## **Trustees’ Annual Report for the period** **From ELSTEAD VILLAGE HALLS Period start date 01.04.2022 To Period end date 31.03.2023** ## **Charity name: ELSTEAD VILLAGE HALLS** ## **Charity registration number:305024** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Our objects under our constitution are to use
the village hall and adjoining youth centre as
village halls 'for the purposes of physical and
mental training and recreation and social,
moral and intellectual development through
the medium of reading and recreation
rooms, classes, recreations and
entertainments or otherwise' for the benefit
of the local community without distinction of
sexorpolitical,religious orotheropinions| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We fulfil these requirements and achieve
significant public benefit by enabling a wide
range of organisations and individuals to use
our halls, making them a vital part of the
village community. These activities include
a community cinema, amateur dramatic
productions and classes for pilates, yoga,
dance, dog training etc. Scouting groups
use the youth centre as well as other groups.
The halls are also available for wedding
receptions and private parties.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees work tirelessly to maintain and
improve the facilities on offer, having regard
to the guidance issued by the Charity
Commission on public benefit, and this work
is warmly supported by the village
community| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|apart from hiring out the halls for many
private functions during the year, in addition
to the regular hirings, we have held fund
raising events which have enabled us to
continue refurbishment of both halls. We
have applied for and received some grants
which have enabled us to improve many of
the facilities.
We provide an essential support for the
community of the village and a focal point for
our many and varied organisations.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
ofthe period|Para 1.21|Despite the effects of the Covid pandemic,
we continue to maintain a healthy financial
position| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our aim is to hold general reserves of
around one year's hire income in addition to
funds we are building up for specific
refurbishment and improvement projects.
We have funds on deposit and unit trusts
with CCLA to cover any unexpected
expenses| |Amount of reservesheld|Para 1.22|£37438| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected at Annual General Meeting| ## Additional information (optional) You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|We maintain a strong relationship with our
local Parish Council and a representative
Councillor attends our committee meetings.
They give invaluable advice and support as
well as financial help with our fund raising.
We liaise regularly with them over various
issues affecting the village as a whole| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## Reference and Administrative details |Charityname|ELSTEAD VILLAGE HALLS| |---|---| |Other name the charity uses|| |Registered charitynumber|305024| |Charity’s principal address|Thursley Road, Elstead, Surrey GU8 6DG| ## Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (if any)| |---|---|---|---|---| ||David Else|Chairman of
management
committee||| ||Tim Davies|Vice Chairman||| ||Laurence Oakden|Treasurer||| ||Gill Loveluck|Secretary||| ||Alison Clements|committee||| ||HilaryAndrews|committee||| ||John Manches|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) |Type of|Name|Address| |---|---|---| |adviser||| Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure ## Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date||| |---|---|---| ||David Keith Else|| ||
Chairman of management
committee|| ||20.05.2024|| ||20.05.2024|| ## |INCOME|m2a23|2021t22| |---|---|---| |Leftinqs and Hirinos||| |VillageHallLefiingsandHirinos
youthCentreLettingsandHirinos
TOTALtr{comEeksaxirrei-
Additionalinconre
Grants fromWaverleyreCovid|817,160
t12.248
EgFr|815,592
€10.581
m,m| |NonGiftAidDonations||810,667| |GiftAid Donations+taxrebatieon donations
SonationF{ammelisTrust
Farish GouncilGnantre CeilingReneural
Erica LeonardTrust
pancakeRaceDonation
lnsuran$payoutforBreak in
ElsteadCinemalncome
COIF lnterest & Dividends
Bam Dance Fundraising
AnitaEvening|8570
EO
t0
t0
f0
f0
€0
t3"547
€1,099
92,111
tl.196|t4,356
t4,000
t1,500
f750
[500
t2,150
t1,673
8443| |TOTAL ADDITIO{SALITGOITE||| |EXPENDITURE||-6;055'
-5ZUIT| |Electricity
Gas
WaterUsage
GeneralRates
Maintenance.&.Repairs indwindowcleaning
Cleaning and electricalrrrrorks----
RefuseCollection(Chambens)
Fire Extinguistrersand rnaintenance
lnsurance|t2,292
f4,7s3
t397
f292
t1t,74t
f417
€1,533
€61S|t1,335
f,2,241
t1,211
f.149
84,359
t821
t1,151
f431| |PaymentsforlookingClerLClcanerand Maintenance
Administrationlnclwebsite
SundryExpenses
Fundraisingexpensesrefunctions
Elstead CinemasExpenses
Depreciation_ViltagiHaltEquipment
Depreciation -Cine-maequ-ifi&i-'
-._Total Expenditure_regdra;fte;
Additionatltemi
Land Registryvaluation
Break in Costs
NewCurtainrails inVillageHatt
ReplaenentCeiling,ligi'ts andExtract Fan
Depodtreptaenentrr6nroooiVd-
New tighting toyouthCentre|€2,386
f7,425
€1,650
t176
f1,110
81,576
84,316
[265
-4g-SE-
t24A
t0
€0
f0
f0
f0|82,207
f6,733
f504
t349
f415
E1,716
f4,396
[180
-TE'I56"
€0
81,869
e650
t13,817
€0
f459| ||EO|| |TOTALTotalElcpendihule_additionalibms|[0
9240|%
016,795| ||€41,188|f.4/.,992| |TOTAL OPERATII{G SURPLUS'DEFIC]T|+3,266|t7,219| ## |Page 2
NETiIOVEffE}ITINFUI*DS||| |---|---|---| |Total operatingsurplusldeficit-asabove|€3,266|t7,219| |Unrealised gain(loss)oninvestments in year|4597|f1,223| |Totalsurplus/deficit||w| |Funds broughtfonarard(start of year)|-F53'
f89,665|f,81,223| |Funds carried forward(end of year)|_TEsFff|.-8r,ffi5| ## |ViilageHall|{5,068|t3,302| |---|---|---| |Cinema|t4,168|-858| |Fundraisingaccount|e520|-L16,771| |Transfer toCOIFdeposit|f0|[10,000| |COIF interest anddividends|et,0gg|2443| |Cinema barstoc*|877|f15| |||__:!1,919_| ## |ANDINVESTMENTS at31stMARCH 2023||| |---|---|---| |VillageHallAccount|t12,460|817,528| |CinemaAccount|f7,940|83,772| |Friends of ElsteadMllageHall|t6,445|€5,925| |COIFDeposit|t37,439|t36,350| |COIF lnvestment|815,101|f15,689| ||---@q99.|_879,263,| ## |
BalanceShe|
etat3lstiiarch2A2g|| |---|---|---| ||3"0,,/Ep,I3|31t0u2022| |FIXEDASSETS||| |Hall Furniture and Equiprnent||| |At cost (startofyear)|t77,M2|f63,582| |Newacquisitiominyear|f3il8|f14,060| |Less:-&peciation|t70,523|865,942| ||L7,457|t11,700| |lnvestment||| |COIF lnvestment Units (cost 85,500)|15,101|15,715| ||i2i2,5*|t27,415| |GURRENT ASSETS||| |Debtors||| |Prepayments||| |Lettings|f500|| |Others||| ||8500|8597| |Balancesatbank||| |Lloyds BankCinemaAceount||| |Cinema Funds|t7,wo|t3,772| |FILMBANK(Dep6itheld by Filmbank)|s150|8150| |Cinerna Pe{tyCash|€1so|€150| |Cinema Bar stock held|$2?g|f152| ||t8#69|t4,224| |LloydsBankCunentaccount(VH)|t12,4S0|t17,528| |Moniesheldfor Fundraising Account|t6,445|€5,925| |COIF Deposit Account|€37,438|e36,350| ||86/,812|t64,027| ||t65,312|t64,624| |CREI'ITORS||| |Letings||| |Other|t1,339|t1,639| |Depositsheldfor Societies|t400|f400| |Key Deposits held|1330|8335| ||82,069|e2374| |NETCURRET{TASSETS|863"243|162,250| |TOTALNETASSETS|_::@l-|__gqgfg!.| |GhanaeinTo0allletAs*etedurinayear||| |TotalNetAssets at startofyear|E89,665|881,223| |Surplus(deficit)from Village Hall|-f8,258|€3,302| |Surplus(deficit)fromCirema|t1,706|-t38| |Surplus(deficit) from Fundraising Account|L2,197|83,955| |lncrease (decrease)invdue of UnitTrustholding|s491|81,223| |TOTALNETASSETSATEITIDOFYEAR|-ffiF67|€89,665| ## |Respective Responnibilities
Trustees andE:raminer|ofAstheCharitfsTrusteesyouare responsibleforthe

pnepamtionottn"r"*unt;t,ouconsiaerthatthe
audit rcquirementsof Section43(2)oftheCharities| |---|---| ||Act1993 ('theAct)doesnot apply.| ||Itis my responsibilityto state,onthebasis ofthe| ||procedures specifiedinthe General Directionsgiven
bytheCharityCommissionersunder Section+COXO)
of theActwtretherparticutarmatters have cometo| ||myafiention.| |Basisoflndependent
Examine/sReport|Myexaminatbnnnasmniedoutinaccordancewith the
general dilections givenbytheChanty Commissioners.| ||Anexamination indudesarevieurofthe accounting
lecords keptbytreCharityandammparisonof the
accounts presefltedwiththserecords. ltincludes| ||the considerationofany unusual itemsordisclosures| ||in theaccountsandseeking explanation fromyouas
Trustees concemingarrysuch rfiatteni. The procedures| ||undertrakendonotprovide allofthe evidence that| ||wouldberequiredin anaudiLandconsequenflyIdo
notelqtessanaudit opinionon theview givenbythe
accounb.| |lndependentExanrinerrsln mnnection withmyexamination,nomattershas
Statement
come tomyatention:|| ||(1)wlrich gives mereasonabtecause tobetievethatin| ||anymaterial rcspect the rcqulrements:| ||(a)tokeepaccountingrecodsinaccordance with| ||Sec*ion41of theAct| ||and| ||(b)to prepare accountswtrichaccorctwith the| ||accounting recordsandtocomflywtth*leaccounting
requirementsof theAct havenotbeen met;or| ||(2)iowhlcft,in myopinion,atentionstpddbedrawn
inordertoenableaproper understandingofthe| ||accounEto be reached.| |Signed|KeihOlding| |Date|16June 2023| |Name|KeiftOlding| |Address|16SilverBirchesWay| ||Elstead| ||GU86JA| ## |INCOME|m2a23|2021t22| |---|---|---| |Leftinqs and Hirinos||| |VillageHallLefiingsandHirinos
youthCentreLettingsandHirinos
TOTALtr{comEeksaxirrei-
Additionalinconre
Grants fromWaverleyreCovid|817,160
t12.248
EgFr|815,592
€10.581
m,m| |NonGiftAidDonations||810,667| |GiftAid Donations+taxrebatieon donations
SonationF{ammelisTrust
Farish GouncilGnantre CeilingReneural
Erica LeonardTrust
pancakeRaceDonation
lnsuran$payoutforBreak in
ElsteadCinemalncome
COIF lnterest & Dividends
Bam Dance Fundraising
AnitaEvening|8570
EO
t0
t0
f0
f0
€0
t3"547
€1,099
92,111
tl.196|t4,356
t4,000
t1,500
f750
[500
t2,150
t1,673
8443| |TOTAL ADDITIO{SALITGOITE||| |EXPENDITURE||-6;055'
-5ZUIT| |Electricity
Gas
WaterUsage
GeneralRates
Maintenance.&.Repairs indwindowcleaning
Cleaning and electricalrrrrorks----
RefuseCollection(Chambens)
Fire Extinguistrersand rnaintenance
lnsurance|t2,292
f4,7s3
t397
f292
t1t,74t
f417
€1,533
€61S|t1,335
f,2,241
t1,211
f.149
84,359
t821
t1,151
f431| |PaymentsforlookingClerLClcanerand Maintenance
Administrationlnclwebsite
SundryExpenses
Fundraisingexpensesrefunctions
Elstead CinemasExpenses
Depreciation_ViltagiHaltEquipment
Depreciation -Cine-maequ-ifi&i-'
-._Total Expenditure_regdra;fte;
Additionatltemi
Land Registryvaluation
Break in Costs
NewCurtainrails inVillageHatt
ReplaenentCeiling,ligi'ts andExtract Fan
Depodtreptaenentrr6nroooiVd-
New tighting toyouthCentre|€2,386
f7,425
€1,650
t176
f1,110
81,576
84,316
[265
-4g-SE-
t24A
t0
€0
f0
f0
f0|82,207
f6,733
f504
t349
f415
E1,716
f4,396
[180
-TE'I56"
€0
81,869
e650
t13,817
€0
f459| ||EO|| |TOTALTotalElcpendihule_additionalibms|[0
9240|%
016,795| ||€41,188|f.4/.,992| |TOTAL OPERATII{G SURPLUS'DEFIC]T|+3,266|t7,219| ## |Page 2
NETiIOVEffE}ITINFUI*DS||| |---|---|---| |Total operatingsurplusldeficit-asabove|€3,266|t7,219| |Unrealised gain(loss)oninvestments in year|4597|f1,223| |Totalsurplus/deficit||w| |Funds broughtfonarard(start of year)|-F53'
f89,665|f,81,223| |Funds carried forward(end of year)|_TEsFff|.-8r,ffi5| ## |ViilageHall|{5,068|t3,302| |---|---|---| |Cinema|t4,168|-858| |Fundraisingaccount|e520|-L16,771| |Transfer toCOIFdeposit|f0|[10,000| |COIF interest anddividends|et,0gg|2443| |Cinema barstoc*|877|f15| |||__:!1,919_| ## |ANDINVESTMENTS at31stMARCH 2023||| |---|---|---| |VillageHallAccount|t12,460|817,528| |CinemaAccount|f7,940|83,772| |Friends of ElsteadMllageHall|t6,445|€5,925| |COIFDeposit|t37,439|t36,350| |COIF lnvestment|815,101|f15,689| ||---@q99.|_879,263,| ## |
BalanceShe|
etat3lstiiarch2A2g|| |---|---|---| ||3"0,,/Ep,I3|31t0u2022| |FIXEDASSETS||| |Hall Furniture and Equiprnent||| |At cost (startofyear)|t77,M2|f63,582| |Newacquisitiominyear|f3il8|f14,060| |Less:-&peciation|t70,523|865,942| ||L7,457|t11,700| |lnvestment||| |COIF lnvestment Units (cost 85,500)|15,101|15,715| ||i2i2,5*|t27,415| |GURRENT ASSETS||| |Debtors||| |Prepayments||| |Lettings|f500|| |Others||| ||8500|8597| |Balancesatbank||| |Lloyds BankCinemaAceount||| |Cinema Funds|t7,wo|t3,772| |FILMBANK(Dep6itheld by Filmbank)|s150|8150| |Cinerna Pe{tyCash|€1so|€150| |Cinema Bar stock held|$2?g|f152| ||t8#69|t4,224| |LloydsBankCunentaccount(VH)|t12,4S0|t17,528| |Moniesheldfor Fundraising Account|t6,445|€5,925| |COIF Deposit Account|€37,438|e36,350| ||86/,812|t64,027| ||t65,312|t64,624| |CREI'ITORS||| |Letings||| |Other|t1,339|t1,639| |Depositsheldfor Societies|t400|f400| |Key Deposits held|1330|8335| ||82,069|e2374| |NETCURRET{TASSETS|863"243|162,250| |TOTALNETASSETS|_::@l-|__gqgfg!.| |GhanaeinTo0allletAs*etedurinayear||| |TotalNetAssets at startofyear|E89,665|881,223| |Surplus(deficit)from Village Hall|-f8,258|€3,302| |Surplus(deficit)fromCirema|t1,706|-t38| |Surplus(deficit) from Fundraising Account|L2,197|83,955| |lncrease (decrease)invdue of UnitTrustholding|s491|81,223| |TOTALNETASSETSATEITIDOFYEAR|-ffiF67|€89,665| ## |Respective Responnibilities
Trustees andE:raminer|ofAstheCharitfsTrusteesyouare responsibleforthe

pnepamtionottn"r"*unt;t,ouconsiaerthatthe
audit rcquirementsof Section43(2)oftheCharities| |---|---| ||Act1993 ('theAct)doesnot apply.| ||Itis my responsibilityto state,onthebasis ofthe| ||procedures specifiedinthe General Directionsgiven
bytheCharityCommissionersunder Section+COXO)
of theActwtretherparticutarmatters have cometo| ||myafiention.| |Basisoflndependent
Examine/sReport|Myexaminatbnnnasmniedoutinaccordancewith the
general dilections givenbytheChanty Commissioners.| ||Anexamination indudesarevieurofthe accounting
lecords keptbytreCharityandammparisonof the
accounts presefltedwiththserecords. ltincludes| ||the considerationofany unusual itemsordisclosures| ||in theaccountsandseeking explanation fromyouas
Trustees concemingarrysuch rfiatteni. The procedures| ||undertrakendonotprovide allofthe evidence that| ||wouldberequiredin anaudiLandconsequenflyIdo
notelqtessanaudit opinionon theview givenbythe
accounb.| |lndependentExanrinerrsln mnnection withmyexamination,nomattershas
Statement
come tomyatention:|| ||(1)wlrich gives mereasonabtecause tobetievethatin| ||anymaterial rcspect the rcqulrements:| ||(a)tokeepaccountingrecodsinaccordance with| ||Sec*ion41of theAct| ||and| ||(b)to prepare accountswtrichaccorctwith the| ||accounting recordsandtocomflywtth*leaccounting
requirementsof theAct havenotbeen met;or| ||(2)iowhlcft,in myopinion,atentionstpddbedrawn
inordertoenableaproper understandingofthe| ||accounEto be reached.| |Signed|KeihOlding| |Date|16June 2023| |Name|KeiftOlding| |Address|16SilverBirchesWay| ||Elstead| ||GU86JA|