1
## **Trustees’ Annual Report for the period**
## **From: 1 February 2021 To: 31 January 2022**
## **Charity name: Windlesham Field of Remembrance**
## **Charity registration number: 305138**
## **Legal and administrative details**
**Status The charity, known as 'Windlesham Field of Remembrance" is an unincorporated organisation, regulated by the Charity Commissioners.**
|**TRUSTEES**||
|---|---|
|**Richard Michael Sheard**|**Chair, Windlesham Branch Royal British Legion**|
|**Brian Chester**|**Public Member**|
|**Jeremy (Jem) Davis**|**Bagshot Cricket Club**|
|**Helen Hansen-Hjul**|**Windlesham Parish Council**|
|**David Hoggins**|**Public Member**|
|**Kevin Lloyd-Bisley**|**Public Member**|
|**Paul Nickson**|**Windlesham United Football Club – Youth**|
|**Philip Richardson**|**Windlesham Club & Theatre**|
|**Bob Webb**|**Windle Valley Runners**|
|**OFFICERS Appointment to be confirmed annually prior to AGM**||
|**Mrs Helen Barclay**|**Co-opted Officer (Hub Coordinator) from 03/11/21**|
|**Mrs Susan Clarkson**|**Honorary Secretary**|
|**Mr Tom Jack**|**Treasurer**|
|**Mrs Pat Lewis**|**Co-opted Officer (Hub Coordinator) to 13/09/21**|
|**Robin Lewis**|**Co-opted Officer (Open Spaces)**|
**Principal Address: Windlesham Hub, Windlesham Field of Remembrance, Kennel Lane, Windlesham, Surrey, GU20 6AA**
2
## **Organisation: The Charity is run by the Trustees and officers, with the help of a Hub Coordinator. Regular meetings are held, along with an Annual General Meeting to which members of the public are invited to attend.**
## **Reserves: The Trustees recognise that reserves must be created to fund exceptional maintenance, for which a General Reserve has been created.**
## **CHAIRMAN AND SECRETARY’S COMBINED REPORT**
## **Purpose and impact**
The Field of Remembrance trust (WFoR) was set up 72 years ago to provide the playing fields, play areas, along with a wooded area and pond, for the ‘rest, recreation and entertainment’ of the inhabitants of Windlesham. The Windlesham Hub, which was opened in January 2020 was the result of the vision and commitment of Trustees during the previous 12 years. The purpose of the Charity today is to sustain and maintain the field and these premises whilst growing the use by our community and deliver on the commitments to the grant providers that were agreed in 2018.
## **Operations**
This report covers the first full year after the Hub was opened and includes the extended period when the effects of the Covid restrictions were at their height. The WFoR has evolved into a quite different, more complex operation than in the past with more detailed financial planning and reporting, formal contracting, and a reserves policy designed to ensure that future Hub maintenance commitments can be met.
1. Maintaining our 18 acres of open spaces and woodland requires both volunteer and professional support. Covid restrictions and the opening of the Coffee Shop resulted in a significant increase in visits to the Field including those keeping fit with various boot camps and use of our outdoor gym.
- A local contractor, Nigel Jeffries Landcapes, maintains our green spaces. We are continually trying to improve the quality of the experience people get when they visit the field including football and cricket pitch quality and repairing the
3
areas where foot traffic is high. After an assessment significant work was identified to bring the field up to Football Foundation standards and we received the first payment of a six-year grant to make those improvements.
- Our wonderful Admiral’s Field woodland and the trees around our boundary require regular work by tree surgeons, frequent maintenance, and careful replanting. A professional tree survey identified several trees that needed work by our tree surgeons, including some larger trees that will either be reduced in size or in some cases cut down completely. This work came at a significant cost despite great support from Paul Searle, an arborist. Regular work parties, together with volunteers from Surrey Heath Tree Wardens, are making excellent progress restoring the woodland by clearing invasive species like laurel and holly. This will allow us to plant native tree saplings to replace several mature trees that have fallen and regenerate the woodland. Creating a healthy woodland is a great way of attracting wildlife and improving the overall biodiversity of the area. Our Hub tenant, Rainbow Corner pre-school, have an established forest school area in our woodland.
- Security – we have a continuing challenge to keep the Field secure against traveller incursion. This year we committed to a significant investment in a new car park barrier to improve both site security and our users experience.
- Further agreements are in place with Windlesham United (Youth) and Bagshot Cricket Club regarding their contributions to the costs of maintaining the open spaces. Bagshot Cricket Club have responsibility for maintaining the cricket square.
2. The completion of the Hub building has created a wonderful asset for our community both for sport and non-sport activities. A part-time Hub coordinator, Helen Barclay, is a member of our management committee and works with our tenants and other users of the building to address the building services, maintenance, cleaning and security requirements. To ensure that the costs of running the Hub are covered, provide additional facilities to the community, and keep the charges for community use reasonable, 2 five-year leases were agreed
4
in summer 2020. One with Fieldhouse Coffee Shop and the other with Rainbow Corner pre-school. Community bookings were restricted by the Covid pandemic, but we recently we are seeing more interest.
## **Commitments**
As a part of the Charity’s agreement in 2018 with the Football Foundation (FF) for a grant of £278,000 towards the costs of the Hub building the Trustees at the time agreed to a Legal Charge to be secured against the Charity’s land in favour of the FF for 21 years from the acceptance of the award. Finalising this charge proved to be an exceptionally long process but was completed on 9 November 2020, resulting in the release of the final tranche of FF grant funds.
As a result of the grant’s received from the FF, the London Marathon Trust and Sport England for the building of the Hub we are required to report on the progress made to extend the use of sporting activities at the Field. The requirements are extensive and require a progress report for each of the next three years covering youth football, cycling, cricket, running and new sports and physical activities to attract new ‘non-sporty’ participants.
## **Fund raising**
The aim of the Charity is to raise sufficient funds to cover the routine annual costs of operations and to create sufficient reserves to cover future, non-routine, costs. By and large we have achieved our objective of having the Hub cover its costs and contribute the reserves required by our policy. We remain heavily dependent on public support and grants to pay the costs of maintaining our open spaces and woodland.
The greatest on-going challenge for the trustees is to close the gap between the annual running costs (approximately £85,000) and the income generated from tenants and users (approximately £50,000). Currently several grants partially help bridge the gap, but the trustees are concerned about whether they are sustainable in the future.
5
The four main sources of funds are:
- Rental income from the Hub tenants
- Grants available from local government, including individual councillors’ allocations. In this financial year four grants totalled 2021/2 - £420, down from £3,104 the previous year as we did not receive an open spaces grant from Windlesham Parish Council. For more than 5 years the annual open spaces grant was worth £3,500.
- Grants from sports organisations like the Football Foundation – 2021/2 - £9,500
- Income from the users of the open spaces (WUFC, BCC, Windlesham Fete, fitness groups) and hirers of the Hub
- Continuing support from our Windlesham community. In June 2022 we will introduce a new scheme to enable residents and visitors to contribute to the long-term viability of the Field and its amenities by making regular, monthly contributions to the charity via a bank Standing Order or Direct Debit. It is called the ‘Friends of the Field’.
The charity did not work with any professional fundraisers in 2021/22.
## **Governance and decision-making**
The Charity is run by the Trustees, officers and secretary, with the help of a Hub coordinator and cleaner. The Trustees are responsible for the overall governance of the Charity and together with the officers form the management committee. Its members take on responsibilities for different aspects of the management of the premises and regular meetings are held. During the year, Philip Richardson became a trustee proposed by the Windlesham Club and Theatre and has already made a real contribution to our planned community fund raising scheme. I would like to thank all the current trustees and officers for their individual and collective contributions this year. In particular, I would like to recognise Pat Lewis who resigned in September for the remarkable 13 years of service she has given to the
6
WFoR as both a trustee and officer and Brian Chester who brought his financial and commercial expertise to our fund raising during a challenging period in our history and is now standing down as a trustee.
No trustees received any remuneration, payments or benefits from the charity other than refunds of legitimate trustee expenses.
Each member of the WFoR management committee works hard to maintain the Field of Remembrance for the village. We are always keen to find additional trustees from village organisations to reduce the overload of the existing team.
Richard Michael Sheard
Chairman
31 March 2022
|https://d.docs.live.net/953671b2529734cc/FoR/Secret
**WINDLESHAM FIELD OF REMEMBRANCE**
**INCOME & EXPENDITURE STATEMENT**
**Year to 31 January 2022**
**INCOME**
Football & Cricket Clubs
Field rental
Hub rental
Parish Council
- Grants
- Bin Emptying Contribution
Sundry income
**FUNDRAISING**
Annual appeal - inc. Gift Aid
Pram Race
Summer Fete
Donations - General
Grants
Donations
**TOTAL**
**EXPENDITURE**
Hub Costs
Electricity & Gas
Water
Internet & phone
Accounting software
Dog Waste Collection - Parish Council
Field Maintenance
Trees and general area
Play area
General
Insurance
**PAVILION & GYM**
New Pavilion Costs
Legal & advisory costs
**TOTAL**
**INTEREST**
**NET INCOME BEFORE SINKING FUND**
Sinking Fund
**TRANSFER TO RESERVES**
Windlesham Field of Remembrance
Trial Balance
**Income & Expenditure**
**INCOME**
Football & Cricket Clubs
Field rental
Hub rental
Parish Council
- Grants
- Bin Emptying Contribution
Sundry income
**FUNDRAISING**
Annual appeal - inc. Gift Aid
Pram Race
Summer Fete
Donations - General
Grants - Pavilion
Donations - Pavilion
**TOTAL**
**EXPENDITURE**
Hub Costs
Electricity & Gas
Water
Internet & phone
Accounting software
Dog Waste Collection - Parish Council
Field Maintenance
Trees and general area
Play area
General
Insurance
**PAVILION & GYM**
New Pavilion Costs
VAT refunds
New Gym
Legal & advisory costs
Fundraising costs
**TOTAL**
**INTEREST**
Pavilion Sinking Fund
**NET INCOME (- DEFICIT) BEFORE DEPRECIATION**
**DEPRECIATION ADJUSTMENT**
**Balance Sheet**
Field, cost
Field, less Depn.
Admirals Field - cost
Admirals Field- fund
Pavilion, cost
Pavilion Fund
New Building Cost
New Building Depreciation
Bins/Storage
Gym
Gym - depreciation
Play area
cost
Play area- depreciation
Debtors
Creditors
Rent Deposits
VAT Payable
VAT Receivable
VAT refunds
Prepayments
Bank Account
COIF
Reserves- General b/f
Reserves - Fixed Income investment
Reserves - Depreciation adjustment
Reserves - Pavilion & Facs Fund b/f
Pavilion Sinking Fund
Reserves y/e 31 Jan 2022
**Hub Income**
Rainbow Corner
Fieldhouse Coffee
Waste Management Recharge
Room rental
VAT on Hub Revenue
**Hub Costs**
Site management
Cleaner
Cleaning - Brinkman
Waste Management
Phone & Internet
Accounting
Maintenance
Gas
Electricity
Electricity Recharge
VAT on Hub Costs
Insurance
Water
Business rates
Sinking Fund
Car park improvements
Other
Payment of VAT
**Net Hub Income**
**Field Income**
Field rental
Football - Juniors
Football - Sunninghill
Cricket - Bagshot
Cricket - Rental
Parish Council
**Field Costs**
Field maintenance
Trees
Dog waste
Playground Costs
Other
**Net Field Costs**
**Giving & Grants**
Standing orders
Annual Appeal
Annual Appeal - Tax
Pram race
Summer fete
Repayment of bequest
Buy a Brick
Grants
**Total Income/-Costs**
**Sinking fund**|arys files/Field of Remembrance/Field of Remembrance From April 2015/AGM/2022/[Copy of 2022 AGM Accounts .xlsx]Sheet1
**---------------------------**
**2022**
**------------------------------- -------------------------------**
**2021**
**-------------------------------**
**General**
**Pavilion**
**Total**
**_General_**
**_Pavilion_**
**_Total_**
**£**
**£**
**£**
**_£_**
**_£_**
**_£_**
4,562.50
4,562.50
_8,001.00_
_8,001.00_
1,419.00
1,419.00
_951.44_
_951.44_
35,826.00
35,826.00
_11,658.13_
_11,658.13_
420.00
_3,108.52_
_3,108.52_
_2,000.00_
_2,000.00_
_2,305.00_
_2,305.00_
42,227.50
42,227.50
_28,024.09_
_28,024.09_
4,611.61
4,611.61
_3,336.82_
_3,336.82_
_1,050.00_
_1,050.00_
3,200.00
3,200.00
970.00
970.00
_1,030.00_
_1,030.00_
12,136.06
12,136.06
_54,304.17_
_54,304.17_
0.00
_1,145.70_
_1,145.70_
20,917.67
20,917.67
_5,416.82_
_55,449.87_
_60,866.69_
**63,145.17**
**63,145.17**
**_33,440.91_**
**_55,449.87_**
**_88,890.78_**
16,608.35
16,608.35
_4,509.11_
_4,509.11_
3,990.98
3,990.98
_3,086.44_
_3,086.44_
150.50
150.50
_96.00_
_96.00_
557.30
557.30
_554.44_
_554.44_
227.00
227.00
_225.70_
_225.70_
2,000.00
2,000.00
_1,000.00_
_1,000.00_
19,479.00
19,479.00
_5,750.03_
_5,750.03_
14,716.26
14,716.26
_2,578.00_
_2,578.00_
162.70
162.70
_567.00_
_567.00_
2,667.49
2,667.49
_73.45_
_73.45_
1,596.50
1,596.50
_1,551.46_
_1,551.46_
62,156.08
62,156.08
_19,991.63_
_19,991.63_
_35,095.49_
_35,095.49_
_8,026.20_
_8,026.20_
0.00
_43,121.69_
_43,121.69_
**62,156.08**
**62,156.08**
**_19,991.63_**
**_43,121.69_**
**_63,113.32_**
0.17
0.17
_0.27_
_2.39_
_2.66_
**989.26**
**989.26**
**_13,449.55_**
**_12,330.57_**
**_25,780.12_**
6,000.00
6,000.00
_2,000.00_
_2,000.00_
**-5,010.74**
**-5,010.74**
**_13,449.55_**
**_10,330.57_**
**_23,780.12_**
B/fwd y/e 31 Jan 2022
y/e 31 Jan 2022
Depreciation/VAT
preciation/V
Interest
Interest
01/02/2021
Barclays
Barclays
Dr
Cr
Dr
Cr
Dr
Cr
0.00
4,562.50
0.00
1,419.00
0.00
35,826.00
0.00
0.00
0.00
0.00
0.00
4,611.61
0.00
0.00
3,200.00
0.00
970.00
0.00
0.00
0.00
16,608.35
0.00
3,990.98
0.00
150.50
0.00
557.30
0.00
227.00
0.00
2,000.00
0.00
19,479.00
0.00
14,716.26
0.00
162.70
0.00
2,667.49
0.00
1,596.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.17
0.00
6,000.00
0.00
0.00
2,886.00
-2,885.00
12,000.00
-11,999.00
2,184.00
-2,184.00
626,414.22
12,336.18
1,785.82
6,884.52
-62,687.61
63,054.19
461.88
10,000.00
-9,999.00
42,341.00
-42,340.00
0.00
0.00
-14,250.00
9,051.30
290.48
-12,315.75
6,939.45
6,884.52
-495.28
3,604.58
0.00
48,500.03
12,516.88
6,000.00
1,255.57
0.17
0.00
-48,479.56
1,037.96
-239,816.64
63,054.19
-306,680.12
6,000.00
-2,000.00
|**WINDLESHAM FIELD OF REMEMBRANCE**
**BALANCE SHEET**
**31 January 2022**
**2021**
**£**
**FIXED ASSETS**
1.00
Field
1.00
Admiral Field
0.00
Pavilion
564,188.49
New Community Hall costs
1.00
Gym
1.00
Play Area - modular structure
564,192.49
**CURRENT ASSETS**
VAT
48,500.03 Current Bank Account
1,255.57
C O I F Charity Fund
49,755.60
**CURRENT LIABILITIES**
14,250.00
Creditors
3,759.73 VAT
18,009.73
31,745.87
**NET WORKING CAPITAL**
595,938.36
**TOTAL ASSETS**
**FINANCED AS FOLLOWS**
330,341.60
Reserves brought forward
23,780.12
Surplus/(-deficit) arising in year
Prior year adjustment
Reserve transfer
2,000.00
Sinking Fund
239,816.64
Depreciation adjustment
595,938.36
For and on behalf of the Managing Committee
Mike Sheard
_Tom Jack_
M Sheard
T Jack
Chairman
Treasurer
The above Balance Sheet and attached Income and Exp
given to me.
R Harbord
Independent Examiner
Dr
C
||**Windlesham Field of Remembrance**
**Charity Registration Number: 305138**
**2022**
**Trustees Annual Report**
**£**
**31st January 2022**
**Cost**
**Building**
**Fund /**
**Legal and administrative details**
**Amortisation**
2,886.00
2,885.00
1.00
Status
The charity, known as "Windlesham Field of Remembrance" is an
12,000.00
11,999.00
1.00
unincorporated organisation, regulated by the Charity Commissioners.
2,184.00
2,184.00
0.00
630,541.94
125,741.80
504,800.14
Trustees
The following persons were Trustees during the year ended 31st January 2022
10,000.00
9,999.00
1.00
Mike Sheard
Chair, Windlesham Branch, Royal British Legion
42,341.00
42,340.00
1.00
Paul Nickson
Windlesham United Youth Football Club
699,952.94
195,148.80
504,804.14
Jem Davis
Bagshot Cricket Club
Robert Webb
Windle Valley Runners
Philip Richardson
Windesham Club & Theatre
appointed June 2021
Helen Claire Hansen-Hjul
Windlesham Parish Council
80.40
Kevin Lloyd-Bisley
Public Member
41,983.15
Brian Chester
Public Member
1,255.74
David Hoggins
Public Member
43,319.29
Principal Address
Windlesham Hub, Windlesham Field of Remembrance, Kennel Lane, Windlesham GU20 6AA
14,250.00
Officers
Sue Clarkson
Secretary
Tom Jack
Treasurer
14,250.00
Pat Lewis
Co-opted Health and Safety
resigned September 2021
29,069.29
Robin Lewis
Co-opted Open Space Co-ordinator
Mrs Helen Barclay
Co-opted Hub Coordinator
appointed November 2021
**533,873.43**
Objectives
The provision and maintenance of the pavilion, playing fields, play areas,
along with a wooded area and pond, for the benefit and recreation of the
inhabitants of the Parish of Windlesham.
**Pavilion**
**Inv Reval**
**Total**
Organisation
The Charity is run by the Trustees and officers.
548,496.76
-1,037.96
595,938.36
Regular meetings are held, along with an Annual General Meeting to
-5,010.74
which members of the public are invited to attend.
-2,000.00
1,037.96
0.00
Reserves
The Trustees recognise that reserves must be created to fund
8,000.00
exceptional maintenance, for which a General Reserve has been
-63,054.19
-63,054.19
created.
485,442.57
0.00
**533,873.43**
**Activities and review**
The Field has been actively used during the year, and its income is shown on Page 3.
The Officers have identified potential risks facing the charity, and consider there is adequate
insurance cover in place, and any risks, not covered by insurance, are reduced to a minimum.
There are reserves of £533,873.43
The Trustees regard £485,442.57 of the Reserves as applicable to the Pavilion.
March 2022
**Grants**
The Trustees gratefully acknowledge funds granted towards the construction of the new Pavilion from:
ee with the books, records and information
Premier League the FA Facilities Fund
Sport England
Windlesham Parish Council
Surrey Heath Borough Council
P&L
Page 2
4,562.50
1,419.00
35,826.00
0.00
0.00
0.00
0.00
**Windlesham Field of Remembrance**
0.00
4,611.61
Trustees Annual Report for the year ended 31st January 2022
0.00
3,200.00
Trustees Responsibilities
970.00
1,785.82
Under the Charities Act 1993, the trustees are required to prepare a statement of account for each
0.00
financial year which gives a true and fair view of the state of affairs of the charity at the end of the year
0.00
and of its incoming resources and application of resources in the year. In preparing the statement,
0.00
the trustees are required to:
-16,608.35
-3,990.98
Select suitable accounting policies and then apply them consistently;
-150.50
-557.30
Make judgments and estimates that are reasonable and prudent;
-227.00
-2,000.00
State whether applicable accounting standards and statements of recommended practice have been
-19,479.00
followed, subject to any material departures disclosed and explained in the statement of account;
-14,716.26
-162.70
Prepare the financial statements on the "Going Concern" basis unless it is inappropriate to presume that
-2,667.49
the charity will continue its operations.
-1,596.50
0.00
The trustees are responsible for keeping proper accounting records which disclose with reasonable
-12,336.18
accuracy, at any time, the financial position of the charity at that time and to enable the trustees to
0.00
ensure that the financial statements comply with the requirements of the Charities Act 1993 and
0.00
regulation 3 of the Charities (Accounts and Reports) Regulations 1995. They are also responsible
0.00
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention
0.00
and other irregularities.
0.00
0.17
March 2022
Signed by order of the trustees
Page 5
Mike Sheard
Mike Sheard
Chair
DATE
**Windlesham Field of Remembrance**
**INDEPENDENT EXAMINERS REPORT**
I report on the financial statements of The Field of Remembrance for the year ended 31st January 2022, which
are attached.
**Respective responsibilities of trustees and examiner.**
As the charity's trustees you are responsible for the preparation of the accounts and you consider that the
audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to
state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under
section 43(7)(b) of the Act, whether particular matters have come to my attention.
**Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts,
and seeking expalantions from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion
on the vie which gives me reasonable cause to believe that in any material respect the requirements to
- keep accounting records in accordance with section 41 of the Act; and
9561.27
**Independ** - prepare accounts which accord with the accounting records and to comply with the
accounting requirements of the Act have not been met; or
-12,555.89
In connecti to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
1
I have raised some minor issues with the Treasurer but these are not material to the overall financial position.
2
3
I have not i
March 2022
Page 6
31st January 2022
R Harbord
Year to:
Independent Examiner
DATE
**Accounting policies**
The following accounting policies have been used consistently in dealing with items which
**Windlesh** are considered material in relation to the charity's financial statements.
**Notes to t Basis of accounting**
The financial statements have been prepared in accordance with applicable accounting standards
**1**
and follow recommendations in Statement of Recommended Practice: Accounting by Charities.
**Fixed Assets**
Fixed assets are shown at cost. Members of the public have contributed to some acquisitions
and such subscriptions are shown against the original cost. Any balance remaining is written
off in the year that the asset is first brought into use, to reduce to £1 net value, except for
costs relating to the new Community Hall which is depreciated at the rate of 10% per annum.
**Investment income**
Investment income is recognised when credited to the charity's account.
All deposits / investments are with the Charities Office Investment Funds.
**Charge on assets**
The grant from the Football Federation has a charge on the Pavilion with a term of 21 years.|**Windlesham Field of Remembrance**
**Charity Registration Number: 305138**
**2022**
**Trustees Annual Report**
**£**
**31st January 2022**
**Cost**
**Building**
**Fund /**
**Legal and administrative details**
**Amortisation**
2,886.00
2,885.00
1.00
Status
The charity, known as "Windlesham Field of Remembrance" is an
12,000.00
11,999.00
1.00
unincorporated organisation, regulated by the Charity Commissioners.
2,184.00
2,184.00
0.00
630,541.94
125,741.80
504,800.14
Trustees
The following persons were Trustees during the year ended 31st January 2022
10,000.00
9,999.00
1.00
Mike Sheard
Chair, Windlesham Branch, Royal British Legion
42,341.00
42,340.00
1.00
Paul Nickson
Windlesham United Youth Football Club
699,952.94
195,148.80
504,804.14
Jem Davis
Bagshot Cricket Club
Robert Webb
Windle Valley Runners
Philip Richardson
Windesham Club & Theatre
appointed June 2021
Helen Claire Hansen-Hjul
Windlesham Parish Council
80.40
Kevin Lloyd-Bisley
Public Member
41,983.15
Brian Chester
Public Member
1,255.74
David Hoggins
Public Member
43,319.29
Principal Address
Windlesham Hub, Windlesham Field of Remembrance, Kennel Lane, Windlesham GU20 6AA
14,250.00
Officers
Sue Clarkson
Secretary
Tom Jack
Treasurer
14,250.00
Pat Lewis
Co-opted Health and Safety
resigned September 2021
29,069.29
Robin Lewis
Co-opted Open Space Co-ordinator
Mrs Helen Barclay
Co-opted Hub Coordinator
appointed November 2021
**533,873.43**
Objectives
The provision and maintenance of the pavilion, playing fields, play areas,
along with a wooded area and pond, for the benefit and recreation of the
inhabitants of the Parish of Windlesham.
**Pavilion**
**Inv Reval**
**Total**
Organisation
The Charity is run by the Trustees and officers.
548,496.76
-1,037.96
595,938.36
Regular meetings are held, along with an Annual General Meeting to
-5,010.74
which members of the public are invited to attend.
-2,000.00
1,037.96
0.00
Reserves
The Trustees recognise that reserves must be created to fund
8,000.00
exceptional maintenance, for which a General Reserve has been
-63,054.19
-63,054.19
created.
485,442.57
0.00
**533,873.43**
**Activities and review**
The Field has been actively used during the year, and its income is shown on Page 3.
The Officers have identified potential risks facing the charity, and consider there is adequate
insurance cover in place, and any risks, not covered by insurance, are reduced to a minimum.
There are reserves of £533,873.43
The Trustees regard £485,442.57 of the Reserves as applicable to the Pavilion.
March 2022
**Grants**
The Trustees gratefully acknowledge funds granted towards the construction of the new Pavilion from:
ee with the books, records and information
Premier League the FA Facilities Fund
Sport England
Windlesham Parish Council
Surrey Heath Borough Council
P&L
Page 2
4,562.50
1,419.00
35,826.00
0.00
0.00
0.00
0.00
**Windlesham Field of Remembrance**
0.00
4,611.61
Trustees Annual Report for the year ended 31st January 2022
0.00
3,200.00
Trustees Responsibilities
970.00
1,785.82
Under the Charities Act 1993, the trustees are required to prepare a statement of account for each
0.00
financial year which gives a true and fair view of the state of affairs of the charity at the end of the year
0.00
and of its incoming resources and application of resources in the year. In preparing the statement,
0.00
the trustees are required to:
-16,608.35
-3,990.98
Select suitable accounting policies and then apply them consistently;
-150.50
-557.30
Make judgments and estimates that are reasonable and prudent;
-227.00
-2,000.00
State whether applicable accounting standards and statements of recommended practice have been
-19,479.00
followed, subject to any material departures disclosed and explained in the statement of account;
-14,716.26
-162.70
Prepare the financial statements on the "Going Concern" basis unless it is inappropriate to presume that
-2,667.49
the charity will continue its operations.
-1,596.50
0.00
The trustees are responsible for keeping proper accounting records which disclose with reasonable
-12,336.18
accuracy, at any time, the financial position of the charity at that time and to enable the trustees to
0.00
ensure that the financial statements comply with the requirements of the Charities Act 1993 and
0.00
regulation 3 of the Charities (Accounts and Reports) Regulations 1995. They are also responsible
0.00
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention
0.00
and other irregularities.
0.00
0.17
March 2022
Signed by order of the trustees
Page 5
Mike Sheard
Mike Sheard
Chair
DATE
**Windlesham Field of Remembrance**
**INDEPENDENT EXAMINERS REPORT**
I report on the financial statements of The Field of Remembrance for the year ended 31st January 2022, which
are attached.
**Respective responsibilities of trustees and examiner.**
As the charity's trustees you are responsible for the preparation of the accounts and you consider that the
audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to
state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under
section 43(7)(b) of the Act, whether particular matters have come to my attention.
**Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts,
and seeking expalantions from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion
on the vie which gives me reasonable cause to believe that in any material respect the requirements to
- keep accounting records in accordance with section 41 of the Act; and
9561.27
**Independ** - prepare accounts which accord with the accounting records and to comply with the
accounting requirements of the Act have not been met; or
-12,555.89
In connecti to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
1
I have raised some minor issues with the Treasurer but these are not material to the overall financial position.
2
3
I have not i
March 2022
Page 6
31st January 2022
R Harbord
Year to:
Independent Examiner
DATE
**Accounting policies**
The following accounting policies have been used consistently in dealing with items which
**Windlesh** are considered material in relation to the charity's financial statements.
**Notes to t Basis of accounting**
The financial statements have been prepared in accordance with applicable accounting standards
**1**
and follow recommendations in Statement of Recommended Practice: Accounting by Charities.
**Fixed Assets**
Fixed assets are shown at cost. Members of the public have contributed to some acquisitions
and such subscriptions are shown against the original cost. Any balance remaining is written
off in the year that the asset is first brought into use, to reduce to £1 net value, except for
costs relating to the new Community Hall which is depreciated at the rate of 10% per annum.
**Investment income**
Investment income is recognised when credited to the charity's account.
All deposits / investments are with the Charities Office Investment Funds.
**Charge on assets**
The grant from the Football Federation has a charge on the Pavilion with a term of 21 years.|**Windlesham Field of Remembrance**
**Charity Registration Number: 305138**
**2022**
**Trustees Annual Report**
**£**
**31st January 2022**
**Cost**
**Building**
**Fund /**
**Legal and administrative details**
**Amortisation**
2,886.00
2,885.00
1.00
Status
The charity, known as "Windlesham Field of Remembrance" is an
12,000.00
11,999.00
1.00
unincorporated organisation, regulated by the Charity Commissioners.
2,184.00
2,184.00
0.00
630,541.94
125,741.80
504,800.14
Trustees
The following persons were Trustees during the year ended 31st January 2022
10,000.00
9,999.00
1.00
Mike Sheard
Chair, Windlesham Branch, Royal British Legion
42,341.00
42,340.00
1.00
Paul Nickson
Windlesham United Youth Football Club
699,952.94
195,148.80
504,804.14
Jem Davis
Bagshot Cricket Club
Robert Webb
Windle Valley Runners
Philip Richardson
Windesham Club & Theatre
appointed June 2021
Helen Claire Hansen-Hjul
Windlesham Parish Council
80.40
Kevin Lloyd-Bisley
Public Member
41,983.15
Brian Chester
Public Member
1,255.74
David Hoggins
Public Member
43,319.29
Principal Address
Windlesham Hub, Windlesham Field of Remembrance, Kennel Lane, Windlesham GU20 6AA
14,250.00
Officers
Sue Clarkson
Secretary
Tom Jack
Treasurer
14,250.00
Pat Lewis
Co-opted Health and Safety
resigned September 2021
29,069.29
Robin Lewis
Co-opted Open Space Co-ordinator
Mrs Helen Barclay
Co-opted Hub Coordinator
appointed November 2021
**533,873.43**
Objectives
The provision and maintenance of the pavilion, playing fields, play areas,
along with a wooded area and pond, for the benefit and recreation of the
inhabitants of the Parish of Windlesham.
**Pavilion**
**Inv Reval**
**Total**
Organisation
The Charity is run by the Trustees and officers.
548,496.76
-1,037.96
595,938.36
Regular meetings are held, along with an Annual General Meeting to
-5,010.74
which members of the public are invited to attend.
-2,000.00
1,037.96
0.00
Reserves
The Trustees recognise that reserves must be created to fund
8,000.00
exceptional maintenance, for which a General Reserve has been
-63,054.19
-63,054.19
created.
485,442.57
0.00
**533,873.43**
**Activities and review**
The Field has been actively used during the year, and its income is shown on Page 3.
The Officers have identified potential risks facing the charity, and consider there is adequate
insurance cover in place, and any risks, not covered by insurance, are reduced to a minimum.
There are reserves of £533,873.43
The Trustees regard £485,442.57 of the Reserves as applicable to the Pavilion.
March 2022
**Grants**
The Trustees gratefully acknowledge funds granted towards the construction of the new Pavilion from:
ee with the books, records and information
Premier League the FA Facilities Fund
Sport England
Windlesham Parish Council
Surrey Heath Borough Council
P&L
Page 2
4,562.50
1,419.00
35,826.00
0.00
0.00
0.00
0.00
**Windlesham Field of Remembrance**
0.00
4,611.61
Trustees Annual Report for the year ended 31st January 2022
0.00
3,200.00
Trustees Responsibilities
970.00
1,785.82
Under the Charities Act 1993, the trustees are required to prepare a statement of account for each
0.00
financial year which gives a true and fair view of the state of affairs of the charity at the end of the year
0.00
and of its incoming resources and application of resources in the year. In preparing the statement,
0.00
the trustees are required to:
-16,608.35
-3,990.98
Select suitable accounting policies and then apply them consistently;
-150.50
-557.30
Make judgments and estimates that are reasonable and prudent;
-227.00
-2,000.00
State whether applicable accounting standards and statements of recommended practice have been
-19,479.00
followed, subject to any material departures disclosed and explained in the statement of account;
-14,716.26
-162.70
Prepare the financial statements on the "Going Concern" basis unless it is inappropriate to presume that
-2,667.49
the charity will continue its operations.
-1,596.50
0.00
The trustees are responsible for keeping proper accounting records which disclose with reasonable
-12,336.18
accuracy, at any time, the financial position of the charity at that time and to enable the trustees to
0.00
ensure that the financial statements comply with the requirements of the Charities Act 1993 and
0.00
regulation 3 of the Charities (Accounts and Reports) Regulations 1995. They are also responsible
0.00
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention
0.00
and other irregularities.
0.00
0.17
March 2022
Signed by order of the trustees
Page 5
Mike Sheard
Mike Sheard
Chair
DATE
**Windlesham Field of Remembrance**
**INDEPENDENT EXAMINERS REPORT**
I report on the financial statements of The Field of Remembrance for the year ended 31st January 2022, which
are attached.
**Respective responsibilities of trustees and examiner.**
As the charity's trustees you are responsible for the preparation of the accounts and you consider that the
audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to
state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under
section 43(7)(b) of the Act, whether particular matters have come to my attention.
**Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts,
and seeking expalantions from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion
on the vie which gives me reasonable cause to believe that in any material respect the requirements to
- keep accounting records in accordance with section 41 of the Act; and
9561.27
**Independ** - prepare accounts which accord with the accounting records and to comply with the
accounting requirements of the Act have not been met; or
-12,555.89
In connecti to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
1
I have raised some minor issues with the Treasurer but these are not material to the overall financial position.
2
3
I have not i
March 2022
Page 6
31st January 2022
R Harbord
Year to:
Independent Examiner
DATE
**Accounting policies**
The following accounting policies have been used consistently in dealing with items which
**Windlesh** are considered material in relation to the charity's financial statements.
**Notes to t Basis of accounting**
The financial statements have been prepared in accordance with applicable accounting standards
**1**
and follow recommendations in Statement of Recommended Practice: Accounting by Charities.
**Fixed Assets**
Fixed assets are shown at cost. Members of the public have contributed to some acquisitions
and such subscriptions are shown against the original cost. Any balance remaining is written
off in the year that the asset is first brought into use, to reduce to £1 net value, except for
costs relating to the new Community Hall which is depreciated at the rate of 10% per annum.
**Investment income**
Investment income is recognised when credited to the charity's account.
All deposits / investments are with the Charities Office Investment Funds.
**Charge on assets**
The grant from the Football Federation has a charge on the Pavilion with a term of 21 years.|
|---|---|---|---|---|---|---|
||||**General**
48,479.56
-5,010.74
-2,000.00
-1,037.96
8,000.00
48,430.86|**Pavilion**
548,496.76
-63,054.19
485,442.57|**Inv Reval**
-1,037.96
1,037.96
0.00|**Total**
595,938.36
-5,010.74
-2,000.00
0.00
8,000.00
-63,054.19
**533,873.43**|
||||DATE
enditure Statement agr
Total
r
-4,562.50
-1,419.00
-35,826.00
0.00
0.00
0.00
0.00
0.00
-4,611.61
0.00
-3,200.00
-970.00
-1,785.82
0.00
0.00
0.00
16,608.35
3,990.98
150.50
557.30
227.00
2,000.00
19,479.00
14,716.26
162.70
2,667.49
1,596.50
0.00
12,336.18
0.00
0.00
0.00
0.00
0.00
-0.17
6,000.00
0.00
0.00
0.00
2,886.00
-2,885.00
12,000.00
-11,999.00
2,184.00
-2,184.00
630,080.06
-125,741.80
461.88
10,000.00
-9,999.00
42,341.00
-42,340.00
0.00
0.00
-14,250.00
9,341.78
-12,370.68
3,109.30
0.00
41,983.15
1,255.74
0.00
-48,479.56
1,037.96
-176,762.45
-312,680.12
0.00
||||
||0.00
84,387.32
71,831.26
69,938.71
69,938.71
6,000.17
6,000.17
23,999.32
6,129.50
2,328.31
3,368.87
6,939.45
**42,765.45**
7,125.00
4,224.64
496.11
4,134.50
557.30
227.00
628.10
2,677.01
6,488.25
-5,174.28
290.48
1,596.50
150.50
0.00
6,000.00
12,336.18
1,976.61
3,604.58
**47,338.48**
**-4,573.03**
1,419.00
3,395.50
342.00
275.00
550.00
0.00
**5,981.50**
19,479.00
14,716.26
2,000.00
162.70
690.88
**37,048.84**
**-31,067.34**
970.00
4,611.61
0.00
0.00
3,200.00
-4,789.50
6,575.32
12,556.06
**23,123.49**
**-12,516.88**
**8,000.00**|0.00
0.0|25,106.42||||
|https://d.docs.live.net/953671b2529734cc/FoR/Secret
**WINDLESHAM FIELD OF REMEMBRANCE**
**INCOME & EXPENDITURE STATEMENT**
**Year to 31 January 2022**
**INCOME**
Football & Cricket Clubs
Field rental
Hub rental
Parish Council
- Grants
- Bin Emptying Contribution
Sundry income
**FUNDRAISING**
Annual appeal - inc. Gift Aid
Pram Race
Summer Fete
Donations - General
Grants
Donations
**TOTAL**
**EXPENDITURE**
Hub Costs
Electricity & Gas
Water
Internet & phone
Accounting software
Dog Waste Collection - Parish Council
Field Maintenance
Trees and general area
Play area
General
Insurance
**PAVILION & GYM**
New Pavilion Costs
Legal & advisory costs
**TOTAL**
**INTEREST**
**NET INCOME BEFORE SINKING FUND**
Sinking Fund
**TRANSFER TO RESERVES**
Windlesham Field of Remembrance
Trial Balance
**Income & Expenditure**
**INCOME**
Football & Cricket Clubs
Field rental
Hub rental
Parish Council
- Grants
- Bin Emptying Contribution
Sundry income
**FUNDRAISING**
Annual appeal - inc. Gift Aid
Pram Race
Summer Fete
Donations - General
Grants - Pavilion
Donations - Pavilion
**TOTAL**
**EXPENDITURE**
Hub Costs
Electricity & Gas
Water
Internet & phone
Accounting software
Dog Waste Collection - Parish Council
Field Maintenance
Trees and general area
Play area
General
Insurance
**PAVILION & GYM**
New Pavilion Costs
VAT refunds
New Gym
Legal & advisory costs
Fundraising costs
**TOTAL**
**INTEREST**
Pavilion Sinking Fund
**NET INCOME (- DEFICIT) BEFORE DEPRECIATION**
**DEPRECIATION ADJUSTMENT**
**Balance Sheet**
Field, cost
Field, less Depn.
Admirals Field - cost
Admirals Field- fund
Pavilion, cost
Pavilion Fund
New Building Cost
New Building Depreciation
Bins/Storage
Gym
Gym - depreciation
Play area
cost
Play area- depreciation
Debtors
Creditors
Rent Deposits
VAT Payable
VAT Receivable
VAT refunds
Prepayments
Bank Account
COIF
Reserves- General b/f
Reserves - Fixed Income investment
Reserves - Depreciation adjustment
Reserves - Pavilion & Facs Fund b/f
Pavilion Sinking Fund
Reserves y/e 31 Jan 2022
**Hub Income**
Rainbow Corner
Fieldhouse Coffee
Waste Management Recharge
Room rental
VAT on Hub Revenue
**Hub Costs**
Site management
Cleaner
Cleaning - Brinkman
Waste Management
Phone & Internet
Accounting
Maintenance
Gas
Electricity
Electricity Recharge
VAT on Hub Costs
Insurance
Water
Business rates
Sinking Fund
Car park improvements
Other
Payment of VAT
**Net Hub Income**
**Field Income**
Field rental
Football - Juniors
Football - Sunninghill
Cricket - Bagshot
Cricket - Rental
Parish Council
**Field Costs**
Field maintenance
Trees
Dog waste
Playground Costs
Other
**Net Field Costs**
**Giving & Grants**
Standing orders
Annual Appeal
Annual Appeal - Tax
Pram race
Summer fete
Repayment of bequest
Buy a Brick
Grants
**Total Income/-Costs**
**Sinking fund**|arys files/Field of Remembrance/Field of Remembrance From April 2015/AGM/2022/[Copy of 2022 AGM Accounts .xlsx]Sheet1
**---------------------------**
**2022**
**------------------------------- -------------------------------**
**2021**
**-------------------------------**
**General**
**Pavilion**
**Total**
**_General_**
**_Pavilion_**
**_Total_**
**£**
**£**
**£**
**_£_**
**_£_**
**_£_**
4,562.50
4,562.50
_8,001.00_
_8,001.00_
1,419.00
1,419.00
_951.44_
_951.44_
35,826.00
35,826.00
_11,658.13_
_11,658.13_
420.00
_3,108.52_
_3,108.52_
_2,000.00_
_2,000.00_
_2,305.00_
_2,305.00_
42,227.50
42,227.50
_28,024.09_
_28,024.09_
4,611.61
4,611.61
_3,336.82_
_3,336.82_
_1,050.00_
_1,050.00_
3,200.00
3,200.00
970.00
970.00
_1,030.00_
_1,030.00_
12,136.06
12,136.06
_54,304.17_
_54,304.17_
0.00
_1,145.70_
_1,145.70_
20,917.67
20,917.67
_5,416.82_
_55,449.87_
_60,866.69_
**63,145.17**
**63,145.17**
**_33,440.91_**
**_55,449.87_**
**_88,890.78_**
16,608.35
16,608.35
_4,509.11_
_4,509.11_
3,990.98
3,990.98
_3,086.44_
_3,086.44_
150.50
150.50
_96.00_
_96.00_
557.30
557.30
_554.44_
_554.44_
227.00
227.00
_225.70_
_225.70_
2,000.00
2,000.00
_1,000.00_
_1,000.00_
19,479.00
19,479.00
_5,750.03_
_5,750.03_
14,716.26
14,716.26
_2,578.00_
_2,578.00_
162.70
162.70
_567.00_
_567.00_
2,667.49
2,667.49
_73.45_
_73.45_
1,596.50
1,596.50
_1,551.46_
_1,551.46_
62,156.08
62,156.08
_19,991.63_
_19,991.63_
_35,095.49_
_35,095.49_
_8,026.20_
_8,026.20_
0.00
_43,121.69_
_43,121.69_
**62,156.08**
**62,156.08**
**_19,991.63_**
**_43,121.69_**
**_63,113.32_**
0.17
0.17
_0.27_
_2.39_
_2.66_
**989.26**
**989.26**
**_13,449.55_**
**_12,330.57_**
**_25,780.12_**
6,000.00
6,000.00
_2,000.00_
_2,000.00_
**-5,010.74**
**-5,010.74**
**_13,449.55_**
**_10,330.57_**
**_23,780.12_**
B/fwd y/e 31 Jan 2022
y/e 31 Jan 2022
Depreciation/VAT
preciation/V
Interest
Interest
01/02/2021
Barclays
Barclays
Dr
Cr
Dr
Cr
Dr
Cr
0.00
4,562.50
0.00
1,419.00
0.00
35,826.00
0.00
0.00
0.00
0.00
0.00
4,611.61
0.00
0.00
3,200.00
0.00
970.00
0.00
0.00
0.00
16,608.35
0.00
3,990.98
0.00
150.50
0.00
557.30
0.00
227.00
0.00
2,000.00
0.00
19,479.00
0.00
14,716.26
0.00
162.70
0.00
2,667.49
0.00
1,596.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.17
0.00
6,000.00
0.00
0.00
2,886.00
-2,885.00
12,000.00
-11,999.00
2,184.00
-2,184.00
626,414.22
12,336.18
1,785.82
6,884.52
-62,687.61
63,054.19
461.88
10,000.00
-9,999.00
42,341.00
-42,340.00
0.00
0.00
-14,250.00
9,051.30
290.48
-12,315.75
6,939.45
6,884.52
-495.28
3,604.58
0.00
48,500.03
12,516.88
6,000.00
1,255.57
0.17
0.00
-48,479.56
1,037.96
-239,816.64
63,054.19
-306,680.12
6,000.00
-2,000.00
|**WINDLESHAM FIELD OF REMEMBRANCE**
**BALANCE SHEET**
**31 January 2022**
**2021**
**£**
**FIXED ASSETS**
1.00
Field
1.00
Admiral Field
0.00
Pavilion
564,188.49
New Community Hall costs
1.00
Gym
1.00
Play Area - modular structure
564,192.49
**CURRENT ASSETS**
VAT
48,500.03 Current Bank Account
1,255.57
C O I F Charity Fund
49,755.60
**CURRENT LIABILITIES**
14,250.00
Creditors
3,759.73 VAT
18,009.73
31,745.87
**NET WORKING CAPITAL**
595,938.36
**TOTAL ASSETS**
**FINANCED AS FOLLOWS**
330,341.60
Reserves brought forward
23,780.12
Surplus/(-deficit) arising in year
Prior year adjustment
Reserve transfer
2,000.00
Sinking Fund
239,816.64
Depreciation adjustment
595,938.36
For and on behalf of the Managing Committee
Mike Sheard
_Tom Jack_
M Sheard
T Jack
Chairman
Treasurer
The above Balance Sheet and attached Income and Exp
given to me.
R Harbord
Independent Examiner
Dr
C
||**Windlesham Field of Remembrance**
**Charity Registration Number: 305138**
**2022**
**Trustees Annual Report**
**£**
**31st January 2022**
**Cost**
**Building**
**Fund /**
**Legal and administrative details**
**Amortisation**
2,886.00
2,885.00
1.00
Status
The charity, known as "Windlesham Field of Remembrance" is an
12,000.00
11,999.00
1.00
unincorporated organisation, regulated by the Charity Commissioners.
2,184.00
2,184.00
0.00
630,541.94
125,741.80
504,800.14
Trustees
The following persons were Trustees during the year ended 31st January 2022
10,000.00
9,999.00
1.00
Mike Sheard
Chair, Windlesham Branch, Royal British Legion
42,341.00
42,340.00
1.00
Paul Nickson
Windlesham United Youth Football Club
699,952.94
195,148.80
504,804.14
Jem Davis
Bagshot Cricket Club
Robert Webb
Windle Valley Runners
Philip Richardson
Windesham Club & Theatre
appointed June 2021
Helen Claire Hansen-Hjul
Windlesham Parish Council
80.40
Kevin Lloyd-Bisley
Public Member
41,983.15
Brian Chester
Public Member
1,255.74
David Hoggins
Public Member
43,319.29
Principal Address
Windlesham Hub, Windlesham Field of Remembrance, Kennel Lane, Windlesham GU20 6AA
14,250.00
Officers
Sue Clarkson
Secretary
Tom Jack
Treasurer
14,250.00
Pat Lewis
Co-opted Health and Safety
resigned September 2021
29,069.29
Robin Lewis
Co-opted Open Space Co-ordinator
Mrs Helen Barclay
Co-opted Hub Coordinator
appointed November 2021
**533,873.43**
Objectives
The provision and maintenance of the pavilion, playing fields, play areas,
along with a wooded area and pond, for the benefit and recreation of the
inhabitants of the Parish of Windlesham.
**Pavilion**
**Inv Reval**
**Total**
Organisation
The Charity is run by the Trustees and officers.
548,496.76
-1,037.96
595,938.36
Regular meetings are held, along with an Annual General Meeting to
-5,010.74
which members of the public are invited to attend.
-2,000.00
1,037.96
0.00
Reserves
The Trustees recognise that reserves must be created to fund
8,000.00
exceptional maintenance, for which a General Reserve has been
-63,054.19
-63,054.19
created.
485,442.57
0.00
**533,873.43**
**Activities and review**
The Field has been actively used during the year, and its income is shown on Page 3.
The Officers have identified potential risks facing the charity, and consider there is adequate
insurance cover in place, and any risks, not covered by insurance, are reduced to a minimum.
There are reserves of £533,873.43
The Trustees regard £485,442.57 of the Reserves as applicable to the Pavilion.
March 2022
**Grants**
The Trustees gratefully acknowledge funds granted towards the construction of the new Pavilion from:
ee with the books, records and information
Premier League the FA Facilities Fund
Sport England
Windlesham Parish Council
Surrey Heath Borough Council
P&L
Page 2
4,562.50
1,419.00
35,826.00
0.00
0.00
0.00
0.00
**Windlesham Field of Remembrance**
0.00
4,611.61
Trustees Annual Report for the year ended 31st January 2022
0.00
3,200.00
Trustees Responsibilities
970.00
1,785.82
Under the Charities Act 1993, the trustees are required to prepare a statement of account for each
0.00
financial year which gives a true and fair view of the state of affairs of the charity at the end of the year
0.00
and of its incoming resources and application of resources in the year. In preparing the statement,
0.00
the trustees are required to:
-16,608.35
-3,990.98
Select suitable accounting policies and then apply them consistently;
-150.50
-557.30
Make judgments and estimates that are reasonable and prudent;
-227.00
-2,000.00
State whether applicable accounting standards and statements of recommended practice have been
-19,479.00
followed, subject to any material departures disclosed and explained in the statement of account;
-14,716.26
-162.70
Prepare the financial statements on the "Going Concern" basis unless it is inappropriate to presume that
-2,667.49
the charity will continue its operations.
-1,596.50
0.00
The trustees are responsible for keeping proper accounting records which disclose with reasonable
-12,336.18
accuracy, at any time, the financial position of the charity at that time and to enable the trustees to
0.00
ensure that the financial statements comply with the requirements of the Charities Act 1993 and
0.00
regulation 3 of the Charities (Accounts and Reports) Regulations 1995. They are also responsible
0.00
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention
0.00
and other irregularities.
0.00
0.17
March 2022
Signed by order of the trustees
Page 5
Mike Sheard
Mike Sheard
Chair
DATE
**Windlesham Field of Remembrance**
**INDEPENDENT EXAMINERS REPORT**
I report on the financial statements of The Field of Remembrance for the year ended 31st January 2022, which
are attached.
**Respective responsibilities of trustees and examiner.**
As the charity's trustees you are responsible for the preparation of the accounts and you consider that the
audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to
state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under
section 43(7)(b) of the Act, whether particular matters have come to my attention.
**Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts,
and seeking expalantions from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion
on the vie which gives me reasonable cause to believe that in any material respect the requirements to
- keep accounting records in accordance with section 41 of the Act; and
9561.27
**Independ** - prepare accounts which accord with the accounting records and to comply with the
accounting requirements of the Act have not been met; or
-12,555.89
In connecti to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
1
I have raised some minor issues with the Treasurer but these are not material to the overall financial position.
2
3
I have not i
March 2022
Page 6
31st January 2022
R Harbord
Year to:
Independent Examiner
DATE
**Accounting policies**
The following accounting policies have been used consistently in dealing with items which
**Windlesh** are considered material in relation to the charity's financial statements.
**Notes to t Basis of accounting**
The financial statements have been prepared in accordance with applicable accounting standards
**1**
and follow recommendations in Statement of Recommended Practice: Accounting by Charities.
**Fixed Assets**
Fixed assets are shown at cost. Members of the public have contributed to some acquisitions
and such subscriptions are shown against the original cost. Any balance remaining is written
off in the year that the asset is first brought into use, to reduce to £1 net value, except for
costs relating to the new Community Hall which is depreciated at the rate of 10% per annum.
**Investment income**
Investment income is recognised when credited to the charity's account.
All deposits / investments are with the Charities Office Investment Funds.
**Charge on assets**
The grant from the Football Federation has a charge on the Pavilion with a term of 21 years.|**Windlesham Field of Remembrance**
**Charity Registration Number: 305138**
**2022**
**Trustees Annual Report**
**£**
**31st January 2022**
**Cost**
**Building**
**Fund /**
**Legal and administrative details**
**Amortisation**
2,886.00
2,885.00
1.00
Status
The charity, known as "Windlesham Field of Remembrance" is an
12,000.00
11,999.00
1.00
unincorporated organisation, regulated by the Charity Commissioners.
2,184.00
2,184.00
0.00
630,541.94
125,741.80
504,800.14
Trustees
The following persons were Trustees during the year ended 31st January 2022
10,000.00
9,999.00
1.00
Mike Sheard
Chair, Windlesham Branch, Royal British Legion
42,341.00
42,340.00
1.00
Paul Nickson
Windlesham United Youth Football Club
699,952.94
195,148.80
504,804.14
Jem Davis
Bagshot Cricket Club
Robert Webb
Windle Valley Runners
Philip Richardson
Windesham Club & Theatre
appointed June 2021
Helen Claire Hansen-Hjul
Windlesham Parish Council
80.40
Kevin Lloyd-Bisley
Public Member
41,983.15
Brian Chester
Public Member
1,255.74
David Hoggins
Public Member
43,319.29
Principal Address
Windlesham Hub, Windlesham Field of Remembrance, Kennel Lane, Windlesham GU20 6AA
14,250.00
Officers
Sue Clarkson
Secretary
Tom Jack
Treasurer
14,250.00
Pat Lewis
Co-opted Health and Safety
resigned September 2021
29,069.29
Robin Lewis
Co-opted Open Space Co-ordinator
Mrs Helen Barclay
Co-opted Hub Coordinator
appointed November 2021
**533,873.43**
Objectives
The provision and maintenance of the pavilion, playing fields, play areas,
along with a wooded area and pond, for the benefit and recreation of the
inhabitants of the Parish of Windlesham.
**Pavilion**
**Inv Reval**
**Total**
Organisation
The Charity is run by the Trustees and officers.
548,496.76
-1,037.96
595,938.36
Regular meetings are held, along with an Annual General Meeting to
-5,010.74
which members of the public are invited to attend.
-2,000.00
1,037.96
0.00
Reserves
The Trustees recognise that reserves must be created to fund
8,000.00
exceptional maintenance, for which a General Reserve has been
-63,054.19
-63,054.19
created.
485,442.57
0.00
**533,873.43**
**Activities and review**
The Field has been actively used during the year, and its income is shown on Page 3.
The Officers have identified potential risks facing the charity, and consider there is adequate
insurance cover in place, and any risks, not covered by insurance, are reduced to a minimum.
There are reserves of £533,873.43
The Trustees regard £485,442.57 of the Reserves as applicable to the Pavilion.
March 2022
**Grants**
The Trustees gratefully acknowledge funds granted towards the construction of the new Pavilion from:
ee with the books, records and information
Premier League the FA Facilities Fund
Sport England
Windlesham Parish Council
Surrey Heath Borough Council
P&L
Page 2
4,562.50
1,419.00
35,826.00
0.00
0.00
0.00
0.00
**Windlesham Field of Remembrance**
0.00
4,611.61
Trustees Annual Report for the year ended 31st January 2022
0.00
3,200.00
Trustees Responsibilities
970.00
1,785.82
Under the Charities Act 1993, the trustees are required to prepare a statement of account for each
0.00
financial year which gives a true and fair view of the state of affairs of the charity at the end of the year
0.00
and of its incoming resources and application of resources in the year. In preparing the statement,
0.00
the trustees are required to:
-16,608.35
-3,990.98
Select suitable accounting policies and then apply them consistently;
-150.50
-557.30
Make judgments and estimates that are reasonable and prudent;
-227.00
-2,000.00
State whether applicable accounting standards and statements of recommended practice have been
-19,479.00
followed, subject to any material departures disclosed and explained in the statement of account;
-14,716.26
-162.70
Prepare the financial statements on the "Going Concern" basis unless it is inappropriate to presume that
-2,667.49
the charity will continue its operations.
-1,596.50
0.00
The trustees are responsible for keeping proper accounting records which disclose with reasonable
-12,336.18
accuracy, at any time, the financial position of the charity at that time and to enable the trustees to
0.00
ensure that the financial statements comply with the requirements of the Charities Act 1993 and
0.00
regulation 3 of the Charities (Accounts and Reports) Regulations 1995. They are also responsible
0.00
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention
0.00
and other irregularities.
0.00
0.17
March 2022
Signed by order of the trustees
Page 5
Mike Sheard
Mike Sheard
Chair
DATE
**Windlesham Field of Remembrance**
**INDEPENDENT EXAMINERS REPORT**
I report on the financial statements of The Field of Remembrance for the year ended 31st January 2022, which
are attached.
**Respective responsibilities of trustees and examiner.**
As the charity's trustees you are responsible for the preparation of the accounts and you consider that the
audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to
state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under
section 43(7)(b) of the Act, whether particular matters have come to my attention.
**Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts,
and seeking expalantions from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion
on the vie which gives me reasonable cause to believe that in any material respect the requirements to
- keep accounting records in accordance with section 41 of the Act; and
9561.27
**Independ** - prepare accounts which accord with the accounting records and to comply with the
accounting requirements of the Act have not been met; or
-12,555.89
In connecti to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
1
I have raised some minor issues with the Treasurer but these are not material to the overall financial position.
2
3
I have not i
March 2022
Page 6
31st January 2022
R Harbord
Year to:
Independent Examiner
DATE
**Accounting policies**
The following accounting policies have been used consistently in dealing with items which
**Windlesh** are considered material in relation to the charity's financial statements.
**Notes to t Basis of accounting**
The financial statements have been prepared in accordance with applicable accounting standards
**1**
and follow recommendations in Statement of Recommended Practice: Accounting by Charities.
**Fixed Assets**
Fixed assets are shown at cost. Members of the public have contributed to some acquisitions
and such subscriptions are shown against the original cost. Any balance remaining is written
off in the year that the asset is first brought into use, to reduce to £1 net value, except for
costs relating to the new Community Hall which is depreciated at the rate of 10% per annum.
**Investment income**
Investment income is recognised when credited to the charity's account.
All deposits / investments are with the Charities Office Investment Funds.
**Charge on assets**
The grant from the Football Federation has a charge on the Pavilion with a term of 21 years.|**Windlesham Field of Remembrance**
**Charity Registration Number: 305138**
**2022**
**Trustees Annual Report**
**£**
**31st January 2022**
**Cost**
**Building**
**Fund /**
**Legal and administrative details**
**Amortisation**
2,886.00
2,885.00
1.00
Status
The charity, known as "Windlesham Field of Remembrance" is an
12,000.00
11,999.00
1.00
unincorporated organisation, regulated by the Charity Commissioners.
2,184.00
2,184.00
0.00
630,541.94
125,741.80
504,800.14
Trustees
The following persons were Trustees during the year ended 31st January 2022
10,000.00
9,999.00
1.00
Mike Sheard
Chair, Windlesham Branch, Royal British Legion
42,341.00
42,340.00
1.00
Paul Nickson
Windlesham United Youth Football Club
699,952.94
195,148.80
504,804.14
Jem Davis
Bagshot Cricket Club
Robert Webb
Windle Valley Runners
Philip Richardson
Windesham Club & Theatre
appointed June 2021
Helen Claire Hansen-Hjul
Windlesham Parish Council
80.40
Kevin Lloyd-Bisley
Public Member
41,983.15
Brian Chester
Public Member
1,255.74
David Hoggins
Public Member
43,319.29
Principal Address
Windlesham Hub, Windlesham Field of Remembrance, Kennel Lane, Windlesham GU20 6AA
14,250.00
Officers
Sue Clarkson
Secretary
Tom Jack
Treasurer
14,250.00
Pat Lewis
Co-opted Health and Safety
resigned September 2021
29,069.29
Robin Lewis
Co-opted Open Space Co-ordinator
Mrs Helen Barclay
Co-opted Hub Coordinator
appointed November 2021
**533,873.43**
Objectives
The provision and maintenance of the pavilion, playing fields, play areas,
along with a wooded area and pond, for the benefit and recreation of the
inhabitants of the Parish of Windlesham.
**Pavilion**
**Inv Reval**
**Total**
Organisation
The Charity is run by the Trustees and officers.
548,496.76
-1,037.96
595,938.36
Regular meetings are held, along with an Annual General Meeting to
-5,010.74
which members of the public are invited to attend.
-2,000.00
1,037.96
0.00
Reserves
The Trustees recognise that reserves must be created to fund
8,000.00
exceptional maintenance, for which a General Reserve has been
-63,054.19
-63,054.19
created.
485,442.57
0.00
**533,873.43**
**Activities and review**
The Field has been actively used during the year, and its income is shown on Page 3.
The Officers have identified potential risks facing the charity, and consider there is adequate
insurance cover in place, and any risks, not covered by insurance, are reduced to a minimum.
There are reserves of £533,873.43
The Trustees regard £485,442.57 of the Reserves as applicable to the Pavilion.
March 2022
**Grants**
The Trustees gratefully acknowledge funds granted towards the construction of the new Pavilion from:
ee with the books, records and information
Premier League the FA Facilities Fund
Sport England
Windlesham Parish Council
Surrey Heath Borough Council
P&L
Page 2
4,562.50
1,419.00
35,826.00
0.00
0.00
0.00
0.00
**Windlesham Field of Remembrance**
0.00
4,611.61
Trustees Annual Report for the year ended 31st January 2022
0.00
3,200.00
Trustees Responsibilities
970.00
1,785.82
Under the Charities Act 1993, the trustees are required to prepare a statement of account for each
0.00
financial year which gives a true and fair view of the state of affairs of the charity at the end of the year
0.00
and of its incoming resources and application of resources in the year. In preparing the statement,
0.00
the trustees are required to:
-16,608.35
-3,990.98
Select suitable accounting policies and then apply them consistently;
-150.50
-557.30
Make judgments and estimates that are reasonable and prudent;
-227.00
-2,000.00
State whether applicable accounting standards and statements of recommended practice have been
-19,479.00
followed, subject to any material departures disclosed and explained in the statement of account;
-14,716.26
-162.70
Prepare the financial statements on the "Going Concern" basis unless it is inappropriate to presume that
-2,667.49
the charity will continue its operations.
-1,596.50
0.00
The trustees are responsible for keeping proper accounting records which disclose with reasonable
-12,336.18
accuracy, at any time, the financial position of the charity at that time and to enable the trustees to
0.00
ensure that the financial statements comply with the requirements of the Charities Act 1993 and
0.00
regulation 3 of the Charities (Accounts and Reports) Regulations 1995. They are also responsible
0.00
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention
0.00
and other irregularities.
0.00
0.17
March 2022
Signed by order of the trustees
Page 5
Mike Sheard
Mike Sheard
Chair
DATE
**Windlesham Field of Remembrance**
**INDEPENDENT EXAMINERS REPORT**
I report on the financial statements of The Field of Remembrance for the year ended 31st January 2022, which
are attached.
**Respective responsibilities of trustees and examiner.**
As the charity's trustees you are responsible for the preparation of the accounts and you consider that the
audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to
state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under
section 43(7)(b) of the Act, whether particular matters have come to my attention.
**Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts,
and seeking expalantions from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion
on the vie which gives me reasonable cause to believe that in any material respect the requirements to
- keep accounting records in accordance with section 41 of the Act; and
9561.27
**Independ** - prepare accounts which accord with the accounting records and to comply with the
accounting requirements of the Act have not been met; or
-12,555.89
In connecti to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
1
I have raised some minor issues with the Treasurer but these are not material to the overall financial position.
2
3
I have not i
March 2022
Page 6
31st January 2022
R Harbord
Year to:
Independent Examiner
DATE
**Accounting policies**
The following accounting policies have been used consistently in dealing with items which
**Windlesh** are considered material in relation to the charity's financial statements.
**Notes to t Basis of accounting**
The financial statements have been prepared in accordance with applicable accounting standards
**1**
and follow recommendations in Statement of Recommended Practice: Accounting by Charities.
**Fixed Assets**
Fixed assets are shown at cost. Members of the public have contributed to some acquisitions
and such subscriptions are shown against the original cost. Any balance remaining is written
off in the year that the asset is first brought into use, to reduce to £1 net value, except for
costs relating to the new Community Hall which is depreciated at the rate of 10% per annum.
**Investment income**
Investment income is recognised when credited to the charity's account.
All deposits / investments are with the Charities Office Investment Funds.
**Charge on assets**
The grant from the Football Federation has a charge on the Pavilion with a term of 21 years.|
|---|---|---|---|---|---|---|
||||**General**
48,479.56
-5,010.74
-2,000.00
-1,037.96
8,000.00
48,430.86|**Pavilion**
548,496.76
-63,054.19
485,442.57|**Inv Reval**
-1,037.96
1,037.96
0.00|**Total**
595,938.36
-5,010.74
-2,000.00
0.00
8,000.00
-63,054.19
**533,873.43**|
||||DATE
enditure Statement agr
Total
r
-4,562.50
-1,419.00
-35,826.00
0.00
0.00
0.00
0.00
0.00
-4,611.61
0.00
-3,200.00
-970.00
-1,785.82
0.00
0.00
0.00
16,608.35
3,990.98
150.50
557.30
227.00
2,000.00
19,479.00
14,716.26
162.70
2,667.49
1,596.50
0.00
12,336.18
0.00
0.00
0.00
0.00
0.00
-0.17
6,000.00
0.00
0.00
0.00
2,886.00
-2,885.00
12,000.00
-11,999.00
2,184.00
-2,184.00
630,080.06
-125,741.80
461.88
10,000.00
-9,999.00
42,341.00
-42,340.00
0.00
0.00
-14,250.00
9,341.78
-12,370.68
3,109.30
0.00
41,983.15
1,255.74
0.00
-48,479.56
1,037.96
-176,762.45
-312,680.12
0.00
||||
||0.00
84,387.32
71,831.26
69,938.71
69,938.71
6,000.17
6,000.17
23,999.32
6,129.50
2,328.31
3,368.87
6,939.45
**42,765.45**
7,125.00
4,224.64
496.11
4,134.50
557.30
227.00
628.10
2,677.01
6,488.25
-5,174.28
290.48
1,596.50
150.50
0.00
6,000.00
12,336.18
1,976.61
3,604.58
**47,338.48**
**-4,573.03**
1,419.00
3,395.50
342.00
275.00
550.00
0.00
**5,981.50**
19,479.00
14,716.26
2,000.00
162.70
690.88
**37,048.84**
**-31,067.34**
970.00
4,611.61
0.00
0.00
3,200.00
-4,789.50
6,575.32
12,556.06
**23,123.49**
**-12,516.88**
**8,000.00**|0.00
0.0|25,106.42||||