WEST HORSLEY VILLAGE HALL MANAGEMENT COMMITTEE Receipts and payments for the year ended 31st March 2025
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|Last year 2023/2024|This|year 2024/2025|
|£|£|Notes|£|£|£|
|At|the|beginning|of the|year funds|amounted|to:|
|500.00|on|current|account|1,915.40|
|65,670.73|on|deposit|accounts|57,198.77|
|66,170.73|makinga|total|of|59,114.17|
|Income|for the|year came|from:|
|17,806.87|Letting|fees:|The|Main|Hail|20,808.01|
|12,977.70|The|Cedar|Room|10,114.88|
|2,125.44|The|Rubin|Room|2,246.23|
|2,517.00|Storage|&|use|of car|park|2,673.15|
|35,427.01|35,842.27|
|Donations/Grants:|
|3,600.00|Parish|Council:|Buildings|1|8,500.00|
|4,400.00|Playground|0.00|
|25.00|Deposits|held|at the|financial|year end|2|25.00|
|5,462.65|Other|3|1,816.48|
|13,487.65|10,341.48|
|2,777.08|—|Bank|interest|2,687.45|
|51,691.74|totalling|48,871.20|
|117,862.47|107,985.37|
|Expenses|were:|
|19,857.92|Staff wages|4|24,428.80|
|370.65|Employer|pension|contribution|0.00|
|174.00|Payroll|services|204.00|
|9,360.00|Contract|Cleaners|11,808.00|
|1,677.53|Telephone,|internet|&|website|1,204.45|
|4,730.44|Electricity,|Gas & Water|5|5,134.82|
|0.00|Business|rates|6|0.00|
|2,677.81|Insurance|3,133.79|
|825.50|Equipment purchases|7|329.07|
|Repairs|&|Maintenance|8|
|10,024.34|Buildings|609.52|
|0.00|Exterior|redecoration|0.00|
|1,980.00|Floor|refurbishment|0.00|
|1,028.25|Outdoor|878.00|
|1,789.86|Playground|966.00|
|1,776.38|Equipment|1,770.86|
|355.57|Performing|Rights|Licence|9|273.49|
|1,237.24|Household &|cleaning|10|916.46|
|506.57|Printing,|stationery|&|postage|70.82|
|376.24|Sundry|11|451.37|
|58,748.30|totalling|52,179.45|
|59,114.17|which|left funds|at the|end|of the|year|55,805.92|
|1,915.40|on|current|account|354.30|
|57,198.77|on|deposit|accounts|§5,451.62|
|59,114.17|making|a|total|of|55,805.92|
|-7,056.56|{Deficit)|/|Surplus|for the|year|-3,308.25|
|Signed:|Signed:|
|-|SANS|A|ccs|J|
|Miss|F|H|King|Mrs|K|Henderson|
|Chairman|of the West|Horsley|Village|Responsible|Financial|Officer|
|Hall ManagementCommittee|for West Horsley Village|Hall|
|Date: Ly|\e Ju|-_ Jar|Dale:|ayy C|/*ne. SOLD|
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WEST HORSLEY VILLAGE HALL MANAGEMENT COMMITTEE Notes to the accounts for the year ended 31st March 2025
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1 West Horsley Parish Council made a grant of £8,500 towards the upkeep of the Hall and to assist with the upkeep, safety inspections, repair and renewal of the playground.
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2 Arefundable cleaning deposit was introduced for parties on 1st January 2022. £900 was received during the financial year under review of which £637.50 was refunded, £75.00 was retained against cleaning costs, £212.50 was donated to West Horsley Village Hall and £25 was held at the financial year end in respect of parties held after 31st March 2025.
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3 Includes a donation of £1,500 from The Frazer Trust, refundable deposits of £237.50 either retained against cleaning costs or donated to West Horsley Village Hall, £78.98 from TheGivingMachine.
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4 Includes Employee Tax and National Insurance Contributions, paid quarterly to HMRC.
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5 The cost of utilities remained high during during the financial year under review due to continued higher rates paid for electricity and gas.
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6 Discretionary relief from Business Rates payable by West Horsley Village Hall during the financial year under review was granted by Guildford Borough Council.
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7? Includes £167.09 CCTV replacement of malfunctioning part and £161.98 expenses
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8 Repairs & Maintenance
Buildings: £543.52 on decorating supplies, £66 pest control issue. Outdoor: Grass cutting £878,
Playground: Daily locking/unlocking £840, safety inspections £126
Equipment: Annual boiler service, £215. Boiler emergency call out £500, annual fire safety inspection £246.58, CCTV annual maintenance contract £150, various electrical repairs including bulbs £659.28
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9 The cost of the annual music licence for the financial year under review is based on income earned during the financial year.
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10 Includes the purchase of cleaning products and consumables not provided by the contract cleaners for use by hirers £17.99, the provision of a commercial waste bin and collection therefrom £636.56, £21.91 the annual charge for hand sanitiser and exterior window cleaning
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Gifts for voluntary help with the financial accounts, the outside planters and the playground £137.88, refreshments for meeting £2.50, annual fee payable to The Information Commissioner £35. Charity Finance Training £65. NCVO 3 yearly membership £151. Microsoft 365 annual cost £59.99.
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12 The renewal date of the insurance is 25th March, as a result of which 98.0769% of the total cost of £2,922.30 is included.
WEST HORSLEY VILLAGE HALL MANAGEMENT COMMITTEE Statement of assets and liabilities as at 31st March 2025
| Notes | Totals | ||
|---|---|---|---|
| 2024/2025 | 2023/2024 | ||
| £ | £ | ||
| Monetary assets | |||
| Bank current account | 354.30 | 1,915.40 | |
| Bankdepositaccount | 1,453.03 | 3,828.51 | |
| COIF deposit account | 53,998.59 | 53,370.26 | |
| 55,805.92 | 59,114.17 | ||
| Debtors & prepayments | |||
| Lettings unpaid at 31st March | 1,974.15 | 3,285.41 | |
| Insurance paid in advance | 12 | 2,866.10 | 2,952.76 |
| 4,840.25 | 5,838.17 | ||
| Liabilities | |||
| Letting fees received forbookings after 31st March | 0.00 | 147.40 | |
| Return ofdeposits (received before 31st March) | 0.00 | 25.00 | |
| Playground | 70.00 | 70.00 | |
| Electricity& gas | 443.73 | 482.61 | |
| Gardener | 144.00 | 94.00 | |
| HMRC | 875.00 | 778.80 | |
| Everflow | 0.00 | 44.01 | |
| Chambers Waste Management& Contract Cleaners | 53.30 | 1,063.54 | |
| Website | 0.00 | 16.74 | |
| SurreyCommunityAction payroll services | 108.00 | 96.00 | |
| Total liabilities | 1,694.03 | 2,818.10 | |
| Non-monetary assets | |||
| Furnishingsandplaygroundequipment |
Note regarding the ownership of West Horsley Village Hall
The land and buildings at West Horsley Village Hall are owned by West Horsley Parish Council but are administered on a day-to-day basis by West Horsley Village Hall Management Committee under a Declaration of Trust dated 12th March 1962 in which West Horsley Parish Council is referred to as "Custodian Trustee”, As a result of these arrangements, the Trustees of West Horsley Village Hall have legal responsibility for the management of the charity. The land and buildings at West Horsley Village Hall are included in West Horsley Parish Council's financial accounts and are listed on West Horsley Parish Council's asset register. West Horsley Parish Council makes an annual grant to West Horsley Village Hall towards the upkeep of the Hall and the upkeep, safety inspections, repair and renewal of the playground.
WEST HORSLEY VILLAGE HALL MANAGEMENT COMMITTEE Independent Examiner's Report for the year ended 31st March 2025
Report to the Management Committee of West Horsley Village Hall
Basis of the Independent Examiner's Report
My examination was carried out in accordance with the general directions given by The Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure in the accounts and seeking explanation from the Committee concerning such matters. The procedures undertaken do not provide all evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statements below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
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1 which gives me reasonable cause to believe that, in any material respect, the requirements have not been met.
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2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Brian Manners
Chartered Accountant Date: 25 4,