## **PVH** 

**PYRFORD VILLAGE WAR MEMORIAL HALL Coldharbour Road, Pyrford, Surrey, GU22 8SP** 

## **Registered Charity No. 305095** 

## **CHAIRMAN’S AND TRUSTEES REPORT 2021/2022** 

Welcome to the 2022 Annual General Meeting of the Pyrford Village War Memorial Hall. 

I would like to take this opportunity to thank all of you for joining us this evening. It is good to see you here. 

The financial year April 2021 to March 2022 was a mixed year in terms of bookings with limited bookings between April and July due to the on-going effect of the pandemic, with a steady upturn in bookings for regular and occasional users from August onwards. As the accounts show, we finish the year only 15% down on 2019-2020. 

The increase in bookings was managed with changes to the PVWMH Covid-19 Risk Assessment as necessary to comply with changes to policy. Penny managed all these changes to ensure the continued safety of our users. Tony managed the Hall air flow back to pre-covid times, and some windows in the Hall remain open to aid the circulation of fresh air. Users are still encouraged to leave doors and windows open if possible. 

During the year, the Management Committee were able to hold monthly meetings in the Hall, and a Trustee’s meeting was also held. 

Maintaining the Hall remained a priority. Items of note completed or undertaken this year include: 

- Wi-fi now available in the Hall 

- The Hallmaster booking and invoicing system up and running 

- Landscaping of the outside of the Hall, notably helping with the replacement of a section of the Cricket Club fence on the Coldharbour Road/Car Park corner 

- Landscaping and levelling of the area near the replacement fencing 

- Re-soiling the planters made last year 

- Addition of 3 new planters, now filled and planted 

- Re-fresh painting of the main Hall 

- Appointment of new cleaners with the Hall now being cleaned everyday 

- Generous donation of a projection screen, now fixed to the proscenium arch 

The improved landscaping items – fencing and planters were undertaken with receipts from the Co-Op CIF scheme. 

The Hall supported the Social Club during the pandemic by waiving lease payments, and these resumed in October. 

The Management Committee and Trustees have also continued looking into a couple of key items of potential significant expenditure, namely: 



- Replacement of the air-heating in the Hall. An estimate has been requested for a ‘likefor-like replacement’, with a list of a few additional requirements, including a modern control system. 

- Further investigation has been done on an external rendering system for the Hall. A remedial solution was considered but now discounted, and two quotes have been received to date (out of eight suppliers contacted) for Sto and PermaRock solutions. This project will be a considerable expense for the Hall and solutions to help fund will be investigated in the coming year. 

In the next year, we hope to have completed: 

- The replacement heating 

- Purchase of a projector to use with the new screen 

- Continues investigation into the external rendering solution 

As last year, the Hall finances remain in good shape considering the hit to our income and the decision made by Trustees to continue supporting our neighbours and to maintain the Hall to previously high standards. 

The Hall has a fantastic team of volunteers who continue to support the Hall ‘above and beyond’ 

Huge thanks must go to Penny for the liaison and service she provides to our regular users, and the time and service she gives to occasional clients, with visits to the Hall and then seeing clients in and out of the Hall. The Committee are looking at ways to reduce the burden on Penny going forward and hope to relieve her of many of the weekend occasional in/outs to the Hall by spreading the load between a few of us. 

Many thanks to Tony for all the regular and ‘fix it’ maintenance work he undertakes on the Hall, his regular visits to ensure all is ship-shape. We appreciate your knowledge and experience Tony, and all that you do. 

Thank you must also go to Geoff and Ian for all the project work, managing Darren and providing great leadership, as well as their Treasury and Secretary positions respectively, plus being Trustees. 

Thank you to the Management Committee for representing your organisations at the monthly meetings and to the Trustees who always keep the best interests of the Hall at the forefront of decisions required. 

In closing, I would like to thank all Hall users for their support. Please continue communicating with the Management Committee so that we can collectively continue to support the Hall. 

The Team is small and hours that are given can be onerous on the few. If any of you would like to help in any capacity we would love to welcome you onto the Committee or as a Trustee. If you would like to explore what is involved and how you can help, please get in touch with myself, Katharine, Geoff or Ian. 

Sonia Hanington Chair, Pyrford Village War Memorial Hall 



PVH
PI"RFORD VII.I..IGF. W.4R ME%IORI,IL HALL
Coldharbour Ro¥d, P*rfurd, Surrey• Gl',22 85P
Reglstered Ch•rlty No. 305095
TREASURER'S REPORT 2021122
A summary of the annual accounts for 2021-22 are attached arKI are submitted on a receipts
and payments cash basis. The year end is tsken as 31 March 2022 and March 2022 invoices
were sent out in April. Thus, March 2022 invoice revenue Wbll be recorded in 2022-23 accounts.
2020-21 financial year bore the brunt of Covid restrictions. and the last nomial year was 2019-
20. 2021-22 has been a recovery year after the Covid pandemic. Bcrfjkings were limited in the
period April to July but bounced back in August onwards for us to finish the year only 15 /0
down on revenue in the last normal year - 2019-2020. Throughout the pandemic work to
maintain the hall continued as normal and so expenses ¥vere only up. All-in-all we have come
through the pandemic in good economic shape wth only a 13Vo drop in working balance. The
Statement of Affairs, overleaf, shows each of the last three years for comparison purposes.
Receipts for the year show a grant from the cO￿p CIF scheme for improved landscaping
around the Hall. The Social Club were given a holiday from paying the lease or sharing water
utility costs throughout the peri¢xJ of Covid. Lease payments were restarted in July for the
remaining 3 quarters of the financial year. Water cost iffiinued to be problematic and sharing
this cost has not yet restarted.
Expenses in 2021-22 have been approximalely nomal but show the confusbon that seems to
exist in the water utilrty companies. The year saw us start as Customers of Affinity but end the
year as customers of Castle Water with very little ￿js1oMer o)mmunication about the process
and a great deal of confusion. It appears Affinity sold its business accounts to Castle Water
but charging status was not addressed until December and may still not be properly stabilised.
Comparison with last year is not appropriate as no charges were received in 2020-21. Although
gas costs have risen. we have benefitted from fixing gas prbces until 2023.
Cleaning labour charges are up in 2021-22 to support our deaning and sanitising policy when
Covid is so p￿Valent. Increases come from more cleaning and regular specialist deaning of
the hall floor.
InsuranceslLi￿nceS expenses were incurred for Fisher and Norris insurance and for Microsoft
and Hallmast6r software licences. However. music royalts.es have not been charged this year
because they were levied on 2020-21 revenue and this was below the payment threshold
because of the Covid pandemic.
Projects for 2021-22 induded repairing fencing as part of the lands￿ping initiative and
redecorating the higher levebs of the main hall.
Finally last year saw the introduction of new calendar and invoicing software that has simplified
the production of invoices and saved a considerable amount of time.
Geoff Geaves
Treasurer
25 May 2022

Pyrford Village War Memorial Hall - Income and Expenditure Accounts
1 April 2021 to 31 March 2022
2021-22 to
314Aar-22
202[￿21 to
31-Mar-21
201￿20 10
3141ar-20
Change
20￿21
Change
201￿20
Comm•nt
RECEIPTS
Lelti
Donation￿Grnnt
Inlere8t
S(Kial Club Lease
24.486.57
2.Cx)4 84
7.47
9,236.08
2.072.24
24.17
165.12%
-14.76%
2.986.
71.93
Last Ctro
fanl
49.09%
-8961%
R•$tart•d 0111012021
Tot81 R
28 255.39
34.058 64
149.33%
-17.04%
EXPENDITVRE
Vlili
Wal•r
G•$
N•tt
76.04
1 495.21
522.47
1078.01
1.638.25
Affini
. Castle xfr
80.70%
22.14%
150.63%
-15.45%
Fi
slart￿ 1
12021
Ho11
Clunin
Cl￿nIn9
M•ini•Mn
Labour
8 942.tXI
1.403 42
2.511.80
.22%
33.22%
-20.88%
.14.2￿•
13.22%
41.83%
1 588.93
1461.f
Cyit•l
Lan¢Jsc8
Hall Refvrb
25
1.348 07
3.198
-28.77%
40.39%
Fen￿ Maint•nonc•
R•d•eoraiin
main hAII
Other
Insuranc￿LI¢S
Ins
Bank AC Fees
Admin Ex
Misc
1,636.11
2 755.93
705.72
.20.89%
94.08%
39.13%
133.38%
.s8.s4%
40.83%
7S.24%
60 Ch)%
64.89%
96 04%
Nomu
637 18
89.0)
130.0)
303.40
414.63
184.CQ
211.$0
Total Ex
iturn
24 443.e6
22 9KI.75
24 512.10
6.32%
41.28%
Cash Mov•m•nt
3811.73
9.546.54
B￿k Balon
46 822.28
8.14%
-13.42%
Held By
Currgnt Actsjunt
Savi
2 770.30
47 ￿.71
.634.01
2.336.2S
-1,915.CKJ
1 C•)9.14
45813 14
46.822.28
352.
-370.
476157
53 718 93
c1￿k Tctsl
Debtors
Pending
1.12550
Loan Re
c￿31￿n(￿n9
Comrn*tted
•nt
-1.044 59
BalarKe
50.010.67
46.W4.28
58,468.OJ
6.85%
-19.95%
R•eJJriNJ Incom•
RètrJrriThJ EXF
Ret>Jring &JrKIus
R•fLsrbislm¢nt
28,255.39
11.332.53
23,483.41
18.473.73
4.771.98
-7.141.20
.￿.25
4,517.ff2
3,811.73 -11.658 22
25￿.0
1.070.75 ￿10.9
149.33%
27.12%
Tolal SuWus
Hours let- Year
141.89%
1% on 2020

Pyrford Village War Memorial Hall- Income and Expenditure Accounts
Auditors Report- 1 April 2021 to 31 March 2022
Slgn•d
Trnawrnr
Indèp•ndent Examin•rn' Report
The abova ace4)unls we c8rtrf*A fft accudance with the Chwty C&nmission8rfs Independent Examiners.
ReFQrt {IER)
Slgn•d
A Grlm•haw
2)

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trustees1
members of
PYRFORD VILLAGE MEMORIAL HALL
On accounts ft)r the year
ended
31" March 2021
Charlty no
(if any
305095
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Yhe Trust.) for the year ended
Responsibilitiès and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in Carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under sedion 145(5){bl of Ihe Act.
I have completed my examination. l confim that no matenal matters have
come to my attention (other than that disclosed below ') in connection with
the examination which gives me Cause to believe that in, any material
respect..
accounting records vRre not kept in accordance wrth section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be ￿athd.
Please delete the words in the brackets if they do not apply.
Slgned:
Date:
24 May 2022
Name:
Andrew Nigel Grimshaw
Relevant professlonal
qualrficationlsl or body
Ilf any):
Member of Chartered Management A¢¢ountants (Reliredl
Address:
66 Lincoln Dnve. Pyrford Woking Surrey
GU22 8RR
IER
October 2018

Section B
Disclosure
Only complete rf the examiner needs to highlight matters of con￿rn {see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Glve h•r• brlof detalls of
any Items that the
examlner wishes to
disclose.
The income in 202112022 is below that of 2019. but above 202012021 as
bookings have recovered to dose to a prev2019 level.
The cash reserves. plus a fixed te￿ gas contract to 202*, means the Village
Hall is V￿11 placed to survive the likely impacts of irfflation
IER
October 2018

PVH
PI"RFORD VII.I..IGF. W.4R ME%IORI,IL HALL
Coldharbour Ro¥d, P*rfurd, Surrey• Gl',22 85P
Reglstered Ch•rlty No. 305095
TREASURER'S REPORT 2021122
A summary of the annual accounts for 2021-22 are attached arKI are submitted on a receipts
and payments cash basis. The year end is tsken as 31 March 2022 and March 2022 invoices
were sent out in April. Thus, March 2022 invoice revenue Wbll be recorded in 2022-23 accounts.
2020-21 financial year bore the brunt of Covid restrictions. and the last nomial year was 2019-
20. 2021-22 has been a recovery year after the Covid pandemic. Bcrfjkings were limited in the
period April to July but bounced back in August onwards for us to finish the year only 15 /0
down on revenue in the last normal year - 2019-2020. Throughout the pandemic work to
maintain the hall continued as normal and so expenses ¥vere only up. All-in-all we have come
through the pandemic in good economic shape wth only a 13Vo drop in working balance. The
Statement of Affairs, overleaf, shows each of the last three years for comparison purposes.
Receipts for the year show a grant from the cO￿p CIF scheme for improved landscaping
around the Hall. The Social Club were given a holiday from paying the lease or sharing water
utility costs throughout the peri¢xJ of Covid. Lease payments were restarted in July for the
remaining 3 quarters of the financial year. Water cost iffiinued to be problematic and sharing
this cost has not yet restarted.
Expenses in 2021-22 have been approximalely nomal but show the confusbon that seems to
exist in the water utilrty companies. The year saw us start as Customers of Affinity but end the
year as customers of Castle Water with very little ￿js1oMer o)mmunication about the process
and a great deal of confusion. It appears Affinity sold its business accounts to Castle Water
but charging status was not addressed until December and may still not be properly stabilised.
Comparison with last year is not appropriate as no charges were received in 2020-21. Although
gas costs have risen. we have benefitted from fixing gas prbces until 2023.
Cleaning labour charges are up in 2021-22 to support our deaning and sanitising policy when
Covid is so p￿Valent. Increases come from more cleaning and regular specialist deaning of
the hall floor.
InsuranceslLi￿nceS expenses were incurred for Fisher and Norris insurance and for Microsoft
and Hallmast6r software licences. However. music royalts.es have not been charged this year
because they were levied on 2020-21 revenue and this was below the payment threshold
because of the Covid pandemic.
Projects for 2021-22 induded repairing fencing as part of the lands￿ping initiative and
redecorating the higher levebs of the main hall.
Finally last year saw the introduction of new calendar and invoicing software that has simplified
the production of invoices and saved a considerable amount of time.
Geoff Geaves
Treasurer
25 May 2022

Pyrford Village War Memorial Hall - Income and Expenditure Accounts
1 April 2021 to 31 March 2022
2021-22 to
314Aar-22
202[￿21 to
31-Mar-21
201￿20 10
3141ar-20
Change
20￿21
Change
201￿20
Comm•nt
RECEIPTS
Lelti
Donation￿Grnnt
Inlere8t
S(Kial Club Lease
24.486.57
2.Cx)4 84
7.47
9,236.08
2.072.24
24.17
165.12%
-14.76%
2.986.
71.93
Last Ctro
fanl
49.09%
-8961%
R•$tart•d 0111012021
Tot81 R
28 255.39
34.058 64
149.33%
-17.04%
EXPENDITVRE
Vlili
Wal•r
G•$
N•tt
76.04
1 495.21
522.47
1078.01
1.638.25
Affini
. Castle xfr
80.70%
22.14%
150.63%
-15.45%
Fi
slart￿ 1
12021
Ho11
Clunin
Cl￿nIn9
M•ini•Mn
Labour
8 942.tXI
1.403 42
2.511.80
.22%
33.22%
-20.88%
.14.2￿•
13.22%
41.83%
1 588.93
1461.f
Cyit•l
Lan¢Jsc8
Hall Refvrb
25
1.348 07
3.198
-28.77%
40.39%
Fen￿ Maint•nonc•
R•d•eoraiin
main hAII
Other
Insuranc￿LI¢S
Ins
Bank AC Fees
Admin Ex
Misc
1,636.11
2 755.93
705.72
.20.89%
94.08%
39.13%
133.38%
.s8.s4%
40.83%
7S.24%
60 Ch)%
64.89%
96 04%
Nomu
637 18
89.0)
130.0)
303.40
414.63
184.CQ
211.$0
Total Ex
iturn
24 443.e6
22 9KI.75
24 512.10
6.32%
41.28%
Cash Mov•m•nt
3811.73
9.546.54
B￿k Balon
46 822.28
8.14%
-13.42%
Held By
Currgnt Actsjunt
Savi
2 770.30
47 ￿.71
.634.01
2.336.2S
-1,915.CKJ
1 C•)9.14
45813 14
46.822.28
352.
-370.
476157
53 718 93
c1￿k Tctsl
Debtors
Pending
1.12550
Loan Re
c￿31￿n(￿n9
Comrn*tted
•nt
-1.044 59
BalarKe
50.010.67
46.W4.28
58,468.OJ
6.85%
-19.95%
R•eJJriNJ Incom•
RètrJrriThJ EXF
Ret>Jring &JrKIus
R•fLsrbislm¢nt
28,255.39
11.332.53
23,483.41
18.473.73
4.771.98
-7.141.20
.￿.25
4,517.ff2
3,811.73 -11.658 22
25￿.0
1.070.75 ￿10.9
149.33%
27.12%
Tolal SuWus
Hours let- Year
141.89%
1% on 2020

Pyrford Village War Memorial Hall- Income and Expenditure Accounts
Auditors Report- 1 April 2021 to 31 March 2022
Slgn•d
Trnawrnr
Indèp•ndent Examin•rn' Report
The abova ace4)unls we c8rtrf*A fft accudance with the Chwty C&nmission8rfs Independent Examiners.
ReFQrt {IER)
Slgn•d
A Grlm•haw
2)

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trustees1
members of
PYRFORD VILLAGE MEMORIAL HALL
On accounts ft)r the year
ended
31" March 2021
Charlty no
(if any
305095
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Yhe Trust.) for the year ended
Responsibilitiès and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in Carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under sedion 145(5){bl of Ihe Act.
I have completed my examination. l confim that no matenal matters have
come to my attention (other than that disclosed below ') in connection with
the examination which gives me Cause to believe that in, any material
respect..
accounting records vRre not kept in accordance wrth section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be ￿athd.
Please delete the words in the brackets if they do not apply.
Slgned:
Date:
24 May 2022
Name:
Andrew Nigel Grimshaw
Relevant professlonal
qualrficationlsl or body
Ilf any):
Member of Chartered Management A¢¢ountants (Reliredl
Address:
66 Lincoln Dnve. Pyrford Woking Surrey
GU22 8RR
IER
October 2018

Section B
Disclosure
Only complete rf the examiner needs to highlight matters of con￿rn {see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Glve h•r• brlof detalls of
any Items that the
examlner wishes to
disclose.
The income in 202112022 is below that of 2019. but above 202012021 as
bookings have recovered to dose to a prev2019 level.
The cash reserves. plus a fixed te￿ gas contract to 202*, means the Village
Hall is V￿11 placed to survive the likely impacts of irfflation
IER
October 2018