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2021-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1 April 2020` 31 March 2021

From

To

Section A Reference and administration details

Charity name Churt Recreation Ground Trust

Other names charity is known by Registered charity number (if any) 305005

N/A

Charity's principal address C/O Paddock House, Churt, Farnham, Surrey

Postcode GU10 2NY

Names of the charity trustees who manage the charity

----- Start of picture text -----
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Churt Parish Sole managing
1
Council trustee
2
3 Comprising:
4 David Crossley Parish Chairman
5 Lisa Martin Parish Vice Chair
6 Katy Law Parish councillor
7 Sally Shorthose Parish councillor
8 Roger Rowe Parish councillor
9 Dominic Raeside Parish councillor
10 Eunice Burch Parish councillor
11 John Petty Parish councillor
12 Myra Johnson Parish councillor
13
14
15
16
17
18
19
20
----- End of picture text -----

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust Deed dated 10 November 1922

Trust How the charity is constituted

Trustee selection methods

Any Parish Councillors are part of the body designated as the sole managing trustee

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Churt Parish Council, made up of 9 councillors 2020-21, held monthly meetings at which the governance, management and financial wellbeing of the Trust was discussed. These are held as a separate meetings to the Parish Meeting but the same protocol is followed ref. agendas, Minutes, standing orders, financial regulations, insurance etc.

The Trust is governed according to the same Code of Conduct as the Parish Council.

Any new member of the Parish Council will participate in the Trust meetings by virtue of their role as part of the Parish Council. The Recreation Ground managed by the charitable Trust uses the same insurance company and contractors as the Parish Council but the monies are held in a separate bank account and managed independently.

Section C Objectives and activities

March 2012

TAR

2

To provide the people of Churt with an area of land for sporting and recreational activities and use.

Summary of the objects of the charity set out in its governing document

The recreation ground provides sports facilities for the village football, cricket and tennis clubs together with a children’s playground, a community pavilion and a large area of land for public enjoyment, together with a small amount of parking.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

3

Each year a team of local volunteers litter picks the recreation ground. Members of the Parish Council carry out weekly inspections of the playground, litter bins and trees and the pavilion is often host to meetings of other local societies such as the WI, Churt Heritage and art groups. Additionally the annual village fete takes place on the recreation ground, when Covid allows.

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

March 2012

TAR

4

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Charity manages the recreation ground for the public benefit ensuring all societies can use it in the best possible condition e.g. the grassed area is prepared annually for the cricket club and mowed at regular intervals for them. This area is then over seeded before the football club’s season The pavilion is maintained in a pristine condition and all the trees are inspected tri annually to ensure they are all healthy and safe.

Various new benches were installed throughout the year enhancing the feeling of public enjoyment and the playground is kept clean and tidy having been almost fully replaced in 201617.

Section E Financial review

March 2012

TAR

5

Brief statement of the charity’s policy on reserves

The charity has only a very small reserve to allow for any minor repairs that may be needed.

Details of any funds None materially in deficit

Further financial review details (Optional information)

The Charity is granted an element of money from the Parish You may choose to include Council’s annual precept together with annual user additional information, contributions from the sports societies and rental from the where relevant about: pavilion.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Lisa Martin Position (eg Secretary, Churt Parish Chairman (Acting) Chair, etc) Date 20 December 2021

March 2012

TAR

6

Churt Recreation Ground Trust Accounts March 2021

APPENDIX 2

Jan 95.75

Churt Recreation Ground Trust Income & Expenditure 2020/21

March

INCOME

2019/20 Date Item Budget Y-T-D March O/S Income Excess Income Comment
8,834.00 User Group Contribs 7,140.00 4,875.00 - 2,265.00 -
220.00 Sundry Room Hire 400.00 - 40.00 - 440.00 -
- WBC business grant - 18,612.00 - - 18,612.00
8,000.00 Transfer from CPC 12,000.00 15,000.00 - - 3,000.00
17,054.00 TOTAL 19,540.00 38,447.00 - 2,705.00 21,612.00
March Cheques Issued
Cheque No Date Payee Code No Gross Y/N Net VAT Narrative Banked?
CAF383 02/03/2021 Piotr Gawor B2 1 1,725.00 n 1,725.00 0.00 pavilion repaint (50%)
CAF384 03/03/2021 Grasstex C3 2 1,594.80 y 1,329.00 265.80 Clearance adjacent to tennis courts
CAF385 08/03/2021 Mark Allen C9 3 60.00 n 60.00 0.00 payment for scalpings for road adjacent to Rec
CAF386 10/03/2021 SSE B3 4 238.14 y 226.80 11.34 pavilion electricity
CAF387 19/03/2021 Eibe C7 5 1,540.00 y 1,283.33 256.67 Bonded mulch and cableway maintenance,
CAF388 19/03/2021 Eibe C7 6 170.40 y 142.00 28.40 new spring for cableway
CAF389 22/03/2021 Piotr Gawor B2 7 1,725.00 n 1,725.00 0.00 pavilion repaint (remaining 50%)
CAF390 23/03/2021 George Woods C9 8 189.50 n 189.50 0.00 Rec ground maintenance and pothole repairs
DD 23/03/2021 CAF bank C10 9 0.50 n 0.50 0.00 Cheque fee 389
DD 16/03/2021 CAF bank C10 10 0.50 n 0.50 0.00 cheque fee 386
DD 15/03/2021 Monthly account fee C10 11 8.00 n 8.00 0.00 Monthly bank fee
DD 09/03/2021 CAF bank C10 12 0.50 n 0.50 0.00 Cheque fee 384
DD 08/03/2021 CAF bank C10 13 0.50 n 0.50 0.00 cheque fee 377
DD 05/03/2021 CAF bank C10 14 0.50 n 0.50 0.00 cheque fee 381
DD 04/03/2021 CAF bank C10 15 0.50 n 0.50 0.00 cheque fee 383
16 0.00 0.00
17 0.00 0.00
18 0.00 0.00
19 0.00 0.00
20 0.00 0.00
21 0.00 0.00
22 0.00 0.00
Banked Cheques 5293.94
Total expenditure in March 7,253.84 6691.63 562.21 No O/S Cheques 4
Value O/S Cheques 1959.9
BANK Balance b/f at start of March 16,351.04 VAT
Income 0.00 VAT Paid YTD 3,997.85
Less Cheques Drawn -7,253.84 VAT Refund YTD 0.00
VAT due from 2019/20 11,247.54
Balance c/f at end of March 9,097.20 VAT Refund O/S 15,245.39
Comprising:
CAF Bank 11,152.85
Transfer reqd from CPC
Less o/s Cheques -2,055.65
Total Balance c/f 9,097.20
Narrative
Banked?
pavilion repaint (50%)
Clearance adjacent to tennis courts
payment for scalpings for road adjacent to Rec
pavilion electricity
Bonded mulch and cableway maintenance,
new spring for cableway
pavilion repaint (remaining 50%)
Rec ground maintenance and pothole repairs
Cheque fee 389
cheque fee 386
Monthly bank fee
Cheque fee 384
cheque fee 377
cheque fee 381
cheque fee 383		 Y/N
Y
Y
n
Y
n
n
Y
n
Y
Y
y
Y
Y
Y
Y

Reviewed by: David Crossley (Chairman)

Approved: ………………………………………..

Dated:

………………………………………..

Page 1

APPENDIX 3

CHURT RECREATION GROUND TRUST

Income & Expenditure 2020/21

March EXPENDITURE AGAINST BUDGET

2019/20
Code
Description
Pavilion
1,251.18
B1
Pavilion Cleaning and Caretaker
791.23
B2
Pavilion Maintenance
2,187.56
B3
Utilities/Rates
4,229.97
Sub-total
Recreation Grounds
5,470.00
C1
Grass Cutting
0.00
C2
Ground Caretaker
3,445.38
C3
Trees,Hedges,Fence Maint
0.00
C4
Benches, Noticeboards
3,295.84
C5
Waste Disposal
0.00
C6
Playground Capital
771.00
C7
Playground Maintenance
794.00
C8
Leaf Clearance
1,744.93
C9
Ground Services
60.00
C10
Bank charges and other prof fees
15,581.15
Sub-total
19,811.12
GRAND TOTAL		 Actual
Month
0.00
3,450.00
226.80
3,676.80
0.00
0.00
1,329.00
0.00
0.00
0.00
1,425.33
0.00
249.50
11.00
3,014.83
6,691.63		 Budget
Month
175.00
0.00
0.00
175.00
0.00
41.67
66.67
0.00
216.67
0.00
0.00
0.00
0.00
5.00
330.00
505.00		 Under spend/
(Overspend)
Month
175.00
-3,450.00
-226.80
-3,501.80
0.00
41.67
-1,262.33
0.00
216.67
0.00
-1,425.33
0.00
-249.50
-6.00
-2,684.83
-6186.63		 Actual
YTD
783.48
11,060.98
1,593.81
13,438.27
2,570.00
129.00
3,756.92
800.00
3,625.20
0.00
1,546.33
794.00
544.50
74.00
13,839.95
27,278.22		 Under spend/
Budget
(Overspend)
Year
Year
2,100.00
1,316.52
10,000.00
-1,060.98
1,900.00
306.19
14,000.00
561.73
6,000.00
3,430.00
500.00
371.00
800.00
-2,956.92
500.00
-300.00
2,600.00
-1,025.20
350.00
350.00
1,000.00
-546.33
1,000.00
206.00
1,000.00
455.50
60.00
-14.00
13,810.00
-29.95
27810.00
531.78

Reviewed by: David Crossley (Chairman)

Approved…………………………………………………………………………….

Dated ………………………………………………

PAGE 2

Recreation Ground Trust Income & Expenditure Month end March 2021

Income:
User Group Contribs
Sundry Room Hire
WBC business grant
Transfer from CPC
TOTAL
Expenditure
Pavilion
Recreation Grounds
TOTAL
Net income / (spend)		 Actual
Budget
Month
Month Diference
£
£
£
0.00
0.00
0.00
0.00
33.33
-33.33
0.00
0.00
0.00
0.00
0.00
0.00
0.00
33.33
-33.33
3,676.80
175.00
3,501.80
3,014.83
330.00
2,684.83
6,691.63
505.00
6,186.63
-6,691.63
-471.67
-6,219.96
Actual Budget
YTD **YTD ** Diference Comment
£ £ £
4,875.00 7,140.00 -2,265.00
-40.00 400.00 -440.00 -
18,612.00 0.00 18,612.00
15,000.00 12,000.00 3,000.00
38,447.00 19,540.00 18,907.00
13,438.27 14,000.00 -561.73
13,839.95 13,810.00 29.95
27,278.22 27,810.00 -531.78
11,168.78 -8,270.00 19,438.78

PAGE 3

Recreation Ground Trust

Cash reconciliation Month end March 2021

£ Comment

Balance b/f at start of March 16,351.04 Income 0.00 Less cheques drawn -7,253.84 Balance c/f at end of March 9,097.20 Comprising: CAF current a/c 11,152.85 Transfer from CPC 0.00 Less: adjustments -2,055.65 See analysis below Balance c/f at end of March 9,097.20 Payee Date Amount Narrative Cheques drawn but not cashed: Milica Kojcic 15-Jan-21 95.75 Pavilion cleaning Nov and Dec Mark Allen 8-Mar-21 60.00 payment for scalpings for road adjacent to Re Eibe 19-Mar-21 1,540.00 Bonded mulch and cableway maintenance, Eibe 19-Mar-21 170.40 new spring for cableway George Woods 23-Mar-21 189.50 Rec ground maintenance and pothole repairs TOTAL adjustments 2,055.65

Reviewed By: David Crossley (Chairman)

Signed: Date:

……………………………………………………..

Page 4

………………………………

Recreation Ground Trust Spend for 2020/21 Dated 13th April 2021

BUDGET TOTAL
Total YTD
Mar
TOTAL
2020/21
2020/21
2020
2020/21
£
£
£
User Group contribs
7,140.00
4,875.00
4,875.00
Sundry room hire
400.00
-40.00
- 40.00
WBC business grant
-
18,612.00
18,612.00
Transfer from CPC
12,000.00
15,000.00
15,000.00
TOTAL 19,540.00 38,447.00
38,447.00
Pavilion Cleaning and Caretaker
2,100.00
783.48
783.48
Pavilion Maintenance
10,000.00
11,060.98
11,060.98
Utilities/Rates
1,900.00
1,593.81
1,593.81
Sub-total
14,000.00
13,438.27
13,438.27
Grass Cutting
6,000.00
2,570.00
2,570.00
Ground Caretaker
500.00
129.00
129.00
Trees,Hedges,Fence Maint
800.00
3,756.92
3,756.92
Benches, Noticeboards
500.00
800.00
800.00
Waste Disposal
2,600.00
3,625.20
3,625.20
Playground Capital
350.00
0.00
-
Playground Maintenance
1,000.00
1,546.33
1,546.33
Leaf Clearance
1,000.00
794.00
794.00
Ground Services
1,000.00
544.50
544.50
Bank charges
60.00
74.00
74.00
Sub-total
13,810.00
13,839.95
13,839.95
TOTAL 27,810.00 27,278.22
27,278.22
Net surplus/(defcit)
- 8,270.00 11,168.78
11,168.78
Cash b/fwd 1/4/20
1,926.27 1,926.27
1,926.27
Net surplus/(defcit)
- 8,270.0011,168.78
11,168.78
VAT paid ytd
- 3,997.85
- 3,997.85
Cash balance c/fwd
- 6,343.73 9,097.20
9,097.20 9,097.20
CPC Balance
20,674.55 10,182.98
10,182.98 10,182.98
TOTAL PARISH CASH
14,330.82
19,280.18
19,280.18
19,280.18		 Variance
o/S Comment
2,265.00
440.00 Sundry hire is low due to covid
- 18,612.00 Added grants for Pavillion lack of use
- 3,000.00 Top up for RGT
- 18,907.00
1,316.52 Milica costs but less cleaning due to Covid
- 1,060.98
306.19 Paid quarterly/Fire protection
561.73
3,430.00 Grasstex - less cutting of cricket ground.
371.00
- 2,956.92 George Woods/Trees
- 300.00 Bench
- 1,025.20 Bifa costs
350.00 No rerquirement
- 546.33
206.00 Leaf collection charges charged to A3
455.50 Rec rolling -limited requirement in Covid year
- 14.00 Sundry charges
- 29.95
531.78
- 19,438.78
Tennis/Football/Cricket clubs inc Village Hall
contrib….reduced subs due to Covid

Page 5