2022-2023 1023-2024 2024.2ll25 202>2424 Ut114tles& Legal 94.￿900 £1.￿4.72 E442.76 £51496 427.Q4 4.&t702 £6.772. 21.390 21 Is￿.16 f630 £671.42 TelÈtomm BT+VadalonÈ 21J36.74 IS￿.$1 WaterlFre5h-SfS.Wa5*e-C?511pWate £488 25 ￿￿9 50 E543.22 £54.55 eNccountin E379.20 E4Q9.20 Él69 50 1576. £174. 1523. 59. £47. Éioi. É591.4B 113Jl4. 1589. 18EJ8 21.5B4.04 .Contenls &P￿b 934.87 MVDC￿te5 EL24.58 500 500 É56.85 E197.95 19.43316 É105.92 É615.14 $14J?3.37 Contraclar5 58P .soo.oo £4.￿1.￿0 E270.QO 57.EQQQ¢ É4.t3L OQ £3,6U¢.O¢ 24.627. -Amartda Lon g42L*.75 55. Wllldowcleanlng. PatrlckMDncEak E354.QO É1,810.QQ EZ.895. £1240. E40Q. £600 É655.20 RoofWork5-Jo5hMrl Boiler wtsrks-malkG￿ldin É322O0 Groundswoik Wgrk¥ Aornrl+6¢ottN EL93.50 75. 7.AG84¢ t7.1￿.9￿ 1.054. f20.7M.75 £i,iii.u Sub-lo141 114.477.64 I.168￿3 E17,879AO 1,048.27 111.012.F3 £1.222 5B ma￿￿￿nanc￿E*p￿SQS IJFrrtainlyl TOTAL t25.￿0.1$ 24JX9.70 g3SJll.$9 £28W.74 CHANGE INOPEL4llNGCASH £10,946.X3 IX,OQ5.14 22,019.oa 25 373. North Holmwood Village Hall Trustees, Report 202412025 Page 7 As at 14, November 2025 Community (Currentl Account - £15,138.35 Business Premium - £20,573.76 Deposits- £ 5(K)- Note this AIC was repurposed from Yhe Studio, to hold the regular hirer £100 deposits. TOTAL= £36,212.11 This compares to totals: 12, September 2024- £33,347.57 Il, November 2023- £26,203.07 7, February 2023- £23,050.51 14, June 2022 - £16,164.05 18" February 2022- £10.576.84 27, October 2021- £10,048.13 We have sufficient reserves to continue essential maintenance and necessary major works whilst maintaining reserves for unexpected major maintenance and savings towards the eventual major works required at the front of the premises. Charity's policy on reserves The charity usually aims to retain around £5,000 in the Current Account to cover everyday bills and expenditure, plus a reserve of £7,000 held in order to meet any unforeseen expenditure which may occur. The excess at this time is in part reserved for required works on the floor of the Sculptor's Hall, and other maintenance and improvement works. Not applicable Details of anv funds materially in deficit The main funding sources are a regular weekly hire of the premises for recreational activities such as dancing, bridge, martial arts, beavers/cubs/scouts, keep-fit,. North Holmwood Pre-school is based in one of the halls weekdays- sales and other one-off events and hire by local residents for children's parties and other events. Funding sources Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity'5 trustees Signature Full name Position Date John Steven Foskett Chairman 7" May 2026 North Holmwood Village Hall Trustees, Report 202412025 Page 8 ## **North Holmwood Village Hall** ## **Profit and Loss Report** _01 September, 2024 - 31 August, 2025_ |Analysis Type: All, Analysis Category: All||| |---|---|---| |**Sales**
||| |4000 - Sales - Premises Hire Regular|31,706.77|| |4001 - Sales - Premises Hire Irregular|5,003.50|| |4002 - Sales - Equipment Hire|108.00|| |4003 - Sales - Storage|176.00|| |4900 - Other income|430.39|| ||**Total Sales**|**£37,424.66**| |**Direct Expenses**||| |6002 - Contracted Booking|3,150.00|| ||**Total Direct Expenses**|**£3,150.00**| ||**GROSS PROFIT / LOSS**|**£34,274.66**| |**Overheads**||| |7102 - Water Rates|606.05|| |7103 - General Rates|259.03|| |7104 - Premises Insurance|1,523.12|| |7105 - Licence fixtures|291.94|| |7106 - Security|772.60|| |7107 - Fire Prevention|434.40|| |7108 - Licence Music|591.48|| |7200 - Electricity|6,050.10|| |7201 - Gas & Oil|461.81|| |7520 - Office Stationery|51.67|| |7530 - Telephone|1,336.74|| |||| 12 Nov 2025 22:21 Page 1 of 2 |7560 - Mobile Charges
75.00|| |---|---| |7610 - Accountancy Fees
576.00|| |7800 - Repairs and Renewals
12,263.04|| |7801 - Cleaning
4,284.65|| |7803 - Premises Expenses
73.74|| |7804 - Waste Disposal
533.81|| |7806 - Cleaning - Windows
255.00|| |8200 - General Expenses
165.00|| |8210 - Subscriptions
477.02|| |**Total Overheads**|**£31,082.20**| |**NET PROFIT / LOSS**|**£3,192.46**| 12 Nov 2025 22:21 Page 2 of 2 North Holmwood Village Hall Spook Hill, North Holm¥yood, Dorking. SU￿ey, RH5 4JP Registered Charity No. 305157 web: www.north-holmwood-village-hall.org.uk Independent Examiner's Report on the Accounts Report to the trustees for the perlod Period Start Date: Period End Date: 0ty0912024 3110812025 Respective responsibilities of trustees and examiner The charity's trustees consider that an audit is not required for this year (under section 43121 of the Charities Art 1993 (the Attll and that an independent examination is needed. It 15 rny responsibility to Examine the accounts (under settion 43 of the Act) To follow the pmcedures laid down in the General Directions given by the Charity Commlsslon (under section 4317llbl of the Act). and To state whether particular matters have come to my attention. My examination was carried out in occordance with General Directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanation5 from you as tnjstees conceming such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair. view and the report is limited to hose matters set out in the statement below. In the course of my examination. no matter has come to my attention l. Which gives me reasonable cause to believe that in. anv material resk￿ the requirements to keep accounting records in accordance with section 4.1 of the Act; and Basis of independent examiner's report Independent examinerfs statement North Holmwood Village Hall Independent Examiner's Report 2024/2025 Page I to prepare accounts which accord with the accounting records and comply with the accoLtnting requirements of the 1993 Act: have not been met.. or 2. to which, in my opinion, atterition 5hoiJld be drawn in order to enable a proper understanding of the accounts to be reached. Signature Full name SJrfAH-IAKIC AfrJNc 14AI¥T Relevant professional qualificationlsl or body lif any) A￿A Address TLUIS TED tsJi £Pc>rtL klJLL LHS- Date North Holmwood Vi1Sage Hall Independent ExaFniner's Report 2024/2025 Page 2