Chiddingfold Village Hall Charity
(Charity No 305001)
T.s.t&ft3AD]LBe.port.fo.r.lhe y.ea
Objectives and Activitles
The stated objects ofthe Charityunder its governing scheme are'the provision and maintenance
of 8 village hall and facilities 8ncillary thereto for the use of the inh8bitants of the P8rish of
Chiddingfold without distinction of political, religious or other opinions including use for
meetings, lectures and classes, and for other forms of recreation and leisure time occupation
with the object of improvi ng the cond itions of life for the said i nhabitants"
The main actlvities of the Charity are..
the provision of indoor rental spaces (the Main Hall and the smaller Charleswatts Room)
in 8 well maintained. attractive village hallforthe use of vi118ge organisations and, to the
extent not used by village organisations, for use by others. and
the runnlng of 8 village cinema.
The Trustees confirm that they have had r8g8rd to the guidance issued by the Charity
Commission on public benefit.
Achlevements and Performance
2024-25 saw lettings income Increese to £51,811 lan improvement of 12.8%), wlth incre8sed
usage by 811 user categories.
Chlddingfold Village Cinema contributed a profit of É3,92618 reduction of 40.80/01. This is du8 to
the continued p8u¢ity of new film releases suit8ble for our local audience. Showings were
therefore reduced to only once per month for the latter half of the year. This situation wlll
continue until the number of suitable films available increases (hopefully in 2025-26).
The PV electricity system generated tariff income of £1,605 during the year.
Total income (Including clnema recelpts but excludSng project grantsldonations received Isee
belowll w8s £64,268 whilst operational outgoings were £38,836-an annual operating surplus of
£25,432. The operating surplus is taken to the Ch8rity'8 reserves which are used to fund project
work and major maintenance activities.
During the year, the Trustees undertook the following projects to improve the facilities, funded
from the Charity's resetwes:
updating of the cinema website1£1,9661,'
replacement of the water softener for the dishwasher (£1,542).
lil i) installation of 8 new entrance sign (£1 ,0861' and
liv) replacement of the hearing loop amplifier in the Main Hall (£632).
CVHC-Tru$te8s' Report 2024.25 Ilin811
Page 1
The Charity also received donations from Chiddingfold Fete {£500}, Chiddingfold Bonfire
Committee1£5001 and other donations (totalling £225),
Financial Review
The sources of the Charity's income and its principal 8reas of expenditure are tabulated in the
attachment.
At the end of March 2025, the Charity's reserves were a total of £70,066, comprising:
General Fund- £18,228: This reserve provides funds to enable the Charity to continueto
provide a reasonable level of s@rwice to the community in the event of exceptional or
unforeseen circumstances such as:
Emergency repai rs to the facilities
The loss of a significant income source
Enforced closure
This fund must also support the rep18cement of items which are subject to general wear
and tear, such as tables, chairs and minor kitchen equlpment, crockery, utensils, etc..
As the cinema's operating surplus is assigned entirely to the Designated Improvements
Fund, Kitchen Fund and Cinem8 Equipment Fund, increases in the Gener81 Fund r81y on
making a profit on lettings and on the income generated by the PV electricity system.
Deslgnated Improvement8 Fund (unrestrlcted) - £26,460: This reserve provldes funds
to meet or contribute towards the cost of developinmaintainIng the f8¢illties In
furtherance of the Charity's objectives. It 1$ anticipated that specific projects {e.g.
replacement of the Main Hall floor in Summer 20261 will be funded by both drawdowns
from this fund and project8pecific grantsldonations. It benefits from 50% ofthe cinem8'S
annu8loper8ting surplus.
Kltchen Fund lunre8trlcted) £5,361: This reseNe is a 'sinking" fund to 81low the
Charityto redevelop the newly refurbished kitchen when it reaches the end of its working
life, It benefits from 25% of the cinema'8 annual operating surplus.
Clnema Equlpment Fund {unre8trlcted) £3,821: This reserve Is 8 "sinking" fund to
allow the Charity to replace the AV facilities at the end of their working life - e.g. the
projection screen is estimated to require replacement in the next 2-3 years. It benefits
from 2596 of the cinem8'S 8nnu81 operatingsurplus.
Clnema Equlpment Fund (restricted) £1,000: This reserve holds funds which were
speciflcally donated towards the replacement of the AV facilitie8 8t the end of their
working life.
Building Dilapidations Fund- £15,000: TheTrustees decided duringtheyearto est8blish
this new reserve as a "sinking" fund towards the eventual replacement of the village hall
(built in 19941. Although the Charitywill undoubtedly seek grants tOW8rds the cost of this
work 8tthe 8ppropri8te time, mostgrant providers require applicantsto provide theirown
CVHC-Trusiegs' R6port 2024-25 Ifin8ll
P8gtt2
funds towardsthe project itypically25-501¥oofthe totalcost). At current rates, this means
that the Charity could have to provide a contribution of at least £500,000.
These reserves are primarily held as monetary assets in a current account and two income-
generating savings accounts held with Lloyds Bank1£35,3301 togetherwith a deposit1£34,3341 in
COIF funds. A small amount of cash is held by the Cinema Sub-committee for use as floats at
cinema performances.
Structure, Govern8nce and Management
The Charity was established as an unincorporated association under 8 scheme forth8 regulation
of the Ch8fity approved by the Charity Commission {dated 4" August 19921 which combined the
administration and management of two former charities - known as the Physical Training and
Recreation Ground and the ChSddingfold Vlllage Halt. Thls restructuring 8rose as part of the plan
for the build ing of a new village hall {the cu rrent building).
The Charlty is managed by a Committee of Management (COMI of a maximum of 8 persons -
howeverthe Charity continues to experlence difficulty in 8ttractlng newTrustees, currentlythere
are only 6 Trustees, The Committee of Management is responsible for all mejor decisions
regardingthe Charity 8nd for approving all significant exp8nditures. It meets at least quarterly.
The Charity has a Flnance and Compllance Committee IFCCI which meets every qu8rter and has
deleg8ted responsibilityforfinancial matters, which are reported to the Com. All members ofthe
FCC are Trustees.
Day-to-day decisions regarding th8 operation of the cinema are delegated to the Cinema Sub-
Committee, which Includes Trustee8 88 members.
Durlngthls year, the following persons were Trustees:
D.AlaAc.tlng Ilt notwho.lo
YQAt)
Qff.l.¢.o.IIA any)
Start
End
Appoln.tgd_By
Elected
Elected
Parish Council
Elected
Elected
Elected
Valissa Burnett
Adam Stebbings
lan McKie
Georgia L8cey
Sheila Rapley
Sue Mitchell
Treasurer
Chairman
Custodian Tru8tee
Chiddingfold Parish Council acts as CUStodi8n trustee for the Charity. as the Charity is an
unincorporated association and cannot itself hold landlproperty assets. The Parish Council
holds the f reehold title to the vi118ge hall site on behalf of the Charity.
Reference and Admlnlstrative Detalls
Charity's Name:
Registered Charity No..
Chiddingfold Village Hall Charity
305001
CVHC-Trustee$' Report 2024.25 Ilinall
Poge 3
Charity's Princip8l
Address..
Chiddingfold Village Hall
Coxcombe Lane
Chiddingfold
Surrey GU8 4QA
The Future
The Trustees are pleased that the Charlty has continued to strengthen its posltion following the
COVID pandemic. They wish to record their sincere thanks to the volunteers, grant givers and
donors whose continued support is vital to the future of the Charity and the services which it
provides to the local community.
The Charity lin common with simil8rorganis8tion8} f8ces continu81 financi81 pre8sure8 and must
husband its resources Carefully. Higher general inflation impacts on the Charity's cost8 and
typically necessitates increase8 in ch8rges for use of the facilities- however, the Trustees h8ve
chosen to hold charges for the 2025-26 financial year at the 2024-25 levels. This decision was
particularly driven by the UK government's changes to minimum wage and National Insurance
provisions which notably impact organisations such 8S the facilities, largest User- Chiddingfold
Nursery School.
In 8ddltlon to managing day-to-day operatSons, the Trustees will focus on sourcing lundlng for
and executing the remaining key projects {e,g. replacing the Main Hall floor and improving
securltyl to ensure that the standard of the facillties is maintained and they remoin a valued
resource for the Ioc81 community.
Declaratlon8
The Trustee8 declare that they have approved the Trustee•, report above.
Slgned on behalf of the Charity's Trustee
Slgnature
Full Name
lan McKie
Position
Chairm8n
Date
19" May2025
CVHC- Truste8s' Report 2024-25 Ilinall
Pago 4
## **Chiddingfold Village Hall Charity**
## **(Registered Charity 305001)**
## **Financial Statements for the Year Ended 31 March 2025**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2025**
||||**This**|**Last**|
|---|---|---|---|---|
|||_Note_|**Year Total**|**Year Total**|
||||**£**|**£**|
|**MONETARY ASSETS**|||||
|Lloyds Treasurers a/c|||8,580|10,920|
|Lloyds Instant Access a/c|||15,296|15,128|
|Lloyds 32 Days Notice a/c|||11,454|11,139|
|CCLA COIF Deposit a/c|||34,334|13,757|
|Pay Pal a/c|||nil|162|
|Cinema Floats|||205|205|
||||**69,869**|**51,310**|
|**REPRESENTED BY:**|||||
|General Fund_(unrestricted)_|||18,228|21,497|
|Designated Improvement Fund_(unrestricted)_|||26,460|22,095|
|Kitchen Fund_(unrestricted)_|||5,361|4,380|
|Cinema Equipment Fund_(unrestricted)_|||3,821|2,839|
|Cinema Equipment Fund_(restricted)_|||1,000|500|
|Building Dilapidations Fund_(unrestricted)_||_8_|15,000|nil|
||||**69,869**|**51,310**|
|**NON-MONETARY ASSETS & LIABILITIES**(Notes 6 & 8)|||||
|**Assets**|||||
|Buildings|||1,819,751|1,766,749|
|Contents|||60,676|50,625|
||||**1,880,427**|**1,817,374**|
|**Debtors**|||||
|Trade debtors|||340|nil|
|Amounts owing by hirers for bookings in 2024/25|||726|1,193|
||||**1,066**|**1,193**|
|**Creditors & Loan**|||||
|Deposits repayable to hirers for bookings in 2024/25|||45|70|
|Hire charges and deposits received from hirers for bookings in 2025/26|||230|181|
|Loan from ACRE taken out on 15th July 2021 for 8 years bearing interest @ 3.0% p.a.|||12,500|15,000|
||||**12,775**|**15,251**|
|Approved by the Management Committee on:|19 May 2025||and signed on its behalf by:|and signed on its behalf by:|
|**Name**|**Signature**|||**Date**|
Adam Stebbings (Honorary Treasurer)
19 May 2025
## **Chiddingfold Village Hall Charity**
**(Registered Charity 305001)**
## **Financial Statements for the Year Ended 31 March 2025**
## **RECEIPTS AND PAYMENTS ACCOUNT**
|_Note_
**RECEIPTS**
Lettings
_2_
Chiddingfold Cinema receipts
_3_
Grants
_4_
Donations
_4_
Solar panel Income
_5_
Interest on COIF and Lloyds deposit accounts
Sundry income
**Total Receipts**
**PAYMENTS**
Business rates
Electricity & gas
_5_
Water
General maintenance
Gardener
Main Hall floor annual service
Insurance
_6_
Security, alarm and fire systems
Refuse collection
Cleaning supplies
Cleaner/Caretaker
Telephone/Broadband
Licences
Advertising/Website
Banking charges
Sundries
Booking Clerk
Projects
_7_
Chiddingfold Cinema payments
Loan repayments including interest
**Total Payments**
**NET RECEIPTS / (PAYMENTS)**
**RESERVES**
**Balance Brought Forward 1 April 2024**
Net Receipts / (Payments)
Transfers
**Balance Carried Forward 31 March 2025**|**General Fund**
_(unrestricted)_
**Designated**
**Improvement**
**Fund**
_(unrestricted)_
**Kitchen Fund**
_(unrestricted)_
**Cinema**
**Equipment**
**Fund**
_(unrestricted)_
**Cinema**
**Equipment**
**Fund**
_(restricted)_
**Buildings**
**Dilapidation**
**Fund**
_(unrestricted)_
**This Year**
**Total**
**Last Year**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
51,811
51,811
45,930
4,760
2,380
2,380
9,521
13,378
nil
16,873
225
500
500
1,225
1,205
1,605
1,605
1,671
1,331
1,331
904
nil
439|
|---|---|
||**54,972**
**5,260**
**2,380**
**2,380**
**500**
**65,493**
**80,399**|
||158
158
152
7,452
7,452
7,514
1,237
1,237
1,167
2,249
2,249
2,012
480
480
1,080
nil
1,320
2,564
2,564
2,606
1,217
1,217
3,038
1,819
1,819
2,170
1,784
1,784
944
6,612
6,612
5,418
600
600
436
1,521
1,521
1,653
249
249
295
3
3
4
nil
165
2,750
2,750
3,850
8,098
8,098
23,497
2,798
1,399
1,399
5,595
6,741
2,545
2,545
2,545|
||**33,241**
**10,895**
**1,399**
**1,399**
**46,934**
**66,605**|
|||
||**21,731**
**(5,635)**
**981**
**981**
**500**
**18,559**
**13,794**|
||**21,497**
**22,095**
**4,380**
**2,839**
**500**
**51,310**
**37,516**
21,731
(5,635)
981
981
500
**18,559**
13,794
(25,000)
10,000
15,000
nil
nil|
||**18,228**
**26,460**
**5,361**
**3,821**
**1,000**
**15,000**
**69,869**
**51,310**|
**Summary of Key Revenue Sources (excluding projects, related grants and donations)**
|Receipts
Payments
**Net receipts**||**This Year**
**Last Year**
**£**
**£**
51,811
45,930
33,241
36,367
**Lettings**|**Chiddingfold Village Cinema**
**This Year**
**Last Year**
**£**
**£**
Receipts
9,521
13,378
Payments
5,595
6,741
**Net receipts**
**3,926**
**6,637**|**Chiddingfold Village Cinema**
**This Year**
**Last Year**
**£**
**£**
Receipts
9,521
13,378
Payments
5,595
6,741
**Net receipts**
**3,926**
**6,637**|
|---|---|---|---|---|
|||**18,570**
**9,562**||**3,926**
**6,637**|
||||||
## **Chiddingfold Village Hall Charity**
## **(Registered Charity 305001)**
## **Financial Statements for the Year Ended 31 March 2025**
## **NOTES TO THE FINANCIAL STATEMENTS**
- 1 **Basis of Accounts**
These accounts have been prepared on a receipts and payments basis and in accordance with s.133 of the Charities Act 2011.
## 2 **Lettings**
Lettings receips include all monies received during the year from the letting of the Main Hall and the Charles Watts Room. This income includes a total of £1,193 received as late payments for lettings made by hirers in the previous year, but excludes receipts of £726 for bookings taking place in 2024/25 which were uncollected at the year-end. Income also includes receipts of £230 relating to bookings in 2025/26. Returnable event deposits amounting to £45 were owing at the year-end.
## 3 **Chiddingfold Village Cinema**
Cinema receipts and payments for the year have been taken to reserves and split between the Designated Improvement Fund (unrestricted) (50%), the Kitchen Improvement Fund (unrestricted) (25%) and the Cinema Improvement Fund (Unrestricted) (25%).
## 4 **Grants and Donations**
No grants were applied for or received during the financial year.
The following donations towards various projects were received during the year: **£** Chiddingfold Fete (Kitchen Fund) 500 Chiddingfold Bonfire Committee (Cinema Equipment Fund) 500 Other donations 225 **1,225** 5 **PV (Solar) Panel Income and Utilities' Costs** The PV solar panel system was operational throughout the year and generated receipts of: £1,671.= **1,605**
Coupled with the recent investment in an air-sourced heating system thoroughout the building, the use of LED lighting in the main hall, insulation of the Charles Watts Room ceiling and six years of fixed price electritiy supply contracts at approximately the same unit price until 2028/29, the Charity has seen its net cost of its electricity fall by over 14% in real tearms since 2019/20.
## 6 **Insurance**
The valuation shown for the Charity's non-monetary assets are those taken from the Charity's most recent insurance policy's asset valuatons plus the value of amy other asset purchases made during the period.
The Charity's insurance coverage includes £500,000 of trustees indemnity insurance.
7 **Projects** During the period, the Charity expended £8,098 on the following projects which were funded from grants and donations received, plus brought forward designated reserves:
**£** grants and donations received, plus brought forward designated reserves: - Fence/gate renewal 2,871 Cinema website 1,966 Water softener 1,542 Entrance sign 1,086 Hearing loop amplifier 632 **8,098**
## 8 **Building Dilapidations Fund**
The trustees have decided to start making provision for the eventual rebuilding of the premises by means of a Building Dilapidation Fund to which the sum of £15,000 has been transferred this financial year. Additional transfers will be made to this fund as and when other funding requirments allow.
## 9 **Non-Monetary Assets**
The freehold of the village hall's land and building is held by Chiddingfold Parish Council as Custodian Trustee of the Charity which is unincorporated. The lease from Waverley Borough Council for the tennis courts on Coxcombe Lane Recreation Ground is also held by Chiddingfold Parish Council, nominally for the Charity. However, the Charity no longer has any involvement in the operation and maintenance of these courts - they are operated and funded solely by Chiddingfold Parish Council.
## **REPORT OF THE INDEPENDENT EXAMINER TO THE COMMITTEE OF MANAGEMENT OF THE CHIDDINGFOLD VILLAGE HALL AND RECREATION GROUND CHARITY**
In accordance with the provisions of s.145 of the Charities Act 2011, I have examined the receipts and payments accounts and statement of assets and liabilities of the Chiddingfold Village Hall Charity relating to the year ended 31st March 2025.
This examination did not extend to a comprehensive audit of such accounts or statement. I confirm that the accounts and statement accord with the accounting records of the Charity and that such records satisfy the requirements of the Act.
I am not aware of any matter to which attention needs to be drawn in order to obtain a proper understanding of the accounts.
**Signed:**
**Independent Examiner Date:** 24 April 2025
**Name:** Vic Bradford (Qualified with CIPFA in 1978, and a member between then and 2015 but no longer a Member of the Institute)
**Address:** 10 Oak Close, Chiddingfold, Surrey, GU8 4SA
## **Chiddingfold Village Hall Charity**
## **(Registered Charity 305001)**
## **Financial Statements for the Year Ended 31 March 2025**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2025**
||||**This**|**Last**|
|---|---|---|---|---|
|||_Note_|**Year Total**|**Year Total**|
||||**£**|**£**|
|**MONETARY ASSETS**|||||
|Lloyds Treasurers a/c|||8,580|10,920|
|Lloyds Instant Access a/c|||15,296|15,128|
|Lloyds 32 Days Notice a/c|||11,454|11,139|
|CCLA COIF Deposit a/c|||34,334|13,757|
|Pay Pal a/c|||nil|162|
|Cinema Floats|||205|205|
||||**69,869**|**51,310**|
|**REPRESENTED BY:**|||||
|General Fund_(unrestricted)_|||18,228|21,497|
|Designated Improvement Fund_(unrestricted)_|||26,460|22,095|
|Kitchen Fund_(unrestricted)_|||5,361|4,380|
|Cinema Equipment Fund_(unrestricted)_|||3,821|2,839|
|Cinema Equipment Fund_(restricted)_|||1,000|500|
|Building Dilapidations Fund_(unrestricted)_||_8_|15,000|nil|
||||**69,869**|**51,310**|
|**NON-MONETARY ASSETS & LIABILITIES**(Notes 6 & 8)|||||
|**Assets**|||||
|Buildings|||1,819,751|1,766,749|
|Contents|||60,676|50,625|
||||**1,880,427**|**1,817,374**|
|**Debtors**|||||
|Trade debtors|||340|nil|
|Amounts owing by hirers for bookings in 2024/25|||726|1,193|
||||**1,066**|**1,193**|
|**Creditors & Loan**|||||
|Deposits repayable to hirers for bookings in 2024/25|||45|70|
|Hire charges and deposits received from hirers for bookings in 2025/26|||230|181|
|Loan from ACRE taken out on 15th July 2021 for 8 years bearing interest @ 3.0% p.a.|||12,500|15,000|
||||**12,775**|**15,251**|
|Approved by the Management Committee on:|19 May 2025||and signed on its behalf by:|and signed on its behalf by:|
|**Name**|**Signature**|||**Date**|
Adam Stebbings (Honorary Treasurer)
19 May 2025
## **Chiddingfold Village Hall Charity**
**(Registered Charity 305001)**
## **Financial Statements for the Year Ended 31 March 2025**
## **RECEIPTS AND PAYMENTS ACCOUNT**
|_Note_
**RECEIPTS**
Lettings
_2_
Chiddingfold Cinema receipts
_3_
Grants
_4_
Donations
_4_
Solar panel Income
_5_
Interest on COIF and Lloyds deposit accounts
Sundry income
**Total Receipts**
**PAYMENTS**
Business rates
Electricity & gas
_5_
Water
General maintenance
Gardener
Main Hall floor annual service
Insurance
_6_
Security, alarm and fire systems
Refuse collection
Cleaning supplies
Cleaner/Caretaker
Telephone/Broadband
Licences
Advertising/Website
Banking charges
Sundries
Booking Clerk
Projects
_7_
Chiddingfold Cinema payments
Loan repayments including interest
**Total Payments**
**NET RECEIPTS / (PAYMENTS)**
**RESERVES**
**Balance Brought Forward 1 April 2024**
Net Receipts / (Payments)
Transfers
**Balance Carried Forward 31 March 2025**|**General Fund**
_(unrestricted)_
**Designated**
**Improvement**
**Fund**
_(unrestricted)_
**Kitchen Fund**
_(unrestricted)_
**Cinema**
**Equipment**
**Fund**
_(unrestricted)_
**Cinema**
**Equipment**
**Fund**
_(restricted)_
**Buildings**
**Dilapidation**
**Fund**
_(unrestricted)_
**This Year**
**Total**
**Last Year**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
51,811
51,811
45,930
4,760
2,380
2,380
9,521
13,378
nil
16,873
225
500
500
1,225
1,205
1,605
1,605
1,671
1,331
1,331
904
nil
439|
|---|---|
||**54,972**
**5,260**
**2,380**
**2,380**
**500**
**65,493**
**80,399**|
||158
158
152
7,452
7,452
7,514
1,237
1,237
1,167
2,249
2,249
2,012
480
480
1,080
nil
1,320
2,564
2,564
2,606
1,217
1,217
3,038
1,819
1,819
2,170
1,784
1,784
944
6,612
6,612
5,418
600
600
436
1,521
1,521
1,653
249
249
295
3
3
4
nil
165
2,750
2,750
3,850
8,098
8,098
23,497
2,798
1,399
1,399
5,595
6,741
2,545
2,545
2,545|
||**33,241**
**10,895**
**1,399**
**1,399**
**46,934**
**66,605**|
|||
||**21,731**
**(5,635)**
**981**
**981**
**500**
**18,559**
**13,794**|
||**21,497**
**22,095**
**4,380**
**2,839**
**500**
**51,310**
**37,516**
21,731
(5,635)
981
981
500
**18,559**
13,794
(25,000)
10,000
15,000
nil
nil|
||**18,228**
**26,460**
**5,361**
**3,821**
**1,000**
**15,000**
**69,869**
**51,310**|
**Summary of Key Revenue Sources (excluding projects, related grants and donations)**
|Receipts
Payments
**Net receipts**||**This Year**
**Last Year**
**£**
**£**
51,811
45,930
33,241
36,367
**Lettings**|**Chiddingfold Village Cinema**
**This Year**
**Last Year**
**£**
**£**
Receipts
9,521
13,378
Payments
5,595
6,741
**Net receipts**
**3,926**
**6,637**|**Chiddingfold Village Cinema**
**This Year**
**Last Year**
**£**
**£**
Receipts
9,521
13,378
Payments
5,595
6,741
**Net receipts**
**3,926**
**6,637**|
|---|---|---|---|---|
|||**18,570**
**9,562**||**3,926**
**6,637**|
||||||
## **Chiddingfold Village Hall Charity**
## **(Registered Charity 305001)**
## **Financial Statements for the Year Ended 31 March 2025**
## **NOTES TO THE FINANCIAL STATEMENTS**
- 1 **Basis of Accounts**
These accounts have been prepared on a receipts and payments basis and in accordance with s.133 of the Charities Act 2011.
## 2 **Lettings**
Lettings receips include all monies received during the year from the letting of the Main Hall and the Charles Watts Room. This income includes a total of £1,193 received as late payments for lettings made by hirers in the previous year, but excludes receipts of £726 for bookings taking place in 2024/25 which were uncollected at the year-end. Income also includes receipts of £230 relating to bookings in 2025/26. Returnable event deposits amounting to £45 were owing at the year-end.
## 3 **Chiddingfold Village Cinema**
Cinema receipts and payments for the year have been taken to reserves and split between the Designated Improvement Fund (unrestricted) (50%), the Kitchen Improvement Fund (unrestricted) (25%) and the Cinema Improvement Fund (Unrestricted) (25%).
## 4 **Grants and Donations**
No grants were applied for or received during the financial year.
The following donations towards various projects were received during the year: **£** Chiddingfold Fete (Kitchen Fund) 500 Chiddingfold Bonfire Committee (Cinema Equipment Fund) 500 Other donations 225 **1,225** 5 **PV (Solar) Panel Income and Utilities' Costs** The PV solar panel system was operational throughout the year and generated receipts of: £1,671.= **1,605**
Coupled with the recent investment in an air-sourced heating system thoroughout the building, the use of LED lighting in the main hall, insulation of the Charles Watts Room ceiling and six years of fixed price electritiy supply contracts at approximately the same unit price until 2028/29, the Charity has seen its net cost of its electricity fall by over 14% in real tearms since 2019/20.
## 6 **Insurance**
The valuation shown for the Charity's non-monetary assets are those taken from the Charity's most recent insurance policy's asset valuatons plus the value of amy other asset purchases made during the period.
The Charity's insurance coverage includes £500,000 of trustees indemnity insurance.
7 **Projects** During the period, the Charity expended £8,098 on the following projects which were funded from grants and donations received, plus brought forward designated reserves:
**£** grants and donations received, plus brought forward designated reserves: - Fence/gate renewal 2,871 Cinema website 1,966 Water softener 1,542 Entrance sign 1,086 Hearing loop amplifier 632 **8,098**
## 8 **Building Dilapidations Fund**
The trustees have decided to start making provision for the eventual rebuilding of the premises by means of a Building Dilapidation Fund to which the sum of £15,000 has been transferred this financial year. Additional transfers will be made to this fund as and when other funding requirments allow.
## 9 **Non-Monetary Assets**
The freehold of the village hall's land and building is held by Chiddingfold Parish Council as Custodian Trustee of the Charity which is unincorporated. The lease from Waverley Borough Council for the tennis courts on Coxcombe Lane Recreation Ground is also held by Chiddingfold Parish Council, nominally for the Charity. However, the Charity no longer has any involvement in the operation and maintenance of these courts - they are operated and funded solely by Chiddingfold Parish Council.
## **REPORT OF THE INDEPENDENT EXAMINER TO THE COMMITTEE OF MANAGEMENT OF THE CHIDDINGFOLD VILLAGE HALL AND RECREATION GROUND CHARITY**
In accordance with the provisions of s.145 of the Charities Act 2011, I have examined the receipts and payments accounts and statement of assets and liabilities of the Chiddingfold Village Hall Charity relating to the year ended 31st March 2025.
This examination did not extend to a comprehensive audit of such accounts or statement. I confirm that the accounts and statement accord with the accounting records of the Charity and that such records satisfy the requirements of the Act.
I am not aware of any matter to which attention needs to be drawn in order to obtain a proper understanding of the accounts.
**Signed:**
**Independent Examiner Date:** 24 April 2025
**Name:** Vic Bradford (Qualified with CIPFA in 1978, and a member between then and 2015 but no longer a Member of the Institute)
**Address:** 10 Oak Close, Chiddingfold, Surrey, GU8 4SA