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2024-12-31-accounts

Laleham Village Hall Annual General Meeting

Minutes of the AGM Held on Monday 14[th] July 2025 2pm,

at Perry’s Cottage, Laleham

Present:

Mrs. M. Duncan (Chair & Booking Sec.), Mr. A. Duncan (Caretaker), Mrs. L. Price (Health & Safety), Mrs. J. M. Bartlett (Secretary), Mr. S. Bartlett (Treasurer),

and committee members: Mr. C. McGuckin, Mr. M. Burt, Mrs. C. Mooney

  1. Welcome:

The Chair warmly welcomed everyone to the meeting.

  1. Apologies for Absence: Mrs. G. Morris

  2. Minutes of the Meeting held on 4th July 2024

  3. a. Matters arising No matters arising.

  4. b. Approval of the Minutes of the meeting Mavis approved the minutes.

  5. Chair and Booking Secretary’s Report:

Mavis began by warmly thanking the committee for their dedication and hard work in keeping the hall both attractive and functional. She noted that the hall continues to be well used, with around twenty regular groups alongside many parties and special events — including our much-loved annual pantomime.

This year has involved a great deal of maintenance and improvement work, all carefully

coordinated around the hall’s busy schedule. Mavis expressed sincere thanks to our cleaning staff for keeping the hall looking beautiful, and to our caretaker and his team for maintaining the building to such a high standard.

After many years, we no longer have a church meeting in the hall. Over the past 15 to 20 years, three Pentecostal congregations have worshipped here, bringing joy and fellowship to many. In closing, Mavis thanked everyone once again for their commitment and teamwork, and expressed her hope for another successful year ahead, filled with thriving groups, happy events, and community enjoyment.

5. Treasurer’s Report and Adoption of Accounts:

Presented by Steve Bartlett: Report for year ending 31[st] December 2024

It is with pleasure that I present the financial report for the period 1[st] January 2024 to 31[st] December 2024. During the year, the charity recorded a net loss of £3,112, compared with a net profit of £6,102 in the previous year. Total income for the year was £30,740, representing a 24% increase compared to last year. The breakdown is as follows:

  1. Regular hall bookings: £25,111 – an increase of 26%

  2. Casual bookings: £5,066 – an increase of 20% (includes £1,424 received for two elections) 3. Other income (store cupboard rental and deposit account interest): £563

Total expenditure for the year was £33,853, comprising:

  1. Caretaker costs: £4,860

  2. Cleaning (labour and supplies): £4,002

  3. Insurance: £1,331

  4. Utilities (gas, electricity, water, waste collection, broadband): £4,650

LVH AGM Minutes Monday 14[th] July 2025

  1. Regular repairs and maintenance: £3,951

  2. Roof repairs (small hall): £14,454

  3. Miscellaneous expenses (including PRS licence): £604

The most significant outlay was the roof replacement over the small hall. While utility and cleaning costs rose due to increased hall usage, other expenses were contained, increasing by just 4% yearon-year. Importantly, we were able to fund the roof works without needing to dip into savings.

At year-end, the charity’s reserves stood at £30,043.70, held across two accounts:

  1. Santander Current Account: £9,551.53

  2. National Savings Deposit Account: £20,492.17

The accounts will be independently reviewed by Mr Stephen Owen.

Mavis Duncan approved and adopted the accounts.

6. Health & Safety Report:

Attached was presented by Lynn Price:

LVH AGM Minutes Monday 14[th] July 2025

th LVH AGM Minutes Monday 14 July 2025

7. Caretaker’s Report:

Alastair Duncan shared a video update and the below report:

  1. Appointment of Committee Members - There being no other business, Mavis Duncan closed the AGM and moved on to the Short Committee Meeting - Election of Committee Members.

Minutes of the Short Committee Meeting after AGM

Held on Monday 14[th] July 2025 2pm, at Perry’s Cottage, Laleham

LVH AGM Minutes Monday 14[th] July 2025

Alastair Duncan raised the topic of the proposed solar energy installation. The committee agreed to revisit the proposal once the planned floor and electrical improvements have been completed. Steve Bartlett noted that, while solar panels would reduce the hall’s ongoing electricity costs, the financial payback period would be lengthy. Therefore, the project should be viewed not as a cost-saving measure but as a demonstration of the Village Hall Committee’s commitment to environmental sustainability. Alastair added that adopting solar energy would enhance the hall’s reputation by showing a clear, positive effort towards becoming a “green” facility - positioning us among the leading village halls in terms of environmental responsibility and advanced green credentials.

Mavis reminded the committee that the contract is due for renewal in January 2026.

Mavis closed the meeting.

LVH AGM Minutes Monday 14[th] July 2025

Laleham Village Hall - Profit & Loss and Balance Sheet for year ended 31st December 2024

----- Start of picture text -----
Laleham Village Hall Accounts 2023 2024 Variance Balance Sheet 31/12/2023 31/12/2024
Casual Bookings £3,627.40 £3,642.00 £14.60 FIXED ASSETS
Regular Hall Bookings £19,944.50 £25,111.09 £5,166.59 Buildings £ 450,000.00 £ 450,000.00
Store Cupboard Rental £420.00 £360.00 -£60.00 Fixtures and Fittings £ 2,328.00 £ 2,328.00
Elections £570.00 £1,424.00 £854.00 Total Fixed Assets £ 452,328.00 £ 452,328.00
Savings Interest £155.77 £203.44 £47.67 CURRENT ASSETS
Income £24,717.67 £30,740.53 £6,022.86 Sundry Debtors £ 670.20 £ 1,371.00
Sundry Creditors £ (243.37) £ -
Caretaker £4,620.00 £4,860.00 -£240.00 Savings Account £ 20,288.73 £ 20,492.17
Cleaning (Labour) £2,941.50 £3,140.00 -£198.50 Current Account £ 13,811.17 £ 9,551.53
Cleaning (Supplies) £618.80 £862.04 -£243.24 Cash £ 0.36 £ -
General Expenses £179.47 £314.08 -£134.61 Total Current Assets £ 34,527.09 £ 31,414.70
Insurance £1,288.65 £1,331.26 -£42.61 TOTAL ASSETS £ 486,855.09 £ 483,742.70
Gas & Electricity £2,745.82 £3,543.24 -£797.42 CAPITAL FUNDS
Repairs and Maintenance £4,392.14 £3,951.06 £441.08 Buildings £ 450,000.00 £ 450,000.00
Telephone & Internet £603.28 £367.48 £235.80 General £ 36,855.09 £ 33,742.70
Waste Removal £504.90 £466.02 £38.88 Surplus for the year £ 6,102.30 £ (3,112.39)
Water Rates £477.44 £274.04 £203.40 TOTAL £ 486,855.09 £ 483,742.70
PRS £243.37 £289.70 -£46.33
Sub Total Regular Expenditure £ 18,615.37 £ 19,398.92 £ (783.55) Notes:
Roof Repairs £ - £ 14,454.00 -£14,454.00 1. Net income was a loss of £3k based on £30.7k revenue offset by £33.9k expenditure.
Expenditure £ 18,615.37 £ 33,852.92 £ (15,237.55) 2. Booking revenue up 25% from 2023
3. Running costs up due to both inflation (utilities) and increased hall usage (cleaning)
Net Income £ 6,102.30 £ (3,112.39) £ (9,214.69) 4. However regular expenditure contained to just 4% increase over last year.
----- End of picture text -----

  1. Net income was a loss of £3k based on £30.7k revenue offset by £33.9k expenditure. 2. Booking revenue up 25% from 2023

  2. Running costs up due to both inflation (utilities) and increased hall usage (cleaning)

  3. However regular expenditure contained to just 4% increase over last year.

  4. Biggest cost (and the main reason why we have a loss for the year) is due to the £14.4k spend on roof repairs.

Bank Balances as at 31/12/2024 Bank Balances as at 31/12/2024 Bank Balances as at 31/12/2024
Santander Current Account £ 9,551.53
Balance in Savings Account £ 20,492.17
TOTAL £ 30,043.70

Steve Bartlett - Treasurer

LALEHAM VILLAGE HALL COMMITTEE

Financial Year 1 January 2024 to 31 December 2024

I have examined the records of the Laleham Village Hall Committee for the past business year.

From the evidence and explanations provided, I have satisfied myself that the Balance Sheet and Financial Statement, hereby attached, accurately reflect the Committee’s transactions in the year 1 January 2024 to 31 December 2024.

Examiner:

Stephen Owen 255 Staines Road Laleham Surrey TW18 2RS