Chiddingfold Village Hall Charity (Charlty No 3050011 Trustees, Annual Re ort for the Year Startin ril 2025 and Endin 315t March 2026 Oblertlves and Artlvltles The stated objects of the Charlty under its governlng scheme are "the provislon and malntenance of village hall and facSlltles anc115ary thereto for the use of the inhabltants of the Parlsh of Chlddingfold wlthout dSstlnLtlon of polltlcal, religious or other oplnlons including use for meetings, lectures and classe5, and for other forms of recreation and lelsure tlme occupation with the oblert of Improvlng the condltions of life for the sald inhabitants" The maln actlvltles of the Charity are: the provlslon of Indoor rental spaces Ithe Maln Hall and the smaller Charles Watts Room) In a well malntalned, attractlve vlllage hall for the use of vlllage or8anlsatlons and, to the extent not used by vlllage organ15atlons, for use by others,. and the running of a village clnema. The Trustees confSrm that they have had regard to the 8uldance15sued by the CharSty Commlsslon on public beneflt. Achlevements and Performance 2025-26 saw lettlngs Income fall to £49,567 la decrease of 3.3%1- due prlmarlly to a redurtlon In Irregular bookings, includin8 the cancellatlon of the May 2025 local elections and fewer bookln8s from the NHS Blood. Chlddlngfold VlllaBe Clnema contrlbuted a proflt of £5,187 lan Increase of 32.1%). Whllst thls Increase Is most welcome, cinema profit5 contlnue to only be ¢.50% of thelr pre-COVID peak. Showin85 continued to be only once per month due to the ongoin8 paucity of new fllm releases sultable for our local audlence. The PV elertrlclty system generatèd tariff income of £2,073 durln8 the year. Total Income lincludlng clnema recelpt5 but excludlng project grantsldonatlons re¢elved15ee belowll was £62,202 whilst operatlonal outgolngs were £41,513 - an annual operatlng surplus of É21,939. The operatlng surplus Is taken to the Charlty's reserves whlch are used to fund project work and maJor malntenance actlvlties. During the year, the Trustees undertook only one projert to improve the faclllties, funded from the Charlty5 reserves- replacement of the carpet in the entrance lobby1£6901. It had been hoped to execute both the replacement of the rear fencing and the completion of the external redecoration during the year- these works have been postponed until Spring 2026 due to contractor availability. The Charity has also committed to have the Main Hall flooring replaced - this wlll be Ltndertaken In Summer 2026 to avold scheduling conflltt wlth the nursery. It wlll cost ¢.£30,500. CVHC-Tru5tee5' Report 2025-26lfinall Page I
The Charity received donations from Chiddingfold Fete1£750 to the Kitchen Fund) and Chiddingfold Bonfire Commlttee1£S00 to the Clnema Equlpment Fund Irestrictedll. Flnanclal Revlew The sources of the Charity's income and its principal areas of expenditure are tabulated in the CharSty's Flnanclal Statements. The most slgnlflcant Change In operatlng costs was a 50% Increase In cleanln8 costs following the wSthdrawal of the incumbent contrartor at Short notice. The Trustees undertook a competitlve tender process at short notlce to ensure that the cleanlng servlce was not interrupted - although absorblng such a 51gniflcant increase In costs Is painful, the new contractor offered the most competitive pricing and the Trustees have been very pleased with the Improved servlce provlded throughout the year. At the end of March 2026, the Charlty's reserves were a total of £91,808, ¢omprlslng'. General Fund - £24,420.. Thls reserve provldes funds to enable the Charlty to contlnue to provide a reasonable level of servlce to the communlty In the event of exceptlonal or unforeseen clrcumstances such as.. Em8r8ency repalrs to the facllltles The loss of a slgnlflcant Income source Enforced closure Thls fund must also 5UPPOrt the replacement of Items whlch are sublert to general wear and tear, such as tables, chairs and mlnor kltchen equlpment, crockeryi Lltenslls, etc.. As the clnema'5 operatlng surplus Is asslgned entSrely to the Deslgnèted Improvements Fund, Kltchen Fund and Cinema Equipment Fund, increases In the General Fund rely on makin8 a proflt on lettlngs and on the Income generated by the PV elertrlclty system, Deslgnatèd Improvements Fund lunrestrlrtedl - £29,113: Thls reserve provldes funds to meet lor contrSbute towards) the cost of developln81malntalnln8 the facllltles In furtherance of the Charlty's obJe¢tlves. It Is antlclpated that specSfic proJerts le.8. replacement of the Maln Hall floor In Summer 20261 wlll be funded by both drawdowns from thls fund and projert speclflc grantsldonatlons. Thls fund beneflts from SO% of the clnema's annual operatlng Surplus. Kltchen Fund {unrestrlcted)- £6,658.. Thls reserve Is a "sinklng" fund to allow the Charity to redevelop the newly refurbished kitchen when It reache5 the end of its worklng life. Thls fund benefit5 from 25% of the cinema's annual operatlng surplus. Clnema Equlpment Fund lunrestrlcted)- £5,117: ThSs reserve Is a 'sinklng" fund to allow the Charlty to replace the AV facilities at the end of thelr workSng life- e.g. the projectlon screen Is expected to require replacement In the next 2-3 years. This fund benefits from 25% of the cinema's annual operatin8 Surplus. Clnema Equlpment Fund (restrlctedl £¥500: Thls reserve holds funds whlch were speeifically donated towards the replacement of the AV fac51ities at the end of thelr worklng CVHC-Trust**s' Report 2025-26 Iffi1) Pa8e2
Bulldlng Dllapldatlons Fund- £25,OIXI.. This reserve was established in 2024-25 as a "sinking. fund towards the eventual replacement of the village hall (built in 19941. Although the Charity wlll undoubtedly seek grants toward5 the cost at the appropriate time, most grant providers require applicants to provide their own funds towards the project (typically 25-50% of the total costl. At current prices, thls meansthatthe Charlty would have to provlde a contributlon of between £500,000 and £1,000,000. It is therefore important that the Charity's operations contlnue to generate an annual surplus to bulld th15 reserve and that the Charlty looks for other sources of funds le.g. donations and bequests from local residents). The Char5ty's reserves are prlmarlly held as monetary assets In a current account and an Income- generating savings account held wlth Lloyds 8ank1£15,400 1 together wlth a dep051t1£60,0001 In COIF funds. A Small amount of cash 55 held by the Clnema Sub-committee for use as floats at elnema performances. Structure, Governance and Management The Charlty was established a5 an unSncorporated assoclatlon under a scheme for the regulatlon of the Charlty approved by the Charlty Commlsslon Idated 4, August 19921 whlch combined the adminlstratlon and management of two former charSties known as the Phy51cal Training and Recreatlon Ground and the ChlddlnBfold Vlllage Hall. Thls restructurlng arose as part of the plan for the buSldlng of a new village hall (the current buSldln81. The Charlty Is managed by a Commlttee of Mana8ement (COMI of a maxlmum of elght persons. Both lan McKle and Shella Rapley ¢hose to stand down as Trustees wlth effect from 31" March 2026 the remainin8 Trustee5 are actlvely seekin8 replacement5. The Committee of Management Is responsSble for all major declslons re8ardln8 the Charlty and for approvln8 all s18nSflcant expendltures. It meets at least quarterly. The Charlty has a Flnancè and Compllance Commlttee IFCCI whlch meets at least quarterly and has delegated responslbSllty for flnan¢lal matters, whlch are reported to the Com. All members of the FCC are Trustees. Day-to-day declsions regardlng the operatlon of the clnema are delegated to the Clnema Sub- Committee, which Includes at least one Trustee as a member Durlng th1$ year, the followln8 per50n5 were Trustees.. In If n me Valissa Burnett Adam Stebbings lan McKle CarolSne Whlte Peter Little Geor8la Lacey Sheila Raplev Sue Mitchell If•n oln Elected Ele¢ted Elected Elerted Parlsh Council Elerted Elected Eleded Treasurer Chairman 31" March 2026 31" March 2026 CVHC-TrustèÉs' Report 2o25-26lfiaIj
Custodlan Trustee Chiddingfold Parish Coun¢ll arts as custodian trustee for the Charlty, as the Charity is an unln¢orporated association and cannot itself hold the tltle to landlproperty assets. The Parish Coun¢ll holds the freehold title to the vlllage hall site on behalf of the Charlty and is represented In the Committee of Management by a slngle nomlnated Trustee. Reference and Admlnl$tratlve Detall$ Charitls Name: Chlddlngfold Village Hall Charlty Re8lstered Charlty No.. 305001 Charltls Prlnclpal Address.. Chlddlngfold Vlllage Hall Coxcombe Lane Chiddingfold Surrey GU8 4QA The Future The Trustees are pleased that the Charlty has contlnued to strengthen Its posltlon and malntain the vlllage hall a5 a hl8h-quality venue. They w15h to record thelr sincere thanks to the volunteersi grant Ivers and donors whose continued support Is vltal to the future of the Charlty and the servlces whlch It provldes to the local communltv. The Charlty (ln comrnon wlth slmllar or8anlsatlonsl contlnues to face flnanclal pressures and must husband Its resources carefully. Hlgher Beneral Inflatlon Impacts on the Charlty's costs and necessltate5 Increases In char8es for use of the facllltles after holdln8 char8es for the 2025-26 flnancial year at 2024-25 levels, hlre rates for 2026-27 have 8enerally been Sncreased by 5%. The Trustees contlnue to belleve that the hlre rates are111 competltlve wlth other local venues,1111 reflect the qualSty of fa¢llltSes provlded and11S11 encoura8e the maxlmlsed utlllsatlon of the facllltles. In addltlon to managlng day-to-day operatlons, the Trustees wlll contlnue to focus on executlng the remalning key projects le.8. replacin8 the Maln Hall floor and Improving buildin8 security) to ensure that the standard of the facilitSes is maintalned and they remain a valued resource for the local Communlty. Declaratlons The Trustees d•claro that they have approved the Trustee< report above. SSgned on behalf of the Charltvs Trustees 518nature Full Name lan McKie Posltlon Chairman12025.261 Date 26" May 2026 CVHC-Trusiee5' Rewt 2025-26 lfihjll Page4