Minutes of Reigate Unit Annual General Meeting
Held at T.S. Ark Royal on Tuesday 29[th] October 2024
Present: Andrea Frost (Chair), Lt (SCC) Peter Bishop (CO), Angie Ballantyne (PSA Chair), David Cooper (Vice Chair), Peter Salisbury (Trustee).
Additional attendees as per parade night sign in sheet.
1.Apologies for absence. Neil Smith (Trustee)
2. Opening address by Chairman.
Everyone was welcomed to the 2024 AGM. No expected fire alarm testing, please leave and meet at the back of the Parade Ground if alarm sounds.
3. Minutes of last AGM. Proposed by Mr Duncan, seconded by Mr Duffey, no questions were raised.
4. Matters arising. There were no matters arising.
5. Chairman’s Report:
Thank you all again for joining us for this AGM.
As always, my first thanks go to Peter and his team of uniformed staff and assistants for all the work they do both directly and indirectly with the cadets.
We have had a steady year and have been able to carry out some improvement works such as replacing the main deck lights and emergency exit. Unfortunately, our hope to also have the Main Deck flooring replaced during the last year has not happened but this has now next on our list of projects and fundraising events are starting on Saturday with our Hollywood Undead Race Night. Please look out for future events and if you have any ideas to help increase our fundraising we would welcome them.
Another possible area of income is our large parade area which in the past has been used by a care provider company during Monday to Friday 9 to 5 hours. If anyone knows of local businesses who may be looking for some parking spaces for their staff please let us know
We are lucky to have had good financial investments in the past and have 3 flat leases. Over the last year, two of our rental properties have remained occupied with the remaining one suffering water ingress following an additional level of flats being added above ours. We are currently awaiting confirmation from the building owners estate management company, that this roof leak has been fully fixed before we can commence repairs and look for a new tenant.
As always, we are a small team and are looking to recruit new Trustees to increase our committee numbers. The role of a Trustee is to provide a safe, maintained, and serviced unit and to do this we need to raise funds for the general running of the unit. We also need to raise funds specific projects such as building improvements or boat purchases and repairs. We are also responsible for ensuring that we comply with both the requirements of the
Charities Commission and MSSC. If you may be interested in joining our Unit Management Team as a Trustee, please speak to any of our team and we will be happy to answer any and all questions. Our team meet roughly once a month so if you think you might have around 24 hours a year to help, please consider joining us. We promise that asking for a bit more information will not be taken as a request to join.
Finally, I would like to thank my fellow Trustees for their work this and previous years and for agreeing to re-stand for election.
6. Commanding Officer’s Report.
Staffing : I would like to add my thanks to those of our chairperson to the dedicated team of staff we have who enable us to deliver the training and activities that the cadets enjoy. We have awarded over 123 qualifications to cadets this year!
Competitions : Competitions have returned to normality following the COVID break, and we have endeavoured to enter as many as possible. – I will speak more of these a bit later on during the presentations.
Boating Activities : We have made full use of our boating venue at Bough Beech this year, delivering numerous hours of training primarily on Sundays. Awarding over 30 sailing qualifications to the cadets. We have also been able to use our two powerboats to both provide additional safety support, and to deliver powerboat training, and we now have a new Powerboat Instructor to assist with this.
Junior Sea Cadets : The Juniors continue to do well under the capable hands of PO Plummer, assisted by Lt Bulman and some of the senior cadets helping out as well.
Overall : This time last year I was reporting on a total of 39 cadets, and this year we are currently sitting at 42, So the numbers are relatively stable although we would lie to have some more!
We have a fantastic group of people, in our UMC/PSA, who do a great job in providing the equipment and facilities that we have, that allows staff the opportunity to deliver the training that enables the cadets to gain their experiences and qualifications. I would therefore like to thank everyone involved with the running of the unit without whom we could not provide the cadets with the opportunities that we do, not forgetting the parents who also give up their time supporting our cadets, by taxiing them to the Unit, for boating, courses & competitions.
7. Treasurers Report and adoption of accounts:
See Appendix A Management Report Period ended 31March 2024
Our treasurer is unable to be with us so I have covered the main items within the Chairman’s Report.
Our accounts have been independently examined and found to be an accurate representation of our financial position.
Adoption of accounts proposed by Mr Booker and seconded by Peter Salisbury, no questions were raised and all agreed accounts to be adopted.
8. P&SA Chairperson’s Report.
I would like to start by thanking Elenor Palmer for her work with sorting out the tuck shop and all the many things she does in the background.
After many years as both a member and Chair of the PSA, I have decided to stand down as Chair and allow someone else to take over. I will be standing as a Trustee so will still be around.
Neil Smith has agreed to stand as our new PSA, no objections were raised and all were in favour of Neil taking this role.
We are always looking of new ways to raise funds and would be happy for any suggestions you may have.
9. Election of the Unit Management Team (UMT) PSA Report:
The Trustees stood down and PO G Palmer took control of the meeting as Returning Officer for the election of Trustees.
Andrea Frost, David Cooper, Peter Salisbury and Angela Ballantyne stood for election. No voting members abstained from the vote and no votes were raised against any of the candidates and as such all were elected. PO G Palmer returned control of the meeting back to Andrea Frost.
10. Any Other Business. No items were received or raised.
Management Report
SEA CADET CORPS REI BORO UNIT 281 For the period ended 31 March 2024
Prepared by Andrea Frost
Prepared on 21 October 2024
For management use only
Table of Contents
Profit and Loss ................................................................................................................................................3 Balance Sheet .................................................................................................................................................5
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Profit and Loss
April 2023 - March 2024
| Total | |
|---|---|
| INCOME | |
| Band Income | 700.00 |
| Cadet Subscriptions | 5,403.47 |
| Donations | 171.85 |
| Fund Raising | 0.00 |
| Function Bar proceeds | 189.73 |
| Hire of Unit | 350.00 |
| Total Fund Raising | 539.73 |
| MSSC Grants | 11,724.59 |
| Property Income | 0.00 |
| Athol House | 8,881.99 |
| Flat 12 Victoria Road | 8,863.20 |
| Flat 2 Victoria Road | 2,241.20 |
| Unit Flat Income | 7,080.00 |
| Total Property Income | 27,066.39 |
| Total Income | 45,606.03 |
| TOTAL | 45,606.03 |
| EXPENDITURES | |
| Accounts Package | 201.60 |
| Advertising/Stationery | 432.37 |
| Cadet Training Expenses | 0.00 |
| Boating - Bough Beech | 825.00 |
| Boating - Maintenance | 2,285.21 |
| Course Fees | 1,489.70 |
| MSSC | 100.00 |
| Prizes and Presentation | 375.80 |
| Training Equipment & Aids | 264.44 |
| Uniform, badges etc | 805.03 |
| Total Cadet Training Expenses | 6,145.18 |
| Council Tax | 2,188.79 |
| Electricity | 1,056.56 |
| Fund Raising Costs | 236.71 |
| Gas | 2,796.91 |
| Insurance | 3,848.30 |
| Maintenance of unit | 12,122.87 |
| Grounds keeping | 2,310.00 |
| Refuse collection | 759.75 |
| Total Maintenance of unit | 15,192.62 |
| Motor Expenses | 0.00 |
| Fuel | 1,129.05 |
| General | 1,098.58 |
| Insurance | 634.38 |
| Total Motor Expenses | 2,862.01 |
| Property Expenses | 0.00 |
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SEA CADET CORPS REI BORO UNIT 281
| Total | |
|---|---|
| Athol House | 1,446.57 |
| Flat 12 Victoria Road | 3,177.93 |
| Flat 2 Victoria Road | 3,434.46 |
| Total Property Expenses | 8,058.96 |
| Rates | 64.00 |
| Telephony | 56.90 |
| Water | 433.75 |
| Total Expenditures | 43,574.66 |
| NET OPERATING INCOME | 2,031.37 |
| NET INCOME/(EXPENDITURE) | £2,031.37 |
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SEA CADET CORPS REI BORO UNIT 281
Balance Sheet
As of March 31, 2024
| Balance Sheet As of March 31, 2024 |
|
|---|---|
| Total | |
| FIXED ASSET | |
| Tangible assets | |
| Investment Properties | 586,000.00 |
| Unit Value & Other Fixed Assets | 37,563.00 |
| Total Tangible assets | 623,563.00 |
| Total Fixed Asset | 623,563.00 |
| CASH AT BANK AND IN HAND | |
| Treasurers Account(5716) | 25,943.58 |
| Total Cash at bank and in hand | 25,943.58 |
| NET CURRENT ASSETS | 25,943.58 |
| NET CURRENT ASSETS(LIABILITIES) | 25,943.58 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 649,506.58 |
| TOTAL NET ASSETS (LIABILITIES) | £649,506.58 |
| CHARITY FUNDS | |
| Opening Balance Equity | 635,117.66 |
| Retained Earnings | 12,357.55 |
| Surplus/(Deficit) | 2,031.37 |
| Total Charity funds | £649,506.58 |
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SEA CADET CORPS REI BORO UNIT 281
SEA CADET CORPS REI BORO UNIT 281
Profit and Loss by Tag Group
April 2023 - March 2024
| APR 2023 | MAY 2023 | JUN 2023 | JUL 2023 | AUG 2023 | SEP 2023 | OCT 2023 | NOV 2023 | DEC 2023 | JAN 2024 | FEB 2024 | MAR 2024 | TOTAL | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | |||||||||||||
| Band Income | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 700.00 | 0.00 | 0.00 | £700.00 |
| Cadet Subscriptions | 347.00 | 469.50 | 670.77 | 632.00 | 272.00 | 399.20 | 571.00 | 487.00 | 252.00 | 427.00 | 262.00 | 614.00 | £5,403.47 |
| Donations | 13.85 | 80.56 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 27.44 | 0.00 | 0.00 | 50.00 | 0.00 | £171.85 |
| Fund Raising | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £0.00 |
| Function Bar proceeds | 0.00 | 0.00 | 6.87 | 16.21 | 1.42 | 5.00 | 8.45 | 65.34 | 0.00 | 13.75 | 72.69 | 0.00 | £189.73 |
| Hire of Unit | 0.00 | 0.00 | 0.00 | 0.00 | 100.00 | 0.00 | 100.00 | 0.00 | 0.00 | 0.00 | 100.00 | 50.00 | £350.00 |
| Total Fund Raising | 0.00 | 0.00 | 6.87 | 16.21 | 101.42 | 5.00 | 108.45 | 65.34 | 0.00 | 13.75 | 172.69 | 50.00 | £539.73 |
| MSSC Grants | 74.00 | 82.08 | 0.00 | 0.00 | 11,000.00 | 508.51 | 60.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £11,724.59 |
| Property Income | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £0.00 |
| Athol House | 920.00 | 125.12 | 920.00 | 920.00 | 495.26 | 556.01 | 920.00 | 259.60 | 970.00 | 856.00 | 970.00 | 970.00 | £8,881.99 |
| Flat 12 Victoria Road | 686.00 | 887.20 | 800.00 | 797.20 | 742.80 | 0.00 | 1,650.00 | 825.00 | 0.00 | 1,650.00 | 0.00 | 825.00 | £8,863.20 |
| Flat 2 Victoria Road | 0.00 | 0.00 | 22.00 | 850.00 | 0.00 | 762.20 | 850.00 | 607.00 | 850.00 | 850.00 | -2,550.00 | 0.00 | £2,241.20 |
| Unit Flat Income | 590.00 | 590.00 | 590.00 | 590.00 | 590.00 | 590.00 | 590.00 | 590.00 | 590.00 | 590.00 | 590.00 | 590.00 | £7,080.00 |
| Total Property Income | 2,196.00 | 1,602.32 | 2,332.00 | 3,157.20 | 1,828.06 | 1,908.21 | 4,010.00 | 2,281.60 | 2,410.00 | 3,946.00 | -990.00 | 2,385.00 | £27,066.39 |
| Total Income | £2,630.85 | £2,234.46 | £3,009.64 | £3,805.41 | £13,201.48 | £2,820.92 | £4,749.45 | £2,861.38 | £2,662.00 | £5,086.75 | £ -505.31 | £3,049.00 | £45,606.03 |
| TOTAL | £2,630.85 | £2,234.46 | £3,009.64 | £3,805.41 | £13,201.48 | £2,820.92 | £4,749.45 | £2,861.38 | £2,662.00 | £5,086.75 | £ -505.31 | £3,049.00 | £45,606.03 |
| Expenditures | |||||||||||||
| Accounts Package | 16.80 | 16.80 | 16.80 | 16.80 | 16.80 | 16.80 | 16.80 | 16.80 | 16.80 | 16.80 | 16.80 | 16.80 | £201.60 |
| Advertising/Stationery | 0.00 | 0.00 | 40.00 | 0.00 | 0.00 | 0.00 | 0.00 | 365.00 | 0.00 | 27.37 | 0.00 | 0.00 | £432.37 |
| Cadet Training Expenses | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £0.00 |
| Boating - Bough Beech | 0.00 | 825.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £825.00 |
| Boating - Maintenance | 89.28 | 0.00 | 39.18 | 172.64 | 0.00 | 136.99 | 0.00 | 0.00 | 591.20 | 0.00 | 1,255.92 | 0.00 | £2,285.21 |
| Course Fees | 14.40 | 46.80 | 231.50 | 1,197.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £1,489.70 |
| MSSC | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 100.00 | 0.00 | 0.00 | 0.00 | 0.00 | £100.00 |
| Prizes and Presentation | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 375.80 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £375.80 |
| Training Equipment & Aids | 0.00 | 264.44 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £264.44 |
| Uniform, badges etc | 42.00 | 0.00 | 0.00 | 414.72 | 0.00 | 0.00 | 0.00 | 165.96 | 0.00 | 134.94 | 47.41 | 0.00 | £805.03 |
| Total Cadet Training Expenses | 145.68 | 1,136.24 | 270.68 | 1,784.36 | 0.00 | 136.99 | 375.80 | 265.96 | 591.20 | 134.94 | 1,303.33 | 0.00 | £6,145.18 |
| Council Tax | 2,188.79 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £2,188.79 |
| Electricity | 40.00 | -953.44 | 232.00 | 232.00 | 232.00 | 232.00 | 232.00 | 162.00 | 162.00 | 162.00 | 162.00 | 162.00 | £1,056.56 |
| Fund Raising Costs | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 75.29 | 0.00 | 161.42 | 0.00 | 0.00 | £236.71 |
| Gas | 0.00 | 0.00 | 0.00 | 0.00 | 34.32 | 30.14 | 32.97 | 188.27 | 531.97 | 470.33 | 600.79 | 908.12 | £2,796.91 |
| Insurance | 0.00 | 0.00 | 384.83 | 384.83 | 384.83 | 384.83 | 384.83 | 384.83 | 0.00 | 769.66 | 384.83 | 384.83 | £3,848.30 |
| Maintenance of unit | 0.00 | 111.49 | 4,987.90 | 1,028.83 | 1,398.00 | 420.00 | 2,682.00 | 139.08 | 0.00 | 186.00 | 612.65 | 556.92 | £12,122.87 |
| Grounds keeping | 0.00 | 420.00 | 0.00 | 1,220.00 | 0.00 | 0.00 | 0.00 | 420.00 | 0.00 | 0.00 | 0.00 | 250.00 | £2,310.00 |
| Refuse collection | 71.75 | 64.00 | 64.00 | 80.00 | 64.00 | 64.00 | 80.00 | 0.00 | 64.00 | 80.00 | 64.00 | 64.00 | £759.75 |
| Total Maintenance of unit | 71.75 | 595.49 | 5,051.90 | 2,328.83 | 1,462.00 | 484.00 | 2,762.00 | 559.08 | 64.00 | 266.00 | 676.65 | 870.92 | £15,192.62 |
| Motor Expenses | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £0.00 |
| Fuel | 201.90 | 206.95 | 33.05 | 0.00 | 71.41 | 138.62 | 224.36 | 115.12 | 0.00 | 0.00 | 137.64 | 0.00 | £1,129.05 |
| General | 0.00 | 391.94 | 165.00 | 0.00 | 467.00 | 0.00 | 74.64 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £1,098.58 |
| Insurance | 0.00 | 0.00 | 634.38 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £634.38 |
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Accrual Basis Monday 21 October 2024 12:27 pm GMT+01:00
SEA CADET CORPS REI BORO UNIT 281
Profit and Loss by Tag Group
April 2023 - March 2024
| APR 2023 | MAY 2023 | JUN 2023 | JUL 2023 | AUG 2023 | SEP 2023 | OCT 2023 | NOV 2023 | DEC 2023 | JAN 2024 | FEB 2024 | MAR 2024 | TOTAL | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Total Motor Expenses | 201.90 | 598.89 | 832.43 | 0.00 | 538.41 | 138.62 | 299.00 | 115.12 | 0.00 | 0.00 | 137.64 | 0.00 | £2,862.01 |
| Property Expenses | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | £0.00 |
| Athol House | 0.00 | 791.94 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 654.63 | 0.00 | 0.00 | 0.00 | 0.00 | £1,446.57 |
| Flat 12 Victoria Road | 962.54 | 0.00 | 0.00 | 589.89 | 309.26 | 18.56 | 0.00 | 0.00 | 350.00 | 947.68 | 0.00 | 0.00 | £3,177.93 |
| Flat 2 Victoria Road | 1,269.17 | 0.00 | 0.00 | 872.25 | 0.00 | 0.00 | 0.00 | 0.00 | 350.00 | 943.04 | 0.00 | 0.00 | £3,434.46 |
| Total Property Expenses | 2,231.71 | 791.94 | 0.00 | 1,462.14 | 309.26 | 18.56 | 0.00 | 654.63 | 700.00 | 1,890.72 | 0.00 | 0.00 | £8,058.96 |
| Rates | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 64.00 | 0.00 | 0.00 | 0.00 | 0.00 | £64.00 |
| Telephony | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 27.54 | 0.00 | 0.00 | 0.00 | 29.36 | £56.90 |
| Water | 5.59 | 6.94 | 59.05 | 10.06 | 82.60 | 17.95 | 17.95 | 17.95 | 169.71 | 29.58 | 0.00 | 16.37 | £433.75 |
| Total Expenditures | £4,902.22 | £2,192.86 | £6,887.69 | £6,219.02 | £3,060.22 | £1,459.89 | £4,121.35 | £2,896.47 | £2,235.68 | £3,928.82 | £3,282.04 | £2,388.40 | £43,574.66 |
| NET OPERATING INCOME | £ -2,271.37 | £41.60 | £ -3,878.05 | £ -2,413.61 | £10,141.26 | £1,361.03 | £628.10 | £ -35.09 | £426.32 | £1,157.93 | £ -3,787.35 | £660.60 | £2,031.37 |
| NET INCOME/(EXPENDITURE) | £ -2,271.37 | £41.60 | £ -3,878.05 | £ -2,413.61 | £10,141.26 | £1,361.03 | £628.10 | £ -35.09 | £426.32 | £1,157.93 | £ -3,787.35 | £660.60 | £2,031.37 |
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Accrual Basis Monday 21 October 2024 12:27 pm GMT+01:00
Certificate of Accounts
We have examined the accounts for Reigate Sea Cadet Corp Unit 281 for the period of 1* April 2023 to 31° March 2024 as shown on the Management Report, Financial Activities Report, Balance Sheet and Net Assets Sheet. In our opinion, these accounts are in accordance with the unit’s book and showa true and fair view of the results for the year, and the state of affairs as at 18 March 2023
Title Signature
Name Date
Examine/Auditor- ( pore . Jane McLeod jol/rTo {24 Unit Chairperson /? Sfreok A Frost Vo / /o/ coy - J/@ Vice Chairperson Bitzerpoe’ D Cooper 4 q 72 a