2022-12-31-accounts - Ashford (Middlesex) Community Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date
From	01	01	2022	To	31 12	2022

Section A Reference and administration details

Charity name

Ashford (Middlesex) Community Association

Other names charity is known by

Registered charity number (if any) 305122

Charity's principal address The Community Centre

Woodthorpe Road Ashford Postcode TW15 3NJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Alan Pearson
	Paul Bona
	Jan Pratt
	John Knill
	Frank Hughes
	Alfie Burt
	James Knill
	Jane Watts
	Jim Sheedy

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Alan Pearson
Jan Pratt
Paul Bona

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company)

Elected by membership at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the Association are to promote the benefits of the inhabitants of Ashford, Staines, Feltham, and the neighbourhood. To advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants by operating a Community Centre, and to promote such other charitable purposes as may from time to time be determined.

TAR

March 2012

The main activity of the Association is to operate a Community Centre which has two halls, a meeting room, a bar, and a darts/pool room. The main hall is available for occasions such as weddings, anniversaries, and parties in general.

It is also available for regular weekly or monthly bookings for any activity such as keep-fit, line-dancing, playgroups, blood donations, etc. The smaller hall is available for smaller versions of the above, and is suitable for educational purposes.

The meeting room is available for meetings and is also suitable for educational purposes.

The bar is available, on request, for any of the above activities. Summary of the main The darts/pool room is available for local teams to utilise. activities undertaken for the public benefit in relation to Trustees have had regard to the guidance issued by the Charity these objects (include within Commission on public benefit. this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

The trustees are all unpaid volunteers.

There is also a small number of paid staff who maintain the building, the services provided, and administration.

Small grants can be made to local charities, but this is not a significant part of the operation. Practically all income is spent on maintaining the building and services provided.

You may choose to include further statements, where relevant, about:

There are no investments except the bank deposit account.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

This year has not been much different from last year, or indeed previous years. We seem to have found our niche, but are always open to new ideas for using the centre.

During this year we have provided facilities for a diverse range of activities including language classes, soft play for children, slimming, and a variety of dance activities: tap, children, ballroom, Zumba, Pilates and the ever-popular line dancing.

On the more sporting side we have had karate/self defence and, of course darts and pool.

As well as the regular activities above we have also accommodated wedding and birthday parties, wakes, pantomime, and a New Year’s Eve celebration.

Away from the public gaze we continue to maintain the building and the services provided within it to a good standard.

TAR

March 2012

Section E Financial review

A non-specific deposit account is held for unexpected contingencies.

Brief statement of the charity’s policy on reserves

Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Almost all income is derived from hiring out the halls and bar takings. The only investment policy is that any surplus is used to improve the facilities offered.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Position (eg Secretary, Chair, etc)

Date 1.2.2024

TAR

March 2012

REGISTERED CHARITY NUMBER: 305122

Report of the Trustees and

Unaudited Financial Statements For The Year Ended 31 December 2022

`for`

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

Hunt Ford & Co
Osborne House
143-145 Stanwell Road
Ashford
Middlesex
TW15 3QN

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

`Contents of the Financial Statements`

`For The Year Ended 31 December 2022`

	`Page`
`Report of the Trustees`	`1`
`Independent Examiner's Report`	`2`
`Statement of Financial Activities`	`3`
`Balance Sheet`	`4`
`Notes to the Financial Statements`	`5 to 11`
`Detailed Statement of Financial Activities`	`12 to 13`

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

`Report of the Trustees For The Year Ended 31 December 2022`

Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended
31December2022.ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with
theFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective1 January
2019).

Treasurer Mr A.Pearson

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

`Governing document`

Thecharityiscontrolledbyitsgoverningdocument,adeedoftrustandconstitutesan unincorporated
charity.

`REFERENCE AND ADMINISTRATIVE DETAILS`

`Registered Charity number`

Principal address
The Community Centre
Woodthorpe Road
Ashford
Middlesex
TW15 3NJ

Trustees
Mr P BONA Chairman
Mr ALAN PEARSON TREASURER (appointed 1/1/2022)
JANICE PRATT Secretary (appointed 1/1/2022)

`Independent Examiner`

Mr Leslie J FordFCPA
Hunt Ford & Co
Osborne House
143-145 Stanwell Road
Ashford
Middlesex
TW15 3QN

Approvedbyorderoftheboardoftrusteeson.............................................andsignedonits behalf
by:

..................................................
Mr P BONA - Trustee

Page 1

Independent Examiner's Report to the Trustees of
ASHFORD (MIDDLESEX) COMMUNITY ASSOC

`Independent examiner's report to the trustees of ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

IreporttothecharitytrusteesonmyexaminationoftheaccountsofASHFORD(MIDDLESEX) COMMUNITY
ASSOC (the Trust) for the year ended 31 December 2022.

`Responsibilities and basis of report`

AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsin accordance
with the requirements of the Charities Act 2011 ('the Act').

IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheAct and
incarryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharity Commission
under Section 145(5)(b) of the Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in
connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which
attentionshouldbedrawninthisreportinordertoenableaproperunderstandingoftheaccountsto be
reached.

Mr Leslie J FordFCPA

Hunt Ford & Co
Osborne House
143-145 Stanwell Road
Ashford
Middlesex
TW15 3QN

Date: .............................................

Page 2

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Statement of Financial Activities For The Year Ended 31 December 2022`

		`31/12/22`	`31/12/21`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`	`2`	`3`	`-`
`Other trading activities`	`3`	`57,504`	`55,347`
`Investment income`	`4`	`6`	`-`
`Total`		`57,513`	`55,347`
`EXPENDITURE ON`
`Raising funds`	`5`	`69,613`	`-`
`Other`		`-`	`52,677`
`Total`		`69,613`	`52,677`
`NET INCOME/(EXPENDITURE)`		`(12,100)`	`2,670`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`		`63,815`	`61,145`
`TOTAL FUNDS CARRIED FORWARD`		`51,715`	`63,815`

The notes form part of these financial statements

Page 3

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Balance Sheet`

`31 December 2022`

		`31/12/22`	`31/12/21`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`FIXED ASSETS`
`Tangible assets`	`9`	`6,696`	`10,406`
`CURRENT ASSETS`
`Debtors`	`10`	`34,216`	`32,397`
`Cash at bank and in hand`		`14,520`	`23,083`
		`48,736`	`55,480`
`CREDITORS`
`Amounts falling due within one year`	`11`	`(3,817)`	`(2,071)`
`NET CURRENT ASSETS`		`44,919`	`53,409`
`TOTAL ASSETS LESS CURRENT LIABILITIES`		`51,615`	`63,815`
`NET ASSETS`		`51,615`	`63,815`
`FUNDS`	`12`
`Unrestricted funds`		`51,615`	`63,815`
`TOTAL FUNDS`		`51,615`	`63,815`

ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissue on
............................................. and were signed on its behalf by:

.............................................
Mr P BONA - Trustee

.............................................
JANICE PRATT - Trustee

The notes form part of these financial statements

Page 4

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

Notes to the Financial Statements
For The Year Ended 31 December 2022

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsin accordance
withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS 102)
(effective1January2019)',FinancialReportingStandard102'TheFinancialReporting Standard
applicableintheUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancial statements
have been prepared under the historical cost convention.

`Income`

AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlement to
the funds, it is probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation
committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefits will
berequiredinsettlementandtheamountoftheobligationcanbemeasuredreliably.Expenditure is
accountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregateall cost
relatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadingsthey have
been allocated to activities on a basis consistent with the use of resources.

`Tangible fixed assets`

Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its
estimated useful life.

`Long leasehold`	`- 10% on reducing balance`
`Improvements to property`	`- 10% on reducing balance`
`Plant and machinery`	`- 20% on reducing balance`
`Fixtures and fittings`	`- 20% on reducing balance`
`Computer equipment`	`- 20% on reducing balance`

`Taxation`

The charity is exempt from tax on its charitable activities.

`Fund accounting`

Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedforparticular restricted
purposes.

Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.

continued...

Page 5

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

`Notes to the Financial Statements - continued`

`For The Year Ended 31 December 2022`

`2.`	`DONATIONS AND LEGACIES`
			`31/12/22`	`31/12/21`
			`£`	`£`
	`Gifts`		`3`	`-`
`3.`	`OTHER TRADING ACTIVITIES`
			`31/12/22`	`31/12/21`
			`£`	`£`
	`Letting receipts`		`57,504`	`40,489`
	`General fund raising`		`-`	`188`
	`Business Rate refund`		`-`	`10,096`
	`HMRC JRS grant`		`-`	`4,574`
			`57,504`	`55,347`
`4.`	`INVESTMENT INCOME`
			`31/12/22`	`31/12/21`
			`£`	`£`
	`Deposit account interest`		`6`	`-`
`5.`	`RAISING FUNDS`
	`Raising donations and legacies`
			`31/12/22`	`31/12/21`
			`£`	`£`
	`Support costs`		`69,613`	`-`
`6.`	`SUPPORT COSTS`
		`Management`	`Finance`	`Totals`
		`£`	`£`	`£`
	`Raising donations and legacies`	`69,684`	`(71)`	`69,613`

continued...

Page 6

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

Notes to the Financial Statements - continued
For The Year Ended 31 December 2022

`7. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2022nor for
the year ended 31 December 2021.

`Trustees' expenses`

Therewerenotrustees'expensespaidfortheyearended31December2022norfortheyear ended
31 December 2021.

`8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

	`Unrestricted`
	`fund`
	`£`
`INCOME AND ENDOWMENTS FROM`
`Other trading activities`	`55,347`
`EXPENDITURE ON`
`Other`	`52,677`
`NET INCOME`	`2,670`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`	`61,145`
`TOTAL FUNDS CARRIED FORWARD`	`63,815`

continued...

Page 7

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

`Notes to the Financial Statements - continued For The Year Ended 31 December 2022`

`9. TANGIBLE FIXED ASSETS`

`COST` `At 1 January 2022` `Additions` `At 31 December 2022` `DEPRECIATION` `At 1 January 2022` `Charge for year` `At 31 December 2022` `NET BOOK VALUE` `At 31 December 2022` `At 31 December 2021` `COST` `At 1 January 2022` `Additions` `At 31 December 2022` `DEPRECIATION` `At 1 January 2022` `Charge for year` `At 31 December 2022` `NET BOOK VALUE` `At 31 December 2022` `At 31 December 2021`	`Improvements` `Long` `to` `leasehold` `property` `£` `£` `123,786` `21,500` `-` `200` `123,786` `21,700` `116,880` `19,929` `863` `2,404` `117,743` `22,333` `6,043` `(633)` `6,906` `1,571` `Fixtures` `and` `Computer` `fittings` `equipment` `£` `£` `18,916` `406` `-` `-` `18,916` `406` `17,625` `353` `430` `18` `18,055` `371` `861` `35` `1,291` `53`	`Plant and` `machinery` `£` `28,835` `-` `28,835` `28,250` `195` `28,445` `390` `585` `Totals` `£` `193,443` `200` `193,643` `183,037` `3,910` `186,947` `6,696` `10,406`

continued...

Page 8

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

`Notes to the Financial Statements - continued`

`For The Year Ended 31 December 2022`

`10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`

	`31/12/22`	`31/12/21`
	`£`	`£`
`Other debtors`	`100`	`200`
`ACA Bar Management Ltd`	`33,588`	`31,595`
`VAT`	`528`	`602`
	`34,216`	`32,397`

Otherdebtorsinclude£33,588representingthecurrentaccountbalancewithACABar Management
Ltd.Thisdebtorbalancehasbeenformalisedbywayofaninterestbearingloanagreement with
regular repayments over five years. ( 2021 £31,595 )

`11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`

	`31/12/22`	`31/12/21`
	`£`	`£`
`Trade creditors`	`2`	`(1,929)`
`Taxation and social security`	`61`	`-`
`Other creditors`	`3,754`	`4,000`
	`3,817`	`2,071`

`12. MOVEMENT IN FUNDS`

`Unrestricted funds` `General fund` `TOTAL FUNDS`	`Net` `movement` `At` `At 1/1/22` `in funds` `31/12/22` `£` `£` `£` `63,815` `(12,200)` `51,615` `63,815` `(12,200)` `51,615`

Net movement in funds, included in the above are as follows:

`Unrestricted funds` `General fund` `TOTAL FUNDS`	`Incoming` `resources` `£` `57,513` `57,513`	`Resources` `Movement` `expended` `in funds` `£` `£` `(69,713)` `(12,200)` `(69,713)` `(12,200)`

continued...

Page 9

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

`Notes to the Financial Statements - continued For The Year Ended 31 December 2022`

`12. MOVEMENT IN FUNDS - continued`

`Comparatives for movement in funds`

		`Net`
		`movement`	`At`
	`At 1/1/21`	`in funds`	`31/12/21`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`61,145`	`2,670`	`63,815`
`TOTAL FUNDS`	`61,145`	`2,670`	`63,815`

Comparative net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`55,347`	`(52,677)`	`2,670`
`TOTAL FUNDS`	`55,347`	`(52,677)`	`2,670`

A current year 12 months and prior year 12 months combined position is as follows:

		`Net`
		`movement`	`At`
	`At 1/1/21`	`in funds`	`31/12/22`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`61,145`	`(9,530)`	`51,615`
`TOTAL FUNDS`	`61,145`	`(9,530)`	`51,615`

continued...

Page 10

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

`Notes to the Financial Statements - continued For The Year Ended 31 December 2022`

`12. MOVEMENT IN FUNDS - continued`

Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the
above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`112,860`	`(122,390)`	`(9,530)`
`TOTAL FUNDS`	`112,860`	`(122,390)`	`(9,530)`

`13. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 December 2022.

Page 11

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Detailed Statement of Financial Activities For The Year Ended 31 December 2022`

	`31/12/22`	`31/12/21`
	`£`	`£`
`INCOME AND ENDOWMENTS`
`Donations and legacies`
`Gifts`	`3`	`-`
`Other trading activities`
`Letting receipts`	`57,504`	`40,489`
`General fund raising`	`-`	`188`
`Business Rate refund`	`-`	`10,096`
`HMRC JRS grant`	`-`	`4,574`
	`57,504`	`55,347`
`Investment income`
`Deposit account interest`	`6`	`-`
`Total incoming resources`	`57,513`	`55,347`
`EXPENDITURE`
`Support costs`
`Management`
`Wages`	`19,323`	`15,872`
`Rates and water`	`1,228`	`1,025`
`Insurance`	`3,000`	`5,002`
`Light and heat`	`9,845`	`8,082`
`Telephone`	`918`	`740`
`Postage and stationery`	`59`	`36`
`Sundries`	`1,441`	`1,689`
`Repairs and renewals`	`2,376`	`2,952`
`Cleaning`	`6,312`	`3,166`
`TV rental and licences`	`8,860`	`5,105`
`Staff welfare`	`871`	`37`
`Bookkeeping`	`620`	`-`
`Sundries`	`1,122`	`-`
`Subscriptions`	`159`	`-`
`Fines`	`100`	`-`
`Office expense`	`387`	`314`
`Vat unclaimable`	`3,327`	`1,806`
`Gaming licence`	`50`	`50`
`Accountancy`	`2,398`	`2,879`
`Carried forward`	`62,396`	`48,755`

This page does not form part of the statutory financial statements

Page 12

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Detailed Statement of Financial Activities For The Year Ended 31 December 2022`

	`31/12/22`	`31/12/21`
	`£`	`£`
`Management`
`Brought forward`	`62,396`	`48,755`
`PRS licence`	`3,377`	`-`
`Depreciation of tangible and heritage`
`assets`	`3,911`	`3,911`
	`69,684`	`52,666`
`Finance`
`Bank charges`	`(71)`	`11`
`Total resources expended`	`69,613`	`52,677`
`Net (expenditure)/income`	`(12,100)`	`2,670`

This page does not form part of the statutory financial statements

Page 13

REGISTERED CHARITY NUMBER: 305122

Report of the Trustees and

Unaudited Financial Statements For The Year Ended 31 December 2022

For

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

Hunt Ford & Co Osborne House 143-145 Stanwell Road Ashford Middlesex TW15 3QN