2020-12-31-accounts - Ashford (Middlesex) Community Association

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Trustees' Annual Report for the period

Period start date Period end date 01 01 2020 31 12 2020

From

Section A Reference and administration details

Charity name Ashford (Middlesex) Community Association

Other names charity is known by

Registered charity number (if any) 305122

Charity's principal address The Community Centre

Woodthorpe Road Ashford Postcode TW15 3NJ

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Harry Potter
2 Brian Thomson
3 Cheryl Eden
4 Frank Hughes
5 Maurice Green
6 Paul Bona
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

----- Start of picture text -----
Name Dates acted if not for whole year
Brian Thomson
John Knill
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March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Association How the charity is constituted (eg. trust, association, company)

Elected by membership at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

March 2012

TAR

The objects of the Association are to promote the benefits of the inhabitants of Ashford, Staines, Feltham, and the neighbourhood. Summary of the objects To advance education and to provide facilities in the interests of of the charity set out in social welfare for recreation and leisure-time occupation with its governing document the object of improving the conditions of life for the said inhabitants by operating a Community Centre, and to promote such other charitable purposes as may from time to time be determined.

The main activity of the Association is to operate a Community Centre which has two halls, a meeting room, a bar, and a darts/pool room. The main hall is available for occasions such as weddings, anniversaries, and parties in general. It is also available for regular weekly or monthly bookings for any activity such as keep-fit, line-dancing, playgroups, blood donations, etc. The smaller hall is available for smaller versions of the above, and is suitable for educational purposes. The meeting room is available for meetings and is also suitable Summary of the main for educational purposes. activities undertaken for The bar is available, on request, for any of the above activities. the public benefit in The darts/pool room is available for local teams to utilise. relation to these objects (include within this Trustees have had regard to the guidance issued by the Charity section the statutory Commission on public benefit. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

The trustees are all unpaid volunteers. There is also a small number of paid staff who maintain the building, the services provided, and administration.

Small grants can be made to local charities, but this is not a significant part of the operation. Practically all income is spent on maintaining the building and services provided.

You may choose to include further statements, where relevant, about:

There are no investments except the bank deposit account.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

This year has not been much different from last year, or indeed previous years. We seem to have found our niche, but are always open to new ideas for using the centre.

During this year we have provided facilities for a diverse range of activities including language classes, soft play for children, slimming, and a variety of dance activities:- tap, children, ballroom, and the ever-popular line dancing.

On the more sporting side we have had karate/self defence and, of course darts and pool.

Dog lovers have had puppy classes and agility training.

As well as the regular activities above we have also accommodated wedding and birthday parties, wakes, pantomime, and a New Year’s Eve celebration.

Away from the public gaze we continue to maintain the building and the services provided within it to a good standard.

Section E Financial review

March 2012

TAR

A non-specific deposit account is held for unexpected Brief statement of the contingencies. charity’s policy on reserves Details of any funds None materially in deficit

Further financial review details (Optional information)

Almost all income is derived from hiring out the halls and bar You may choose to include takings. additional information, where relevant about:

The only investment policy is that any surplus is used to
the charity’s principal improve the facilities offered. sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date 20.12.2022

March 2012

TAR

REGISTERED CHARITY NUMBER: 305122

`Report of the Trustees and`

Unaudited Financial Statements For The Year Ended 31 December 2020

`for`

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

Hunt Ford & Co
Osborne House
143-145 Stanwell Road
Ashford
Middlesex
TW15 3QN

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

Contents of the Financial Statements
For The Year Ended 31 December 2020

		`Page`
`Report of the Trustees`	`1`	`to`	`2`
`Independent Examiner's Report`		`3`
`Statement of Financial Activities`		`4`
`Balance Sheet`		`5`
`Notes to the Financial Statements`	`6`	`to`	`13`
`Detailed Statement of Financial Activities`	`14`	`to`	`15`

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Report of the Trustees`

For The Year Ended 31 December 2020

Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyearended31December 2020.
ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingbyCharities:Statementof Recommended
PracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReporting Standard
applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Treasurer Mr A.Pearson

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

`Governing document`

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

`REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number`

`Principal address`

The Community Centre
Woodthorpe Road
Ashford
Middlesex
TW15 3NJ

`Trustees`

MR H POTTER TRUSTEE
Mr P BONA
Mr B THOMSON CHAIRMAN
Mr D CHISHOLM TRUSTEE
Miss C EDEN TRUSTEE
Mrs W ELLIOTT TRUSTEE
Mr M GREEN TRUSTEE
Mr F HUGHES TRUSTEE

`Independent Examiner`

Mr Leslie J FordFCPA
ACPA
Hunt Ford & Co
Osborne House
143-145 Stanwell Road
Ashford
Middlesex
TW15 3QN

Page 1

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Report of the Trustees`

For The Year Ended 31 December 2020

Approved by order of the board of trustees on 30 September 2021 and signed on its behalf by:

Mr B THOMSON - Trustee

Page 2

Independent Examiner's Report to the Trustees of
ASHFORD (MIDDLESEX) COMMUNITY ASSOC

`Independent examiner's report to the trustees of ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

IreporttothecharitytrusteesonmyexaminationoftheaccountsofASHFORD(MIDDLESEX)COMMUNITYASSOC (the
Trust) for the year ended 31 December 2020.

`Responsibilities and basis of report`

AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsinaccordancewith the
requirements of the Charities Act 2011 ('the Act').

IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheActandin carrying
outmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharityCommissionunderSection 145(5)(b)
of the Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattentioninconnection with
the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr Leslie J FordFCPA
ACPA
Hunt Ford & Co
Osborne House
143-145 Stanwell Road
Ashford
Middlesex
TW15 3QN

Date: .............................................

Page 3

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Statement of Financial Activities`

`For The Year Ended 31 December 2020`

		`31/12/20`	`31/12/19`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`	`2`	`1,411`	`1,831`
`Other trading activities`	`3`	`34,700`	`62,940`
`Investment income`	`4`	`3,253`	`12,009`
`Total`		`39,364`	`76,780`
`EXPENDITURE ON`
`Raising funds`	`5`	`47,412`	`69,524`
`NET INCOME/(EXPENDITURE)`		`(8,048)`	`7,256`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`		`69,193`	`62,702`
`TOTAL FUNDS CARRIED FORWARD`		`61,145`	`69,958`

The notes form part of these financial statements

Page 4

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Balance Sheet`

`31 December 2020`

		`31/12/20`	`31/12/19`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`FIXED ASSETS`
`Tangible assets`	`9`	`14,319`	`18,228`
`CURRENT ASSETS`
`Debtors`	`10`	`26,421`	`22,260`
`Cash at bank and in hand`		`22,700`	`32,262`
		`49,121`	`54,522`
`CREDITORS`
`Amounts falling due within one year`	`11`	`(2,295)`	`(3,557)`
`NET CURRENT ASSETS`		`46,826`	`50,965`
`TOTAL ASSETS LESS CURRENT LIABILITIES`		`61,145`	`69,193`
`NET ASSETS`		`61,145`	`69,193`
`FUNDS`	`12`
`Unrestricted funds`		`61,145`	`69,193`
`TOTAL FUNDS`		`61,145`	`69,193`

ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon30September2021 and
were signed on its behalf by:

Mr B THOMSON - Trustee

Mrs M LONG - Trustee

The notes form part of these financial statements

Page 5

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Notes to the Financial Statements`

For The Year Ended 31 December 2020

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,havebeenprepared in
accordancewiththeCharitiesSORP(FRS102)'AccountingandReportingbyCharities:Statement of
RecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective1January 2019)',
FinancialReportingStandard102'TheFinancialReportingStandardapplicableintheUKandRepublic of
Ireland'andtheCharitiesAct2011.Thefinancialstatementshavebeenpreparedunderthehistorical cost
convention.

`Income`

AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementtothe funds,
it is probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountoftheobligationcanbemeasuredreliably.Expenditureisaccountedforonanaccruals basis
andhasbeenclassifiedunderheadingsthataggregateallcostrelatedtothecategory.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.

`Tangible fixed assets`

Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetoverits estimated
useful life.

`Long leasehold`	`- 10% on reducing balance`
`Improvements to property`	`- 10% on reducing balance`
`Plant and machinery`	`- 20% on reducing balance`
`Fixtures and fittings`	`- 20% on reducing balance`
`Computer equipment`	`- 20% on reducing balance`

`Taxation`

The charity is exempt from tax on its charitable activities.

`Fund accounting`

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.

continued...

Page 6

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Notes to the Financial Statements - continued`

`For The Year Ended 31 December 2020`

`2.`	`DONATIONS AND LEGACIES`
		`31/12/20`	`31/12/19`
		`£`	`£`
	`Gifts`	`-`	`1`
	`Subscriptions`	`1,411`	`1,830`
		`1,411`	`1,831`
`3.`	`OTHER TRADING ACTIVITIES`
		`31/12/20`	`31/12/19`
		`£`	`£`
	`Letting receipts`	`18,509`	`62,615`
	`General fund raising`	`99`	`325`
	`Business Rate refund`	`10,000`	`-`
	`HMRC JRS grant`	`6,092`	`-`
		`34,700`	`62,940`
`4.`	`INVESTMENT INCOME`
		`31/12/20`	`31/12/19`
		`£`	`£`
	`Rents received`	`3,250`	`12,000`
	`Deposit account interest`	`3`	`9`
		`3,253`	`12,009`

continued...

Page 7

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Notes to the Financial Statements - continued`

For The Year Ended 31 December 2020

`5. RAISING FUNDS`

`Raising donations and legacies`

`6.`

`Raising donations and legacies`
		`31/12/20`	`31/12/19`
		`£`	`£`
`Support costs`		`47,412`	`68,649`
`Other trading activities`
		`31/12/20`	`31/12/19`
		`£`	`£`
`Fund raising expenses`		`-`	`875`
`Aggregate amounts`		`47,412`	`69,524`
`SUPPORT COSTS`
	`Management`	`Finance`	`Totals`
	`£`	`£`	`£`
`Raising donations and legacies`	`47,402`	`10`	`47,412`

`7. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2020norforthe year
ended 31 December 2019.

`Trustees' expenses`

Therewerenotrustees'expensespaidfortheyearended31December2020norfortheyear ended
31 December 2019.

continued...

Page 8

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Notes to the Financial Statements - continued`

For The Year Ended 31 December 2020

`8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

INCOME AND ENDOWMENTS FROM
Donations and legacies
Other trading activities
Investment income
Total
EXPENDITURE ON
Raising funds
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
TANGIBLE FIXED ASSETS
COST
At 1 January 2020 and 31 December 2020
DEPRECIATION
At 1 January 2020
Charge for year
At 31 December 2020
NET BOOK VALUE
At 31 December 2020
At 31 December 2019 Unrestricted
fund
£
1,831
62,940
12,009
76,780
69,524
7,256
62,702
69,958
Improvements
Long
to
Plant and
leasehold
property
machinery
£
£
£
123,786
21,500
28,835
115,153
15,120
27,860
863
2,404
195
116,016
17,524
28,055
7,770
3,976
780
8,633
6,380
975

`9. TANGIBLE FIXED ASSETS`

continued...

Page 9

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Notes to the Financial Statements - continued For The Year Ended 31 December 2020`

`9. TANGIBLE FIXED ASSETS - continued`

`10.`

`COST` `At 1 January 2020 and 31 December 2020` `DEPRECIATION` `At 1 January 2020` `Charge for year` `At 31 December 2020` `NET BOOK VALUE` `At 31 December 2020` `At 31 December 2019` `DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR` `Trade debtors` `ACA Bar Management Ltd` `VAT`	`Fixtures` `and` `Computer` `fittings` `equipment` `Totals` `£` `£` `£` `18,916` `406` `193,443` `16,764` `318` `175,215` `430` `17` `3,909` `17,194` `335` `179,124` `1,722` `71` `14,319` `2,152` `88` `18,228` `31/12/20` `31/12/19` `£` `£` `(202)` `-` `26,357` `21,994` `266` `266` `26,421` `22,260`	`Totals` `£` `193,443`	`Totals` `£` `193,443`
		`175,215` `3,909`
		`179,124`
		`14,319`
		`18,228`
			`22,260`

Otherdebtorsinclude£26,357representingthecurrentaccountbalancewithACABarManagementLtd. This
debtorbalancehasbeenformalisedbywayofaninterestbearingloanagreementwithregular repayments
over five years. ( 2019 £21,994 )

continued...

Page 10

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Notes to the Financial Statements - continued`

`For The Year Ended 31 December 2020`

`11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`

	`31/12/20`	`31/12/19`
	`£`	`£`
`Trade creditors`	`(1,926)`	`(664)`
`Other creditors`	`4,221`	`4,221`
	`2,295`	`3,557`

`12. MOVEMENT IN FUNDS`

`MOVEMENT IN FUNDS`
		`Net`
		`movement`	`At`
	`At 1/1/20`	`in funds`	`31/12/20`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`69,193`	`(8,048)`	`61,145`
`TOTAL FUNDS`	`69,193`	`(8,048)`	`61,145`
`Net movement in funds, included in the above are as follows:`
	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`39,364`	`(47,412)`	`(8,048)`
`TOTAL FUNDS`	`39,364`	`(47,412)`	`(8,048)`
`Comparatives for movement in funds`
		`Net`
		`movement`	`At`
	`At 1/1/19`	`in funds`	`31/12/19`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`62,702`	`6,491`	`69,193`
`TOTAL FUNDS`	`62,702`	`6,491`	`69,193`

continued...

Page 11

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

Notes to the Financial Statements - continued
For The Year Ended 31 December 2020

`12. MOVEMENT IN FUNDS - continued`

Comparative net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`76,780`	`(70,289)`	`6,491`
`TOTAL FUNDS`	`76,780`	`(70,289)`	`6,491`

A current year 12 months and prior year 12 months combined position is as follows:

		`Net`
		`movement`	`At`
	`At 1/1/19`	`in funds`	`31/12/20`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`62,702`	`(1,557)`	`61,145`
`TOTAL FUNDS`	`62,702`	`(1,557)`	`61,145`

Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above
are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`116,144`	`(117,701)`	`(1,557)`
`TOTAL FUNDS`	`116,144`	`(117,701)`	`(1,557)`

continued...

Page 12

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

Notes to the Financial Statements - continued
For The Year Ended 31 December 2020

`13. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 December 2020.

Page 13

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Detailed Statement of Financial Activities`

`For The Year Ended 31 December 2020`

	`31/12/20`	`31/12/19`
	`£`	`£`
`INCOME AND ENDOWMENTS`
`Donations and legacies`
`Gifts`	`-`	`1`
`Subscriptions`	`1,411`	`1,830`
	`1,411`	`1,831`
`Other trading activities`
`Letting receipts`	`18,509`	`62,615`
`General fund raising`	`99`	`325`
`Business Rate refund`	`10,000`	`-`
`HMRC JRS grant`	`6,092`	`-`
	`34,700`	`62,940`
`Investment income`
`Rents received`	`3,250`	`12,000`
`Deposit account interest`	`3`	`9`
	`3,253`	`12,009`
`Total incoming resources`	`39,364`	`76,780`
`EXPENDITURE`
`Other trading activities`
`Fund raising expenses`	`-`	`875`
`Support costs`
`Management`
`Wages`	`15,491`	`17,523`
`Rates and water`	`1,568`	`2,204`
`Insurance`	`4,525`	`1,895`
`Light and heat`	`7,604`	`10,570`
`Telephone`	`667`	`853`
`Postage and stationery`	`36`	`108`
`Carried forward`	`29,891`	`33,153`

This page does not form part of the statutory financial statements

Page 14

`ASHFORD (MIDDLESEX) COMMUNITY ASSOC`

`Detailed Statement of Financial Activities`

`For The Year Ended 31 December 2020`

	`31/12/20`	`31/12/19`
	`£`	`£`
`Management`
`Brought forward`	`29,891`	`33,153`
`Sundries`	`1,029`	`974`
`Repairs and renewals`	`2,465`	`5,893`
`Cleaning`	`3,154`	`4,927`
`TV rental and licences`	`3,117`	`9,983`
`Equipment rental`	`452`	`2,712`
`Staff welfare`	`345`	`-`
`Bookkeeping`	`1,353`	`1,784`
`Subscriptions`	`-`	`155`
`Fines`	`-`	`500`
`Office expense`	`351`	`46`
`Vat unclaimable`	`1,334`	`3,899`
`Depreciation of tangible and heritage assets`	`3,911`	`3,118`
	`47,402`	`67,144`
`Finance`
`Bank charges`	`10`	`10`
`Governance costs`
`Auditors' remuneration`	`-`	`1,495`
`Total resources expended`	`47,412`	`69,524`
`Net (expenditure)/income`	`(8,048)`	`7,256`

This page does not form part of the statutory financial statements

Page 15

REGISTERED CHARITY NUMBER: 305122

Report of the Trustees and

Unaudited Financial Statements For The Year Ended 31 December 2020

For

ASHFORD (MIDDLESEX) COMMUNITY ASSOC

Hunt Ford & Co Osborne House 143-145 Stanwell Road Ashford Middlesex TW15 3QN