Charlty number: 305069 LALEHAM RECREATION GROUND UNAUDITED TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
LALEHAM RECREATION GROUND CONTENTS Page Reference and admlnlstratlve details of thg Charty, its Tru8teo8 and advisers Trust99s' roPQrt Independent examlnerfs report Statemgnt of financial activities Balance sheet Notes to the financlal statements 9-19
LALEHAM RECREATION GROUND REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY. ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2021 Trustees Colin Squire, Chairman Matthew Calvert Richard Stokes Mavis Duncan Keith ViguTS Dominic O'malley Charlty regl$torgd number 305069 Prlnclpal offlce The BroaaY Laleham Surrey TW18 1RZ Accountant$ Hillier Hopkins LLP First Floor Radius House S1 CLgrendon Road Watford WD17 1HP Page 1
LALEHAM RECREATION GROUND TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 The Trustees present their annual report together with the finanGial statements of the Laleham Recreation Ground for the year 1 January 2021 to 31 December 2021. Obiectlves and actlvltles . Pollcle8 and objectfves In setting oblective8 and planning for activrties, the Trustees have givon du8 consideration to general guidance published by the Charity Commission relating lo publi¢ benefrt, including the guidance 'Public benefit.. running a charity IP821'. The Trustees are aware they musl act in pursuit of the objects for which the Charity was established in the first place, as defined by a conveyance dated 10 March 1923. whereby a piece of land at Laleham was Conveyed to certain individuals, to act as trustees of it, with the land lo be used 'lor the purpose of a Recreation Ground for tho use and enjoyment and benefit of the inhabilanls of the parish of Laleham" 8nd th8 Scheme subsequently issued by the Charity Commission on 2 August 1930. Acting in the best interests of the charity requires the trustees to keep the Recreation Ground in 8 proper eondilion. Allowing some use by people and groups based outside Laleham allows the trustees to Secure income which in turn all¢)ws them lo perform their duties and maintain the various facilities. The charity's activities expose il lo a number of financial risks including credit risk. ¢ash flow risk and liquidity. The charity has taken all steps fiecessary lo ensure certainty of ca8h flows and security of ass$. b. Activities undertaken to a¢hleve objectlves In order to maintain liquidty to ensure that sufficient funds are available for ongoing operations and future developments the ch8rrty has no debt, but intends lo maintain a balance of around £9.000 in the bank. c. Maln actlvltles undortakgn to further the Charity's purposos for the publlc beneflt The trustees have ensured activities have been focused on ensuring the Recreation Ground and the various olheT facilities are being maintained to a suitable standard lo ensure they are available for the benefit of the inhabrtanls of Laleham. in accordance with the original objects of the charity. The charity did not consider making any grants duiing the year as il wished to retain funds lo maintain ils exisb'ng facilities and aclivilies. Achievements and perfomianee a. Revlew of actlvltle8 The Pavilion continued lo be impacted by the COVID-19 Crisis. and was required lo close or have reslricled access on a numbor of occasions throughout the year. Many cost items were slopped or reduced as activrties were reslricled. The energy used by th8 Pavilion continued to be the suty'ect of much focus and was substantially reduced. The use of the Pavilion by local people for special events, such as birthdays, marriages, christenings, funerals showed signs of increasing over previous years. Income from the bar showed signs of recovery from the prwious year bul was still below historic levels. The senior football returned lo more norrnal levels of activity in the second half of the year, but the Sunday youth football group decided lo leave and move to other venues in the area. ie8ulling in a loss of revenue. Page 2
LALEHAM RECREATION GROUND TRUSTEES, REPORT {CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021 Achlevements and performance Icontinuad) Whilst the eash situation improved over the previous year, it continued lo be significantty impacted and we benefited from some 8usine8s Interruption'granls. from Spelthorne Council lotalling £8.440. Large expenditure items were kepl to a minimum throughout thg year, but £4,300 had lo be spent on improvements lo tho hol water system, and £3.081 was paid lo Moore Barlow Solicitors as initial payment for the compliance review undertaken for the Trustees. b. Covid-19 A8 slated above and in line with the actions taken in the previou$ year, we slopped, or Curtailed discretionary expenditure, rubbish collection, energy. TV, Epos costs, groundsman, bar staff and food and drink supplies. Al various limes throughout the year access and availability of the premises were restricted. and proper procedures for social distancing, wearing of masks and hand washing were maintained. The premises were cleaned thoroughly throughout, and we continue lo do a deep clean every 6 months. Flnanclal revlew a. Golng concern After making appropriate enquiries, the Twslees have 8 reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason. they continue to adopt the going ConrTh b8515 in preparing the financial statements. Further details regarding the adoption of the going conrn basis Can be found in the accounting policies. Structure¥ governance and management a. General govemance During this financial year the Tru81ees engaged Moor8 Barlow Solicitors lo conduct a review of the Charity's operations and compliance with amongst ()ther thing8, the deeds of Trust and Schemes issued by the Charity Commission with respect to the charity. As a result of this review the Trustees were advised there is nothing in the constitution or guidelines which conflicts with the conveyances and the various schemes. However, they were reminded that they hold the ultimate legal responsibility for all that is done in the name of the Charity, even where they have delegated some of the day-lo-day running lo a commillee,. and a legal responsibility lo oversee what is done on their behalf and ensure that il always complies wtih the conveyances and various schemes, as well as the requirements of the Charities Act 2011. As a result the TTuslees have reviewed th8 curronl usa9e of the recreation Ground. Having considered the concerns of neighbouring residents and Ihe opinions of other village residents, the views of user groups and the proposed developments relating lo football use. The Trustees will Gontinue lo maintsin. enhance andlor upgrade gxisling facilities. However, the Trustees have decided not to approve the development and introduction of additional facilities, particularly for football, al the current lime. No single user group may have exclusive use of any area or facility within the grounds, beyond the normal and pre•arranged needs of a particular group's aclivilies. Pa9e 3
LALEHAM RECREATION GROUND TRUSTEES, REPORT {CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021 8lru¢tur•, gov•rnan¢¢ and management Icontlnuedl Laleham Recreation Ground will continue to host footb811 played up to Level 7 in the FA League pyramid system. The Trustees consider the facilities required for Level 6 football are beyond those appropriate for reasonably balanced usage and the consideration of Laleham's residents and envlronment. The Trustees have requested a review of the CUeTrt governanee documentstion to ensure it properly reflects the legal advice and the current environment. b. cOnstU11on Laleham Recreatlon Ground is a registered charity, number 305069, and is constittjted under a Trusl deed. The principal object of the charity in the year under review Is lo provide facllities, and be responsible for, the promotion of recreational facilities for the benefit of the local community. Laleham Recreation Ground is responsible to the Trustees of the Laleham Charities for the operational managenient of the grounds and buildings. ¢. M•thods of appointment or electlon of Trust••s The management of the Charity is the responsibility of tho Trustees who are elected and eo-opted under the terms of the Trust deed. d. Finan¢lal risk management The Trustees have assessed the major Asks to which the Charity is exposed, in particular those related to the operations and finances of the Challty, and are satlsfied that systems and procedures are in place lo mltlg8le exposure to the major risks. Page 4
LALEHAM RECREATION OROUND TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2021 81*tsment of Trustees. r•sponsibilltles The Trustees are responsible for preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practlcel. The law applicable to charities in England & Wales requires the Trustees lo prepare financial statements for each financial year which give a true and fair view of the slate of affairs of the Charity and of ils incoming reSoUS and application of resources. including its income and expenditure. for that period. In preparing these finan¢ial statements. the Trustees are required lo.. select suitable accounting policies and then apply them conslstenlly., observe the methods and principles of the Charities SORP IFRS 102)., make judgments and accounting estimates that are reasonable and prudent.. slate whether applicable UK Accounting Standards IFRS 1021 have been followed, subject lo any material departures disclosed and explained in the financial statements. prepare the financial statements on the going concern basis unless it Is Inappropriate to presume that the Charity will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy al any lime the financial position of the Charity and enable them lo ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions ol the Trust deed. They are also respon8ible for safeguardlng the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the memt[S of the board of stees and signed on their behalf by.. Rl¢hard Slokes Date.. 27 GLT 2AJI L Page 5
LALEHAM RECREATION GROUND
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2021
Independent examiner's report to the Trustees of Laleham Recreation Ground ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 December 2021.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: 27 October 2021 Neil Cundale BSc FCA Hillier Hopkins LLP First Floor Radius House 51 Clarendon Road Watford WD17 1HP
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LALEHAM RECREATION GROUND STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021 Unrostrict•d funds 2021 Total funds 2021 rotal funds 2020 Notfr Income from: Charitable activities Other trading actSvities Investments 2,418 54.638 9,826 8,441 2,418 64,638 9,828 8,441 10 18,260 15.260 11,334 other income Total Income 75,323 75.323 44, 864 Expenditure on: Raising funds Charitable activities 40,219 33,923 40,219 33,923 20,571 30,589 Total expendlture 74,142 74,142 51,160 Net movement In funds 1.181 1,181 (6,296) R¢¢on¢iliallon of funds: Tolal ftjnds brought foward Nel movement in lunds 414,906 1,181 414.905 1,181 421,201 (6,296) Total funds Garrled forward 416,086 416,086 414,905 The Slalement of financial activities inGludes all gains and losses recognised in the year. The notos on pages g to 19 form part of these financial statements. Page 7
LALEHAM RECREATION GROUND BALANCE SHEET AS AT 31 DECEMBER 2021 2021 2020 Not• Flx•d *5s•ts Tangible assets Investment property 13 14 8,463 396,848 9,Ot7 396,848 406,301 405,865 Curront ass•ts Stocks 15 3,628 8,757 1,784 8, 756 Cash at bank and in hand 12,286 10,540 Credltors.. amounts falllng due thIn one year 16 11,5001 (1,500) N•t curr•nt assets 10,786 9,040 Total Assets loss ourr•nt Ilabllltlos 416,086 414,905 Tot41 n•t ass•ts 416,086 414, 905 Ch4rlty funds Reslricled funds Unrestficted funds 17 17 416,086 414,905 Total funds 416,086 414,905 The financial slate ents were ap rove d aulhorised ft)r issue by thej Trustees and signed on their behalf by.. Rlohard Stokes Date.. 17 tsLT The notes on pages 9 to 19 fomi part of these financial statements. Page 8
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 General informatlon Laleham Recreation Ground is an unincorporated charity regisl@red with the Chartty Commission in England and Wales. A¢¢ounting policies 2.1 Basls of prep*rAtlon of flnanclal statements The financial statements have been prepared in accordance with the Charities SORP IFRS 102) Accounting and Reporting by Charities.. Sta18menl of Recommended Practice applicable to tharities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffeclive 1 January 20191, the Financial Roporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011. Laleham Recreation Ground meets the definllion of a public benefit entity under FRS 102. Assets and Ilabilities are initially recognised at historical cost or transaction value unless othowise staled in the relevant accounting policy. 2.2 Incom• All income is recognised On the Charity has entitlement to the income, it is probable that Ihe income will be received and the amount of Income receivable can be measured reliably. Income tax recoverable in relation to investment Income is recognised at the tim8 the investment income is receivable. Other incom9 is recoonisgd in the period in whlch 11 is rec8ivable and to the extent the goods have been provided or on completion of the service. 2.3 Expendltur• Expendittjre is recognised once there is a legal or conslrurtive obligation to transfer economic benelit lo a third party, it Is probable that a transfer of economic benefits will be requiied in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by actniity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable lo a single aGlivity arè allocated directly to that activity. Sh8red costs which contribute lo more than one activity and support costs which are not attributable to a single activity are apportioned between those 8clivi11gs on a basis consistent with the use of resources. Central staff costs are allocated on the basis of lime spent, and depreciation Charges allocated on the portion of the asset's use. Expenditure on raising funds includes all expenditure incurred by the Charlty lo raise funds for its charitable purposes and Includes costs of all fundraising activities events and non4harit8ble trading. Expenditure on charitable activities is incurred on directly undertaking the activlties which further the Charity's objectives, as w611 as any associated support costs. All expenditure is inclusive of irrecoverable VAT. Page g
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 A¢counting policies {contlnued 2.4 Tanqlble flxed assets and deprooiatlon Tangible fixed assets costing £1,000 or more are capitalised and recconised when future economic benefits are piobable and the c05t oi value of the asset can be measured reliably. Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangibl8 fixed assets are measured at cost less aUmulated depreciation and any accumulated impaimienl losses. All costs ITICUTred to bring 8 18ngible fixed asset into ils intended working condition should be included in the measurement of cost, Depreciation is Charged so as to allorate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis. Depreciation is provided on the folk)wing basis.. Fixtures and fittings 150 2.6 stocks Stocks are valued al the lower of cost and net realisable value after maklng due allowance for obsolete and slow-moving stocks. Cost includes all direct costs. 2.6 Cash at bank and In hand Cash at bank and in hand includes cash and short-term highly liquid inveslmants with a short maturity of three months or less from the date of acquisilion or opening of Ihe deposlt or similar account. 2.7 Liabillties and provlslons Liabilities are recognised when there is an obligation at the balance shoel date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised al the amount that the Charity anticipates it will pay to settle the debt or the amount11 has received 8s advanced payments for the goods or services il must provid6. Provisions are measured at the best estimate of the amounts required to settle the obligation. 2.8 Flnancial instruments The Charity only has finanGial assets and financial liabilities of a kind that qualify as basic financial inslrumenls. Basic financial instruments are inltially recognised al transaction value 2nd subsequently measured al their settlement value with the exception ol bank loans which are subsequently measured at amortised cost using the effective interest method. Page 10
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Accountlng pollclos l¢ontinu•dl 2.9 Fund a¢¢ountlng Genefal funds are unrestricted funds which are available for use at the diretIOn of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been sel aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial slalgrmT)Is. Invgstment income, gains and losses are allocated lo the appropriate fund. Incom• from ¢haritable •ctivitie5 Unrestrlcted lunds 2021 Tot1 funds 2021 Total funds 2020 Income from charitable aclivi1188 Charitable activities 2,418 2A18 io Income from other tradlng actlvhies Inoome from non charitablo trading a¢tlvltles Unrastrl¢t•d funds 2021 Total funds 2021 Total funds 2020 Pavilion bar recelpts 54,638 64,638 18,260 Investment income UnTestricted funds 2021 Tot1 funds 2021 Total funds 2020 Rental incomg 9,826 9,826 15, 260 Page 11
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Other incoming resour¢•s Unr•stri¢l•d funds 2021 Total funds 2021 Total funds 2020 Spellhorne Council grants 8,441 8,441 11,334 Exp•ndltUT• on ralsing funds Costs of ralslng voluntary Income Unrestrlotod funds 2021 TotAI funds 2021 Total funds 2020 Wages and salaries 20.074 20,074 g, 144 Oth•r tradlng •xp•ns•s Unr•strlcled funds 2021 Total funds 2021 Tot81 funds 2020 Bar purchases 20,145 20,145 11,427 An*tysls of exp•nditur• on ¢harilabl• activities Summary by fund typ• Unrestrleted funds 2021 TotAI 2021 Total 2020 Charitable activities 33,923 33.923 30,589 Page 12
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Analysis of expenditure by actlvltlos Support costs 2021 Tolal funds 2021 Tot81 funds 2020 Charitable acllviltes 33,923 33,923 30.589 Anilysls of support costs Charltable aotivitles 2021 Total funds 2021 Total funds 2020 Depreciation Independent examiner's fees Telephone. printlng and postage Light, heat and premises costs Repairs and renewals Legal and professional Sundry expenses TV subscriptions Ground seNice costs Water & sewerage charges Insurance 1,063 1,440 552 4,326 7,875 3,081 733 1,063 1,440 662 4,326 7,875 3,081 733 2,346 8,584 1,613 2.310 1,115 1,320 1, 689 5, 765 5,547 995 2,226 9,232 510 2, 190 2,346 8,584 1,613 2.310 33,923 33,923 30,589 10. Indep¢nd•nl •xaminerfs remun•ratlon The independent examinerfs remuneratlon amounts lo an independent examiner fee of £1,44012020 - £1,320). Page 13
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 11. Staff costs 2021 2020 Wages and salaries 20.074 9, 144 20,074 9, 144 The average number of persons employed by the Charity during the year was as follows.. 2021 2020 Employees No employee received remuneration amounting to more than £60,000 in oither year. 12. Trust•os' r•mun•ration and •xp•ns•s During the year, no Trusle8s received any remuneration or other benefits (2020- £NIL). During the year ended 31 Decembgr 2021, no Trustee expenses have been incurred f2020- £NIL). Page 14
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 13. Tanglble Ilxed assets Fixtures and fittings Cost or valuation Al 1 January 2021 Additions 61,960 499 At 31 December 2021 62,449 Depreclatlon Al l January 2021 Charge for the year 42,933 1,063 Al 31 December 2021 43,996 Net book valu? At 31 December 2021 8.463 At 31 December 2020 9,017 14. Investm•nt prop•rty Freehold Inv•slment property Valuation At 1 January 2021 396,848 At 31 December 2021 396,848 The 2021 valuations were made by the Trustees, on an open market value for exi8tlng use basis. Page 15
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENT8 FOR THE YEAR ENDED 31 DECEMBER 2021 16. Sto¢ks 2021 2020 Finished goods and goods for resale 3,528 1, 784 16. CT¢ditors: Amounts falllng due wlthln on• y•ar 2021 2020 Accruals and deferred income 1,600 1,500 Page 16
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 17. Stat•m•nt of funds stat•m•nt of funds - ¢urr•nt y•*r BalAn¢e At 31 Deoembèr 2021 Balance at 1 January 2021 In¢omo Exp•ndltur• UnTestrl¢ted funds Designated funds Development fund 400,164 400,154 G•n•ral funds General Funds- all funds 14,761 76,323 174,1421 16,932 Total Unrestrfoted funds 414,906 76,323 174.1421 416,086 8tstem•nt of funds - prlor yoAr Balance al 31 Dember 2020 Balan at l January 2020 Income Expenditure Unrestrict•d funds Deslgnated lunds Development fund 407,995 407,995 G•n•ral funds General Funds - all funds 13,206 44,864 (51, 160) 6,910 Total Unrestrl¢ted funds 421,201 44,864 (51, 160) 414,905 Page 17
LALEHAM RECREATION GROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 18. Summary offunds Summary of funds- cur¥•nt year Balanc• at 31 D¢¢emb•r 2021 8al4nae at 1 January 2021 Incom• Expendlture Designated funds General funds 400,154 14.761 400,164 15,932 76,323 174,1421 414,905 76,323 174,1421 416,088 Summ•ry olfunds- prloT year B818nce al 31 Dmber 2020 Balance el l J8llU8ry 2020 Income Expenditure Designated funds General funds 407,995 13,206 407,995 6,9fO 44,864 (51, 160) 421,201 44,864 (51, 160) 414,905 19. Analysis ol n•t ass•ts b•tw•en funds Analysls of n•t iss•ts between funds - current year Unrèstricted funds 2021 Total funds 2021 Tangible fixed assets Investment property Current assets Creditors due within one year 8,453 396,848 12,285 11,5001 8,463 396,848 12,285 11,5001 Totsl 416,086 416,086 Pago 18
LALEHAM RECREATION QROUND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 19. An#lysis of n•t assets b•tw•on funds Icontinu¢d) Analysis of nel ass•ts b•tweon funds - prlor y¢ar Unrestricted funds 2020 Total funds 2020 Tangible lixed assets Investment property Current assets Creditors due within one year 9,017 396,848 10,540 (1,500) 9,oir 396,848 10,540 (1,500) Totsl 414,905 414,905 Page 19