Lloyd Hall Management Committee Annual Report for the Year ended 31 December 2024 Charlty Name and Numb The Lloyd Hall Registered Charity 30508 www.1loydhall.org Trustees Mr William Morle Mrs Patricia Hewett Mr Richard Pollard (Chair f Management Committee) Professlonal Advlsers Bankers Natwest Bank 16 The Boulevard Crawley West Sussex RHIO IXU Independent Examlner Mrs Helen Hiscocks Page I
Independent Examinerfs Report to the Trustees of the Lloyd Hall Management Committee I report on the accounts of the L oyd Hall Management Committee forthe yearended 31 December 2024, which are set out in this document. Respective responslbilities of tèustees and examlner The charitws trustees are respdnsible for the preparation of the accounts. The charity's trustees consider that an audit is not reqiuired for this year (under section 144 of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed. It is my responsibility to: Examine the accounts lunder sectlon 145 of the 2011 Act); To follow the procedures laid down in the General Directions given by the Charity Commission {under sectlon 145(5)Ibl of the 2011 Act). and, To state whether partic lar matters have come to my attention. Bas15 of Independent examlnerfs report My examination was carried oyt in accordance with the General Directions given by the Charity Commission. An examination irtbcludes a revlew of the accountlng records kept by the charity and by comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concernlng any such matters. The procedures undertaken do not provide all the evidence that would be required under an audit and coDsequently no opinion is given as to whether the accounts present 'fair and true, view and the report is limited to those matters set out in the statement below. Independent examlner's statement In connection with my examina ion, no matter has come to my attention: (l) Which gives me reasonable cause to believe that In any material respect the requirements a. To keep atcounting records In accordance wlth sectlon 130 of the 2011 Act; and b. To prepate accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act Have not been met. pr (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mrs Helen Hiscocks..................... Page 2
HISTORY. OBJEcfivES AND A IVITIES OF THE LLOYD HALL The Lloyd Hall commemorates the land that now constitutes banking, corn-merchant and br known as Brown's Hill Farm, of been built in the 1850s. He ad acquiring Burstow Park and its he Lloyd family who, for nearly a hundred years, owned most of utwood parish. Alfred Lloyd (1845-1919) came from a family with wing connections. In 1875 he bought the modest estate previously some 250 acres, on which a country house called Harewoods had ed to this property steadily over the next 20 or 30 years, notably ommons in 1889, until he had some 2,000 acres. His son Theodore {1872-1959) by Millers Lane, Wasp Green La of Outwood in 1938, and built room provided by his father fo openin8 ceremony in Februa assoclation wlth the Natlonal purpose of the betterment of v ontinued to acqulre land, including in 1925 the triangle bounded ne and Brickfield Road. A parcel of this land he gave to the village hall on it which he also gave to the village. This replaced a parish y years earlier. Sir Jeremiah Colman of Gatton Park performed the 1938, when Mr Lloyd explained that the hall had been built in ouncll of Social Service, an institution founded in 1919 "for the Ilage life by the bullding of village halls" In 2014 Lloyd Hall was demolished and a new hall opened on January 312015. Since the hall's opening there has been signifi ant interest amon8 previous and new hirers and we have seen a gradual growth in the monthly iring revenue. The key role of the hall continues to be a place for the residents of Outwood to eet and we are delighted that in addition to the regular coffee mornings, the hall now hosts a egular film night as well as a broader range of activities such as tea dances, Pilates, and meditation classes. The Lloyd Hall has provided a I village of Outwood for over 80 incorporates the Horticultura organisations, including the Wo cal venue for social, sporting and educatlonal activities within the years. It is the site for the annual Outwood Village Show, whlch society competitions. It is used regularly by many village men's Institute. MANAGEMENT AND GOVERN NCE ARRANGEMENTS The current trust document su some of which no longer partici gests that Trustees are drawn from a list of village organisations, ate. Existing Trustees are volunteer residents of the village. The Trustees sit in a managem village organisations to deal wit six weeks or so, following adv Treasurer, Secretary and Booki nt committee, together wlth other individuals representlng other the day-to-day runnlng Issues. Meetings are open and held every rti5ements in local periodicals. The committee officers are Chair, gs Secretary. AcHIEVEMErS AND PERFOR ANCE We continue to receive support The Lloyd Hall is used by indivi needs classes as well as by the weddings and christenings. for the use of Lloyd Hall from local groups as well as private hirers. uals and groups outside the village who offer exercise and special general public for social purposes, such as parties for birthdays, Page 3
FINANCIAL REVIEW The accounts for the year ended December 2024 show an operating deficit of £4,350, being the net of £30,500 receipts and operating expenditure of £34,849. The largest single contribution to operating income was revenue from private lettings, which contributed £16,243 for the year. The next most significant source of Iincome was regular hirers usin8 the hall for dance and education, and provided income of £10,313. Coffee mornings continued to be very popular and contributed £1,763 to income. Significant items of operating expenditure included cleaning (£7,479), gas for heating (LPG) (£6,346), water (£6,113) and rejpairs & maintenance1£5,1121. The high water bill reflects a leak resolved during the year- the costs of which were reclaimed under the Hall's insurance policy. As a result of overpayments, we mpintain a high credit balance with the water provider, for which we seek repayment. Re8arding non-operational inoome, the hall received a generous donatlon of £3,650 from Shoestring and 'Fundraising' of £1,773 from the sale of flapjacks and a New Year's event. The 50/50 club provided a net income of £,1,260 for the year (£570 was paid after 2024 year end, as adjusted for as a reduction for 2024 Surplus). We are also deeply grateful for a generous donation that Is being made each month by one of our village residents. Interest income at the bank totalled £286. Takin8 operating and non-oper•ting items tO8ether, the hall made a profit of £4,840. The surplus (being the sum of all bank accounts less any contingent liabilities) at the end of 2023 was £48,178. After providing for liabilities payable in 2025 (£570 for 50/50 and £789 for deposits paid in 2024 for hirings in 2025), the net surplus shown in the 2024 accounts was £54,374. While the trustees do not have a formal policy about the level of reserves retained, the objectlve is for operatin8 income to broadlly meet operatin8 expenditures. This is monitored at each meetin8, particularly regarding income and expenditure relative to comparable points in the prior year. We are pleased that notwithstaAding the loss of one of our major hires this year, we have attracted new regular hires to the hall, sppcifically a dog training group and a new Pilates group. Full detalls of the Income and, expendlture and year-end balances for the bank accounts are provided in the Appendix. Page 4
STATFMENT OF TRUSTEES, RESPONSIBILITIES Charity Law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to: Select suitable accountimg policies and then apply them consistently Make judgments and estimates that are reasonable and prudent State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the finan¢ial position of the charlty and to enable them to ensure that the financial statements comply with the Charities Acts 1993 and 2011. They are also responsible for safeguarding the assets of the charity and hence for takin8 reasonable steps for the prevention and detection of fraud and other irrpgularities. INDEPENDENT EXAMINER The Trustees asked Mrs Helen Hiscocks to act as Independent Examlner, to which she has very kindly agreed. Signed on behalf of the Trusteeè. Richard Pollard January 2025 Page 5
Appendix k Accounts for year ending 31 December 2024 Account 2024 2023 Varlance eratln Inc Private Leltings Prlvate lettings beposit Women's institu SportslDancelE Coffee nKsrnlngs Miscellaneous r Film Club inco Total Oporatlng me 16,243.25 11,940.67 4,302.58 788.62 2,125.00 11,336.38) 800.00 750.00 50.00 10,312.92 16,754.09 {6,441.17) 1,762.65 1,650.03 112.62 0.00 23.85 123.85) 592.50 1,855.25 (1,062.75) 30.499.94 34,898.89 (4,398.95) ucatlon venue Incomo eratln Electricity Repairs and Mal Insurance Ratès Water Cleanlng LPG Gardening Miscellaneous e Music Ilcence Tèl8phon8 & Intlrnèt Audit & Accountlncy fees Legal Expenses Total Oporallng expondltur• ox endlture 4,992.00 5,112.44 2,424.80 114.27 8,113.00 7,478.94 6,345.74 577.50 554.83 418.79 551.50 165.60 0.00 34,849.41 2,717.90 2,274.10 15,350.73 110,238.291 2,812.18 {387.381 120.29 {6.021 7,292.00 (1,179.00) 7,633.18 {154.24) 9,883.10 (3,537.36) 628.50 (51.00) 331.41 223.42 413.86 5.13 336.00 215.50 154.80 10.80 35.00 135. 00) 47,708.75 (12,859.34 t8nanc8 penBe Net omo 4 349.47 12 809.86 8 460.39 Nono aratin Donations Fundraising Outwood Vlllage Show Vlllag8 Show Do atlons Shoestring dona ion Total Non opera Ing Income Incoma 1,650.00 0.00 1,650.00 1,773.37 700.28 1,073.09 0.00 4,060.44 {4,060.44} 0.00 11,000.00) 1,000.00 3,650.00 1,300.00 2,350.00 7,073.37 5,060.72 2,012.65 Net non o ratl income 7 073.37 5 060.72 2 012.65 50 50 Accoun 50 50 Contrlbull 50150 Payouts Total 50 50 A¢¢ ns 2,750.00 2,790.00 (920.00) {1,405.00) 1,830.00 1,385.00 (40.001 485.00 445.00 Intsrast Interest Income Total Interest | Consolldated N 286.44 286.44 122.28 122.28 164.16 164.16 t Incomo 4 840.34 6 241.86 11,082.20 Page 6
ASSETS 2024 2023 Cash at Bank and petty cash ReseNe Account Outwood Village Show Acco nt Love Lloyd Hall 50150 Club A¢count Lloyd Hall Fllm Club Nationwide Halifax 20,271.85 20,032. 22 9,266.40 325.68 2,248.70 18,120.40 19,745.78 9,286.40 1,995.68 1,656.25 88.32 88.32 Subtotal 55,733.17 50,892.83 UABIUTIES 50150 Club Prfzes Payable an¥ Prepald subscriptions Deposits paid in 2024 for hirings in 2025 570.00 789.00 115.00 2,600.00 Subtotsl 1?59.00 2,715.00 NETSURPWS 54374. 17 48,177.83 Page 7
Reconciliation of bank account Currertaceou Opening b314ntt•tCurrentaccuunt 50150attaunt Openln6 b?nCe Ji 50150acccunt IB,120.40 1.995.68 lnc0methr(hoc¢Wnt Exndrtuthrtsu8h attount ,722.81 .571.36 Incomethrough ocrount Expenditure through account Transferto RSee 2,750.LY) 920.C Net p0Sn 2,151.45 Net posftlon 1,830.00 Ckn5 bèknce otrjjrrentauount 20,271.85 C1051ng bolance 8t50150atcwnt 3,825.68 Reserve ic¢our•l Openlns balance at DePx1tat out)0dvlllt Strow Openlng bakno at OVS a(Cnt 19.745.7B 9,286.40 Income throuihjcownt Eyndiwrethrowh account TTrnsferlnfrom 50150 286.44 Incomethrou8h a£cwrt ExpÈndlturethnu8h account 592.45 612.45 Nètp)slt 286.44 N•t posltK)n 20.ts) aoslnl bahKe at Deposh BCCQUrt 20.032.22 aosln8 bilance4tOVS account 9,266.40 Lknyd HBII Fffflthb open} balénce otLHFC •CCWDt L656.25 Inrome thtouuh auount Exp•ndbturethrw8h8ecwDt 592.45 pos1 592.45 u0s1 bal•nce at LHFC •ccount 2,248.70 Accounts examined by: , Mr5 Helen Hiscocks Accounts prepared by: Peter Brackett (Treasurer) Page 8