P per | Lloyd Hall Management Committee IN i!ig.) _ Annual Report for the Year ended 31 December 2025
Charity Name and Number The Lloyd Hall | Registered Charity 305088 www.lloydhall.org |
Trustees | Mr William Morle | Mrs Patricia Hewett | Mr Richard Pollard (Chair of Management Committee)
Professional Advisers | Bankers | Natwest Bank | 16 The Boulevard | Crawley | West Sussex | RH10 1XU |
Independent Examiner | Mrs Helen Hiscocks |
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INTRODUCTION TO REPORT AND ACCOUNTS
The Lloyd Hall continues to be a key village asset providing a venue for village residents to come together for a range of activities, which in 2025 included wood carving, yoga, coffee mornings, WI, dance, society meetings, social events and theatre. We are delighted that two previous users, the Film Club and dog training classes, will be returning to the Hall in 2026.
Whilst the main purpose of the Hall is to provide a local venue for village activity, the trustees allow the Hall to be hired by people outside the village in order to cover the operating and maintenance costs. The aim of the trustees is to cover operating and maintenance costs with income from renting the hall, and to use money from fund-raising activities to maintain a strong cash reserve, and for major one-off contingencies. In 2025 this aim was achieved, although in large part this was due to insurance claims and refunds from utility companies. |
2025 saw the return of the Outwood Village Show after a two-year gap. The Show committee, led by Leigh|Loveridge, worked extremely hard to put on a Show that was well attended and very successful. The Show made a profit of over £4,000, half of which is for the Hall’s funds and halfjis available to support local organisations, from which a number of donations have already been made.
In 2025 we launched a volunteer scheme to help support the Hall, in which a number of volunteers have been trained in how the Hall works, and are now able to help let visitors in and out for hirings. | would like to thank all the volunteers who have so far helped with this exercise. |
The trustees continue to explore the conversion of the Lloyd Hall charity into a Charitable Incorporated Organisation (CIO). The objective of this conversion is to put the charity on a strong footing organisationally and constitutionally, making it fit for the future. We expect to be able to share more information on this during 2026.
| would like to thank myfellow trustees, the members of the management committee, and in particular the officers, for their hard work and dedication to keeping our beautiful hall a central part of our village.
Richard Pollard
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Independent Examiner’s Report to the Trustees of the Lloyd Hall Management Committee
| report on the accounts of the Lloyd Hall Management Committee for the year ended 31 December 2025 which are set out in this document.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144 of[the][Charities][Act][2011][(the] 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
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e Examine the accounts (under section 145 of the 2011 Act); e To follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act); and,
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e Tostate whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and by comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required under an audit and consequently no opinion is given as to whether the accounts present a ‘fair and true’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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(1) Which gives me reasonable cause to believe that in any material respect the requirements | a. To keep accounting records in accordance with section 130 of the 2011 Act; and |
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b. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
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Have not been met; or
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(2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mrs Helen noe, GSS
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HISTORY, OBJECTIVES AND ACTIVITIES OF THE LLOYD HALL
The Lloyd Hall commemorates the Lloyd family who, for nearly a hundred years, owned most of the land that now constitutes Outwood parish. Alfred Lloyd (1845-1919) came from a family with banking, corn-merchant and brewing connections. In 1875 he bought the modest estate previously known as Brown’s Hill Farm, of some 250 acres, on which a country house called Harewoods had been built in the 1850s. He added to this property steadily over the next 20 or 30 years, notably acquiring Burstow Park and its commons in 1889, until he had some 2,000 acres.
His son Theodore (1872-1959) continued to acquire land, including in 1925 the triangle bounded by Millers Lane, Wasp Green Lane and Brickfield Road. A parcel of this land he gave to the village of Outwood in 1938, and built a hall on it which he also gave to the village. This replaced a parish room provided by his father forty years earlier. Sir Jeremiah Colman of Gatton Park performed the opening ceremony in February 1938, when Mr Lloyd explained that the hall had been built in association with the National Council of Social Service, an institution founded in 1919 "for the purpose of the betterment of village life by the building of village halls”.
In 2014 Lloyd Hall was demolished and a new hall opened on January 31 2015. Since the hall’s opening there has been significant interest among previous and new hirers and we have seen a gradual growth in the monthly hiring revenue. The key role of the hall continues to be a place for the residents of Outwood to meet and as a location for a range of clubs and societies.
MANAGEMENT AND GOVERNANCE ARRANGEMENTS
The current trust document suggests that Trustees are drawn froma list of village organisations, some of which no longer participate. Existing Trustees are volunteer residents of the village.
The Trustees sit in a management committee, together with other individuals representing other village organisations to deal with the day-to-day running issues. Meetings are open and held every six weeks or so, following advertisements in local periodicals. The committee officers are Chair, Treasurer, Secretary and Bookings Secretary. ACHIEVEMENTS AND PERFORMANCE We continue to receive support for the use of Lloyd Hall from local groups as well as private hirers. The Lloyd Hall is used by individuals and groups outside the village who offer exercise and special needs classes as well as by the general public for social purposes, such as parties for birthdays, weddings and christenings.
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FINANCIAL REVIEW
The accounts for the year ended December 2025 show an operating surplus of £3,170, being the net of £25,928 receipts and £22,758 operating expenditure. The most significant single contribution to operating income was revenue from private lettings, which contributed £16,548 for the year. The next most significant source of income was regular hirers using the hall for dance and education, which provided £6,446. Coffee mornings continued to be very popular and contributed £2,401 to income.
Significant items of operating expenditure included cleaning (£7,552), gas for heating (LPG) (£6,077), and repairs & maintenance (£7,775). We did, however, reclaim some of the costs associated with an ongoing, long-term water leak, resulting in a positive balance of £6,689 for the year on the water account. |
Regarding non-operational income, the hall received a generous donation of £2,600 from Shoestring and ‘Fundraising’ of £1,811 from the sale of flapjacks. The 50/50 club provided a net income of £815 for the year (£570 was paid after the 2024 year-end, as adjusted to reduce the 2024 Surplus). A very successful Outwood Village Show generated a net income of £4,158. We are also grateful for a generous donation that was made over several months by one of our village residents. Interest income at the bank totalled £411.
Taking operating and non-operating items together, the hall made a profit of £14,217. The surplus (being the sum of all bank accounts less any contingent liabilities) at the end of 2024 was £54,374. After providing for liabilities payable in 2026 (£950 for deposits paid in 2025 for hirings in 2026), the net surplus shown in the! 2025 accounts was £69,000. The Lloyd Hall 50/50 club was discontinued during the year, with all outstanding liabilities settled, so no provision has been included within this year’s accounts.
While the trustees do not have a formal policy on the level of reserves retained, the objective is for operating income to broadly cover operating expenditures. This is monitored at each meeting, particularly regarding income and expenditure relative to comparable points in the prior year.
Full details of the income, expenditure, and year-end balances for the bank accounts are provided in Appendix 1. Appendix 2 provides our response to the questions posed by the Charity Commission within the annual submission of the report and accounts.
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STATEMENT OF TRUSTEES' RESPONSIBILITIES
Charity Law requires the Trustees to prepare financial statements for each financial year which showa true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to:
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e Select suitable accounting policies and then apply them consistently
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e Make judgments and estimates that are reasonable and prudent
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e State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
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e Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Acts 1993 and 2011. They are also responsible for safeguarding the assets ofthe charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
INDEPENDENT EXAMINER
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The Trustees asked Mrs Helen Hiscocks to act as Independent Examiner, to which she has very kindly agreed. |
Signed on behalf of the Trustees.
Richard Pollard (Chair of Trustees) January 2026 |
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Appendix 1 - Accounts for year ending 31 December 2025
| Account | 2025 | 2024 | Variance |
|---|---|---|---|
| Operating income | |||
| Private Lettings |
Private lettings deposit |
16,547.50 (1,000.00) |
16,243.25 788.62 |
| Women's institute Sports/Dance/Education Coffee mornings, Local Authority Grant |
800.00 6,446.09 2,400.97 733.50 |
800.00 10,312.92 1,762.65 0.00 |
0.00 (3,866.83) 638.32 733.50 |
| Film Club income Total Operating income |
0.00 25,928.06 |
592.50 30,499.94 |
(592.50) (4,571.88) |
| Operating expenditure Electricity |
618.22 | 4,992.00 | |
| Repairs and Maintenance | 7,774.74 | 5,112.44 | 2,662.30 |
| Insurance | 2,646.32 | 2,424.80 | 221.52 |
| Rates | 322.81 | 114.27 | 208.54 |
| Water Cleaning |
(6,688.92) 7,552.35 |
6,113.00 7,478.94 |
(12,801.92) 73.41 |
| LPG | 6,077.70 | 6,345.74 | (268.04) |
| Gardening |
Miscellaneous expense Music licence |
Telephone & Internet Audit & Accountancy fees ITSoftware and‘Consumables Admin & Governance Film costs |
|
| Total Operatingexpenditure | 22,757.92 | 34,849.41 | (12,091.49) |
| ‘Net operatingincome3,470.14 |
(4,349.47)7,519.61 | ||
| Non operating income Donations |
1,020.00 | 1,650.00 | (630.00) |
| Fundraising Giftaid |
1,811.22 731.99 |
1,773.37 0.00 |
37.85 731.99 |
| Outwood VillageShow | 4,157.55 | 0.00 | 4,157.55 |
| Village Show Donations Shoestring donation Total Non operating income |
(500.00) 2,600.00 9,820.76 |
0.00 3,650.00 7,073.37 |
(500.00) (1,050.00) 2,747.39 |
| Netnonoperatingincome | 9,820.76 | 7,073.37 | 2,747.39 |
| 50 50 Account | |||
| 50 50 Contributions 50/50 Payouts |
Total 50 50 Account |
2,080.00 (1,265.00) 815.00 |
2,750.00 (920.00) 1,830.00 |
| Interest | |||
| Interest Income! | 410.93 | 286.44 | 124.49 |
| Total Interest | 410.93 | 286.44 | 124.49 |
| Transfers | |||
| Transfer out to another account Transfer |
(25,000.00) 25,000.00 |
0.00 0.00 |
(25,000.00) 25,000.00 |
| TotalTransfers | 0.00 | 0.00 | 0.00 |
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|||||||||
|---|---|---|---|---|---|---|---|
|ASSETS|2025|2024|
|||£|
|Cash|at Bank|and|petty|cash)|4,785.20|20,271.85|
|Reserve Account|||45,443.15|20,032.22|
|Outwood Village Show Account|12,893.95|9,266.40|
|Love|Lloyd|Hall 50/50 Club Account|4,640.68|3,825.68|
|Lloyd|Hall|Film|Club|2,098.70|2,248.70|
|Nationwide|||2|:|
|Halifax|88.32|88.32|
|Subtotal|||69,950.00|55,733.17|
|LIABILITIES|
|50/50 Club|Prizes|Payable|and|Prepaid|subscriptions|-|570.00|
|Deposits|paid|in 2025|for hirings|in 2026|950.00|789.00|
|Subtotal|950.00|1,359.00|
|NET SURPLUS|||69,000.00|54,374.17|
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Reconciliation of bank accounts
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£ £
Current account
Opening balance at Current account 20,271.85
Income through account 91,406.77
Expenditure through account 46,893.42
Net position - 15,486.65
Closing balance at current account 4,785.20
é £
Reserve account
Opening balance at Deposit account 20,032.22
Income through account 25,410.93
Expenditure through account
Transfer in from 50/50
Net position 25,410.93
Closing balance at Deposit account 45,443.15
Lloyd Hall Film Club £ £
Opening balance at LHFC account 2,248.70
Income through account fe)
Expenditure through account 150
Net position : 150.00
Closing balance at LHFC account 2,098.70
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Accounts examined by:
Mrs Helen Hiscocks
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£ £
50/50 account
Opening balance at 50/50 account 3,825.68
Income through account 2,080.00
Expenditure through account 1,265.00
Transfer to Reserve
Net position 815.00
Closing balance at 50/50 account 4,640.68
£ £
Outwood Village Show
Opening balance at OVS account 9,266.40
Income through account 9,575.90
Expenditure through account 5,948.35
Net position 3,627.55
Closing balance at OVS account 12,893.95
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Accounts prepared by:
Peter Brackett (Treasurer)
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Appendix 2 — Charity Commission response
Charity Commission Requirements (Treasurer):
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Income. £38,240 2. Spend £24,023
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a. Grant Making Grant making is not part of the Lloyd Hall charitable objects
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b. Trustee Payments
The trustee is not a paid role within the charity.
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Activities Outside the UK
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a. Income from outside the UK No income is derived from sources outside of the UK
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b. Delivering Activities outside the UK The Charity does not deliver any activities outside of the UK c. Spending outside the UK No charitable funds are spent outside of the UK
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Trading Subsidiaries
The Charity does not have any trading subsidiaries
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Property Whilst the Lloyd Hall was bequeathed to the Village under conveyance, the property is held under the trust of the Charity Commission. As such the Lloyd Hall Management Committee owns no property.
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Employees and volunteers a. Employees The Charity has no employees
b. Volunteers Although the Lloyd Hall Management Committee is open to attendance by any member of the village, volunteer attendees typically total 11. Within that number are 4 elected officer positions — Chair, Secretary, Treasurer and Booking Secretary.
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Governance — policies in place
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e Privacy statement
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e Equalities statement
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e Data processing policy
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e Health and Safety policy
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e Fire evacuation plan
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