Trustees. Annual Report for the period
From= 1 February 2020 To: 31 January 2021
Charity narn•: Windlesham Field of Remembrance
Charity registration number: 305138
Legal and admlnlstratlve dotslls
Statu$ The charlty. known a• Wlndlosham Flold of Remambrance- Is an unlncorporated
organ18atlon, rngulatod by tho Chartty Comm5ssion•r
TRUSTEES
Rlchard Mlcha•l Sheard Chalr, ￿ndle$haM Branch Royal Brftish Leglon
Colln Bldwoll
Wlndl•sh•m Club & Th•atr•
Brlan Chester
Publlc Mw)bgr
Jeremy (J•m) Dav18
Bagshot Crfcket Club
Helen Hansen-HJul
ndlMham Parf•h Councll
Davld Hogglns
Publlc Membor
K•vin Lloyd-Blsley
Publlc MoM￿r
Paul Nlckson
ndl08ham Unlted Football Club- Youth
Bob Webb
ndle Valley Runnern
OFFICERS Appointment to bo cOnfirni￿ annually prlor to AGM
Mr4 Susan Clarkson
Honorary Secretary
Mr Tom Jack
Treasurer
Pat Lewls
Co-optsd Officer {Hub Coordlnator)
Robin Lewis
Coryopted Officer (Open Spaces)
Principal Address: Wlndlesham Hub, Windlesham Fiold of Remèmbrnnce. Kennel Lane,
Windlesham. Surrey. GU20 6AA

Organisatlon: The Charity is run by the Trustoes and officers, with the help of a Hub
Coordlnator. Regular mwtlngs arn hold. along wlth an Annual General Meeting to which
members of tho publlc arn Invit￿ to attend.
Resorvos". The Trustees recognlse that re8erves must bo crthqtad to fund oxcoptlonal
maintenance. for which a General Reserve has been created.
CHAIRMAN AND SECRETARY'S COMBINED REPORT
Purpose and Impacl
The Field of Remembrance trust was set up 71 years ago to provide the playing fields, play areas.
along with a wooded area and pond, for th8 'rest, recreation arKI entertainment, of the inhabitants of
the Windlesham. Th8 Wndlesham Hub. which was or*ned in January 2020 was the result of the
vislon and commitment of Trustees during the past 12 years. The purpose of the Charity today is to
sustain and maintain the field and these premises whilst growing the use by our community and
deliver on the commitinents to the grant providers that wer8 agreed in 2018.
0￿ratIonS
This report covers the period after the Hub was opened arKI the effects of the Covid restrictions that
we have all endured. The WFOR is now a qurte differen( more Complex operation than in the past
which requires more detailed financial forecastiiYJ, fomial contracting. and a new re8eNes policy to
ensure that future maintenance commitinents can be met.
1. Maintaining our 18 acres of op8n spaces and woodland requires both volunteer and professional
support and these both contributed to our Green Flag Communty Award in 2020. Covid
restrictions and the openiw of the Coffee Shop have resulted in a wgnificant increase in vists to
the Field including those keeping fft with various boot Camps and use of our outdoor gym.
For many years we benefited from the support of Foramafiow who did a terrific job of looking
after the Field bLrt sadly were unat￿8 to continue. After a tender process appointed a local
contractor, Nigel Jeffries Landcapes. lo maintain our green spaces from 1 February 2021. We
are continualty trying lo improve the qualty of the experien￿ people get when they visit th8
field induding football and cricket W quality and repairing the areas where foot traffic is
high. Significant work is required to bwing the field up to Football Association standards and an
investigation of the field drainage has begun.
Our W￿nderfUl Admiral's Fiekl woodlarKI arxl the trees around our boundary requi￿ regular
work by tree surgeons, frequent maintenance, careful replanting. Severe weather. cavities
and decay damage can mean we need to either reduce trees or in some cases remove them
for publiG health arKI safety reasons. A professional tree survey has idenbfied several trees
that need work by our tree surgeons, Ind￿lIng some larger trees that will either be reduced in

size or in some cases cut down completely. These indude trees that ovethang Kennel Lane.
l•le received g￿81 support from Paul Searle. an arborist.
Regular work parties together with volunteers from Surrey Tree Wardens a￿ making excellent
progress maintsining the woodland by dearing invasive species like laurel.
Recenlly we have sadly lost a large number of Matu￿ trees in the woodland area but the
clearer canopy gives us an opportunty to regenerate the woods and allow young saplings to
thrive.
Rainbow Comer pre-school have eslablished a forest school a(aivty area in our woodland.
We were fortunate to re￿1ve an Open Spaces Maintenance grant again from ￿nd￿$harn Parish
Council which helps remove rubbrsh and empty the dog bins. Further agreements were reached
with Windlesham United (Youth) and Bagshot Cricket Club regarding their contributions to the costs
of maintsining the open spaces. Bagshot Cricket Club have responsibilty for maintaining the cricket
square. Nevertheless, ￿ remain heavily dependent on public support to pay the costs of
malntaining our open spaces and woodland.
2. The completion of the Hub ￿lIdIng has created a wonderful asset for our comrnunity both for
sport and non-SPOrt adivities. A part-ts'me Hub coordinator has been appointed. Inevitably the
experience of having tenants and other users in the building and additional requirements related
to building and site secunty have resutted in some additional works which are largely completed.
To ensure that the costs of running the Hub are covered, provide additional facilities to the
community, and keep the charges for communty use reasonable. 2 five-year leases were agreed
in summer 2020. One with Fieldhouse Coffee Shop and the other with Rainbow Comer pr
School. ComTnunity bO0￿.ng$ have been severely restricted by Covid pandemic, but we are
hopeful that they will bounce back this summer.
Commltm•nts
As a part of the Charity's agreement in 2018 wilh the Foott)all Foundation for a grant of £278,000
towards the costs of the Hub building th8 Trustees at the time agreed to a Legal Charge to be
secured against the Charity's land in favour of the Football Foundation for 21 years from the
a¢￿ptance of the award. Finalising this charge proved to be an excepts'onally long process but was
completed on 9 November 2020, resulb'ng in the release of the final tran￿￿ of FF grant funds.
As a result of the grant's received from the Football FourKlatron, the London Marathon Trust and
Sport England for the building of the Hub we a￿ required to report on th8 progress made to extend
the use of sporting activities at the Field. The requirements are detailed and onerous and require
progress report for eadi of the next three years covering youth football, cyding, crid(et, running and
new sports and physical a(*ivities to attract new 'non-sporty' participants.

Fund raislng
The aim of the Charity is to raise sufficient funds to cover the routine annual costs of operations and
to create sufficient reserves to cover future. non-routine. costs.
The charity did not work with any wofessional fundraisers in 2020r21.
The four main sour￿ of funds this year and in the future will be:
Continuing support from our Wndjesham comrnunrty
Grants available from local government. ind￿ling individual councillors. allocations. In this
financial year four grants totalled £5109.
Grants for sports organisations
Income from the users of the open spaces and the hirers of the Hub
Rental income from the Hub tenants
Governance and dfjclslon-maklng
The Charity is run by the Trustees, officers and secretary, with the help of a Hub coordinator and
cleaner. The Trustees are responsible for the overall govemance of the Charity and together vrfith
the officers form the management commrttee. Its members take on responsibilttEs for different
aspects of the management of the pr8mises and regular meetings a￿ held. During the year. David
Hoggins joined as a wblic member and has tsken responsibilrty for our relationship with our pre-
school tenant. I would like to thank both the current trustees arKI officers arKI particularly Colin
Bidwell who has Completed his 5 yearn as a t￿￿tee during one of the m08t Challenging p&riods in
our history.
No trustees received any remuneration. payments or beneffts from the charty other than refunds of
legitimate tnjstee expenses.
Each member of the VFOR management commrttee Works hard to maintain the Field of
Remembran￿ for the village. We are keen to firKI addrtional trustees from village organisations to
reduce the overload of the existing team. l am delighted that Philip Richardson has been proposed
as a Trustee by the ￿ndleshaM Club and Theatre and will take up his role after this meeting.
Richard Michael Sheard
Chairma
28 November 2021

Ji
888
882
qlv
#?88R
888
*888
Ullll'lili
48 8
¥8¥P8888
wr*
4)

8889
888-88
u>
r£DJLa
888¢*88
888
C*OO