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2022-03-31-accounts

REGISTERED CHARITY NUMBER: 305153
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 March 2022
for
Surrey Clubs for Young People
A J Bennewith FCA, FCPA, FFA, FFTA,
FIPA, DChA, FRSA
3 Wey Court
Mary Road
Guildford
Surrey
GU1 4QU
Surrey Clubs for Young People

Contents of the Financial Statements for the Year Ended 31 March 2022

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 15
Detailed Statement of Financial Activities 16 to 17
Surrey Clubs for Young People

Report of the Trustees for the Year Ended 31 March 2022

Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyearended31March2022. The
trusteeshaveadoptedtheprovisionsofAccountingandReportingbyCharities:StatementofRecommended Practice
applicableto charitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableinthe UK
and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

SCYP deliversa rangeof opportunitiesfor youngpeoplethroughits membershipof youthclubsin Surreyand the London
Boroughs of Kingston, Merton, Sutton and Croydon.
SCYP supportsand developsthe provisionof localyouthclubsand projectsto providea safe environmentin which young
peoplecanlearnanddeveloptheskillsneededtoenjoy,achieve,behealthy,staysafeandmakea positive contribution
to the communities in which they live.
Specificallytheorganisationoffersarangeofadministrativeservicesaswellasaccesstoarangeofactivities, including
inter-club competition.

Public benefit

Thetrusteesbelievethattheactivitiesof SCYPsatisfythepublicbenefitrequirementsin Section17 of the2011 Charities
Act.

Grantmaking

TheAssociationactsasafacilitatortoobtaingrantsforaffiliatedclubsfromothercharitiesandsupport organisations.
Grants from Association funds have occasionally been made to finance training projects.
Page 1
Surrey Clubs for Young People

Report of the Trustees for the Year Ended 31 March 2022

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Aswithmanycharities,COVIDandassociatedrestrictionshadamaterialimpactonthecharityduringtheyear.Most of
ouraffiliatedyouthclubsclosedandremainedclosedthroughoutthetwelve-monthperiod.Subsequenttothe year-end
SCYPconductedamaterialamountofresearchontheindependentyouthclubsector.Theconclusionsofthis research
werethatamaterialproportionoftheclubshadprobablyshutonapermanentbasis.Andthatthroughoutthe sector
thereweredifficultiessurroundingthemotivationandrecruitmentof volunteersas wellas therecruitmentof paid staff.
SCYPisscheduledtorelaunchaprogrammeofsupportservicesinearly2023.Thisisaimedathelping existing
independent youth clubs as well as helping new youth clubs get launched.
For sometimenow therehas beena secondthreadto whatSCYP has beendoing.In the earlypartof 2021we took over
thestewardshipof10youthcentressubsequenttothepublicconsultationbySurreyCountyCouncilontheuseof their
youthcentres.Wegaveoneofthosecentresbackintheearlypartofthefinancialyearandasecondoneback shortly
after the financialyear. The essentialaim of the projectis to managethe buildingsand rentalsin the day in a manner that
can fund youth work in the evenings.
Intheearlypartofthefinancialyearwemadeanexcellentstartinreopeningtheyouthclubsthatwasthepointof the
project.And we had clubsup and runningin all of the centresby the end of the Summerterm.We thenfollowedthat up
withasubstantialsetofSummerschemeprojectsinconjunctionwithActiveSurrey.ButduringtheAutumnterm the
prevalenceofCOVIDamongschoolagechildrenrosesharply.Thishadanadverseimpactontheappetiteofparents to
send childrento extra-curricularactivities.But perhapsmore importantlyit reducedthe appetiteof our part-time evening
workersto riskcatchingCOVIDandimpactingtheirdayjobs.Thisdifficultywascompoundedbya numberof issues with
our buildings as well. Clubs in all bar two of the centres closed.
As we moved towardsthe end of the financialyear we startedthe processof reopeningagain.Part of that was in place by
theendofthe2022Summerterm.FurtherprogressintheAutumntermwashamperedbythedifficultiesin recruiting
witnessedacrosstheindependentsectoranddiscussedabove.Buta fullscheduleofreopeningwasinplacefor January
and the early part of February 2023.
InourlastreportwespecificallythankedthesupportoftheSurreyPCC,TheCommunityFoundationforSurreyand the
TempleTreeFoundation.TheirdonationswerecriticalingettingtheprojectwiththeSurreyCCprojectupand running.
Butduringtheyearunderreviewtherewereanumberofotherorganisationswhosesupportneedstobe mentioned.
SubstantialdonationswerereceivedfromAwardsfor All, the Juliaand HansRausingTrust,the MariaMarina Foundation,
the Garfield Weston Foundation, and Staines Rotary. We are grateful to them all.

Public benefit

TheactivitiesofSCYPsatisfythepublicbenefitrequirementsinsection17ofthe2011CharitiesAct.Thecharity has
providedawiderangeofopportunitiesforyoungpeoplethattheycanaccessthroughlocalyouthclubsand projects
whichalso receivesupportfrom the organisation.This has been of benefitto many youngpeopleacrossSurrey, Kingston,
Merton, Sutton and Croydon.

FINANCIAL REVIEW

Reserves policy

It isthepolicyofthetrusteestomaintainunrestrictedfunds,whicharethefreereservesofthecharity,ata level which
equatesto betweensix andtwelvemonthsof unrestrictedexpenditure.Onceagainthe year-endfreereserveswere well
under this level. However, the trustees had visibility of sufficient flows of funding at the year end.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

SurreyClubsforYoungPeople(SCYP)isanunincorporatedcharity,governedbyaconstitutionaldocument.An updated
version of that document is the version that was adopted at the Annual General Meeting of October 21 2019.
Page 2
Surrey Clubs for Young People

Report of the Trustees for the Year Ended 31 March 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Organisational structure

Theday-to-dayoperationsoftheAssociationareoverseenbyanExecutiveCommitteewhichiselectedannuallyat the
AnnualGeneralMeeting.CasualvacanciesintheExecutiveCommitteemaybefilledbyco-optionprovidedthat any
memberco-optedshallonlyholdofficeuntilthe dateon whichthe termof officeof his predecessorwouldhave expired.
Adequate training is provided to new members of the Executive Committee.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity number

305153

Principal address

Walton Youth Centre
Elm Grove
Hersham Road
Walton-on-Thames
KT12 1LH

Trustees

A Willis
Ms S Powis
Mrs L Cretton
HH C Critchlow

Independent Examiner

A J Bennewith FCA, FCPA, FFA, FFTA,
FIPA, DChA, FRSA
3 Wey Court
Mary Road
Guildford
Surrey
GU1 4QU

Solicitors

Moore Barlow LLP
The Oriel
Sydenham Road
Guildford, Surrey
GU1 3SR

Bankers

Santander
2 Triton Square
Regent's Place
London
NW1 3AN
Page 3
Surrey Clubs for Young People

Report of the Trustees for the Year Ended 31 March 2022

Approved by order of the board of trustees on ............................................. and signed on its behalf by:
..........................................................................
A Willis - Trustee
Page 4

Independent Examiner's Report to the Trustees of Surrey Clubs for Young People

Independent examiner's report to the trustees of Surrey Clubs for Young People

IreporttothecharitytrusteesonmyexaminationoftheaccountsofSurreyClubsforYoungPeople(theTrust)for the
year ended 31 March 2022.

Responsibilities and basis of report

AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordancewith the
requirements of the Charities Act 2011 ('the Act').
I reportin respectof my examinationof the Trust'saccountscarriedout underSection145of the Act andin carrying out
my examinationI havefollowedallapplicableDirectionsgivenby theCharityCommissionunderSection145(5)(b)of the
Act.

Independent examiner's statement

I havecompletedmy examination.I confirmthatnomaterialmattershavecometo my attentioninconnectionwith the
examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concernsand have come acrossno othermattersin connectionwith the examinationto whichattention should
be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A J Bennewith FCA, FCPA, FFA, FFTA,
FIPA, DChA, FRSA
3 Wey Court
Mary Road
Guildford
Surrey
GU1 4QU
Date: .............................................
Page 5
Surrey Clubs for Young People

Statement of Financial Activities

for the Year Ended 31 March 2022

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
48,236
Charitable activities
Youth clubs and projects
116,284
Other trading activities
2
14,947
Investment income
3
1
Total
179,468
EXPENDITURE ON
Raising funds
12,993
Charitable activities
Youth clubs and projects
185,010
Total
198,003
NET INCOME/(EXPENDITURE)
(18,535)
Transfers between funds
11
2,175
Net movement in funds
(16,360)
RECONCILIATION OF FUNDS
Total funds brought forward
15,541
TOTAL FUNDS CARRIED FORWARD
(819)
Restricted
funds
£
12,325
-
-
-
12,325
-
15,525
15,525
(3,200)
(2,175)
(5,375)
10,675
5,300
31.3.22
Total
funds
£
60,561
116,284
14,947
1
191,793
12,993
200,535
213,528
(21,735)
-
(21,735)
26,216
4,481
31.3.21
Total
funds
£
109,938
26,193
-
-
136,131
15,119
135,538
150,657
(14,526)
-
(14,526)
40,742
26,216
The notes form part of these financial statements
Page 6
Surrey Clubs for Young People

Balance Sheet

31 March 2022

31.3.22 31.3.21
Unrestricted Restricted Total Total
funds funds funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 8 90 - 90 120
CURRENT ASSETS
Debtors 9 8,107 - 8,107 -
Cash in hand 3,661 5,300 8,961 32,096
11,768 5,300 17,068 32,096
CREDITORS
Amounts falling due within one year 10 (12,677) - (12,677) (6,000)
NET CURRENT ASSETS/(LIABILITIES) (909) 5,300 4,391 26,096
TOTAL ASSETS LESS CURRENT LIABILITIES (819) 5,300 4,481 26,216
NET ASSETS (819) 5,300 4,481 26,216
FUNDS 11
Unrestricted funds (819) 15,541
Restricted funds 5,300 10,675
TOTAL FUNDS 4,481 26,216
The financialstatementswere approvedby the Boardof Trusteesand authorisedfor issueon .............................................
and were signed on its behalf by:
.............................................
A Willis - Trustee
The notes form part of these financial statements
Page 7
Surrey Clubs for Young People

Notes to the Financial Statements for the Year Ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,havebeenprepared in
accordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities:Statement of
RecommendedPracticeapplicableto charitiespreparingtheir accountsin accordancewith the Financial Reporting
StandardapplicableintheUKandRepublicofIreland(FRS102)(effective1January2019)',Financial Reporting
Standard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the Charities Act
2011. The financial statements have been prepared under the historical cost convention.

Income

All incomeis recognisedin the Statementof FinancialActivitiesoncethe charityhas entitlementto the funds,it  is
probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethata transferofeconomicbenefitswillberequiredinsettlement and
the amountof the obligationcan be measuredreliably.Expenditureis accountedfor on an accrualsbasisand has
beenclassifiedunderheadingsthataggregateallcostrelatedtothecategory.Wherecostscannotbe directly
attributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwiththeuse of
resources.

Tangible fixed assets

Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetoveritsestimated useful
life.
Fixtures and fittings- 25% on reducing balance
Equipment- 25% on reducing balance

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscan onlybe usedfor particularrestrictedpurposeswithinthe objectsof the charity. Restrictions
arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

Thecharityoperatesadefinedcontributionpensionscheme.Contributionspayabletothecharity's pension
scheme are charged to the  Statement of Financial Activities in the period to which they relate.
continued...
Page 8
Surrey Clubs for Young People

Notes to the Financial Statements - continued

for the Year Ended 31 March 2022

2. OTHER TRADING ACTIVITIES

2. OTHER TRADING ACTIVITIES
31.3.22 31.3.21
£ £
Golf day 14,947 -
3. INVESTMENT INCOME
31.3.22 31.3.21
£ £
Deposit account interest 1 -
4. SUPPORT COSTS
Governance
Other costs Totals
£ £ £
Youth clubs and projects 26,951 3,000 29,951

5. TRUSTEES' REMUNERATION AND BENEFITS

Therewere no trustees'remunerationor otherbenefitsfor the year ended31 March2022 nor for the year ended
31 March 2021.

Trustees' expenses

There were no  trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:
31.3.22 31.3.21
Charitable activities 2 1
No employees received emoluments in excess of £60,000.
continued...
Page 9
Surrey Clubs for Young People

Notes to the Financial Statements - continued

for the Year Ended 31 March 2022

7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
96,938
Charitable activities
Youth clubs and projects
26,193
Total
123,131
EXPENDITURE ON
Raising funds
15,119
Charitable activities
Youth clubs and projects
126,538
Total
141,657
NET INCOME/(EXPENDITURE)
(18,526)
Transfers between funds
4,581
Net movement in funds
(13,945)
RECONCILIATION OF FUNDS
Total funds brought forward
29,486
TOTAL FUNDS CARRIED FORWARD
15,541
Restricted
funds
£
13,000
-
13,000
-
9,000
9,000
4,000
(4,581)
(581)
11,256
10,675
Total
funds
£
109,938
26,193
136,131
15,119
135,538
150,657
(14,526)
-
(14,526)
40,742
26,216
continued...
Page 10
Surrey Clubs for Young People

Notes to the Financial Statements - continued

for the Year Ended 31 March 2022

8. TANGIBLE FIXED ASSETS

COST
At 1 April 2021 and 31 March 2022
DEPRECIATION
At 1 April 2021
Charge for year
At 31 March 2022
NET BOOK VALUE
At 31 March 2022
At 31 March 2021
9.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Social security and other taxes
Other creditors
Accrued expenses
Fixtures
and
fittings
Equipment
Totals
£
£
£
4,387
15,628
20,015
4,387
15,508
19,895
-
30
30
4,387
15,538
19,925
-
90
90
-
120
120
31.3.22
31.3.21
£
£
8,107
-
31.3.22
31.3.21
£
£
3,479
-
6,198
3,000
3,000
3,000
12,677
6,000
Totals
£
20,015
19,895
30
19,925
90
120
6,000
continued...
Page 11
Surrey Clubs for Young People

Notes to the Financial Statements - continued

for the Year Ended 31 March 2022

11. MOVEMENT IN FUNDS

Net
movement
At 1.4.21
in funds
£
£
Unrestricted funds
General Fund
15,541
(18,535)
Restricted funds
Youth Club in Lower Green
2,500
-
Arts Project
2,175
-
Youth Club Regeneration Project
6,000
(6,000)
Leacroft YC - Staines Rotary
-
2,800
10,675
(3,200)
TOTAL FUNDS
26,216
(21,735)
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General Fund
179,468
Restricted funds
Youth Club Regeneration Project
-
Awards for All
8,825
Leacroft YC - Staines Rotary
3,500
12,325
TOTAL FUNDS
191,793
Transfers
between
At
funds
31.3.22
£
£
2,175
(819)
-
2,500
(2,175)
-
-
-
-
2,800
(2,175)
5,300
-
4,481
Resources
Movement
expended
in funds
£
£
(198,003)
(18,535)
(6,000)
(6,000)
(8,825)
-
(700)
2,800
(15,525)
(3,200)
(213,528)
(21,735)
continued...
Page 12
Surrey Clubs for Young People

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

11. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
movement
At 1.4.20
in funds
£
£
Unrestricted funds
General Fund
29,486
(18,526)
Restricted funds
Croydon Project
81
-
Youth Club in Lower Green
4,500
(2,000)
Arts Project
6,675
-
Youth Club Regeneration Project
-
6,000
11,256
4,000
TOTAL FUNDS
40,742
(14,526)
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General Fund
123,131
Restricted funds
Youth Club in Lower Green
(2,000)
Youth Club Regeneration Project
15,000
13,000
TOTAL FUNDS
136,131
Transfers
between
At
funds
31.3.21
£
£
4,581
15,541
(81)
-
-
2,500
(4,500)
2,175
-
6,000
(4,581)
10,675
-
26,216
Resources
Movement
expended
in funds
£
£
(141,657)
(18,526)
-
(2,000)
(9,000)
6,000
(9,000)
4,000
(150,657)
(14,526)
continued...
Page 13
Surrey Clubs for Young People

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

11. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:
Net Transfers
movement between At
At 1.4.20 in funds funds 31.3.22
£ £ £ £
Unrestricted funds
General Fund 29,486 (37,061) 6,756 (819)
Restricted funds
Croydon Project 81 - (81) -
Youth Club in Lower Green 4,500 (2,000) - 2,500
Arts Project 6,675 - (6,675) -
Leacroft YC - Staines Rotary - 2,800 - 2,800
11,256 800 (6,756) 5,300
TOTAL FUNDS 40,742 (36,261) - 4,481
A currentyear12 monthsandprioryear12 monthscombinednetmovementin funds,includedin theabove are
as follows:
Unrestricted funds
General Fund
Restricted funds
Youth Club in Lower Green
Youth Club Regeneration Project
Awards for All
Leacroft YC - Staines Rotary
TOTAL FUNDS
Incoming
resources
£
302,599
(2,000)
15,000
8,825
3,500
25,325
327,924
Resources
Movement
expended
in funds
£
£
(339,660)
(37,061)
-
(2,000)
(15,000)
-
(8,825)
-
(700)
2,800
(24,525)
800
(364,185)
(36,261)
The purpose of each restricted fund is as follows:
Youth Club in Lower Green: Funds received to launch a Youth Club in Lower Green.
Arts Project: Fund received to support art projects.
YouthClubRegenerationProject:Fundsreceivedtosupportaprojecttoassumeresponsibilityforaseries of
Surrey CC youth centres and build the provision of open access youth work from them.
Awards for All : Grant for Volunteering and Training.
continued...
Page 14
Surrey Clubs for Young People

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

11. MOVEMENT IN FUNDS - continued

Leacroft YC - Staines Rotary: Fund to assist in launching and funding a youth club in the centre at Leacroft

Transfers between funds

TheremainingfundsrestrictedtoArtProject,hadtheirrestrictionremovedbythedonorduringthe period.
Therefore, this amount was transferred to general funds.

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2022.
Page 15
Surrey Clubs for Young People
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Grants
Other trading activities
Golf day
Investment income
Deposit account interest
Charitable activities
Activity receipts
Affiliation fees
Rental income
Total incoming resources
EXPENDITURE
Raising donations and legacies
Fundraising costs
Marketing
Charitable activities
Wages
Social security
Pensions
Rent and rates
Telephone and internet
Staff and volunteer expenses
Website and marketing
Youth work costs
Depreciation of equipment
Detailed Statement of Financial Activities
for the Year Ended 31 March 2022
31.3.22
31.3.21
£
£
16,671
34,138
-
7,500
43,890
68,300
60,561
109,938
14,947
-
1
-
28,860
25,808
2
385
87,422
-
116,284
26,193
191,793
136,131
8,343
8,519
4,650
6,600
12,993
15,119
70,636
55,000
1,110
1,206
1,649
1,313
23,222
11,410
13,136
15,052
1,027
4,968
8,478
11,631
51,296
13,583
30
40
170,584
114,203
Detailed Statement of Financial Activities
for the Year Ended 31 March 2022
31.3.22
31.3.21
£
£
16,671
34,138
-
7,500
43,890
68,300
60,561
109,938
14,947
-
1
-
28,860
25,808
2
385
87,422
-
116,284
26,193
191,793
136,131
8,343
8,519
4,650
6,600
12,993
15,119
70,636
55,000
1,110
1,206
1,649
1,313
23,222
11,410
13,136
15,052
1,027
4,968
8,478
11,631
51,296
13,583
30
40
170,584
114,203
109,938
-
-
25,808
385
-
26,193
136,131
8,519
6,600
15,119
55,000
1,206
1,313
11,410
15,052
4,968
11,631
13,583
40
114,203
This page does not form part of the statutory financial statements
Page 16
Surrey Clubs for Young People

Detailed Statement of Financial Activities

for the Year Ended 31 March 2022

31.3.22 31.3.21
£ £
Support costs
Other
Legal and professional fees 13,438 -
Administrative costs 13,513 18,335
26,951 18,335
Governance costs
Accountancy 3,000 3,000
Total resources expended 213,528 150,657
Net expenditure (21,735) (14,526)
This page does not form part of the statutory financial statements
Page 17