**Charity number: 305069**
## **LALEHAM RECREATION GROUND**
## **UNAUDITED**
**TRUSTEES' REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2020**
## **LALEHAM RECREATION GROUND**
|**CONTENTS**||
|---|---|
||Page|
|**Reference and administrative details of the charity, its trustees and advisers**|1|
|**Trustees' report**|2 - 4|
|**Independent examiner's report**|5 - 6|
|**Statement of financial activities**|7|
|**Balance sheet**|8|
|**Notes to the financial statements**|9 - 15|
## **LALEHAM RECREATION GROUND**
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Trustees**
Colin Squire, Chairman Matthew Calvert Richard Stokes Mavis Duncan Keith Vigurs Dominic O’Malley
## **Charity registered number**
305069
## **Principal office**
The Broadway, Laleham, Surrey, TW18 1RZ
## **Accountants**
Hillier Hopkins, Hillier Hopkins LLP, First Floor Radius House, 51 Clarendon Road, Watford, Hertfordshire, WD17 1HP
Page 1
## **LALEHAM RECREATION GROUND**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2020**
The Trustees present their annual report together with the financial statements of the charity Laleham Recreation Ground for the year 1 January 2020 to 31 December 2020.
## **Objectives and Activities**
## **a. POLICIES AND OBJECTIVES**
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit.
The charity's activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity The charity has taken all steps necessary to minimise these risks to ensure certainty of cash flows and security of assets.
## **b. ACTIVITIES FOR ACHIEVING OBJECTIVES**
In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments the charity has no debt, but intends to maintain a balance of around £9,000 in the bank.
## **c. MAIN ACTIVITIES UNDERTAKEN TO FURTHER THE CHARITY'S PURPOSES FOR PUBLIC BENEFIT**
The charity did not consider making any grants during the year as it wished to retain funds to maintain its existing facilities and activities.
## **Achievements and performance**
## **a. REVIEW OF ACTIVITIES**
The Pavilion, was severely impacted by the Covid-19 crisis and remained closed for a number of months. All activities were restricted, and many cost items were stopped, i.e. ground maintenance, rubbish collection, TV subscriptions, staff compensation and food and drink supplies. In addition, the energy used by the Pavilion was substantially reduced.
It continued to be used by Local people for special events, such as birthdays, marriages and funerals, but the income from the bar was reduced by around £55,000.
The Football User Groups severely curtailed their activities and consequently the revenue from this source was reduced by around 50%.
We did have some unavoidable large expenditure items, such as a new cooler for the drink’s storage costing £2,400 and a refurbished dishwasher for the bar costing £1,200.
Our cash situation was therefore potentially severely impacted, but we successfully applied for a number of “Business Interruption” grants from Spelthorne Council, totalling £11,334. In addition, we received further “Business Interruption” grants in 2021 totalling £5,439.04, plus a grant of £3,000 towards the cost of replacing our water heating system.
## **COVID-19**
As stated above, we stopped, or curtailed all discretionary expenditure, rubbish collection, energy, TV, Epos costs, groundsman, bar staff and food and drink supplies. This was both for 2020 and 2021.
Page 2
## **LALEHAM RECREATION GROUND**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2020**
Each time the premises were re-opened, we instituted the proper procedures for social distancing, wearing of masks and hand washing. The premises were cleaned very thoroughly between each use and we will continue do a deep clean every 6 months.
## **Financial review**
## **a. GOING CONCERN**
After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.
## **Structure, governance and management**
## **a. CONSTITUTION**
The principal object of the charity in the year under review is to provide facilities, and be responsible for, the promotion of football, cricket and other sporting and recreational facilities for the benefit of the local community. Laleham Recreation Ground is responsible to the Trustees of the Laleham Charities for the operational management of the ground and buildings.
## **b. METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES**
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
## **c. RISK MANAGEMENT**
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.
## **TRUSTEES' RESPONSIBILITIES STATEMENT**
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgments and accounting estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the
Page 3
LALEHAM RECREAnON GROUND
TRUSTEES, REPORT {¢ontinu•dl
FOR THE YEAR ENDED 31 DECEMBER 2020
charity's transactions and disclose wth reasonable accuracy al any time the financial position of the charity and
enable them to ensure that the financial slalements comply wth the Charities Act 2011. the Charity IAccounts
and Reports) Regulatsons 2008 and the piovisions of the trust deed. They a also responsible for safeguarding
the assets of the chanty and hence for tsng reasonable steps for the prevention and delectson of traud and
other iiregkjlarities.
This report was approved by the Trustees, on
11 and signed on their behalf by:
Rlch•rd Stokos
Truslee
Page 4
## **LALEHAM RECREATION GROUND**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LALEHAM RECREATION GROUND (the 'charity')**
I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 December 2020.
This report is made solely to the charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
Page 5
## **LALEHAM RECREATION GROUND**
## **INDEPENDENT EXAMINER'S REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2020**
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Dated: 20 October 2021
Neil Cundale BSc FCA
## **HILLIER HOPKINS**
Hillier Hopkins LLP First Floor Radius House 51 Clarendon Road Watford Hertfordshire WD17 1HP
Page 6
## **LALEHAM RECREATION GROUND**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020**
|**Note**
**INCOME FROM:**
Charitable activities
Pavilion bar receipts
Rental income
2
Other income
3
**TOTAL INCOME**
**EXPENDITURE ON:**
Raising funds
Charitable activities
**TOTAL EXPENDITURE**
5
**NET EXPENDITURE BEFORE OTHER RECOGNISED**
**GAINS AND LOSSES**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|**Unrestricte**
**d funds**
**2020**
**£**
**10**
**18,260**
**15,260**
**11,334**
**44,864**
**20,571**
**30,589**
**51,160**
**(6,296)**
**(6,296)**
**421,201**
**414,905**|**Total**
**funds**
**2020**
**£**
**10**
**18,260**
**15,260**
**11,334**
**44,864**
**20,571**
**30,589**
**51,160**
**(6,296)**
**(6,296)**
**421,201**
**414,905**|_Total_
_funds_
_2019_
_£_
_420_
_85,304_
_12,606_
_-_
_98,330_
_57,576_
_42,299_
_99,875_
_(1,545)_
_(1,545)_
_422,746_
_421,201_|
|---|---|---|---|
The notes on pages 9 to 15 form part of these financial statements.
Page 7
LALEHAM RECREATION GROUND
BALANCE SHEET
AS AT 31 DECEMBER 2020
2020
2019
FIXED ASSETS
Tangible assets
Investment property
9,017
396.848
10. 132
396,848
405,865
406.980
Total tangible assets
405,865
406.980
CURRENT ASSErs
stlxks
Cash al bank and in hand
10
1,784
8,756
2,833
15, 171
10,540
18,604
CREDITORS: amounts falling due within
one year
{1,500)
(4.383)
NET CURRENT ASSETS
14.221
NET ASSETS
414,906
421,201
CHARITY FUNDS
Unreslricled funds
12
414.905
421,201
TOTAL FUNDS
414,905
427,201
The financial 5tstemenls were approv
by the Trustee3 on
and signed on their behaw. by..
Rl¢hard Stokes
The noles on pages 9 10 15 form part of these financial s
tements.
Page 8
**LALEHAM RECREATION GROUND**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1. ACCOUNTING POLICIES**
## **1.1 Basis of preparation of financial statements**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Laleham Recreation Ground constitutes a public benefit entity as defined by FRS 102.
## **1.2 Income**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
## **1.3 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management carried out at Headquarters.
Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.
Charitable activities and Governance costs are costs incurred on the charity's educational operations, including support costs and costs relating to the governance of the charity apportioned to charitable activities.
## **1.4 Tangible fixed assets and depreciation**
All assets costing more than £1,000 are capitalised.
A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of financial activities.
Page 9
**LALEHAM RECREATION GROUND**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1. ACCOUNTING POLICIES (continued)**
Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Fixtures and fittings
-
15% reducing balance
## **1.5 Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
## **1.6 Stocks**
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
## **1.7 Cash at Bank and in hand**
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **1.8 Liabilities and provisions**
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation.
## **1.9 Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **1.10 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Page 10
## **LALEHAM RECREATION GROUND**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **2. INVESTMENT INCOME**
|**INVESTMENT INCOME**||||
|---|---|---|---|
|**Unrestricted**
**funds**
**2020**
**£**
Rental income
**15,260**
_Total 2019_
_12,606_
**OTHER INCOMING RESOURCES**
**Unrestricted**
**funds**
**2020**
**£**
Spelthorne Council grants
**11,334**
_Total 2019_
_-_
**SUPPORT COSTS**
**Activities**
**£**
Independent examiner's fees
**1,320**
Telephone, printing and postage
**1,689**
Light, heat and premises costs
**5,765**
Repairs and renewals
**5,547**
Bank charges
**-**
Sundry expenses
**995**
TV subscriptions
**2,226**
Ground service costs
**9,232**
Water & sewerage charges
**510**
Insurance
**2,190**
Depreciation
**1,115**
**30,589**
_Total 2019_
_42,299_||**Total**
**funds**
**2020**
**£**
**15,260**
_12,606_
**Total**
**funds**
**2020**
**£**
**11,334**
_-_
**Total**
**2020**
**£**
**1,320**
**1,689**
**5,765**
**5,547**
**-**
**995**
**2,226**
**9,232**
**510**
**2,190**
**1,115**
**30,589**
_42,299_|_Total_
_funds_
_2019_
_£_
_12,606_|
||||_Total_
_funds_
_2019_
_£_
_-_|
|||||
||||_Total_
_2019_
_£_
_1,080_
_1,974_
_2,690_
_16,628_
_602_
_1,861_
_4,303_
_9,407_
_409_
_2,085_
_1,260_
_42,299_|
|||||
|||||
## **3. OTHER INCOMING RESOURCES**
## **4. SUPPORT COSTS**
Page 11
## **LALEHAM RECREATION GROUND**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **5. ANALYSIS OF EXPENDITURE BY EXPENDITURE TYPE**
|Expenditure on raising
voluntary income
Expenditure on fundraising
trading
**Costs of raising funds**
Direct costs - Activities
_Total 2019_|**Staff costs Depreciation**
**Other costs**
**2020**
**£**
**2020**
**£**
**2020**
**£**
**9,144**
**-**
**-**
**-**
**-**
**11,427**
**9,144**
**-**
**11,427**
**-**
**1,115**
**29,474**
**9,144**
**1,115**
**40,901**
_23,180_
_1,260_
_75,435_|**Total**
**2020**
**£**
**9,144**
**11,427**
**20,571**
**30,589**
**51,160**
_99,875_|_Total_
_2019_
_£_
_23,180_
_34,396_|
|---|---|---|---|
|||||
|||||
||||_57,576_
_42,299_|
|||||
|||||
||||_99,875_|
|||||
## **6. NET INCOME/(EXPENDITURE)**
This is stated after charging:
||**2020**|_2019_|
|---|---|---|
||**£**|_£_|
|Depreciation of tangible fixed assets:|||
|- owned by the charity|**1,115**|_1,260_|
During the year, no Trustees received any remuneration (2019 - £NIL). During the year, no Trustees received any benefits in kind (2019 - £NIL). During the year, no Trustees received any reimbursement of expenses (2019 - £NIL).
## **7. STAFF COSTS**
Staff costs were as follows:
||**2020**|_2019_|
|---|---|---|
||**£**|_£_|
|Wages and salaries|**9,144**|_23,180_|
The average number of persons employed by the charity during the year was as follows:
|**2020**|_2019_|
|---|---|
|**No.**|_No._|
|**1**|_1_|
No employee received remuneration amounting to more than £60,000 in either year.
Page 12
**LALEHAM RECREATION GROUND**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
|**8.**
**TANGIBLE FIXED ASSETS**
**Cost**
At 1 January 2020 and 31 December 2020
**Depreciation**
At 1 January 2020
Charge for the year
At 31 December 2020
**Net book value**
At 31 December 2020
_At 31 December 2019_
**9.**
**INVESTMENT PROPERTY**
**Valuation**
At 1 January 2020 and 31 December 2020|**Fixtures and**
**fittings**
**£**
**51,950**|
|---|---|
||**41,818**
**1,115**|
||**42,933**|
||**9,017**|
||_10,132_|
||**Freehold**
**investment**
**property**
**£**
**396,848**|
The 2020 valuations were made by the Trustees, on an open market value for existing use basis.
## **10. STOCKS**
|**10.**
**STOCKS**|||
|---|---|---|
|Finished goods and goods for resale
**11.**
**CREDITORS: Amounts falling due within one year**
Accruals and deferred income|**2020**
**£**
**1,784**
**2020**
**£**
**1,500**|_2019_
_£_
_2,833_|
|||_2019_
_£_
_4,383_|
Page 13
## **LALEHAM RECREATION GROUND**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **12. STATEMENT OF FUNDS**
## **STATEMENT OF FUNDS - CURRENT YEAR**
|**Designated funds**
Development Fund
**General funds**
General Funds - all funds
Total Unrestricted funds
Total of funds
**STATEMENT OF FUNDS - PRIOR YEAR**
Development Fund
General Funds - all funds
Total of funds|**Balance at**
**1 January**
**2020**
**£**
**407,995**
**13,206**
**421,201**
**421,201**
_Balance at_
_1 January_
_2018_
_£_
_407,995_
_14,751_
_422,746_|**Income Expenditure**
**£**
**£**
**-**
**-**
**44,864**
**(51,160)**
**44,864**
**(51,160)**
**44,864**
**(51,160)**
_Income_
_Expenditure_
_£_
_£_
_-_
_-_
_98,330_
_(99,875)_
_98,330_
_(99,875)_|**Balance at**
**31**
**December**
**2020**
**£**
**407,995**|
|---|---|---|---|
||||**6,910**|
||||**414,905**|
||||**414,905**|
||||_Balance at_
_31_
_December_
_2019_
_£_
_407,995_|
||||_13,206_|
||||_421,201_|
## **SUMMARY OF FUNDS - CURRENT YEAR**
|Designated funds
General funds|**Balance at**
**1 January**
**2020**
**£**
**407,995**
**13,206**
**421,201**|**Income Expenditure**
**Balance at**
**31**
**December**
**2020**
**£**
**£**
**£**
**-**
**-**
**407,995**
**44,864**
**(51,160)**
**6,910**
**44,864**
**(51,160)**
**414,905**|
|---|---|---|
Page 14
## **LALEHAM RECREATION GROUND**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **12. STATEMENT OF FUNDS (continued) SUMMARY OF FUNDS - PRIOR YEAR**
|Designated funds
General funds|_Balance at_
_1 January_
_2018_
_£_
_407,995_
_14,751_
_422,746_|_Income_
_Expenditure_
_£_
_£_
_-_
_-_
_98,330_
_(99,875)_
_98,330_
_(99,875)_|_Balance at_
_31_
_December_
_2019_
_£_
_407,995_
_13,206_|
|---|---|---|---|
|||||
|||||
||||_421,201_|
## **13. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
## **ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR**
|**Unrestricted**
**funds**
**2020**
**£**
Tangible fixed assets
**9,017**
Investment property
**396,848**
Current assets
**10,540**
Creditors due within one year
**(1,500)**
**414,905**
**ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR**
_Unrestricted_
_funds_
_2019_
_£_
Tangible fixed assets
_10,132_
Investment property
_396,848_
Current assets
_18,604_
Creditors due within one year
_(4,383)_
_421,201_|**Total**
**funds**
**2020**
**£**
**9,017**
**396,848**
**10,540**
**(1,500)**
**414,905**
_Total_
_funds_
_2019_
_£_
_10,132_
_396,848_
_18,604_
_(4,383)_
_421,201_|
|---|---|
Page 15