Independent Examiner's Report on the Accounts Report to the trusteesl members of Runnymede Pleasure Ground On accounts for the year ended 31 March 2024 Charity no (if any) 305021 Set out on pages 1and2 Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charily s Irustees consider that an audit is not required for this year under section 43{2} of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 43 of the 1993 Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(71(b) of the 1993 Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given by the examiner's statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report 15 limited to those matters set out in the stalement below. Independent examiner's In connection with my examination, no matter has come to my attention.. statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 41 of the 1993 Act-, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met ', or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: o/ 25 Name: JAMES Relevant professional qualification(s) or body {rf any): C H AR T&LED //dJ T/TuTg *J4/vA6£//£/01 ALL o u/IJTrt/VTS ¢ciTrirt) A/i/v£ E/gJ Address: k6-¥0 3LU RUNNYMEDE PLEASURE GROUND ANNUAL REPORT OF TRUSTEE- 202312024 Registered Charity Number 305021 The accounts of the Runnymede Pleasure Ground have been prepared in accordance with the Accounting and Reporting by Gharilies.. Statement of Recommended Practice applicable to charities preparing their 8ccounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014. the Financial Reporting Standard for Smaller Entities (FRSSE) and the Charities Act 2011 and UK Generally Accepted PracliGe as it applies from 1 January 2015. Runnymede Pleasure Ground comprises a land holding held in trust by Runnymede Borough Council for the benefit of the public. The accounts consist of a statemenl of financial activity and associated balance sheet. The following annual report is prepared in accordance with the regulations for charilies that have income and assets both under £250,000.. Runnymede Pleasure Ground is a park between Windsor and Egham, sited belween the bank of the River Thames and the Windsor to Maidenhead Road (A308). It adjoins National Trust land, and the Magna Carta Monument and Kennedy Memorial are nearby. Runnymede Borough Council is the sole trustee and holds the land in Trust in the interests of social welfare with the object of improving the conditions of life for the surrounding residents. In order to ensure that Runnymede Pleasure ground continues lo be of value to local residents the trustees have considered the Charity Comrnission's general guidance on public benefit during their annual review. During the financial year in question the facilities to users included- Cafe facilities and mobile ice cream vendors A play area for children Paddling pool area Amusements for children Parking for cars and buses Access to riverside cruiser landing point Walkways to National Trust areas, the Thames path, and the BUPA healthy walk Runnymede Pleasure Ground is used by a wide range of members of the public and attracted over 100,000 visitors in the year in question. Regular annual events have included Running events, A Thames Path challenge, a half marathon and regattas mounted by the nearby skiff and boating clubs. In early 2014 year the Pleasure Grounds were adversely affected by local flooding. Additional Costs were spent on repairs and cleaning of the paddling pool, repairs to gates and fences damaged by rescue services, precautionary decontamination of the play area and removing general ftood debris from across the park and sill from hard surfaced areas. As a result of the flooding the Trustees agreed to set up a restricted reserve in the sum of £40,000 for any future flooding events. The accounts set out in the accompanying report were approved by the Trustees on 29th July 2024. Signed on their behalf Mr P French Corporate Head of Finance Registered Office.. Runnymede Borough Council Runnymede Civic Centre Station Road Addlestone, Surrey, KT15 2AH RUNNYMEDE PLEASURE GROUND Statement of Financial Activity for the year ended 31st March 2024 202212023 Actual 202312024 Actual Notes Incomin Resources Car Parking Rents and Leases Costs Recovered Interest on Internal Investments Total incoming Resources 123,545 37,072 110 7,539 168,266 122,175 37,124 158 19,144 178,601 Resources Ex ended Wages & Salaries Premises Related Expenses Utilities Grounds Maintenance Transport Expenses Tools, Plant & Equipment Computer Maintenance Fees Other 1,100 27,676 16,549 11.809 1,213 2,032 30,789 1,096 912 93,176 14,000 27,043 28,756 20,813 1,099 26,566 27.665 794 1,281 (3) (3) Mana ement and administrative rechar Administrative recharges 25,800 148,018 es (4) 14,016 14,016 118,976 Total resources expended 49,290 162,034 Net movement in funds for the year 16,568 49,290 329,987 379,277 Net movement in funds for the year Total funds brought forward Total Funds carrled forward 16.568 379,277 395,845 Balance Sheet as at 31 March 2024 31 Mar 2023 Actual 31 Mar 2024 Actual Notes Current Assets Cash at Bank 379,277 395,845 379,277 Net Assets 395,845 Funds of the Charlty Unrestricted Funds Restricted Funds-. Provision for future flooding Queen Elizabeth11 statute Total Funds 327,829 (5) 344,454 40.000 11,448 379,277 40,000 11,391 395,845 Notes to the accounts 1 Runnymede Borough Council maintains Runnymede Pleasure Ground for the Charilable Trust. 2 These accounts have been prepared on the basis of historic cost in accordance with Acounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005), accounting standards and with the Charities Act 1993. 3 The Truslees agreed to several improvements lo the sile during 2023124 including to the paddling pool. This has increased both the utility costs and the repair costs in the current year 4 The Council is able to realise economies of scale as part of its general responsibilities for management of recreation grounds within the Borough. Expenditure in respect of staff time, legal and professional advice, insurance, general supplies, and support and professional services has not been specifically identified by the Council but is estimated to be £14,016. 5 In February 2015 the Trustees agreed to establish a dedicated restricted reserve in Ihe sum of £40,000 for future flooding events. In addition il was agreed during November 2017 that Runnymede Magna Carta Legacy limited would pay £25,000 to Runnymede pleasure ground to cover the cosls of maintaning and ensuring the stalute of HM Queen Elizabeth11 for a period of 5 years, to date we have received £12,500 of the £25,000. The balance of reserves will continue to remain unrestricted in their nature. In addition il was also agreed that wherever possible an operating level of £20,000 be maintained in unrestricted reserves to cover for any unexpected expendilure requirements. Runnymede Pleasure Ground Account surplus l Allocation of reserveslfunds Surplus Restricted Reserve 14115 40,000 One off in case of Future flooding 11.391 RMCL- contribution towards mainlainii Insuring the slatule of Queen ElizabetF 17118 51.391 Unrestricted Reserves 23124 22123 21122 20121 19120 18119 17118 16117 15116 14115 14115 13114 12113 11112 10111 09110 08109 07108 06107 05106 04105 03104 02103 01102 00101 Add back Stalue costs 16,567 49,290 26,343 30,820 35,430 51,972 30,685 18,337 22,538 42,523 40,000 7.590 18,551 16,005 -15,872 34,337 -10,082 23,773 23,341 9,111 9,717 18,145 9,249 1.109 344,454 Total Reserves 395,845 Account code report - Year End Jill Slockdale 1211212024 09'.00 Pag&1of1 Account code level report showing the ACTUAL PAYMENTS MADE only_ No order information 15 included Selection Criteria.. Periods 20231110 2023113. Cost Centre is equal lo OTRP (Runnymede Pleasure Groundl Current Budget Proflled Budget Actual Payrnents Variance OTRP Runn ede Pleasure Ground 0010 Salary Allocalion 0401 Training - Short Courses 1012 Reaclive Strategic Mainl Only 1014 Planned Strategic Maint Only 1015 Planned Maint Not Strategic 1102 Electricity 1104 Water 1166 Business Rates INDR) 1168 Buildings Insurance 1178 Terrorism Insurance 1224 Cleaning Materials 1226 Refuse Collection recharge 1234 Hygiene Services 1240 Grounds Maintenance Recharge 1254 Grounds Maintenance- General 1256 Grounds Maintenance- Materials 1296 Paddling Pool Materials 1300 Car Parking Expenses 1540 Council Vehicle Recharges 1541 Vehicle repairs fixed fee 1544 Transport Overhead Recharge 1602 Fumilure & Equipment- Purchase 1604 Furniture & Equipment- Maintenance 1610 Tools and Plant - Purchase 1612 Tools and Plant- Maintenance 1628 Sports & Play Equipment- Maintenance 1782 Equipment Insurance 2218 Computer Systems Maintenance 2344 Cash Security Fees 2702 Public Liability Insurance 3000 Accountancy Recharge 3006 Insurance Services 3008 Payroll and Payments Recharge 3010 Income Services Recharge 3070 Office Accommodation Recharge 3084 Legal Services Recharge 3096 Assets & Regenoration Recharge 3126 Purchasing SeThices Recharge 5460 Sale of Benches {0) 5692 Parking- Car Parking Income {S) 5693 Telephone Payments{S} 5754 Insurance Premiums Recovered IE) 6000 Rent of Residential Dwellings101 6042 Rents and Leases (El 6046 Sundry Rents IE) 6064 Catering Rights (E) 6066 Mooring Rights {E) 6102 Interest on Internal Investments (O) 6106 Notional Interest on Balances (O) 11.100 2,100 5,008 1,342 60.000 15,000 10,000 4,590 450 20 1,340 3,000 5,900 6,170 11,570 1,000 3,000 11,800 1,110 100 500 11.100 2,100 5,008 1,342 60.000 15,000 10,000 4,590 450 20 1,340 3,000 5,900 6,170 11,570 1,000 3,000 11,800 1,110 100 500 11,900.00 2,100.00 11.191.84 (810.60) 0.00 13,452.88 15,302.68 4,091.80 445.88 19.41 1.527.12 3,000.00 5,766.44 6.168.98 2,844.23 0.00 1,810.97 11,799.96 998.73 100.00 0.00 184.00 22,078.00 947.00 500.00 2,857.25 56.93 27,665.42 794.45 1,224.19 999.96 99.96 99.96 300.00 99.96 3,899.96 8,199.96 99.96 216.50 (82,416.091 139,758.87} 1157.83) (7,465.88) (3,689.501 12,611.931 {22,557.121 1800.00) 0.00 119.144.73) (800.00} 0.00 {6.183.841 2,152.60 60.000.00 1.547.12 {5,302.68} 498.20 4.12 0.59 (187.12) 0.00 133.56 1.02 8.725.77 1,000.00 1.189.03 0.04 111.21 0.00 500.00 1184.001 {9,078.00) 553.00 7,000.00 23,342.75 193.07 3,034.58 4,905.55 5.81 0.04 0.04 0.04 0.00 0.04 1,300.04 0.04 0.04 1216.50) {30.383.911 (3,441.13) 27.83 1134.121 489.50 961.93 {9,942.88} 11,150.00) {18,000.00) 19,144.73 13.000 1,500 7,500 26.200 250 30,700 5,700 1,230 1,000 100 100 300 100 5.200 8,200 100 13,000 1,500 7,500 26.200 250 30,700 5,700 1,230 1,000 100 100 300 100 5.2QO 8,200 100 1112,8001 143,200) {1301 {7,600) 13,200) (1,650) {32,5001 (1,950) 118,000) (112,8001 {43,200) {130) {7,600) 13.200) (1.6501 {32,500) {1,950} (18,000) Totals For Runnymede Pleasure Ground 35,250 35,250 {16,568.17) 51,818.17 35,250 35,250 {16,568.17) 51,818.17 Runnymede Pleasure Ground 2023124 Charity Costs Direct Ex OTRPIO OTRP 0010 OTRP30 OTRP 003D OTRP50 OTRP 0050 OTRP110 OTRP 0110 OTRP150 OTRP 0150 OTRP198 OTRP 0198 OTRP200 OTRP 0200 OTRP250 OTRP 0250 OTRP258 OTRP 0258 OTRP401 OTRP 0401 OTRP428 OTRP 0428 enditure: Salary Allocation Officer Casua15 Paid by Invoice Wages - G8llèral Attendance Allowance Overtime - Gener81 On costs on wage5 & overtime Manual Ca5uals- General Ernployèrs .N.l. Employers Super Tr8ining- Short Courses Criminal Records Bureau IGenerall 2,100 14.000 Wages & Sa5arie5 OTRP1012 OTRP 1012 OTRP1013 OTRP 1013 OTRP1014 OTRP 1014 OTRP1015 OTRP 1015 OTRP1032 OTRP 1032 OTRP1044 OTRP 1044 OTFiP1060 OTRP 1060 OTRP1102 OTRP 1102 OTRP1104 OTRP 1104 OTRP1151 OTFIP 1151 OTRP1166 OTRP 1166 OTRP1168 OTRP 1168 OTRP1176 OTRP 1178 OTRP1178 OTRP 1178 Building Contractors (Reactive Maintl Reactive Maintenance (opted CPI Bullding Contractor5 IPlanned Mainll Plannèd Maint Not Stralegic Drainage Rechargè Maini&nancÈ- Fire Alarms Public Conveniences Rècharge EÈ¢tricity Water Hire of Faeilities Council Tax & Business Rates INDR} Buildings Insurance Insurance Costs wfLhin excess Terrorism Insurance 11,192 13,453 15,303 4.092 446 19 OTRP1224 OTRP OTRP1226 OTRP OTRP1234 OTRP OTRP1296 OTRP 1224 1226 1234 1296 Cleaning Maleri81s Refus8 Collection rechargè Hygiene Servic8S Paddling Pool Materials 1,527 3.000 5.766 1.811 55.798 P￿rnIses Relaled Expenses OTRP1240 OTRP OTRP1252 OTRP OTRP1253 OTRP OTRP1254 OTRP OTRP1256 OTRP OTRP1300 OTRP 1240 1252 1253 1254 1256 1300 Grounds Maintenance Recharge Runnymede Direct Servi￿$ Recharge Grounds Maintenance- Wyvale Contract Grounds M3int8nance- General costs Grounds Mainlenance Materials Car Parking Expenses 6.169 2,844 11,800 20,813 Grounds Maintenance OTRP1540 OTRP OTRP1541 OTRP OTRP1544 OTRP OTRP1570 OTRP 1540 1541 1544 1570 Council Vehicle Recharges Vehicle repair5 fixed fee Transport Overh8ad Recharge Trav811ing Expenses 999 10D 1,099 Transport Expenses OTRP1602 OTRP OTRP1604 OTRP OTRP1610 OTRP OTRP1612 OTRP OTRP1626 OTRP OTRP1628 OTRP 1602 1604 1610 1612 1626 1628 Fumilure & Equipment- Purchase FuMitU￿ & Equipment- Maintenance Tools and Plant- Purchase Tools and Plant- Maintenance Sptsrts & Play Equipm8nl-Pur¢hase Sports & Play Equipmenl-mainlenance 184 22,078 947 500 2,857 26.566 Tools. Plant & Equipmgnl OTRP1918 OTRP OTRP1954 OTRP 1918 1954 Printing RPG Advertising General Offic8 Expenses OTRP2218 OTRP 2218 Computer Maintenance 27.665 27,665 Computer Mainten8nce OTRP2310 OTRP 2310 OTRP2324 OTRP 2324 OTRP2327 OTRP 2327 OTRP2328 OTRP 2328 OTRP2344 OTRP 2344 OTRP2360 OTRP 2380 OTRP2820 OTRP 2820 OTRP2860 OTRP 2860 Legal & Counsels Fees SuNeyors Fees Conservation & Historic Building Advice Consultants Fee5 Cash Security Fees External Audit General Fees Car Parks Replacement Reserve scellaneous Expens8S 794 794 Fees Ground5 mainl centrally coded: Wyevale Contract OTRP2912 OTRP 2912 Ground5 Ma5nlenallc OTRP1782 OTRP OTRP2702 OTRP 1782 2702 Equipment Insurance Public Liability Insurance 57 1.224