2025-03-31-accounts

Trustees’ Annual Report for the period

From ELSTEAD VILLAGE HALLS Period start date 01.04.2024 To Period end date 31.03.2025

Charity name: ELSTEAD VILLAGE HALLS

Charity registration number:305024

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Our objects under our constitution are to use the village hall and adjoining youth centre as village halls 'for the purposes of physical and mental training and recreation and social, moral and intellectual development through the medium of reading and recreation rooms, classes, recreations and entertainments or otherwise' for the benefit of the local community without distinction of sex or political, religious or other opinions
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We fulfil these requirements and achieve significant public benefit by enabling a wide range of organisations and individuals to use our halls, making them a vital part of the village community. These activities include a community cinema, amateur dramatic productions and classes for pilates, yoga, dance, dog training etc. Scouting groups use the youth centre as well as other groups. The halls are also available for wedding receptions and private parties.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees work tirelessly to maintain and improve the facilities on offer, having regard to the guidance issued by the Charity Commission on public benefit, and this work is warmly supported by the village community

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
	Para 1.38
Policy on grant making
	Para1.38

Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Apart from hiring out the halls for many private functions during the year, in addition to the regular hirings, we have held fund raising events which have enabled us to continue refurbishment of both halls We provide an essential support for the community of the village and a focal point for our many and varied organisations.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Despite the continuing long term effects of the Covid pandemic, and the cost of living crisis, we continue to maintain a healthy financial position
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We aim to hold general reserves equivalent to around one year's hire income in addition to funds we are building up for specific refurbishment and improvement projects. We have funds on deposit and unit trusts with COIF to cover any unexpected expenses
Amount of reserves held	Para 1.22	£57,849
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected at Annual General Meeting

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	We maintain a strong relationship with our local Parish Council and a representative Councillor attends our committee meetings. They give invaluable advice and support as well as financial help with occasional fund raising. We liaise regularly with them over various issues affecting the village as a whole
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	ELSTEAD VILLAGE HALLS
Other name the charity uses
Registered charity number	305024
Charity’s principal address	Thursley Road, Elstead, Surrey GU8 6DG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Tim Davies	Chairman of management committee
	HilaryAndrews	Vice Chairman
	Laurence Oakden	Treasurer
	Gill Loveluck	Secretary
	Alison Clements	committee
	Angela Ballard	committee
	Kate Poulter	committee
	David Else	committee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)	Signature(s) Re AY,
	ara _—
Full name(s) Timothy Vivian Davies	Full name(s) Timothy Vivian Davies
Position (eg Secretary,	Chairman of management
Chair, etc)	committee
Date 29.01.2026	Date 29.01.2026

ELSTEAD VILLAGE HALLS (Registered Charity No. 305024) Balance Sheet at 31st March 2025 3110312025 3110312024 FIXED ASSETS Hall Furniture and Equipment At cost (start of year) New acquisitions in year Less: Depreciation £79.392 £0 £78.602 £77,980 £1,412 £74,649 £791 £4,743 Investment COIF Investment Units (cost £5,500) £15,720 £16,488 £16,511 £21,231 CURRENT ASSETS Debtors Prepayments Leltings Others £720 £326 £720 £326 Balances at bank Lloyds Bank Cinema Account Cinema Funds FILMBANK (Deposit held by Filmbank) Cinema Petty Cash Cinema Bar stock held £10,530 £150 £150 £191 £11.021 £8,211 £150 £150 £398 £8,909 Lloyds Bank Cu￿ent account (VH) Monies held for Fundraising Account COIF Deposit Account £15,366 £3.262 £42,129 £12,842 £6,641 £39,706 £71,778 £72,498 £68,098 £68,424 CREDITORS Lettings Other Deposits held for Societies Key Deposits held £1.341 £400 £360 £1,169 £400 £345 £2,101 £70.397 £1.914 £66,510 NET CURRENT ASSETS TOTAL NET ASSETS £86,908 £87,741 Chan e in Total Net Assets durin Total Net Assets at start of year Surplus (deficit) from Village Hall Surplus (deficit) from Cinema Surplus(deficit) from Fundraising Account Increase (decrease) in value of Unit Trust holding TOTAL NET ASSETS AT END OF YEAR ar £87,741 £1,183 £2,131 -£3,379 -£768 £86,908 £85,801 -£83 £440 £196 £1,387 £87,741 Date Chairman Date Treasurer

ELSTEAD VILLAGE HALLS (Registered Charity No. 305024) Independent Examiner's Report On the accounts for the year to 31 March 2025 Respective Responsibilities of As the Charity's Trustees you are responsible for the Trustees and Examiner preparation of the accounts; you consider that the audit requirements of Section 43(2) of the Charities Act 1993 ('the Act,) does not apply. It is my responsibility to state, on the basis of the procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention. Basis of Independent Examiner's Report My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with these records. It includes the consideration of any unusual items or disclosures in the accounts and seeking explanation from you as Trustees conceming any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit. and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiner's Statement In connection with my examination, no matters has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: (a) to keep accounting records in accordance with Section 41 of the Act., and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or (2) to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Keith Olding Date 28 May 2025 Name Keith Olding Address 16 Silver Birches Way Elstead GU8 6JA